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CEDARS Data Warehouse (CDW). CDW LEA Trainer’s Webinar September 25 th , 2012 Terra Dominguez Data, Research & Federal Policy [email protected]. House Keeping. Use the Hand icon to indicate you would like to communicate verbally - PowerPoint PPT Presentation
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CDW LEA Trainer’s WebinarSeptember 25th, 2012
Terra DominguezData, Research & Federal Policy
CEDARS Data Warehouse (CDW)
House Keeping
Use the Hand icon to indicate you would like to communicate verbally
Use the Question/Chat pane at any time to ask questions or make comments
Poll – Who Is New?
Agenda
• Welcome• Review• CDW Improvements• State Training Events• Resources• CDW LEA Trainer Meetings• Reminders
The CDW IS• Historical data for trending and analysis
• Multiple NCDPI authoritative sources
• Federal, state & local level reporting
• Accessible to State, LEA & School level staff
• Secure - authenticate using NCID
The CDW IS NOT• Replacing any operational systems (NC
WISE, CECAS, Licensure)
• Real time, transactional data
• Open to the public
Data Loads
• SY 2008-2009 test data removed
• SY 2009-2010 complete
• SY 2010-2011 complete
• SY 2011-2012 pending year end files
• SY 2012-2013 on target
Last Year
This Year
Data Sources• NC WISE
• EC
• Migrant
• ESL
• Homeless
• N & D
• Accountability
• CTE
• MAF*
• EDDIE
• Licensure
• Payroll
• UID Staff
• Title I
• LEA Improvement
• School Improvement
• Instructional Technology
• Choice
• SES
• TAS
• REAP
• MFR/AFR
• Safety
* MAF from 2009-2010 & 2010-2011 school years only
Student Level Data Submission• Monthly
– Demographics
– Enrollment
– Attendance
– Program Participation*
• Snapshots (periodic)– Program Specific
– NC WISE
• Yearly (June 30)*– Assessments
– Course Enrollments
– Marks
– Discipline
Staff Level Data Submission• January
• March
• Year End (June 30)*
CDW Data – Student & Staff• Collected at the Detail level, meaning records specific to
the individual student are collected
• PII – ‘Personally Identifiable Information’ and must be protected– No detail level data is used for Federal Reporting
– FERPA guidelines are enforced and dictate how any detail level data is to be used
• Solely dependent upon accurate UIDs
NC WISE ID 1234567
CECAS ID A729
Migrant ID 2779
UID Matching Engine
CTE
NC WISE
LEP
Migrant
Immigrant
EC
With the help of UID, the CDW putsall the pieces in place
Program Level Data Submission
• Monthly – LEP & Migrant
– Migrant
• Snapshot (periodic)– CECAS
– Homeless
– N&D
• Year End (June 30)*– ALP
– Choice
– LEA Improvement
– Instructional Tech File
– SES
– TAS
– REAP
– Dropout
– ESSR
LEA & School Level Submission
• July 1– EDDIE
• January– EDDIE
– Instructional Tech File
– REAP
• February– EDDIE
– ADM
– School Safety
• May– EDDIE
• Year End (June 30)*– EDDIE
– Instructional Tech File
– Choice
– REAP
– Accountability
– Dropout
– LEA Improvement
– ESSR
– School Safety
You still with me?
Registration• Each individual must register and be approved for
access to the CDW
• Authentication is based on NCID for any ‘CEDARS’ related application
• The NC Public Schools website offers a contact list of the LEA’s Security Officers
User Roles
LEA 1. Detail Answers
2. Detail - Dashboard
3. Aggregate - Dashboard
4. Security Officer
School5. Detail - Dashboard
6. Aggregate Dashboard
SEA1. Super User
2. User Detail
3. Report Writer
4. Aggregate - Dashboard
5. Security Officer
Security
• Security Officer role only provides access to the Registration System to manage accounts
• The highest level of access to the CDW for an LEA user is Detail Answers
• School level user roles only have access to Dashboards published by DPI
• There is no Teacher user role in the CDW
Detail Vs. Aggregate• User roles with the word Detail allow individuals
access to data that is Personally Identifiable Information (PII)
• Every user role that is approved has access to Aggregate Dashboards by default– Aggregate Dashboards are totals only and do not
display any PII
CDW Improvements
• Faster Queries• New Landing Page• New Dashboards• Posted Submission Schedule• Published Data Dictionary
New OBIEE Landing PageUsers are routed to the dashboard TOC to which they have the highest level of authority
– Dashboard users are the largest user base
– Dashboard users have no immediate use for Home Page (previous Landing Page)
– Keeps dashboard trainees focused on content and delivery
New Dashboards
Aggregate• Consequences
• Offenses
• Suspension Days
• School Crime
Detail• ACCESS Testing
• Home Languages
• LEP Roster
• State Testing (ESL)
What dashboards would you like published?
• If you’ve created something that you’d like to have published, contact us
• If you need assistance in creating a specific report, contact us
Submission Schedule
• When data is requested from program areas
• Identifies the ‘as of’ date for extracts
• View by– Calendar– Month, program area, data type
• Actual load time variesCEDARS
Documents
Data Dictionary
Published• SEA, LEA & School
Information
• Student Data
• Staff Information
• Financial
• Cross Program Analysis
• Individual Program Data
Pending• Assessment Data
• School Safety
• School Enrollment Data
• Membership
• CTE
• Course & Grade Data
• Student Attendance
State Hosted Training Events
• CDW Overview– Oct 9, AM & PM Webinar
• CDW Intro to Dashboards– Oct 23, AM & PM Webinar
• CDW Subject Areas– Nov 13, AM & PM Webinar
Resources
• CEDARS Website
• LEA Trainer Wiki
Poll(s) – Wiki
CDW Trainer Meetings• Smaller meetings once a month through
November– No meeting in December
– We will re-evaluate in January
• Quarterly updates from NCDPI as well as any LEA Trainer who would like to share
Trainer Meeting Schedule
• Regions 1 – 49:00-10:00 AM
– October 26th https://www1.gotomeeting.com/register/367460488
– November 30th https://www1.gotomeeting.com/register/466585248
• Regions 5-810:15 – 11:15 AM
– October 26th https://www1.gotomeeting.com/register/153772712
– November 30th https://www1.gotomeeting.com/register/171102552
Quarterly Meetings – Full Team• January 25th
https://www1.gotomeeting.com/register/584350760
• April 26th
https://www1.gotomeeting.com/register/830927800
• July 26th
https://www1.gotomeeting.com/register/305847929
• October 26th
9:00 AM – 11:00AM, last Friday of the month
Poll – What Region?
Reminders
• Every LEA must have a Security Officer
• Most users need only one role (the highest level of authority)
• Point staff to CDW Events page
So….did you get all that?
Terra DominguezDivision of Data Research &
Federal Policy919.807.3272
Thank you!