Cctv Installation at University of Eldoret

8/18/2019 Cctv Installation at University of Eldoret

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REPUBLIC OF KENYA

MINISTRY OF LANDS,HOUSING AND URBAN DEVELOPMENTDIRECTORATE OF PUBLIC WORKS

PROPOSED CCTV INSTALLATION AT THE

ADMINISTRATION BLOCK - UNIVERSITY OF ELDORET

SPECIFICATIONS AND BILLS OF QUANTITIES

FOR

SUPPLY,INSTALLATION,TESTING AND COMMISSIONING OF CCTV

County Elet!"#l En$"nee! County Wo!%& O''"e! M,L( H()U De*( M(L(H) U(DEVP(O BO+ -.-/0// P(O BO+ -.-/ELDORET ELDORET

County 1u#nt"ty Su!*eyo! County A!2"tet

M,L(H()U(DEV( M(L(H()(U(DEV(P(O( BO+ -.-/0// P(O( BO+ -.-/0//

ELDORET ELDORET

CLIENTUNIVERSITY OF ELDORET

P(O BO+ 003.-/0// ELDORET

OCTOMBER 2014


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TABLE OF CONTENTS

TITLE PAGE

Contents ................................................................................................... ...(i)

Definitions ................................................................................................ ..(ii)

Form of Tender...................................................................................... ...(iii)

Form of Tender Security: Bank …………………….……………… ….(iv)

Form of Tender Security: Insurance Comany……………………… ..(v)

SECTION A: Instructions to Tenderers.......................................................A/1--A/21

SECTION C: Sub-Contract Preliminaries and Conditions.............................C/1--C/17

SECTION E: Scedule o! Contract "ra#in$s.................................................%/1

SECTION F: Particular S&eci!ications o! 'aterials and ors……………..*1/1+*1/17

SECTION G: Scedule o! ,nit ates............................................................../1--/2

SECTION !: ills o! 0uantities....................................................................../1--/

SECTION I: Tecnical Scedule o! Items to be Su&&lied...............................I/1--I/2

SECTION ": Standard *orms...........................................................................3/1--3/12

#i$


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DEFINITIONS

Te !ollo#in$ terms and e4&ressions used in te contract document sall ave te !ollo#in$

meanin$s5

T%e Em&oyer overnment o! te e&ublic o! 6ena

e&resented b58ice Cancellor

,niversit o! %ldoret

P.9. o4 112:-;


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FO0/ OF TENDE0

To5 Te 8ice Cancellor


P.9. o4 112: @ ;


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FO0/ OF TENDE0 SEC-0IT4: BAN3



P.9. o4112: @ ;


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FO0/ OF TENDE0 SEC-0IT4: INS-0ANCE CO/PAN4



P.9. o4 112: @ ;


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SECTION A

INST0-CTIONS TO TENDE0E0S


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INST0-CTIONS TO TENDE0E0S

CONTENTS

CLA-SE NO8 DESC0IPTION PAGE

GENE0AL

1. "e!initions ………………………………………………….... A-1

2. %li$ibilit and 0uali!ication eGuirements ……………………… A-1 --- A-2;. Cost o! Tenderin$ …………………………………………… A-2

L. Site 8isit ……………………………………………………. A-2

TENDE0 DOC-/ENTS

:. Tender "ocuments ……………………………………………...… A-;

. Clari!ication o! Tender "ocuments ……………………..………… A-;

7. Amendments o! Tender "ocuments ……………………….……….A-;---A-L

P0EPA0ATION OF TENDE0

M. =an$ua$e o! Tender ……………………………………....................A-L

N. "ocuments Com&risin$ te Tender ………………............................A-L1


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INST0-CTION TO TENDE0E0S

Dote5 Te tenderer must com&l #it te !ollo#in$ conditions and instructions and !ailure to do so is

liable to result in re?ection o! te tender.

%D%A=

1. "e!initions

(a) ETenderer9 means an &erson or &ersons &artnersi& !irm or com&an submittin$ a

sum or sums in te ills o! 0uantities in accordance #it te Instructions to

Tenderers Conditions o! Contract Parts I and II S&eci!ications "ra#in$s and ills o!

0uantities !or te #or contem&lated actin$ directl or trou$ a le$all a&&ointed

re&resentative.

