CEDAR RAPIDS COMMUNITY SCHOOL DISTRICT REGULAR … · 2016. 5. 6. · Tania Johnson – ELSC Patricia Porter – Taft Alt Azza Kamhawy ... BA-16-009/17.1-3 Action Item Roll Call Recommendation:

CEDAR RAPIDS COMMUNITY SCHOOL DISTRICT REGULAR BOARD OF EDUCATION MEETING

Educational Leadership and Support Center, Board Room Monday, May 9, 2016

5:30 p.m.

A G E N D A

CALL TO ORDER (John Laverty) APPROVAL OF AGENDA (John Laverty) ................................................................................................................ 3 RECOGNITION BA-16-292 Employee Recognitions – 25, 30, 35, and 40 Years of Service (Jill Cirivello) .................. 4 BA-16-293 Board of Education Recognition (Brad Buck) ................................................................... 5 SUPERINTENDENT’S REPORT /BOARD REPORTS COMMUNICATIONS, DELEGATIONS, AND PETITIONS (John Laverty) CONSENT AGENDA BA-16-000/17 Minutes – Regular Meeting/Work Session on April 25, 2016 (Laurel Day) ..................... 5 BA-16-009/17 Personnel Report (Jill Cirivello) ........................................................................................ 6 BA-16-012/06 Policy Manual – Approval – Policy 300 “Administration” (Brad Buck) .......................... 10 BA-16-294 Resolution - Bank Naming Depositories (Steve Graham) ................................................ 13 BA-16-295 Agreement – CRCSD and Robert Wood Johnson Foundation Grant Writing (Trace Pickering) ............................................................................................................. 15 BA-16-296 Agreement – CRCSD with Junior J-Hawks for Use of Taft Middle School Baseball Field (Val Dolezal) ............................................................................................. 20 BA-16-297 Agreement – CRCSD with Junior Warriors for Use of Erskine Elementary School

Baseball Field (Val Dolezal) ............................................................................................. 24 BA-16-298 Agreement – CRCSD and Waypoint Services (Val Dolezal) ........................................... 28 BA-16-299 Amendment to Agreement – CRCSD & Juvenile Court School-Based Liaisons Programs (Paul Hayes) ..................................................................................................... 32 BA-16-300 Final Approval – CRCSD/Washington HS HVAC Replacement – Phase II – Certificate of Substantial Completion (Rob Kleinsmith/Tammy Carter) ......................... 36 BA-16-301 CRCSD/2016 Garbage/Recycling Contract Request for Quotes (Rob Kleinsmith/Traci Rozek) .......................................................................................... 38 BA-16-302 Final Approval – CRCSD/2016 Jefferson HS Fine Arts Drive Concrete Project – Certificate of Substantial Completion (Rob Kleinsmith/Chris Gates) .............................. 39 BA-16-303 Approval – Carol M. White Physical Education Grant Application (Paul Hayes/Stephanie Neff) ............................................................................................ 41 BA-16-310 Agreement – CRCSD and Intercultural Development Inventory, LLC (Brad Buck) ....... 42 LEARNING AND LEADERSHIP BA-16-304 Academy for Scholastic and Personal Success & Agreement (Paul Hayes) .................... 43 BA-16-305 2016-2017 Professional Learning Update (Stephen Probert) .......................................... 53 BOARD GOVERNANCE BA-16-306 Closed Session – Evaluation of the Professional Competency of an Individual Whose Performance is Being Considered (John Laverty) ............................................... 54

HUMAN RESOURCES BA-16-307 Termination of Teacher Contract – Grant Brown (Jill Cirivello) ..................................... 55 BA-16-308 Termination of Teacher Contract – Joseph Dillon (Jill Cirivello) .................................... 56 BA-16-309 Termination of Teacher Contract – Lisa Person (Jill Cirivello) ........................................ 57 RETIREE RECOGNITION

The Board of Education will recognize District employees who are retiring in 2016 via video presentation.

SCHOOL BOARD CALENDAR ............................................................................................................................. 58 MEETING EVALUATION/ADJOURNMENT (John Laverty)

Board Meeting: Monday, May 9, 2016

CALL TO ORDER APPROVAL OF AGENDA That the agenda of Monday, May 9, 2016, Board of Education meeting be approved as set forth,

and that each item is considered ready for discussion and/or action. MOTION/2ND/ROLL CALL ACTION



RECOGNITION BA-16-292 Employee Recognition - 25, 30, 35 and 40 Years of Service (Jill Cirivello) Information Item Pertinent Fact(s)

The Cedar Rapids Community School District and the Foundation are proud to honor the following employees for their twenty-five (25) thirty (30) thirty-five (35) and forty (40) years of continuous service in the District. The Board and the Foundation appreciate immensely the efforts of our employees, especially those who have contributed many years. Some of the recipients who have achieved these milestones are present this evening to accept their awards. All of the recipient’s names will be read, so they may be recognized for their years of service.

25 Years of Service

Joan Boche – Garfield Sarah Langhurst – Pierce Joanne Brown – Rockwell Day Care Mary Martensen – Harding Christine Cahalan – Harrison Glenda McMillen – Jefferson Cynthia Espe – Jefferson Dianna Mears – Coolidge Debra Fine – Taft Gail Miller – Metro Pamela Geraghty – Harrison James Muench – Kennedy Angelia Hoyer – Arthur Pamela Northway – Cleveland Tania Johnson – ELSC Patricia Porter – Taft Alt Azza Kamhawy – Madison Thomas Schnoebelen – Washington Delana Kendrick – Rockwell Day Care Marlene Weber – Transportation Kelle Kolkmeier – Franklin Michele Wilson – McKinley

30 Years of Service

Anne Althoff – Franklin Kay Karsten – ELSC William Diers – ELSC Paula Kincaid – Jefferson Kathy Dvorak – Franklin Jennifer Lange – Jefferson Crystal Fisher – Madison Lea Lemon – Truman Jill Garwood – Jackson Sara Pershing – Arthur Jay Goodlove – Kennedy Janette Schneider - ELSC Rosemary Hays – ELSC Peggy Scheetz – Wright Karen James – ELSC Cynthia West – Jefferson Chris Jennings – Wilson Cynthia Zearley – Taft Marie Johnston – Harrison

35 Years of Service

Susan Covington – Jefferson Brian Litts – McKinley Keith Jensen – ELSC

40 Years of Service

Rebecca Collier – Pierce Paul James – Washington



RECOGNITION BA-16-293 Board of Education Recognition (Brad Buck) Information Item Pertinent Fact(s):

1. The annual Iowa School Board Recognition Month allows time for District staff and stakeholders to recognize our Board of Education for their tremendous commitment and sacrifice to the education of our children. This year’s theme – “School Boards Matter: Making a Difference for Iowa Students” – recognizes that school board members are local leaders making a significant pledge to all those they serve.

2. Representatives of the CRCSD Executive Council Administration Team are pleased to recognize

the Cedar Rapids Community School’s Board of Education for their tremendous commitment and sacrifice to the students, staff and citizens of this community.

SUPERINTENDENT’S REPORT/BOARD REPORTS COMMUNICATIONS, DELEGATIONS, AND PETITIONS CONSENT AGENDA BA-16-000/17 Minutes – Regular Meeting and Work Session on April 25, 2016 (Laurel Day) Action Item Pertinent Fact(s): It is the responsibility of the Board Secretary to keep the minutes of Board of Directors meetings

as required by Iowa Code §§ 21.3 and Board Regulation 202.10. The minutes will be available for public inspection within two weeks of the Board meeting and forwarded to the appropriate newspaper for publication.

Recommendation: It is recommended that the Board of Education approve the Minutes from the Regular Meeting and Work

Session held on April 25, 2016.



CONSENT AGENDA BA-16-009/17 Personnel Report (Jill Cirivello) Exhibit: BA-16-009/17.1-3 Action Item Roll Call Recommendation: It is recommended that the Board of Education approve the Personnel Report.


