CE-AP022: Differences in Accounts Payable Module … Cost Distribution ... The remainder of this document is an overview of the major functional differences between ... Function Differences

CE-AP022

Differences in Accounts Payable Module between COINS Version 7 and COINS Ti

Modules Affected: Accounts Payable Versions Affected: COINS Ti 1.8 (9.7c2.25TI)

The discussion of this topic is divided into the sections shown below.

Background ................................................................................................................... 3 Review and Update A/P Tailoring ...................................................................... 3 Functional Security ............................................................................................. 4

File Maintenance Changes ........................................................................................ 5 Bank File.............................................................................................................. 5 Recurring Vendor Invoices File........................................................................... 5 Subcontract File................................................................................................... 7 Tax Jurisdiction File............................................................................................ 8 Vendor File........................................................................................................... 8

New and Changed Functions .................................................................................. 10 Batch Control ..................................................................................................... 10 Change Posted Invoices..................................................................................... 11 Enter Back Charges........................................................................................... 12

Job Cost Distribution ............................................................................. 12 Invoice Distribution ............................................................................... 13

Enter Invoices .................................................................................................... 14 Screen Layout ......................................................................................... 14 Navigation of Invoice Entry by Keystrokes Only................................... 16 Other Function Differences .................................................................... 17 Sub Header Tab Screen ......................................................................... 17 Invoice Distribution Detail Tabs ........................................................... 19 Print and Show Options ........................................................................ 21

Enter Manual Payments ................................................................................... 21 Inquiries ............................................................................................................. 22

Aged Payables Inquiry ........................................................................... 22

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CE-AP022 Differences in COINS and Ti A/P

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Check Inquiry ......................................................................................... 22 Held Invoices Inquiry............................................................................. 22 Invoice Inquiry ....................................................................................... 23 Subcontract Inquiry ............................................................................... 23 Vendor History Inquiry.......................................................................... 23

Select Invoices for Payment .............................................................................. 24 Tabs ..................................................................................................... 24 Buttons.................................................................................................... 26 Other Tasks Options .............................................................................. 26 Other Function Differences .................................................................... 27

Void Posted Invoices .......................................................................................... 27

Functions Not Available in COINS Ti ................................................................... 29


Background

The COINS Ti version of Accounts Payable (A/P) is included in COINS Ti 1.8. In creating COINS Ti A/P, SHAKER redesigned a number of its functions to take advantage of COINS Ti architecture and implement some processing improvements that could not be accommodated in COINS v7.

This document provides an introduction to the major changes and describes the special steps necessary to start using COINS Ti A/P. For detailed field definitions, refer to the COINS Ti A/P online help.

Review and Update A/P Tailoring

Before using COINS Ti A/P, you need to review two screens in A/P Tailoring. Use the COINS menu to access them: COINS Master Menu > Accounts Payable > Module Utilities > Tailoring.

A field on the 7th A/P Tailoring screen, shown in Figure 1, allows you to include use tax when calculating subcontract balances. The Include Use Tax in Calculating Subcontract Balance (Y/N) tailoring field must be set to Y in order to include use tax in COINS Ti.

Figure 1: Screen 7, A/P Tailoring in COINS

01/20/05 A/P Tailoring d6-9.7 INTCO/DV ┌───────────────────────────── Screen 7 of 10 ──────────────────────────────┐ │ SUBCONTRACTS │ │ Allow Sub Contract Amount Greater than Job Cost Forecast (Y/N): Y │ │ Default Retainage % for Subcontracts: 10.00% │ │ Default 'Contract on File' Subcontract Compliance Issue: s1 │ │ Default Bonded Subcontract Compliance Issue: b2 │ │ Include Use Tax in Calculating Subcontract Balance (Y/N): Y │ │ │ │ SUBCONTRACTOR INVOICE ENTRY │ │ % Billed Indicator (Y/N): N │ │ Allow Sub Invoice Amount Greater than Sub Contract Amt (Y/N): Y │ │ Calculate Sub Invoices by Percent: N │ │ Allow Overpayment of Retainage (Y/N): Y │ │ % of Subcontract to Invoice after which Retainage not defaulted: 90.00% │ │ Validate Cost Codes against Subcontract (Y/N): N │ │ Enter Sub Invoices using Billed to Date amounts (Y/N): N │ │ Don't display Hold Warning(s) during Invoice Entry (Y/N): N │ │ Don't display Warning when Contract is not on File (Y/N): N │ └───────────────────────────────────────────────────────────────────────────┘

A new field, Allow ACH Electronic Payments (Y/N), was added to the 8th Tailoring screen (see Figure 2). It allows COINS Ti users to pay their Accounts Payable vendors/subcontractors through ACH electronic payments. This field does not apply to COINS. To ensure that ACH payments can be handled in COINS Ti, set this field to Y. See CE-AP019 for a detailed explanation of ACH electronic payments.