(b) Aro)ed tendererF means te tenderer #o is a&&roved b te %m&loer.

(c) An noun or ad?ective derived !rom te #ord tender9 sall be read and construed to

mean te corres&ondin$ !orm o! te noun or ad?ective +id98 An con?u$ation o! te

verb EtenderF sall be read and construed to mean te corres&ondin$ !orm o! te verbEbid.F

(d) Em&oyer9 means a Central overnment 'inistr =ocal Autorit State

Cor&oration or an oter Public Institution.

2. %li$ibilit and 0uali!ication eGuirements

2.1 Tis invitation to tender is o&en to all tenderers #o meet te Guali!ications s&eci!ied

in te advertisement !or te #ors.

2.2 To be eli$ible !or a#ard o! Contract te tenderer sall &rovide evidence satis!actor

to te %m&loer o! teir eli$ibilit under Sub clause 2.1 above and o! teir ca&abilitand adeGuac o! resources to e!!ectivel carr out te sub?ect Contract. To tis end

te tenderer sall be reGuired to submit te !ollo#in$ in!ormation.

(a) "etails o! e4&erience and &ast &er!ormance o! te tenderer on te #ors o! a

similar nature #itin te &ast !ive ears and details o! current #or on and

and oter contractual commitments.

(b) Te Guali!ications and e4&erience o! e &ersonnel &ro&osed !or

administration and e4ecution o! te contract bot on and o!! site.

(c) 'a?or items o! construction &lant and eGui&ment &ro&osed !or use in carrin$

out te Contract. 9nl reliable &lant in $ood #orin$ order and suitable !or

te #or reGuired o! it sall be so#n on tis scedule. Te tenderer #ill

also indicate on tis scedule #en eac item #ill be available on te ors.Included also sould be a scedule o! &lant eGui&ment and material to be

im&orted !or te &ur&ose o! te Contract $ivin$ details o! mae t&e ori$in

and CI* value as a&&ro&riate.

(d) "etails o! subcontractors to #om it is &ro&osed to sublet an &ortion o! te

Contract and !or #om autorit #ill be reGuested !or suc sublettin$ in

accordance #it clause L o! te Conditions o! Contract.

(e) A dra!t Pro$ram o! ors in te !orm o! a bar cart and Scedule o! Pament

#ic sall !orm &art o! te Contract i! te tender is acce&ted. An can$e in

te Pro$ram or Scedule sall be sub?ected to te a&&roval o! te %n$ineer.

(!) "etails o! an current liti$ation or arbitration &roceedin$s in #ic te

Tenderer is involved as one o! te &arties.

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2.; 3oint 8entures

Tenders submitted b a ?oint venture o! t#o or more !irms as &artners sall

com&l #it te !ollo#in$ reGuirements5-

(a) Te tender and in case o! a success!ul tender te *orm o! A$reement sall

be si$ned so as to be le$all bindin$ on all &artners.

(b) 9ne o! te &artners sall be nominated as bein$ in car$eH and tis

autoriation sall be evidenced b submittin$ a &o#er o! attorne si$ned b

le$all autoried si$natories o! all te &artners.

(c) Te &artner in car$e sall be autoried to incur liabilities and receive

instructions !or and on beal! o! an and all &artners o! te ?oint venture and

te entire e4ecution o! te Contract includin$ &ament sall be done

e4clusivel #it te &artner in car$e.

(d) All &artners o! te ?oint venture sall be liable ?ointl and severall !or te

e4ecution o! te Contract in accordance #it te Contract terms and a

relevant statement to tis e!!ect sall be included in te autoriation

mentioned under (b) above as #ell as in te *orm o! Tender and te *orm o!

A$reement (in case o! a success!ul tender).

(e) A co& o! te a$reement entered into b te ?oint venture &artners sall be

submitted #it te tender.

;. Cost o! Tenderin$

Te tenderer sall bear all costs associated #it te &re&aration and submission o! is tender

and te %m&loer #ill in no case be res&onsible or liable !or tose costs re$ardless o! te

conduct or outcome o! te tenderin$ &rocess.