BA-16-009/017.1

Board Agenda: Monday, May 9, 2016

BA-16-009/A APPOINTMENTS - SALARIED STAFF

Name Salary Placement Assignment Effective Date

Goff, Joshua $1,658 MN Soccer (TEMP) 4/19/2016

Wilson

BA-16-009/B GRANTING LEAVES OF ABSENCE - SALARIED STAFF

Name Type of Leave Assignment Effective Date

Bienemann, Caitlin Personal 8th Grade 3/11/16-4/1/16

Roosevelt

Butler, Linsey Personal Elementary Spanish 2016-2017 School

Taylor Year

Casey-Toll, Tara Personal Elementary Spanish 5/25/16-6/2/16

Grant

Humes, Nina Personal 3rd Grade 3/31/16-4/22/16

Jackson

Ramirez, Teresa Personal 4th Grade 5/31/16-6/6/16

Madison

Schultes, Katherine Personal 1st Grade 5/5/16-6/6/16

Grant

BA-16-009/E RESIGNATIONS - SALARIED STAFF

Name Reason Assignment Effective Date

Bienemann, Caitlin Personal 8th Grade 6/6/2016

Roosevelt

Crowe, Amanda Personal French (0.13 FTE) 6/6/2016

Kennedy

James, Versella Personal Language Arts 6/6/2016

Harding

Martinson, Roberta Personal Industrial Tech (0.2 FTE) 6/6/2016

Washington

Mauren, Sherrie Personal Language Arts (0.07 FTE) 6/6/2016

Washington

Scarrow, Stephen Personal 1st/2nd Grade 6/6/2016

Wright

Snoozy, Kayla Personal Vocal Music 6/6/2016

Jackson/Harrison

Vargas, Lorymar Personal Science (0.17 FTE) 6/6/2016

Kennedy


BA-16-009/017.2


Waltmann, Ashley Personal Science (0.17 FTE) 6/6/2016

Jefferson

BA-16-009/F RETIREMENT - SALARIED STAFF

Name Assignment Effective Date

Hoffman, Nancy Program Facilitator 6/6/2016

ELSC

Pershing, Sara 3rd Grade 6/6/2016

Arthur

BA-16-009/G TERMINATION - SALARIED STAFF


Brown, Grant Budget/Program Reduction Chinese (0.13 FTE) 6/6/2016

Kennedy

Dillon, Joseph Budget Reduction Math (0.67 FTE) 6/6/2016

Jefferson

Person, Lisa Budget/Program Reduction Elementary Spanish 6/6/2016

Kenwood

BA-16-009/I APPOINTMENTS - HOURLY STAFF

Name Salary Placement Assignment Effective Date

Mattox, Cathy $11.92 per hour Child Care Professional IV 5/11/2016

Rockwell CDC

Petersen, Sara $11.92 per hour Child Care Professional IV 4/25/2016

Rockwell CDC

Reisinger, Kayla $10.73 per hour Child Care Professional II 5/9/2016

Rockwell CDC

Sipe, Lori $11.42 per hour Food Service Asst 4/18/2016

Jefferson

BA-16-009/J GRANTING LEAVES OF ABSENCE - HOURLY STAFF

Name Type of Leave Assignment Effective Date

Koch, Kelly Personal Early Learning 2016-2017 School

Coolidge Year

BA-16-009/M RESIGNATIONS - HOURLY STAFF


Payton, Elizebeth Personal BD 1:1 6/2/2016

Roosevelt

Rogers, Kelly Personal Custodian II 4/20/2016

Viola Gibson Elementary


BA-16-009/017.3


Rutuga, Furaha Personal Food Service Asst 4/21/216

Jefferson

Surrett, Jennifer Personal Behavior Technician 4/29/2016

ELSC

Wolter, Margaret Personal Child Care Professional 5/13/2016

Rockwell CDC

BA-16-009/N RETIREMENTS - HOURLY STAFF


Currell, Marilyn Title I/Kindergarten 6/2/2016

Arthur

BA-16-009/O TERMINATIONS - HOURLY STAFF


Norton, Stephen Bus Attendant 4/21/2016



CONSENT AGENDA BA-16-012/06 Policy Manual – Approval – Policy 300 “Administration” (Brad Buck)

Exhibit: BA-16-012/06.1-2 Action Item Pertinent Fact(s): 1. The Board of Education reviews all policies, regulations and procedures at least once every five

years.

2. Board approval is required for all policies. This agenda item includes a policy that was presented to the Board at a prior meeting. Administrative regulations and procedures do not require Board approval.

Policy 300“Administration” Recommendation:

It is recommended that the Board of Education approve Policy 300“Administration” of the District

Policy Manual as recommended by the Superintendent.


Policy 300

ADMINISTRATION

Administration is a process directed toward providing and marshaling the human and physical resources needed for

realizing the expectations for and purposes of the school system. The basic functions involved in the process include

planning, coordinating, communicating, decision-making, supervising, and evaluating.

School District Administrators have been given a great opportunity and the responsibility to provide educational

leadership, to manage the day-to-day school and departmental operations, and to implement the educational philosophy

of the carry-out the District vision, mission and goals. In carrying out these operations, the Administrators are guided

by the needs of the students, the school community, Board policies, and local, State, and Federal laws.

It is the responsibility of the administrators to implement and enforce the policies of the Board, to oversee

employees, to monitor educational issues confronting the school district, and to inform the Board about District

operations.

Effective and efficient administration is vital, since the basic purpose of administration is to facilitate, support, and

enhance the teaching-learning process. Accordingly, administrative responsibilities and functions should be

determined and appraised in terms of the contribution made to instruction and learning.

Successful administration is best attained through a team effort collaboration which by all administrators. Shared

decision-making is expected and encouraged. The team approach to administration can contributes to sound

management decisions and a healthy, productive organization. It facilitates communication, encourages the input and

utilization of varied expertise, reinforces productive behavior, reduces the amount of counterproductive behavior, and

inspires greater commitment to the organization.

Accordingly, roles, relationships, and expectations should be delineated through a carefully designed organizational

plan and well-devised position descriptions. In addition, the structure should include an orderly network of

interlocking teams (councils, cabinets, and committees). The role of administrative team members in the decision-

making process must vary with the nature and complexity of the decision and the circumstances surrounding it.

It is essential to employ systematic planning in administration. This proactive planning is based on the District’s

Strategic Plan and results in a systemic approach to establish and implement administrative goals and activities that

accomplish the Strategic Plan. Because of changing needs and shifting emphases, goals and activities need to be

reviewed and appropriately modified on a periodic basis, and administrative priorities adjusted correspondingly.

To accomplish its purpose, administration must be guided by sound management principles, which include the

following:

1. The vision, mission, and goals and objectives of the school system District should be clearly

understood by those responsible for their accomplishment.

2. All administrators should know what their responsibilities are and to whom they are responsible.

3. When a responsibility is delegated, the necessary authority should be provided to carry out

responsibility.

4. Individuals should be held accountable for the execution of responsibilities delegated to them.

5. Decisions to resolve issues and problems should be made as close to the source of the issue or

problem as possible.

6. Staff members to be affected by decisions should be involved in the decision-making process

whenever feasible.

7. Administrators should be allowed to function within an open climate that fosters candor, mutual

respect and creativity, and in a framework that provides each individual with a feeling of security.

8. Appropriate channels of communication should be provided to facilitate the resolution of problems

and to encourage the sharing of ideas and collaborative behavior.

Approved: 11-27-78 Reviewed: 03-13-89

Revised: 08-24-92

03-11-96 10-26-98

BA-16-012/06.1


Reviewed: 05-27-03

08-08-05 Revised: 06-28-10

BA-16-012/06.2



CONSENT AGENDA BA-16-294 Resolution - Bank Naming Depositories (Steve Graham) Exhibit: BA-16-294.1 Action Item Pertinent Fact(s):

The Code of Iowa Chapter 12C requires that the Board annually approve the banks, savings associations, (formerly savings and loans) and credit unions and associated maximum balances in which the District funds including student activity accounts may be deposited.