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Figure 2: Screen 8, A/P Tailoring in COINS

01/17/05 A/P Tailoring d6-9.7 INTCO/DV ┌────────────────────────── Screen 8 of 10 ──────────────────────────┐ │ SUBCONTRACTOR CHECKS │ │ Description on Subcontractor Check Stub (S/J/I): I │ │ (S - 'Sub Payment' J - Job Name I - Invoice Description) │ │ Break Out Sub Payments on Stub (Gross vs. Net) (Y/N): Y │ │ Print Contract Payments to Date on Stub (Y/N): Y │ │ │ │ ACH ELECTRONIC PAYMENTS │ │ Allow ACH Electronic Payments (Y/N): Y │ └────────────────────────────────────────────────────────────────────┘

Functional Security

The new A/P module must be added to COINS Ti functional security before users can access it. In addition, users must be given access to the COINS Ti A/P functions in User ID F/M or Group ID F/M (unless a user already has full access to all of COINS Ti). Functions to which a user does not have access are hidden from the tree menu that the user sees when signed into COINS Ti.

See Appendix B of the Release Notes for COINS Ti 1.8 for detailed instructions on updating functional security.

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File Maintenance Changes

Bank File

The Bank File in COINS Ti includes a panel for ACH electronic payments that is enabled when you enter Y in the Allow ACH Electronic Payments field in A/P Tailoring. This information is not found on the COINS screen, since ACH payments are not applied in COINS.

The COINS Ti Bank File screen is shown in Figure 3.

Figure 3: Bank File

New ACH Electronic Payments Panel

Recurring Vendor Invoices File

The screen displays for COINS and COINS Ti differ in the Recurring Vendor Invoices File. COINS uses popup boxes for the Equipment Costing and Additional Information screens, and COINS Ti represents these screens as separate tabs on the Equipment Distribution screen.

Examples of these COINS Ti screens are shown in Figure 4: Recurring Vendor Invoices F/M – Equipment Costing Screen and Figure 5: Recurring Vendor Invoices F/M – Additional Info Screen.

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Figure 4: Recurring Vendor Invoices F/M – Equipment Costing Screen

Figure 5: Recurring Vendor Invoices F/M – Additional Info Screen

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Subcontract File

Strip menu options in the COINS Subcontract File are set up differently in COINS Ti. Table 1: Subcontract File Function Differences gives you a quick overview of these differences.

Table 1: Subcontract File Function Differences

COINS Ti function Equivalent COINS strip menu option

Insurance & Requirements tab Ins & Rqmts

Joint Payees tab Joint Payees

Compliance button Compliance

Distributions button Distributions

Mult. Delete option on Other Tasks menu Mult. Delete

An example of the Subcontract File screen is shown in Figure 6.

Figure 6: Subcontract File

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Tax Jurisdiction File

There are five taxing entity screens in the Tax Jurisdiction File. However, these screens are accessed differently in COINS and COINS Ti:

• COINS - Select the strip menu option desired at the bottom of the main screen.

• COINS Ti - Click the tab desired on the main screen.

The labels remain the same in both COINS and COINS Ti, i.e., Taxing Entity 1, Taxing Entity 2, Taxing Entity 3, Taxing Entity 4, Taxing Entity 5.

Vendor File

When comparing the Vendor File in COINS and COINS Ti, there are many differences in appearance on the initial screen. The numbers shown in Figure 7 correspond directly to these differences as they are enumerated below.

1. The COINS Ti screen contains four tabs: Primary Info, Misc, WC Info, and ACH Payments.

• The Primary Info tab contains the information found on the initial screen in COINS.

• The Misc and WC Info tabs are set up as strip menu options in COINS.