L. Site 8isit

L.1 Te tenderer is advised to visit and e4amine te Site and its surroundin$s and obtain

!or imsel! on is o#n res&onsibilit all in!ormation tat ma be necessar !or

&re&arin$ te tender and enterin$ into a contract. Te costs o! visitin$ te Site sall

be te tendererBs o#n res&onsibilit.

L.2 Te tenderer and an o! is &ersonnel or a$ents #ill be $ranted &ermission b te

%m&loer to enter u&on &remises and lands !or te &ur&ose o! suc ins&ection but

onl u&on te e4&ress condition tat te tenderer is &ersonnel or a$ents #ill release

and idemni! te %m&loer !rom and a$ainst all liabilit in res&ect o! and #ill be

res&onsible !or &ersonal in?ur (#eter !atal or oter#ise) loss o! or dama$e to

&ro&ert and an oter loss dama$e costs and e4&enses o#ever caused #ic but!or te e4ercise o! suc &ermission #ould not ave arisen.

L.; Te %m&loer sall or$anie a site visit at a date to be noti!ied. A re&resentative o!

te %m&loer #ill be available to meet te intendin$ tenderers at te Site.

Tenderers must &rovide teir o#n trans&ort. Te re&resentative #ill not be available

at an oter time !or site ins&ection visits.

%ac tenderer sall com&lete te Certi!icate o! TendererBs 8isit to te Site #eter e

in !act visits te Site at te time o! te or$anied site visit or b imsel! at some otertime.


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T%D"% "9C,'%DTS

:. Tender "ocuments

:.1 Te Tender documents com&rise te documents listed ere belo# and sould be read

to$eter #it an Addenda issued in accordance #it Clause 7 o! tese instructions to

tenderers.

a. *orm o! Invitation !or Tenders

b. Instructions to Tenderers

c. *orm o! Tender

d. A&&endi4 to *orm o! Tender

e. *orm o! Tender Suret

!. Statement o! *orei$n Currenc eGuirements

$. *orm o! Per!ormance Securit

. *orm o! A$reement

i. *orm o! Advance &ament an uarantee

?. Scedules o! Su&&lementar In!ormation

. eneral Conditions o! Contract @ Part I

l. Conditions o! Particular A&&lication @ Part II

m. S&eci!ications

n. ills o! 0uantities

o. "ra#in$s

:.2 Te tenderer is e4&ected to e4amine care!ull all instructions conditions !orms

terms s&eci!ications and dra#in$s in te tender documents. *ailure to com&l #it

te reGuirements !or tender submission #ill be at te tendererBs o#n ris. Pursuant to

clause 22 o! Instructions to Tenderers tenders #ic are not substantiall res&onsive

to te reGuirements o! te tender documents #ill be re?ected.

:.; All reci&ients o! te documents !or te &ro&osed Contract !or te &ur&ose o!submittin$ a tender (#eter te submit a tender or not) sall treat te details o! te

documents as E&rivate and con!identialF.

. Clari!ication o! Tender "ocuments

.1 A &ros&ective tenderer reGuirin$ an clari!ication o! te tender documents ma noti!

te %m&loer in #ritin$ or b tele4 cable or !acsimile at te %m&loerBs mailin$

address indicated in te Invitation to Tender. Te %m&loer #ill res&ond in #ritin$ to

an reGuest !or clari!ication #ic e receives earlier tan : das &rior to te e4&ir

o! 2M das deadline !or te submission o! tenders. ritten co&ies o! te %m&loerBs

res&onse (includin$ te Guer but #itout identi!in$ te source o! te inGuir) #ill

be sent to all &ros&ective tenderers #o ave &urcased te tender documents.

7. Amendment o! Tender "ocuments

7.1 At an time &rior to te deadline !or submission o! tenders te %m&loer ma !or an

reason #eter at is o#n initiative or in res&onse to a clari!ication reGuested b a

&ros&ective tenderer modi! te tender documents b issuin$ Addenda

7.2 An Addendum #ill be noti!ied in #ritin$ or b cable tele4 or !acsimile to all

&ros&ective tenderers #o ave &urcased te tender documents and #ill be bindin$

u&on tem.