Recommendation: It is recommended that the Board of Education approve the Resolution – Bank Naming Depositories.


RESOLUTION NAMING DEPOSITORIES

RESOLVED, that the Board of Education of the Cedar Rapids Community School District in Linn

County, Iowa, approves the following list of financial institutions to be depositories of the Cedar Rapids

Community School District funds in conformance with all applicable provisions of Iowa Code Chapter

12C. The Treasurer is hereby authorized to deposit the Cedar Rapids Community School District funds

in amounts not to exceed the maximum approved for each respective financial institution as set out

below.

MAXIMUM BALANCE

LOCATION OF IN EFFECT UNDER

DEPOSITORY NAME HOME OFFICE THIS RESOLUTION

Bank of the West San Francisco, CA $60,000,000

Bankers Trust Cedar Rapids, IA $60,000,000

BankIowa Independence, IA $60,000,000

Cedar Rapids Bank & Trust Cedar Rapids, IA $60,000,000

Chase Louisville, KY $60,000,000

Collins Credit Union Cedar Rapids, IA $60,000,000

Commercial Federal Bank Savings Assoc. Omaha, NE $60,000,000

Farmers State Bank Marion, IA $60,000,000

Guaranty Bank & Trust Company Cedar Rapids, IA $60,000,000

Heritage Bank Delhi, IA $60,000,000

Hiawatha Bank & Trust Company Hiawatha, IA $60,000,000

Hills Bank & Trust Company Hills, IA $60,000,000

HSBC New York, NY $60,000,000

Linn Area Credit Union Cedar Rapids, IA $60,000,000

Regions Bank Bellevue, IL $60,000,000

Union Planters Bank Waterloo, IA $60,000,000

US Bank, NA Minneapolis, MN $60,000,000

Wells Fargo Bank Iowa. N. A. Minneapolis, MN $100,000,000

CERTIFICATION. I hereby certify that the foregoing is a true and correct copy of a resolution of the

Cedar Rapids Community School District adopted at a meeting of said public body, duly called and held

the 9th day of May, 2016, a quorum being present, as said resolution remains of record in the minutes of

said meeting, and it is now in full force and effect.

Dated this 9th day of May, 2016

______________________________________________

Board Secretary

CEDAR RAPIDS COMMUNITY SCHOOL DISTRICT

2500 Edgewood Road NW

Cedar Rapids, IA 52405

BA-16-294.1



CONSENT AGENDA BA-16-295 Agreement – Cedar Rapids Community School District and Robert Wood Johnson

Foundation Grant Writing/Tritle Consulting (Trace Pickering) Exhibit: BA-16-295.1-4

Action Item Pertinent Fact(s):

1. The District intends to pursue a Robert Wood Johnson Foundation Grant (RWJF) for providing support to innovative approaches at Arthur and Garfield Elementary Schools.

2. Tritle Consulting has experience in securing RWJF grants and is a local provider of grant writing

services. 3. The RWJF Grant seeks to provide up to $250,000 to American schools who wish to learn and

implement successful innovations from outside the US. Further, they desire an established partnership, and a community committed to supporting innovation. CRCSD meets each of these important criteria.

4. Arthur and Grant Elementary Schools are selected to implement the cultural development and

literacy approach from a highly successful school in London, England. The grant will provide additional and deeper training around our newly adopted Super Kids reading curriculum as well as staff and student efficacy training. This will not be additional work or another thing for staff but instead a deepening of the work they will be already engaged in related to both literacy and building cultural continuous improvement.

Recommendation: It is recommended that the Board approve the Agreement - Cedar Rapids Community School District

with Tritle Consulting for grant writing services related to the RWJF opportunity.


Tritle Consulting Group * Technical Consulting Services

TCSIndependentContractorAgreement Cedar Rapids Community School District

TRITLE CONSULTING GROUP * TECHNICAL CONSULTING SERVICES (TCS)

PO Box 11291 Cedar Rapids, Iowa 52410 C: 319.551.9113 [email protected]

INDEPENDENT CONTRACTOR AGREEMENT

This Independent Contractor Agreement (the “Agreement”) is made and entered into on January 25, 2016, by and between Tracy Tritle dba Tritle Consulting Group * Technical Consulting Services, individually (“TCS”) and Cedar Rapids Community School District.

RECITALS WHEREAS, Cedar Rapids Community School District desires to engage TCS to assist in its internal operations and TCS agrees to provide such consulting and advisory services to Cedar Rapids Community School District. WHEREAS, Cedar Rapids Community School District and TCS desire to reduce to writing their understandings regarding the terms of their agreement. NOW, THEREFORE, in consideration of the recitals set forth above and the mutual agreements set forth below in this Agreement, the parties hereto agree as follows: 1. Consulting Services. During the Term of this Agreement (defined below), TCS agrees to provide consulting, advisory and other services to Cedar Rapids Community School District (the “Consulting Services”). The scope, type and amount of services to be performed by TCS are set forth on Exhibit “A” attached hereto. TCS shall only provide Consulting Services as such services are requested by Cedar Rapids Community School District or their designee. TCS shall be available to provide the Consulting Services at Cedar Rapids Community School District’s offices or TCS’s location or by telephone or e-mail during the Term of this Agreement. Cedar Rapids Community School District or their designee shall give TCS as much advance notice as is reasonably practical regarding requests for Consulting Services from TCS, however, TCS shall in no event have any obligation to provide any Consulting Services unless Cedar Rapids Community School District or their designee has given TCS at least two (2) days advance notice of a request for Consulting Services. Subject to the foregoing, TCS agrees to work diligently and with good faith efforts in order to timely provide the Consulting Services required pursuant to the terms of this Agreement.

BA-16-295.1


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Cedar Rapids Community School District_TCSIndependentContractorAgreement

2. Consulting Fees. In consideration for TCS’s availability under this Agreement and for the Consulting Services to be provided by TCS under this Agreement, Cedar Rapids Community School District shall compensate TCS, during the Term of this Agreement, in the manner and in accordance with the terms set forth on Exhibit “A” attached hereto (the “Consulting Fees”). 3. Cedar Rapids Community School District and Client Records. All contracts, agreements, records, files, correspondence, papers, memoranda, photographs, charts, reports, legal opinions, accounting/tax information, financial information and all other documentation associated with Cedar Rapids Community School District, their Clients and/or Client’s Business Ventures (collectively the “Documents”) are and shall at all times be the sole and absolute property of Cedar Rapids Community School District and Client, respectively. Upon the termination of this Agreement, TCS agrees that she shall neither take nor retain, without prior written authorization from Cedar Rapids Community School District and Client, any of such Documents and shall return all of the Documents to Cedar Rapids Community School District. 4. Cedar Rapids Community School District shall report all payments made to TCS on such statements and forms as are required in regard to non-employee compensation. There will be no withholding of any amounts from payments made to TCS hereunder for unemployment, social security or other withholding taxes. It is further agreed as follows:

5. Term. The term of this Agreement (the “Term of this Agreement”) shall commence upon the execution of this Agreement and shall continue in full force and effect until the 1st day of May, 2017 unless sooner terminated as provided herein. Thereafter, this Agreement may be extended by mutual written agreement between Cedar Rapids Community School District and TCS. 7. Termination. This Agreement and the independent contractor association established hereby shall be terminated upon the occurrence of either of the following events:

A. This Agreement may be terminated at any time upon the mutual agreement of the parties.

B. TCS shall have the right at any time during the Term of this Agreement to terminate this Agreement for any reason or for no reason upon thirty (30) days prior written notice given to (customer);

C. Cedar Rapids Community School District shall have the right at any time during the Term of this Agreement to terminate this Agreement for any reason or for no reason upon thirty (30) days prior written notice given to TCS;

BA-16-295.2


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Cedar Rapids Community School District_TCSIndependentContractorAgreement

8. Confidentiality Agreement. The parties agree that all of the Documentsand all other instruments, documents or information of any nature, whatsoever, concerning Cedar Rapids Community School District, Client and Client’s Business Venture shall be deemed to be confidential information of Cedar Rapids Community School District and Client, respectively, and during the Term of this Agreement and after the termination of this Agreement, TCS shall not use to her own advantage or to the advantage of any other person or entity, any of such confidential information except as needed to perform the duties of TCS as provided in this Agreement during the Term of this Agreement. Upon termination of this Agreement, TCS agrees to return to Cedar Rapids Community School District all confidential information.