2. The ACH Payments tab and its corresponding screen are used for ACH payments when selected in A/P Tailoring. Since ACH payments are not applied in COINS, there is no equivalent function or screen for ACH found on the COINS screen. Figure 7 shows an example of the ACH Payments screen.

3. The Order-froms strip menu option in COINS is found as the Order-Froms button in COINS Ti.

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Figure 7: Vendor F/M Screen

1

3

2

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New and Changed Functions

The remainder of this document is an overview of the major functional differences between A/P in COINS version 7 and in COINS Ti. Please refer to the COINS Ti online help for additional information and field definitions for these functions.

Batch Control

In COINS, after you select the type of batch to work with from the main Batch Control menu (e.g., Back Charges), you are presented with a menu listing the various options by which you can manipulate the batch, such as Create Batch, Delete Batch, Merge Batches, etc. COINS Ti approaches batches differently: after you select the type of batch to work with from the COINS Ti tree menu, you are taken directly to a Batch Control screen, which incorporates all of the batch control options from COINS, as shown in Table 2.

Table 2: Function Differences in Batch Control

COINS function COINS Ti function

Change Batch

There is no equivalent function in COINS Ti for changing batches. Instead, you must go into Edit mode to make your changes.

Change Fiscal Period Other Tasks > Change Fiscal Period

Change Ownership There is no equivalent function in COINS Ti for changing ownership of a batch. Instead, you must go into Edit mode to make your changes.

Close Batch Closed to Entry field on main Batch Control screen

Create Batch Add Toolbar button

Delete Batch Delete Toolbar button

Merge Batches Other Tasks > Merge Batches

Rename Batch Other Tasks > Rename Batch

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Change Posted Invoices

The screen layout for the COINS Ti Change Posted Invoices function, shown in Figure 8: Change Posted Invoices, is very similar to the COINS Ti Enter Invoices function, except that there are no invoice detail line tabs at the bottom of the screen. The tabbed layout makes it easier to focus on the fields that are frequently updated yet still offer easy, immediate access to other groups of fields. For example, the Addresses tab contains the Remit To name and address. In COINS, the name and address appear in a popup box.

If a tab is not applicable to the current invoice, its label is dimmed and the tab cannot be selected. For example, if you are changing a vendor invoice, the Sub tab is dimmed since it only applies to subcontract invoices.

Please consult the COINS Ti A/P online help for additional information about the Change Posted Invoices function, including field descriptions.

Figure 8: Change Posted Invoices

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Enter Back Charges

The first screen of the Enter Back Charges function is basically the same in COINS and COINS Ti. Job Cost Distribution and Invoice Distribution buttons were added in COINS Ti to lead you to the desired screen. Figure 9: Enter Back Charges Screen illustrates this screen.

Figure 9: Enter Back Charges Screen

Job Cost Distribution

The Job Cost Distribution screen accessed through the Job Cost Distribution button in COINS Ti is a popup box in COINS. When you select this button, a screen with three tabs appears, as shown in Figure 10: Job Cost Distribution Screen.

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Figure 10: Job Cost Distribution Screen

Invoice Distribution

When you select the Invoice Distribution button to reach the Invoice Distribution screen, the differences between COINS and COINS Ti become obvious. In COINS Ti, the Distribution screens for normal, quick, and automatic have a similar layout, i.e., they display a screen with Show and Primary Info tabs, as shown in Figure 11: COINS Ti Invoice Distribution Screen. The COINS screen is not set up in this fashion.

Figure 11: COINS Ti Invoice Distribution Screen

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Enter Invoices

Many significant changes were made to the A/P Enter Invoices function, and this is where the differences between COINS and COINS Ti become most apparent.

One major difference between COINS and COINS Ti Enter Invoices is that COINS maintains four separate invoice entry functions, while COINS Ti allows you to enter numerous types of invoices by using only one entry function. These invoice types, and the fields required to enter them, are outlined in the table below.

Table 3: COINS Ti Invoice Type Requirements

Invoice Type Required Fields

Vendor Invoice without Purchase Order • Batch, Invoice Type, Invoice

Vendor Invoice with Purchase Order • Batch, Invoice, PO

Subcontract Invoice without Purchase Order

• Batch, Invoice Type, Vendor, Invoice, Job, Contract

Subcontract Invoice with Purchase Order • Batch, Invoice, PO

To create the most basic invoice in COINS Ti, the least amount of data you need to enter on the Enter Invoices screen are Batch, Vendor, and Invoice.