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7.; I! durin$ te &eriod o! tenderin$ an circular letters (tender notices) sall be issued to

tenderers b or on beal! o! te %m&loer settin$ !ort te inter&retation to be &aced

on a &art o! te tender documents or to mae an can$e in tem suc circular letters

#ill !orm &art o! te tender documents and it #ill be assumed tat te tenderer as

taen account o! tem in &re&arin$ is tender. Te tenderer must &rom&tl

acno#led$e an circular letters ma receive.

7.L In order to allo# &ros&ective tenderers reasonable time in #ic to tae te

Addendum into account in &re&arin$ teir tenders te %m&loer ma at isdiscretion e4tend te deadline !or te submission o! tenders.

P%PAATI9D 9* T%D"%S

M. =an$ua$e o! Tender

M.1 Te tender and all corres&ondence and documents relatin$ to te tender e4can$ed

bet#een te tenderer and te %m&loer sall be #ritten in te %n$lis lan$ua$e.

Su&&ortin$ documents and &rinted literature !urnised b te tenderer #it te tender

ma be in anoter lan$ua$e &rovided te are accom&anied b an a&&ro&riate

translation o! &ertinent &assa$es in te above stated lan$ua$e. *or te &ur&ose o!

inter&retation o! te tender te %n$lis lan$ua$e sall &revail.

N. "ocuments Com&risin$ te Tender

N.1 Te tender to be &re&ared b te tenderer sall com&rise5 te *orm o! Tender and

A&&endi4 tereto a Tender Suret te Priced ills o! 0uantities and Scedules te

in!ormation on eli$ibilit and Guali!ication and an oter materials reGuired to be

com&leted and submitted in accordance #it te Instructions to Tenderers embodied

in tese tender documents. Te *orms ills o! 0uantities and Scedules &rovided in

te tender documents sall be used #itout e4ce&tion (sub?ect to e4tensions o! te

scedules in te same !ormat and to te &rovisions o! clause 1;.2 re$ardin$ te

alternative !orms o! Tender SuretK.

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Te %m&loer sall ave te ri$t to call !or an item o! #or contained in te ills

o! 0uantities and suc items o! #or to be &aid !or at te rate entered b te tenderer

and it is te intention o! te %m&loer to tae !ull advanta$e o! unbalanced lo# rates.

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1;.; Te unconditional Tender Suret sall be in 6ena Sillin$s and be in !orm o! a

certi!ied ceGue a ban dra!t an irrevocable letter o! credit or a $uarantee !rom a

re&utable an a&&roved b te %m&loer located in te e&ublic o! 6ena.

Te !ormat o! te Suret sall be in accordance #it te sam&le !orm o! Tender

Suret included in tese tender documentsH oter !ormats ma be &ermitted sub?ect to

te &rior a&&roval o! te %m&loer. Te Tender Suret sall be valid !or t#ent ei$t

(2M) das beond te tender validit &eriod.

1;.L An tender not accom&anied b an acce&table Tender Suret #ill be re?ected b te

%m&loer as non-res&onsive.

1;.: Te Tender Sureties o! unsuccess!ul tenderers #ill be returned as &rom&tl as

&ossible but not later tan t#ent ei$t (2M) das a!ter concludin$ te Contract

e4ecution and a!ter a Per!ormance Securit as been !urnised b te success!ul

tenderer. Te Tender Suret o! te success!ul tenderer #ill be returned u&on te

tenderer e4ecutin$ te Contract and !urnisin$ te reGuired Per!ormance Securit.

1;. Te Tender Suret ma be !or!eited5

(a) i! a tenderer #itdra#s is tender durin$ te &eriod o! tender validit5 or

(b) in te case o! a success!ul tenderer i! e !ails

(i) to si$n te A$reement or

(ii) to !urnis te necessar Per!ormance Securit

(c) i! a tenderer does not acce&t te correction o! is tender &rice &ursuant to

clause 2;.1L Do Alternative 9!!ers

1L.2 Te tenderer sall submit an o!!er #ic com&lies !ull #it te reGuirements o! te

tender documents.

9nl one tender ma be submitted b eac tenderer eiter b imsel! or as &artner in

a ?oint venture.

1L.; Te tenderer sall not attac an conditions o! is o#n to is tender. Te tender &rice

must be based on te tender documents. Te tenderer is not reGuired to &resent

alternative construction o&tions and e sall use #itout e4ce&tion te ills o!0uantities as &rovided #it te amendments as noti!ied in tender notices i! an !or

te calculation o! is tender &rice.