9. Governing Law. This Agreement shall be governed by and construed inaccordance with the laws of the State of Iowa, but without regard to provisions thereof related to conflicts of law.

10. Entire Agreement. This Agreement and any exhibits or schedules heretoconstitute the entire agreement between Cedar Rapids Community School District and TCS pertaining to the subject matters hereof and supersede all negotiations, preliminary agreements and all prior or contemporaneous discussions and understandings of Cedar Rapids Community School District and TCS in connection with the subject matters hereof.

IN WITNESS WHEREOF, Cedar Rapids Community School District and TCS have executed this Agreement as of the May 1, 2016

CEDAR RAPIDS COMMUNITY SCHOOL DISTRICT:

By: ___________________________

Title: __________________________

Date: __________________________

TRITLE CONSULTING GROUP * TECHNICAL CONSULTING SERVICES:

By: _____________________________

Title: ____________________________

Date: ____________________________

Board Secretary

May 9, 2016

BA-16-295.3


1

Tritle Consulting Group * Technical Consulting Services (TCS) Rate Agreement _CRCSD_05.01.16 Attachment A

ATTACHMENT A

RATE & ESTIMATED WORK IMPACT AGREEMENT: RWJF Global Ideas for U.S. Solutions

The rate and corresponding deliverables established for Tritle Consulting Group * Technical Consulting

Services (TCS) are as follows:

Effective May 10, 2016 for the below specified project(s), TCS shall receive payment as designated to

which Contractor is entitled to payment as documented.

A. Responsibilities: Research & collaboratively secure the necessary details to project manage, create, package and submit one RWJF Global Ideas for U.S. Solutions grant application via RWJF grant portal no later than May 31, 2016 for the Cedar Rapids Community School District. Ensure that Cedar Rapids Community School District is informed of their commitment as a grant recipient.

Key collaborative components will require interaction with Cedar Rapids Community School District staff in order to research, secure and compile the information necessary to satisfy the grant application requirements and successfully reflect the necessity of award, including but not limited to:

Project scope & budget

Project timeline

Project narrative

Required supporting documentation

B. Rate for Services: 1 proposal and application submission: Service rate of $4,000

Payment for services rendered is due by the June 15, 2016.

This Attachment shall supersede any prior Rate Agreements between TCS & Cedar Rapids Community

School District and shall remain in effect until revised by mutual agreement or the termination/completion

of the Contractor Agreement between Technical Consulting Services and Cedar Rapids Community School

District, whichever is the earlier.

Tritle Consulting Group Cedar Rapids Community School District Technical Consulting Services (TCS)

By: Tracy R. Tritle, Principal By: ____________________________

Date: May 10, 2016 Date: __________________________

TRITLE CONSULTING GROUP* TECHNICAL CONSULTING SERVICES (TCS)

PO Box 11291 Cedar Rapids, Iowa 52410 C: 319.551.9113 [email protected]

May 9, 2016

BA-16-295.4



CONSENT AGENDA BA-16-296 Agreement – Cedar Rapids Community School District and Junior J-Hawks Baseball

Organization – Use of Taft Middle School Facilities (Val Dolezal) Exhibit: BA-16-296.1-3 Action Item Pertinent Fact(s): The Agreement is for the use of the outdoor baseball facilities at Taft Middle School by the Junior

J-Hawks Baseball Organization. The Agreement would serve all 2-8 grade students in the Jefferson High School attendance area with an organized baseball program. Daily use of the facilities shall be subject to the District’s use for educational and extra-curricular programs as provided in the Agreement. This is a continuation of an existing Agreement.

Recommendation: It is recommended that the Board of Education approve the on-going Agreement between the Cedar

Rapids Community School District and the Junior J-Hawks Baseball Organization for the use of Taft Middle School Baseball Facilities.


BA-16-296.1


BA-16-296.2


May 9, 2016

May 9, 2016

BA-16-296.3



CONSENT AGENDA BA-16-297 Agreement – Cedar Rapids Community School District and Junior Warriors Baseball

Organization – Use of Erskine Elementary Facilities (Val Dolezal) Exhibit: BA-16-297.1-3 Action Item Pertinent Fact(s): The Agreement is for the use of the outdoor baseball facilities at Erskine by the Junior Warriors

Baseball Organization. The Agreement would serve all 2-5 grade students in the Washington High School attendance area with an organized baseball program. Daily use of the facilities shall be subject to the District’s use for educational and extra-curricular programs as provided in the Agreement. This is a continuation of an existing Agreement.


Rapids Community School District and the Junior Warriors Baseball Organization for the use of Erskine Elementary School Baseball Facilities.


AGREEMENT BETWEEN THE CEDAR RAPIDS COMMUNITY SCHOOL DISTRICT AND JUNIOR WARRIORS BASEBALL ORGANIZATION

FOR USE OF ERSKINE ELEMENTARY FACILITIES

THIS AGREEMENT is made and entered into on the 1st day of July 2016, by and between the Cedar Rapids Community School District ("District") and the Junior Warriors Baseball Organization ("Junior Warriors") for the use of outdoor baseball facilities at Erskine Elementary School ("Facilities"), the parties agree as follows:

1. PURPOSE. The parties have entered into this Agreement for the purpose of providing an outdoor baseball practice and game location at Erskine Elementary for the Junior Warriors program. This program serves all youth grades 2-8, in the Washington High School attendance area. However, youth grades 2-5 will use the Facilities at Erskine Elementary School.

2. TERM. The term of this Agreement shall be July 1, 2016 through June 30, 2017 with an option for annual renewal. The parties hereto agree this Agreement shall be effective upon its execution by both parties and the duration shall be coterminous with the provisions contained herein.

3. RESPONSIBILITIES OF THE PARTIES

The Junior Warriors shall be responsible for the following.

A. To jointly schedule with the District, for the use of Facilities. Use of the Facilities by the Junior Warriors shall not interfere with District use for educational and extra-curricular programs.

B. Junior Warriors use ofthe Facilities shall be from March 15th through July 15th of each year under this agreement. Daily use of Facilities shall be as follows, subject to the District's use for educational and extra-curricular programs, as provided in paragraph A.

Monday - Friday: 5:OOPM to dark (Saturday and Sunday use may be arranged with Erskine School through the standard Use of Facilities Board procedures.)

C. To serve all students grades 2-5, in the Washington High School attendance area with an organized baseball program.

D. To provide any and all clean up and maintenance necessary to return the Facilities into the same condition that existed prior to use.

E. To mow and otherwise maintain the grounds of the Facilities in practice/playing condition for the duration of this agreement.

F. To promptly reimburse the District for any damages or destruction to building and property resulting from Junior Warriors Facilities use.

G. To provide adult supervision at all times during scheduled practice and game activities when using Facilities.

H. To provide the principal of Erskine Elementary an initial baseball game schedule before the season begins and any revised schedules as quickly as possible.

I. To provide for improvements in the Facilities as follows:

1. Maintain the infield, including, but limited to, adding lime/dirt, installing/maintaining base pegs, weed control, maintenance of backstop/fence, and maintenance of dugouts.

Included in this agreement is an attached list of improvements and specifications. All improvements become the property of the District.