Screen Layout

Most visible is the new screen layout, shown in Figure 12: Layout of Enter Invoices. A tabbed layout such as this makes it easier to focus on the fields that are frequently updated yet still offer easy, immediate access to other groups of fields. For example, the Addresses tab contains the Remit To name and address. In COINS, the name and address appear in a popup box.

The COINS Ti Enter Invoices screen is divided into four basic panels (as demonstrated in Figure 12).

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Figure 12: Layout of Enter Invoices

1. Header panel is always visible: Key fields

2. Header tabs panel can be hidden

3. Invoice distribution detail panel

4. Totals panel

5. Click to hide the Vendor, Sub, Misc Info, and other header tabs

1. The header panel. This part of the screen contains the key fields that need to be filled in before you can continue to the next panel. When the Enter Invoices function is accessed in COINS Ti, the fields in this panel automatically go into Add mode. This is the mode used to add a new record to the database. The information entered here is temporarily stored but not added to the database until you click the Save button on the Header Toolbar.

2. The header tabs panel. These are the basic tabs used to build an invoice. Any field defaults are displayed on the screens for these tabs, depending upon what information you entered in the header panel. Based on the invoice type entered in the header panel, specific tabs are enabled/disabled in this panel. For example:

• If you enter a vendor invoice (Invoice Type = Vendor), the Vendor tab is enabled and the Sub tab is disabled.

• If you enter a subcontract invoice (Invoice Type = Subcontract), the Sub tab is enabled and the Vendor tab is disabled.

3. The invoice distribution detail panel. Use the tabs in this panel at the bottom of the screen to enter the invoice detail lines. This panel becomes active when information is entered in the header panel fields and the vendor/subcontract tab screens.

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Note: Any available information may default into the remaining header screens, but you do not need to fill out all header screens to activate the invoice distribution detail panel; only information on the Vendor or Subcontract header screens need to be completed.

4. The totals panel. Here you can easily survey the totals relevant to this invoice as they change according to the information entered.

5. The Hide Header Tabs button at the bottom of the screen allows you to hide all of the tabs on the header panel. You may want to use this button if you would like to show the invoice distribution detail lines on a larger screen for easier handling.

Please consult the COINS Ti A/P online help for additional information about the Enter Invoices function, including field descriptions.

Navigation of Invoice Entry by Keystrokes Only

For users who perform only data entry in the COINS Ti Enter Invoices function, a navigation guide is provided here to enter invoices by keystrokes only. By using these keystrokes, many unnecessary actions are avoided and data entry can be performed in a more efficient and streamlined manner. Follow the steps outlined below to enter invoices by keystrokes.

1. Ctrl – N (takes you to Add Invoice mode)

2. F5 (on Vendor field for Vendor Lookup)

3. F2 (accepts all fields in panel and goes to the next tab)

4. Alt – [tab letter] (takes you to the tab associated with the letter, e.g., m takes you to the Payment tab)

After the header is filled in and you are ready to add line items:

5. Alt – [tab letter in Invoice Distribution Detail Panel] (opens a new line and places you in Add mode)

6. Choose one of the following three methods (1, 2, or 3) to enter line items:

Method 1 Method 2 Method 3

a. Ctrl – S (saves the line)

b. Ctrl – N (adds another line)

Press [Enter] through all of the fields on the line. This saves and opens a new record.

a. F2 (saves the line)

b. Ctrl – N (adds another line)

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Other Function Differences

You can find other differences between COINS and COINS Ti in the Enter Invoices function, as outlined in Table 4.

Table 4: Other Function Differences

COINS Function COINS Ti Function

Add from P/O option on Enter Invoices menu

PO field on header screen

Add Recurring option on Enter Vendor Invoices menu

Other Tasks > Add Recurring > Vendor Invoices

Add Recurring option on Enter Subcontract Invoices menu

Other Tasks > Add Recurring > Subcontract Invoices

Sub Header Tab Screen

The fields displayed on the Sub header tab screen differ based on how A/P is tailored to calculate subcontract invoice amounts to date.

