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CEDARS Submissions March 23, 2012 WebinarFile Processor
Dashboard
Submission Exceptions
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CEDARS Submissions File Processor – How does it work? Submissions Tab
◦ Dashboard◦ Submission Exceptions◦ Submission List
CEDARS Resources and Materials
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How does data get from the district to CEDARS?
Step 1:
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District or Vendor create CEDARS
extract
How does data get from the district to CEDARS?
Step 2:
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District or Vendor send submission
via SFTP
CEDARS Progress Bar - 6 steps◦ Green = Successful/Moves file to next step◦ Red = Error/Stopped at this step◦ Grey = In-process or waiting
“Check” indicates that the step is done
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1. Files Received – Step 1
◦ Grey background with green letters indicate CEDARS is working on step 2
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2. File Structure Check – Step 2◦ All required files are there (13 or 15)◦ Files are named correctly and for the same school
year and correct file formatting ◦ Red with “x” indicates step 2 failed
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3. Data Validation – Step 3◦ Submission Exceptions (Submission errors)
Structural Business
System is actively checking for exceptions/errors
Data Validation process failure – OSPI must resolve (Should not occur!)
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4. Hold – Step 4◦ Waiting for submission nightly loading
Submission has submission exceptions/errors (yellow exclamation)
No Submission exceptions/errors
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5. Logical Delete – Step 5
Logical Delete threshold is reached: submission is stopped and not loaded
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6. Load to CEDARS – Step 6
Submission is loaded – data is loaded to CEDARS(Submission exception/error records are not loaded)
Submission is loaded – data is loaded to CEDARS(No submission exceptions, so all data is successful)
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Performed within about half hour of receipt of the submission!◦ Allows for resubmission same day to correct
submission exceptions/errors
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Check-out some Test data live in our Test environment!
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This webinar recording will be posted to the K12 web site at http://www.k12.wa.us/CEDARS
THANK YOU!
OSPI Customer [email protected]
Emily RangMeaghan ThompsonMagen BlevinsMicah Ellison
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