BA-16-297.1


J. To provide District notice of any future improvements to the Facilities not specifically included in this agreement. Such improvements must receive District prior approval.

The District shall be responsible for the following.

A. To make Facilities available for use as defined in this agreement as well as necessary parking facilities.

B. To make any necessary repairs to Facilities caused by District sponsored activities. C. To provide rent-free use of the Facilities.

4. INSURANCE AND INDEMNIFICATION

A. The Junior Warriors will provide a certificate of insurance naming the District as additional insured for use of Facilities with general liability insurance limits of $2,000,000.

B. The District will indemnify and hold harmless the Junior Warriors from and against any and all losses, costs, damages and expenses, including reasonable attorneys' fees and expenses, occasioned by, or arising out of, the District's negligence or willful misconduct in the performance of its duties under this Agreement.

C. The Junior Warriors will indemnify and hold harmless the District from and against any and all losses, costs, damages and expenses, including reasonable attorneys' fees and expenses, occasioned by, or arising out of, the Junior Warriors negligence or willful misconduct in the performance of its duties under this Agreement.

5. TERMINATION

A. The District shall have the right to terminate this agreement for any reason related to District use of property. The District shall notify the Junior Warriors Director by Aprillst of its desire to terminate while honoring this existing agreement until expiration.

B. Termination for Cause. The occurrence of any one or more of the following events shall constitute cause for either party to declare the other party in default of its obligations under the Agreement:

1. Failure to make substantial and timely progress toward performance of the Agreement. 2. Failure of the party's work product and services to conform with any specifications noted

herein. 3. Any other breach of the terms of this agreement.

C. Notice of Default. If a default event occurs under Section 5B, the non-defaulting party shall provide written notice to the defaulting party requesting that the breach or noncompliance be immediately remedied. In the event that the breach or noncompliance continues to be evidenced ten days beyond the date specified in the written notice, the non-defaulting party may either:

1. Immediately terminate the Agreement without additional written notice; or, 2. Enforce the terms and conditions of the Agreement and seek any available legal or equitable

remedies.

In either event, the non-defaulting party may seek damages as a result of the breach or failure to comply with the terms of the Agreement.

2

BA-16-297.2


6. CONTACT PERSON. The Contact Persons shall serve until the expiration of the Agreement or the designation of a substitute Contact Person. In the event that the Junior Warriors Contact Person should change during the agreement, the Junior Warriors organization shall contact the Office of Learning and Leadership (319-558-2247) to update their contact information. During the term of this Agreement, each Contact Person shall be available to meet, as otherwise mutually agreed, to plan the services being provided under the Agreement. The Contact Persons are as follows:

Principal - Erskine Elementary School Cedar Rapids Community School District 600 361

h St SE Cedar Rapids, IA 52403 319-558-2364

Cedar Rapids Community School District:

By: ______________________ __ Board President

Date: - - -----

By: ------- -------Board Secretary

Date: - ------

Benjamin Wickum 2526 Country Club Parkway SE Cedar Rapids, IA 52403 303-483-5370

~:~;;z~iwtion Director

Date f/t' {

3

May 9, 2016

May 9, 2016

BA-16-297.3



CONSENT AGENDA BA-16-298 Agreement – Cedar Rapids Community School District and Waypoint Services (Valerie Dolezal) Exhibit: BA-16-298.1-4 Action Item Pertinent Fact(s):

This is a continuing Agreement between the Cedar Rapids Community School District and Waypoint Services with the purpose of providing Before and After School Care and Summer Care through the coordination of resources and other joint and cooperative action at several CRCSD school sites. The term of the Agreement is July 1, 2016 to June 30, 2017.


Rapids Community School District and Waypoint Services for Before and After Day Care and Summer Care services.


BA-16-298.1


BA-16-298.2


May 9, 2016

May 9, 2016

BA-16-298.3


BA-16-298.4



CONSENT AGENDA BA-16-299 Amendment to Agreement – Cedar Rapids Community Schools and Juvenile Court School-

Based Liaisons Programs (Paul Hayes) Exhibit: BA-16-299.1-2 Action Item Pertinent Fact(s): 1. This is an on-going agreement between Cedar Rapids Community School District and both

Juvenile Court Services (JCS) of the 6th Judicial District and the Iowa Department of Human Services (DHS).

2. The Amendment covers the services of three Juvenile Court School Liaisons that serve

adjudicated and at-risk students in our elementary, middle schools, high schools and our alternative high school.

3. The costs of the services shall be allocated as follows: for the school-based liaisons 50% comes

from DHS and the JCO’s and at least 50% from the District. 4. The Cedar Rapids Community School District’s portion of services is provided by the Drop Out

allocation. Recommendation: It is recommended that the Board of Education approve the Amendment to the Agreement between Cedar

Rapids Community School District, Juvenile Court Services and the Iowa Department of Human Services.


JUV-12-SB-6-002

Page 1 of 2

4/5/16

Fifth Amendment to the Juvenile Court School Liaison Program Contract

This Amendment to Contract Number JUV-12-SB-6-002 is effective as of July 1, 2016, between

the Juvenile Court Services for the 6th Judicial District of Iowa (JCS), the Iowa Department of

Human Services (Agency), and Cedar Rapids Community School District (Contractor).

Section 1: Amendment to Contract Language

The Contract is amended as follows:

Revision 1. Contract Duration. The Contract is hereby extended from July 1, 2016, through

June 30, 2017.

Revision 2. Section 5.1, Rate and Maximum Amounts, is deleted and replaced as follows:

5.1.1 The maximum program cost for the sixth year of the contract is $314,750.

(1) Sixth year program costs 50% or $158,250 paid by the DHS.

1. $350.00 per Liaison for the Annual School Liaison Conference expenses.

2. $156,500 for Salary, Taxes, Retirement and Benefits

(2) Sixth year program costs 50% or $156,500 paid by the District

Revision 3. Section 6.2 Term, is hereby amended as follows:

6.2 Renewal Terms. JCS and the DHS may, in their sole discretion, renew this contract for one

(1) final one-year term. JCS and the DHS have executed the option for a one term period from

July 1, 2016 to June 30, 2017.

Section 2: Ratification & Authorization

Except as expressly amended and supplemented herein, the Contract shall remain in full force

and effect, and the parties hereby ratify and confirm the terms and conditions thereof. Each party

to this Amendment represents and warrants to the other that it has the right, power, and authority

to enter into and perform its obligations under this Amendment, and it has taken all requisite

actions (corporate, statutory, or otherwise) to approve execution, delivery and performance of

this Amendment, and that this Amendment constitutes a legal, valid, and binding obligation.

Section 3: Execution

IN WITNESS WHEREOF, in consideration of the mutual covenants set forth above and for

other good and valuable consideration, the receipt, adequacy and legal sufficiency of which are

hereby acknowledged, the parties have entered into the above Amendment and have caused their

duly authorized representatives to execute this Amendment.

BA-16-299.1


Juvenile Court Services, 6th Judicial District of Iowa Iowa Department of Human Services

Signature of Authorized Representative: Date: Signature of Authorized Representative: Date:

Printed Name: Christopher L. Wyatt, Chief Juvenile

Court Officer

Printed Name: Charles M. Palmer, Director

Cedar Rapids Community School District

Signature of Authorized Representative: Date:

Printed Name:

BA-16-299.2

Laurel A. Day, Board Secretary

5/9/2016



CONSENT AGENDA BA-16-300 Final Approval – Cedar Rapids Community School District/Washington High School HVAC Replacement-Phase II Project – Certificate of Substantial Completion (Rob Kleinsmith/Tammy Carter) Exhibit: BA-16-300.1 Action Item Pertinent Fact(s):

1. The project was completed for the original contract price of $17,409,000.00, plus net change orders in the amount of $238,352.55, for a total contract amount of $17,647,352.55.