• If Enter Sub Invoices using Billed to Date amounts is set to N, the Contract % field displays, and the Cont Billed TD and Retention TD are disabled. See Figure 13: Subcontract Screen (Non-Contract to Date).

• If Enter Sub Invoices using Billed to Date amounts is set to Y, the Contract % TD field displays, and the Cont Billed TD and Retention TD are enabled. See Figure 14: Subcontract Screen (Contract to Date).

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Figure 13: Subcontract Screen (Non-Contract to Date)

Figure 14: Subcontract Screen (Contract to Date)

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Invoice Distribution Detail Tabs

Initial Setup

Before you begin using these tabs to enter invoice distribution detail lines, you can set up the screen as a more efficient data entry platform (an example of the resulting screen is shown in Figure 15: Expanded Distribution Lines Screen).

o To increase the amount of space for entering detail lines, maximize the COINS Ti window, hide the menu tree, and hide the invoice header tabs by clicking the Hide Header Tabs button. Once selected, the button changes to Show Header Tabs, and you may click it when you are ready to display the tabs on the header panel.

o To include on the screen only the columns you need to use, you can define them by using column and sort editor presets set up in Records > Columns > Editor and Records > Sort > Editor.

o To decrease column sizes until all columns fit on one screen, hold down a column line and move it to the left.

Figure 15: Expanded Distribution Lines Screen

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Tab Descriptions

The following tabs are found on this panel:

o J/W/E lines. This tab is primarily used when an invoice references lines with a combination of jobs, work orders, and equipment. These same lines are also separated out on corresponding tabs. For example, job lines can be found on the J/W/E lines tab and the Job tab, and work order lines can be found on the J/W/E lines tab and the Work Order tab, etc.

A disadvantage of this tab is that you must work with a larger number of columns, thus diminishing the efficiency of your data entry. It is therefore recommended that you normally work on the separate tabs rather than the J/W/E lines tab.

o Job, Work Order, and Equipment. As explained above, these tabs are separated out so that you can work on the associated lines individually.

o G/L. This tab is associated with any data only going to General Ledger.

o Break Out Labor. This tab is associated with job entry. You can only access it if you are entering distribution lines for a vendor or subcontract invoice with a purchase order and you select Y in the Break Out Labor column of the Job, Work Order, or G/L tab.

o PO Receipts. This tab is associated with G/L entry. You must have a purchase order referencing the inventory in order to use it.

Note: All of these tabs are sticky, i.e., the most recently used tabs are displayed the next time you use the screen.

Miscellaneous Tab Information

There are a few noteworthy facts about these tabs that should be mentioned in this document.

• When you click the Save button on the distribution lines toolbar, the data is only temporarily saved until you click the Save button on the header panel toolbar when you have completed entering the invoice.

• When an invoice references a purchase order, the automatic addition on the invoice of all line items for that purchase order depends upon your response to the Normally Create Invoice Lines from P/O Lines field in A/P Tailoring.

o If you respond Y to this tailoring field, all line items are automatically added to the invoice.

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o If you respond N to this tailoring field, line items are not automatically added to the invoice. You must instead manually enter each individual line item.

• Where applicable, you can select a line item listed by clicking on the box in the Select column.

Print and Show Options

The Print and Show options that appear as strip menu options in COINS are located on the Header Toolbar in COINS Ti.

Enter Manual Payments

The first screen of the Enter Manual Payments function is basically the same in COINS and COINS Ti. A Distribution button was added in COINS Ti to lead you to the Distribution screens for normal, quick, and automatic distributions. These Distribution screens include Show and Primary Info tabs. Distribution screens in COINS are not set up in this fashion. Figure 16: COINS Ti Enter Manual Payments Distribution Screen illustrates the COINS Ti screen for Enter Manual Payments.

Figure 16: COINS Ti Enter Manual Payments Distribution Screen

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Inquiries

There is a major difference between COINS and COINS Ti inquiry screens. When you look at a COINS inquiry screen, you are only given the basic invoice information. However, COINS Ti lets you probe deeper into the detail of the invoice with the use of an Invoice Detail button at the bottom of the screen. This button takes you to an invoice detail screen that exactly matches a corresponding A/P Argon screen. Another button, Check Detail, allows you to see detailed information concerning A/P checks.