An tenderer #o !ails to com&l #it tis clause #ill be disGuali!ied.

1: Pre-Tender 'eetin$

1:.2 Te tendererBs desi$nated re&resentative is invited to attend a &re-tender meetin$

#ic i! convened #ill tae &lace at te venue and time stated in te Invitation to

Tender. Te &ur&ose o! te meetin$ #ill be to clari! issues and to ans#er Guestions

on an matter tat ma be raised at tat sta$e.

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1:.; Te tenderer is reGuested as !ar as &ossible to submit an Guestions in #ritin$ or b

cable to reac te %m&loer not later tan seven das be!ore te meetin$. It ma not

be &racticable at te meetin$ to ans#er Guestions received late but Guestions and

res&onses #ill be transmitted in accordance #it te !ollo#in$5

(a) 'inutes o! te meetin$ includin$ te te4t o! te Guestions raised and te

res&onses $iven to$eter #it an res&onses &re&ared a!ter te meetin$ #ill

be transmitted #itout dela to all &urcasers o! te tender documents. An

modi!ication o! te tender documents listed in -@Clause N #ic ma becomenecessar as a result o! te &re-tender meetin$ sall be made b te %m&loer

e4clusivel trou$ te issue o! a tender notice &ursuant to Clause 7 and not

trou$ te minutes o! te &re-tender meetin$.

(b) Don-attendance at te &re-tender meetin$ #ill not be cause !or

disGuali!ication o! a bidder.

1 *ormat and Si$nin$ o! Tenders

1.2 Te tenderer sall &re&are is tender as outlined in clause N above and mar

a&&ro&riatel one set E9IIDA=F and te oter EC9PF.

1.; Te co& o! te tender and ills o! 0uantities sall be t&ed or #ritten in indelible

in and sall be si$ned b a &erson or &ersons dul autoried to si$n on beal! o! tetenderer. Proo! o! autoriation sall be !urnised in te !orm o! te #ritten &o#er o!

attorne #ic sall accom&an te tender. All &a$es o! te tender #ere

amendments ave been made sall be initialed b te &erson or &ersons si$nin$ te

tender.

1.L Te com&lete tender sall be #itout alterations interlineations or erasures e4ce&t as

necessar to correct errors made b te tenderer in #ic case suc corrections sall

be initialed b te &erson o! &ersons si$nin$ te tender.

S,'ISSI9D 9* T%D"%S

17 Sealin$ and 'arin$ o! Tenders

17.2 Te tenderer sall seal te ori$inal and co& o! te tender in se&arated envelo&es

dul marin$ te envelo&es as E9IIDA=F and EC9PF. Te envelo&es sall ten

be sealed in an outer envelo&e.

17.2 Te inner and outer envelo&es sall be addressed to te %m&loer at te address

stated in te A&&endi4 to Instructions to Tenderers and bear te name and

identi!ication o! te Contract stated in te said A&&endi4 #it a #arnin$ not to o&en

be!ore te date and time !or o&enin$ o! tenders stated in te said A&&endi4.

17.; Te inner envelo&es sall eac indicated te name and address o! te tenderer to

enable te tender to be returned uno&ened in case it is declared ElateF #ile te outer

envelo&e sall bear no mar indicatin$ te identit o! te tenderer.

17.L I! te outer envelo&e is not sealed and mared as instructed above te %m&loer #ill

assume no res&onsibilit !or te mis&lacement or &remature o&enin$ o! te tender. A

tender o&ened &rematurel !or tis cause #ill be re?ected b te %m&loer and

returned to te tenderer.

1M "eadline !or Submission o! Tenders

1M.1 Tenders must be received b te %m&loer at te address s&eci!ied in clause 17.2 and

on te date and time s&eci!ied in te =etter o! Invitation sub?ect to te &rovisions o!

clause 7.L 1M.2 and 1M.;.

Tenders delivered b and must be &laced in te Etender bo4F &rovided in te o!!iceo! te %m&loer.

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Proo! o! &ostin$ #ill not be acce&ted as &roo! o! deliver and an tender delivered a!ter te above

sti&ulated time !rom #atever cause arisin$ #ill not be considered.