2. The source of funding is the Secure an Advanced Vision for Education Fund (SAVE) and was

substantially completed on April 1, 2016.

3. The contractor on this project was Woodruff Construction, LLC.

Recommendation:

It is recommended that the Board of Education approve the Certificate of Substantial Completion and approve payment of the retainage pay application for the Cedar Rapids Community School District - Washington High School HVAC Replacement-Phase II Project.


BA-16-300.1



CONSENT AGENDA BA-16-301 Cedar Rapids Community School District/2016 Garbage/Recycling Contract Request for

Quotes (Rob Kleinsmith/Traci Rozek) Action Item Pertinent Fact(s):

1. The current garbage/recycling disposal contract will expire on June 30, 2016. 2. The Request for Quotes for a new contract includes changes to the scope of work, general

conditions, and the term of the contract. 3. The intent to request quotes for the contract is with the objective to potentially lower costs

associated with disposal services, in addition to updating the aesthetics of our District Facilities with receptacles no more than 2 years of age at the time the new contract begins.

Recommendation:

It is recommended that the Board of Education approve the 2016 Garbage/Recycling Contract Request for Quotes.



CONSENT AGENDA BA-16-302 Final Approval – Cedar Rapids Community School District/2016 Jefferson High School Fine Arts Drive Concrete Project – Certificate of Substantial Completion (Rob Kleinsmith/Chris Gates) Exhibit: BA-16-302.1 Action Item Pertinent Fact(s):

1. The project was completed for the original contract price of $65,500.00. 2. The source of funding is the Secure an Advanced Vision for Education Fund (SAVE) and was

substantially completed on May 3, 2016.

Recommendation:

It is recommended that the Board of Education approve the Certificate of Substantial Completion and approve payment of the retainage pay application for the Cedar Rapids Community School District - 2016 Jefferson High School Fine Arts Drive Concrete Project.


May 9, 2016

5/9/2016

5/9/2016

BA-16-302.1



CONSENT AGENDA BA-16-303 Approval – Carol M. White Physical Education Program (PEP) Grant Application (Paul Hayes/Stephanie Neff) Action Item Pertinent Fact(s):

1. The application will include a budget requesting up to $2 million in funding for three years beginning October 1, 2016.

2. Funding will be used for the following activities District-wide: (1) instruction in healthy eating habits and good nutrition and (2) physical fitness activities that include (a) fitness education and assessment; (b) instruction designed to enhance the physical, mental, and social or emotional development of every student; (c) development of cognitive concepts that support a lifelong healthy lifestyle; (d) opportunities to develop positive social and cooperative skills; and (e) opportunities for professional development for teachers.

Recommendation: It is recommended that the Board of Education approve the submission of the Carol M. White Physical

Education Program (PEP) Grant Application.


CONSENT AGENDA BA-16-310 Agreement – Cedar Rapids Community School District and Intercultural Development

Inventory, LLC (Brad Buck) Exhibit: Pocket Item Information Item Pertinent Fact(s):

1. The purpose of this new Agreement is to introduce key leadership to a comprehensive,

collaborative and integrative, IDI assessment-driven model and developmental process for the District. In keeping with our promise of Excellence for All and to support to work that has been done to date in the area of Equity, we have been presented with an opportunity to assess our status as a District, both as distinct groups, and as individuals using the Intercultural Development Inventory, (IDI).

2. The IDI in an instrument designed to provide feedback on current levels of awareness and

understanding for those who work with diverse populations. The results can be generated into group and individual profiles and includes recommended actions that can be taken to improve.

3. Following the initial phase, IDI will be introduced to key "front-line" staff to core concepts of

intercultural development in conjunction with their group profile results to identify key challenges and opportunities for developing intercultural competence for other staff.

Recommendation: It is recommended that the Board of Education approve the Agreement between the Cedar Rapids

Community School District and Intercultural Development Inventory, LLC.



LEARNING AND LEADERSHIP BA-16-304 Academy for Scholastic and Personal Success and Agreement – Cedar Rapids Community

School District and The Academy for Scholastic and Personal Success (Paul Hayes) Exhibit: BA-16-304.1-9 Action and Information Item Strategic Plan Goals ☒ Academic Performance/Achievement ☐ Community Involvement ☐ Fiscal Integrity ☐ Professional Workforce ☒ Student Development Pertinent Fact(s):

1. The Academy for Scholastic and Personal Success will provide a report to the Board prior to the

request for approval of the 2016-2017 Agreement.

2. Following a brief video presentation, students from The Academy will talk about the impact The Academy has had on them.

3. The purpose of the on-going Agreement is to provide a summer program with follow up

throughout the year for African American students to enhance self-concept and increase academic achievement.


Rapids Community School District and The Academy for Scholastic and Personal Success for the 2016-2017 School Year.


AGREEMENT BETWEEN THE CEDAR RAPIDS COMMUNITY SCHOOL DISTRICT AND The Academy for Scholastic and Personal Success (The Academy) FOR Funding and

In-Kind Support

THIS AGREEMENT is made and entered into on the 9th day of May, 2016, by and between the Cedar Rapids Community School District (the “District”) and The Academy for Scholastic and Personal Success (The Academy). The parties agree as follows:

1. PURPOSE. District support of The Academy mission to provide cultural reinforcementand academic skill-building information to selected African American students inDistrict elementary and high schools.

2. TERM. The term of this Agreement shall be from May 9, 2016 to May 8, 2017. The partieshereto agree this Agreement shall be effective upon completion by The Academy andacceptance by The District of the District’s Course Proposal process as determined by theDirector of Curriculum & Instruction AND its execution by both parties and the durationshall be coterminous with the provisions contained herein.

3. RESPONSIBILITIES OF THE PARTIES

The Academy for Scholastic and Personal Success shall be responsible for the following: A. Complete and accurate accounting of the use of District funding following the program

and prior to the subsequent approval of the agreement B. Complete and accurate student enrollment, attendance, and completion data C. The Academy shares the selection criteria and selection process. D. The Academy enrollment information (contact information, school affiliation and grade

for students who enroll in The Academy) E. Presentation(s) to the School Board as needed or requested F. Apprise relevant personnel of The Academy mission G. Other responsibilities as determined by further review H. Collaboration and cooperation with other district and community programming

The District shall be responsible for the following. A. Funding in the amount of $25,000. District will issue payment under this Agreement to

The Academy upon approval by the Board of Directors. The Academy will provide a complete and accurate accounting of the use of District funding following the program and prior to the subsequent approval of the agreement

B. Awarding of appropriate District elective credit to successful completers. The District will award the elective credit each time a District student enrolls in and successfully completes the program, up to three times.

C. Bulk rate postage services D. Assistance with approvals in accordance with designated time lines E. Apprising relevant personnel of The Academy mission F. Assistance with marketing materials

BA-16-304.1


2

4. INSURANCE AND INDEMNIFICATION

A. During the duration of this Agreement, the The Academy will provide a certificate ofinsurance naming the District as additional insured with general liability insurance limits of $2,000,000.

B. The District will indemnify and hold harmless the The Academy from and against any and all losses, costs, damages and expenses, including reasonable attorneys' fees and expenses, occasioned by, or arising out of, the District's negligence or willful misconduct in the performance of its duties under this Agreement.

C. The Academy will indemnify and hold harmless the District from and against any and all losses, costs, damages and expenses, including reasonable attorneys' fees and expenses, occasioned by, or arising out of, the The Academy negligence or willful misconduct in the performance of its duties under this Agreement.

5. TERMINATION.

A. Termination for Cause. The occurrence of any one or more of the following events shallconstitute cause for either party to declare the other party in default of its obligations under the Agreement:

1. Failure to make substantial and timely progress toward performance of theAgreement.

2. Failure of the party's work product and services to conform with any specificationsnoted herein.

3. Any other breach of the terms of this agreement.

B. Notice of Default. If there occurs a default event under Section 5A, the non-defaulting party shall provide written notice to the defaulting party requesting that the breach or noncompliance be immediately remedied. In the event that the breach or noncompliance continues to be evidenced ten days beyond the date specified in the written notice, the non-defaulting party may either:

1. Immediately terminate the Agreement without additional written notice; or,2. Enforce the terms and conditions of the Agreement and seek any available legal or

equitable remedies.