Aged Payables Inquiry

The Aged Payables Inquiry selection criteria screen in COINS only allows you to display aged payables information by job or vendor, while COINS Ti lets you display that same information for all vendors, or by job, vendor, work order, or equipment. Depending on what you select, there are additional options that can be filled in. For example, if you want to show your information by vendor, the Vendor field is enabled.

Check Inquiry

The Check Inquiry selection criteria screen in COINS Ti includes very different criteria from COINS. These criteria give you a wider range of information that you can display on the inquiry screen for the check information. Some fields in COINS Ti are not used in COINS (Inquiry by, Starting/Ending Vendor, Starting/Ending Check Date, and Starting/Ending Payment Co/Div). COINS Ti also uses Starting/Ending Check fields (that include a Lookup) rather than the Check# field used in COINS.

Held Invoices Inquiry

The Held Invoices Inquiry selection criteria screen in COINS Ti has a number of fields that cannot be found on the COINS screen. These extra fields allow you to include an invoice type (vendors, subcontractors, or both) and invoices for subcontracts on hold. They further pare down the inquiry screen if you enter a range of jobs, work orders, and/or equipment.

If there are issues with an invoice, COINS displays a popup box with issue information, while COINS Ti has a separate tab for issues.

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Invoice Inquiry

When accessing the Invoice Inquiry, the first fields shown in COINS are the Vendor # and Invoice #, while COINS Ti displays Starting/Ending Invoice Date fields. COINS prompts for an invoice’s checks and backcharges and displays a great deal of information on one screen. COINS Ti, however, uses tabs to divide the information into a more manageable display. The information exactly matches the information displayed in A/P Argon.

Subcontract Inquiry

The Subcontract Inquiry screen displays information in COINS Ti that is identical to the A/P Argon screen for subcontracts, including Invoice Detail and Check Detail buttons. In COINS, this information is prompted for and is then displayed on a separate screen.

Vendor History Inquiry

The Vendor History Inquiry selection criteria screen in COINS Ti includes very different criteria from COINS. These criteria give you a wider range of information you can display on the inquiry screen for the check information.

• The Inquiry by field in COINS Ti allows you to select whether you wish to show the inquiry for all vendors, or by job, work order, equipment, or vendor.

• The Sort Detail by field is used in COINS Ti instead of the Show in Descending Date Order field used in COINS.

• The Include Invoice Type, Starting/Ending Vendor, Starting/Ending Work Order, and Starting/Ending Equipment fields are not found in COINS.

• The COINS Job field is not found in COINS Ti. COINS Ti instead uses Starting/Ending Job.

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Select Invoices for Payment

There is a notable difference between COINS and COINS Ti concerning how the Select Invoices for Payment function is set up: COINS uses a menu format, while COINS Ti presents you with a screen layout that includes tabs, buttons, and Other Tasks menu options (see Figure 17).

Figure 17: COINS Ti Select Invoices for Payment Screen

Tabs

Buttons

Other Tasks menu options

Tabs

COINS Ti basically uses the tabs on the Select Invoices for Payment screen to represent various ways to display the invoices for a batch, i.e., you can display all invoices, invoices by vendor, and invoices by check.

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The Invoices by Vendor and Invoices by Check tabs are divided into two sections (see Figure 18). The top section lists invoice totals for each vendor or check. When you select a vendor or check in this list, the bottom section displays each invoice separately for that vendor or check.

Figure 18: Example of Invoices Screen

Top section (Invoice Totals)

Bottom section (List of Invoices)

For the invoice selected in the bottom section of this screen, the final tab, Distribution to Invoice Lines, displays how the items for that invoice are distributed.

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Buttons

COINS Ti buttons are equivalent to certain functions found on the COINS Select Invoices for Payment menu, as demonstrated in Table 5: COINS Ti Button Equivalents.

Table 5: COINS Ti Button Equivalents

COINS Menu function COINS Ti button Purpose of function

Individual Invoices Select Individual Invoices Selects a specific invoice that needs to be distributed. COINS Ti gives you the option to bypass invoice editing before selecting the invoice. COINS goes directly into Edit mode, then prompts you to select the invoice.

Multiple Invoices Select Multiple Invoices Allows you to view a list of invoices and then select those invoices that need to be distributed.