In either event, the non-defaulting party may seek damages as a result of the breach or failure to comply with the terms of the Agreement.

BA-16-304.2


3

6. CONTACT PERSON. The Contact Persons shall serve until the expiration of theAgreement or the designation of a substitute Contact Person. During the term of thisAgreement, each Contact Person shall be available to meet, as otherwise mutually agreed, toplan the services being provided under the Agreement. The Contact Persons are as follows:

Paul Hayes Director of Learning Supports Cedar Rapids Community School District 2500 Edgewood Road NW Cedar Rapids, Iowa 52405

Ruth E. White Executive Director/Founder Academy for Scholastic and Personal Success 319 Eastland Dr. SE Cedar Rapids, IA 52403

Cedar Rapids Community School District The Academy for Scholastic and Personal Success

By: ___________________________ By: _____________________________ Board President Dr. Ruth White

Date: _______________ Date: _______________

By: ___________________________ Board Secretary

Date: _______________

Non-Discrimination Policy It is the policy of the Cedar Rapids Community School District not to illegally discriminate on the basis of race, color,

national origin, sex, disability, religion, creed, age (employment only), marital status, sexual orientation, gender identity, and socioeconomic status (students/program only) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. District employees with questions or a grievance related to this policy should contact Jill Cirivello, Executive Director of Human Resources, 319-558-2421; [email protected]. Students and others should contact Ken Morris, Jr., Manager of Student Equity, 319-558-1504; [email protected]. The District mailing address is 2500 Edgewood Rd NW, Cedar Rapids, IA 52405-1015.

May 9, 2016

May 9, 2016

BA-16-304.3


The Academy Student

The Academy for Scholastic and Personal Success has grown out of a recognition of the need to

take an aggressive, active role in encouraging students of color toward productive citizenship

through cultural awareness and educational achievement. We are one of a few programs that

focuses on a proactive, preventative model for guiding students toward cultural and academic

cohesion and away from counterproductive, life‐altering, self‐destructive behaviors.

Recruitment Criteria:

We focus on students of color

Eligible students are those entering grades 9‐12

It is crucial that an Academy student has a support system—an adult figure who is

willing to support and guide the student’s educational pursuits

An Academy student must be willing to be or learn to be an active learner. Our program

is rigorous and challenging, and students should be prepared to work hard, participate,

discuss, and grow socially.

We aim to work with students who are capable of succeeding academically, but who

may struggle to reach their potential.

While the typical Academy student earns a 2.5 GPA (or better), we also consider students with

GPAs below this, with referrals.

The Academy offers self‐esteem‐building, study, test‐taking, listening, and additional classroom

skills taught through classes in African American literature and history, math and science, and

Post‐Secondary Seminar taught by African American staff within a culturally specific context

enriched by seminars, films, and speakers. The program also requires parent participation and

includes travel as an important cultural component. While field trips may precede the travel

excursion, participation in this final trip depends upon cooperative behaviors and acceding to

expectations throughout the program.

The Academy philosophy holds that possibilities for students’ academic success increase in

proportion to their knowledge and understanding of their history and heritage. Students who

know who they are because they have gained a level of cultural awareness are bolstered by

that knowledge toward pride and success.

BA-16-304.4


(319) 775‐0740 ‐‐ [email protected] ‐‐ www.theacademysps.com Follow us on Facebook & Twitter

Academy News The Academy for Scholastic and Personal Success Celebrates 25 Years!

A full room at the African American

Museum showed public support for

The Academy for Scholastic and Personal

Success (Academy SPS) as the

organization celebrated 25 years of

educational excellence. The Academy

uses cultural information to

encourage students of color toward

the achievement of their academic potential.

At the June 21 event, The Award of Distinction was presented for the first time

to four Academy alumni whose personal and professional success supports The

Academy mission. Pictured are Michael Todd Bernard, Shamara Humbles, and

Karl Cassell. Not pictured, Chante Thurmond.

The Academy Summer Session, 2014

In The Academy summer session, 24 students completed a rigorous six‐week curriculum at Mount

Mercy University, learning about their heritage while studying in the Core Curriculum. Lessons in Math‐

Science, Literature‐History, and Post‐Secondary Seminar, were taught from a cultural perspective, so

that students become aware of the achievements and inroads made by people who “look like them”.

The Academy model requires that sessions be located on a college campus so that students can see

others actively engaged in pursuing an education. The Academy has enjoyed a positive and supportive

relationship with Mount Mercy University for nearly ten years. The model also requires that Academy

students be taught by staff of color who excel in their areas

of study and are secure in their heritage. In the summer of

2014, the teaching staff was comprised of three scholars

who had recently attained the PH.D. University of Iowa

graduates, Dr. Alexander Lodge, Dr. Nicole Gainyard, and Dr.

Partick Oray, taught Academy students Math/Science,

Literature/History, and Post‐Secondary Seminar,

respectively. Mere exposure to such academic excellence is

worth $150.00‐‐ the price of tuition!

Post‐session travel this year was to Nashville and Atlanta. Students and staff spent several days

immersing themselves in the positive culture of these cities. Excursions included the new Civil Rights

Museum in Atlanta, and HBCUs Fisk and Meharry Universities in Nashville.

BA-16-304.5



The Academy Expansion Program

Seventeen students are

enrolled in The

Academy Expansion

program at Johnson

Elementary School of

the Arts, which meets

on Mondays after

school from October

through May. These

3rd‐5th graders are using

Michael Todd Bernard’s

How To Be: Success

Strategies for the Young, Gifted, and Black as a common reading. They are learning how to be

students, how to listen, how to respect their own intellect as well as that of their peers. Guest speakers,

reinforce readings by sharing stories of their own journeys to success. The Expansion, which is free to

students, will collaborate in 2015 with the Eastern Iowa Arts Academy on projects in Black Art,

specifically Romere Bearden, and with the CoderDojo to hone technological understanding. The

Academy Expansion is funded in part by a grant from the Witwer Foundation.

BA-16-304.6



Yes, I will contribute to The Academy SPS and my community

Please accept my gift of:

_____ $2,500 Student Sponsorship

_____ $1,000 District Parallel

_____ $500

_____ $250

_____ $150 Student Tuition

The Academy SPS is a 501(c)3 organization. Contributions are tax deductible.

Mail check payment to:

The Academy for Scholastic and Personal Success

PO Box 2842

Cedar Rapids, IA 52406‐2842

Or go to our website TheAcademySPS.com for debit/credit card donations.

Success Statistics

More than 1,200 students of color have been served by The Academy SPS.

95% of The Academy students have graduated from high school.

89% of The Academy students have enrolled in post secondary institutions.

79% of The Academy students have improved school attendance.

93% of The Academy students improve their achievement in at least one core

curricular area immediately following the program.

BA-16-304.7


Our Unique Experience:

Since 1989, more than 1,000 students in Cedar Rapids and surrounding communities have received culturally specific instruction in core curricular areas, along with essential travel exposure through The Academy for Scholastic and Personal Success.

The Academy SPS is designed to be academically rigorous, is taught by a diverse group of culturally knowledgeable staff, and is housed on college/university campuses. Because of these components, students are more likely to have the tools they need to succeed in post-secondary educational programs after participating in The Academy.

The Academy SPS serves 25-40 students each summer, many of whom return for multiple experiences throughout their high school careers. It is the only non-remedial, proactive program of its kind in Iowa. Though our statistics speak for themselves (see back), few words exist which express the invaluable, enriching experience that is The Academy.

Our Programs:

The Academy SPS Program: A six-week core curriculum enrichment program during the summer for students entering grades 9-12. The program offers instructional content in the areas of Math, Science, History, Literature and Post-Secondary Planning. Traditional instruction is enhanced with seminars, films, speakers and an experiential travel component.

Expansion Program: An eight-month enrichment program during the academic year for students grades 3–5. Class takes place once a week after school, and encourages cultural knowledge, academic growth and leadership skills. Students are inspired by speakers and field trips, and are encouraged to take part in cultural events within the community.

Our Mission: The Academy for Scholastic and Personal Success encourages students to fulfill their academic and personal potential by infusing the core curriculum with culturally relevant materials. Students will develop self-respect, leadership skills and a sense of community while strengthening academic performance.

Our Unique Experience:

Since 1989, more than 1,000 students in Cedar Rapids and surrounding communities have received culturally specific instruction in core curricular areas, along with essential travel exposure through The Academy for Scholastic and Personal Success.

The Academy SPS is designed to be academically rigorous, is taught by a diverse group of culturally knowledgeable staff, and is housed on college/university campuses. Because of these components, students are more likely to have the tools they need to succeed in post-secondary educational programs after participating in The Academy.

The Academy SPS serves 25-40 students each summer, many of whom return for multiple experiences throughout their high school careers. It is the only non-remedial, proactive program of its kind in Iowa. Though our statistics speak for themselves (see back), few words exist which express the invaluable, enriching experience that is The Academy.

Our Programs:

The Academy SPS Program: A six-week core curriculum enrichment program during the summer for students entering grades 9-12. The program offers instructional content in the areas of Math, Science, History, Literature and Post-Secondary Planning. Traditional instruction is enhanced with seminars, films, speakers and an experiential travel component.

Expansion Program: An eight-month enrichment program during the academic year for students grades 3–5. Class takes place once a week after school, and encourages cultural knowledge, academic growth and leadership skills. Students are inspired by speakers and field trips, and are encouraged to take part in cultural events within the community.

Our Mission: The Academy for Scholastic and Personal Success encourages students to fulfill their academic and personal potential by infusing the core curriculum with culturally relevant materials. Students will develop self-respect, leadership skills and a sense of community while strengthening academic performance.

BA-16-304.8


You can’t know where you’re going if you don’t know where you’ve been. YOUR LOGO HERE

The Academy SPS P.O. Box 2842

Cedar Rapids, IA 52406 319-389-4644 319-364-2063

Website: theacademysps.com Email: [email protected]

We stand on the shoulders of our ancestors.

It takes a village to raise a child.

Our Statistics:

Since 1989, The Academy has served more than 1,000 minority students.

Of the students who have participated in The Academy for at least one full session, 99% graduate from high school with their graduating class.

An estimated 88% of our students have continued on to enroll in post-secondary institutions.

On average, 75% of Academy students show improvement in school attendance after just one session of the program; the percentage increases for students who take part in more than one summer session.

Academy students trend toward more rigorous curricular choices in high school.

Nearly 92% of Academy students improve their achievement in at least one core curricular area in the term immediately following The Academy summer session.

"I have often used the metaphor of the oak tree to describe The Academy’s mission: a tree whose roots are deep and strong, is resilient in ways that cannot happen for a tree whose roots are shallow. That's why oaks outlive willows by four times. The Academy helps deepen and strengthen the cultural roots of our students - still a necessity, even in our "post-racial" society."

-Dr. Ruth White

Program Founder and Executive Director

Our Selection Process:

Students are recruited and selected using academic records, teacher/school counselor recommendations and connections with community organizations. Students interested in the program can also contact us to receive more information.

BA-16-304.9



LEARNING AND LEADERSHIP BA-16-305 2016-2017 Professional Learning Update (Stephen Probert) Information Item Strategic Plan Goals ☒ Academic Performance/Achievement ☐ Community Involvement ☐ Fiscal Integrity ☒ Professional Workforce ☒ Student Development Pertinent Fact(s):

1. In the 2016-2017 school year, the Cedar Rapids Community School District will change its

professional learning structures and processes in order deliver on our promise of Excellence for All. The presentation will provide an overview of those changes and description of the process used to make those changes.

2. Information about what meaningful professional learning looks like will be shared along with the

implementation/support plan. The information and 2016-2017 Professional Learning Calendars currently reside on our District Professional Learning Webpage:

http://www.cr.k12.ia.us/departments-services/professional-learning/



BOARD GOVERNANCE BA-16-306 Closed Session – Evaluation of Professional Competency in accordance with the Code of

Iowa Section 21.5(1)(i) (John Laverty) Exhibit: Confidential Item Action Item Roll Call Pertinent Fact(s): 1. The Board of Education is asked to meet in Closed Session on Monday, May 9, 2016, immediately

following the conclusion of the Board Meeting. 2. The suggested motion is as follows:

“I move that the Board of Education hold a closed session on Monday, May 9, 2016 to evaluate the professional competency of an individual(s) whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to those individual’s reputation and that the individual(s) request a Closed Session as provided in Section 21.5(1)(i) of the Iowa Code.

Recommendation:

It is recommended that the Board of Education meet in Closed Session on Monday, May 9, 2016, immediately following the adjournment of the regular meeting, for the purpose of the Evaluation of Professional Competency as provided by the Iowa Code Section 21.5(1)(i).



HUMAN RESOURCES BA-16-307 Termination of Teacher Contract - Grant Brown (Jill Cirivello) Exhibit: Confidential Item Action Item Roll Call

Pertinent Fact(s):

Due to budget and program reductions, Grant Brown, Kennedy High School teacher, will be reduced .13 FTE of his teaching contract for the 2016-17 school year.

Recommendation

It is recommended that the Board of Education approve the Termination of Teacher Contract - Grant Brown - due to budget reductions and as recommended by the Superintendent.



HUMAN RESOURCES BA-16-308 Termination of Teacher Contract – Joseph Dillon (Jill Cirivello) Exhibit: Confidential Item Action Item Roll Call

Pertinent Fact(s):

Due to budget reductions, Joseph Dillion, Jefferson teacher, will be reduced .67 FTE of his teaching contract for the 2016-17 school year.

Recommendation

It is recommended that the Board of Education approve the Termination of Teacher Contract – Joseph Dillon - due to budget reductions and as recommended by the Superintendent.



HUMAN RESOURCES BA-16-309 Termination of Teacher Contract – Lisa Person (Jill Cirivello) Exhibit: Confidential Item Action Item Roll Call

Pertinent Fact(s):

Due to budget and program reductions, Lisa Person, Spanish teacher, will be reduced 1.0 FTE of her teaching contract. She will not have a contract for the 2016-17 school year.

Recommendation

It is recommended that the Board of Education approve Termination of Teacher Contract – Lisa Person - due to budget reductions and as recommended by the Superintendent.



SCHOOL BOARD CALENDAR (Dates and times are tentative – please consult with the Board Secretary’s Office for more details)

2016 - MAY Monday May 9 5:30 pm Board Regular Meeting ELSC, Board Room 2500 Edgewood Rd NW Wednesday May 25 7:00 PM Metro HS Graduation US Cellular Center Thursday May 26 1:00 PM Transition Center Graduation ELSC, Cedar D Conf Rm 7:00 PM Jefferson HS Graduation US Cellular Center Friday May 27 7:00 PM Kennedy HS Graduation US Cellular Center Saturday May 28 7:00 PM Washington HS Graduation US Cellular Center 2016 – JUNE Monday June 13 5:30 pm Board Regular Meeting ELSC, Board Room

2500 Edgewood Rd NW Monday June 27 5:30 pm Board Work Session & ELSC, Board Room Regular Meeting 2500 Edgewood Rd NW 2016 – JULY Monday July 18 5:30 pm Board Regular Meeting ELSC, Board Room

2500 Edgewood Rd NW Tuesday July 19 First Day of Classes Taylor Elementary Early Dismissal