Multiple Invoices for Single Vendor

Select Invoices by Vendor Allows you to view a specific vendor’s list of invoices and then select those invoices that need to be distributed.

Other Tasks Options

COINS Ti functions on the Other Tasks menu are equivalent to certain functions found on the COINS Deselect Invoices Selected for Payment Menu, as demonstrated in Table 6.

Table 6: COINS Ti Other Tasks Function Equivalents

COINS Deselect Invoices Selected for Payment Menu function COINS Ti Other Tasks function Purpose of function

Multiple Invoices

Deselect Multiple Invoices Allows you to deselect multiple invoices from the current batch.

Multiple Checks Deselect Multiple Checks Allows you to deselect multiple checks from the current batch.

All Invoices of Negative Checks

All Invoices of Negative Checks

Deselects all invoices in the current batch associated with a negative check.

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Other Function Differences

There are a number of other miscellaneous functions within COINS that are represented differently by COINS Ti in the Select Invoices for Payment function. These functions are explained in Table 7.

Table 7: Miscellaneous Function Differences

COINS function Differences in COINS Ti

Select Invoices for Partial Payments

The All Invoices, Invoices by Vendor, and Invoices by Check screens include fields that allow you to select an invoice for changes (such as partial payments).

Select Separate Checks Instead of using this as a separate function, COINS Ti allows you to select checks directly on the All Invoices, Invoices by Vendor, and Invoices by Check screens.

Deselect Invoices Selected for Payment Menu

Three of the functions found on this COINS menu have been placed on the COINS Ti Other Tasks menu. See Table 6: COINS Ti Other Tasks Function Equivalents for more details.

Show Invoices Selected for Payment List

The invoices shown in COINS by using this option can now be seen on the All Invoices screen.

Print Invoices Selected for Payment List

You can use the COINS Ti Print Toolbar button to achieve the same results.

Void Posted Invoices

The Void Posted Invoices function in COINS Ti has some features that COINS does not, including:

• COINS Ti allows you to void multiple invoices.

• COINS Ti has an Include Invoices that Cannot be Voided option that allows you to show invoices that were voided or have payments against them.

• COINS Ti has a Batch to Create for P/O Receipt option.

Please consult the COINS Ti A/P online help for additional information about the Void Posted Invoices function, including field descriptions. A screen representing this function in COINS Ti is shown in Figure 19: Void Posted Invoices.

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Figure 19: Void Posted Invoices

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Functions Not Available in COINS Ti

The following A/P functions were not converted to COINS Ti. If you use any of these functions, please continue to access them from the COINS menu.

Subcontract Ledger Inquiry

Module Utilities

• Accrue Unposted Invoices

• End of Year Processing

• Export Vendor File

• Print Vendor/Sub Labels

• Print W9 Request for TIN

• Purge Vendor Invoices

• Release Invoice Hold Reason

• Remote A/P Invoice Entry Menu

• Set Fiscal Date for New A/P Invoices

•

•

• R p g reports:

nvoices Posting Report

1099 Processing Menu

Reprint Lien Waivers

e rint Posting/Purge Reports Menu for the followin

o Accrue Unposted Invoices to J/S Posting Report

o Back Charges Posting Report

o Contract Labor Posting Report

o Check Posting Report

o Invoice Posting Report

o Manual Payments Posting Report

o Purge Paid and Voided Invoices Report

o UP Sub Pay Estimate Posting Report

o Void Checks Posting Report

o Void I

• Tailoring

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Contr

ards

Owner a

id Items

Unit Price Sub Pay Estimate Menu

•

•

t

• Enter Pay Estimate Lien Waivers

• Post to Create A/P Invoices

act Labor Payroll Menu

• Begin New Contract Labor Payroll

• Enter Contract Labor Time C

• Post Contract Labor Payroll

• Contract Labor End of Month

P id Item Processing Menu

• Enter Owner Purchase Orders

• Enter Sub Owner Paid Items

• Enter Vendor Owner Pa

• Post Owner Paid Items

• Payment Approval Report

• Owner Purchase Order Report

Print Pay Estimate Worksheet

Auto-create for Job from Billing

• Enter Pay Estimates

• Print Pay Estimate Documen

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Documents

CE-AP022: Differences in Accounts Payable Module … Cost Distribution ... The remainder of this document is an overview of the major functional differences between ... Function Differences