1M.2 Te %m&loer ma at is discretion e4tend te deadline !or te submission o!

tenders trou$ te issue o! an Addendum in accordance #it clause 7 in #ic case

all ri$ts and obli$ations o! te %m&loer and te tenderers &reviousl sub?ect to te

ori$inal deadline sall terea!ter be sub?ect to te ne# deadline as e4tended.

1M.; An tender received b te %m&loer a!ter te &rescribed deadline !or submission o!

tender #ill be returned uno&ened to te tenderer.

1N 'odi!ication and itdra#al o! Tenders

1N.1 Te tenderer ma modi! or #itdra# is tender a!ter tender submission &rovided

tat #ritten notice o! te modi!ication or #itdra#al is received b te %m&loer

&rior to &rescribe deadline !or submission o! tenders.

Te tendererBs modi!ication or #itdra#al notice sall be &re&ared sealed mared

and dis&atced in accordance #it te &rovisions !or te submission o! tenders #it

te inner and outer envelo&es additionall mared E'9"I*ICATI9DF or

EIT"AA=F as a&&ro&riate.

1N.2 Do tender ma be modi!ied subseGuent to te deadline !or submission o! tenders.

1N.; Do tender ma be #itdra#n in te interval bet#een te deadline !or submission o!

tenders and te &eriod o! tender validit s&eci!ied on te tender !orm. itdra#al o!

a tender durin$ tis interval #ill result in te !or!eiture o! te Tender Suret.

1N.L SubseGuent to te e4&iration o! te &eriod o! tender validit &rescribed b te

%m&loer and te tenderer avin$ not been noti!ied b te %m&loer o! te a#ard o!

te Contract or te tenderer does not intend to con!orm #it te reGuest o! te

%m&loer to e4tend te &rior o! tender validit te tenderer ma #itdra# is tender

#itout ris o! !or!eiture o! te Tender Suret.

T%D"% 9P%DID AD" %8A=,ATI9D

2< Tender 9&enin$

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2L Correction o! %rrors

Tenders determined to be substantiall res&onsive sall be ceced b te %m&loer

!or an aritmetic errors in te com&utations and summations. %rrors #ill be

corrected b te %m&loer as !ollo#s5

(a) ere tere is a discre&anc bet#een te amount in !i$ures and te amount

in #ords te amount in #ords #ill $overn.

(b) ere tere is a discre&anc bet#een te unit rate and te line item total

resultin$ !rom multi&lin$ te unit rate b te Guantit te unit rate as Guoted

#ill &revail unless in te o&inion o! te %m&loer tere is an obvious

t&o$ra&ical error in #ic case ad?ustment #ill be made to te entr

containin$ tat error.

(c) Te amount stated in te tender #ill be ad?usted in accordance #it te above

&rocedure !or te correction o! errors and #it concurrence o! te tenderer

sall be considered as bindin$ u&on te tenderer. I! te tenderer does not

acce&t te corrected amount te tender ma be re?ected and te Tender

Securit ma be !or!eited in accordance #it clause 1;.

2: Conversion to Sin$le Currenc2:.1 *or com&ensation o! tenders te tender &rice sall !irst be broen do#n into te

res&ective amounts &aable in various currencies b usin$ te sellin$ rate or rates o!

te Central an o! 6ena rulin$ on te date t#ent ei$t (2M) das be!ore te !inal

date !or te submission o! tenders.

2:.2 Te %m&loer #ill convert te amounts in various currencies in #ic te tender is

&aable (e4cludin$ &rovisional sums but includin$ "a#ors #ere &riced

com&etitivel) to 6ena Sillin$s at te sellin$ rates stated in clause 2:.1.

2 %valuation and Com&arison o! Tenders

2.1 Te %m&loer #ill evaluate onl tenders determined to be substantiall res&onsive to

te reGuirements o! te tender documents in accordance #it clause 2;.

2.2 In evaluatin$ tenders te %m&loer #ill determine !or eac tender te evaluated

tender &rice b ad?ustin$ te tender &rice as !ollo#s5

(a) 'ain$ an correction !or errors &ursuant to clause 2L.

(b) %4cludin$ Provisional Sums and &rovision i! an !or Contin$encies in te

ills o! 0uantities but includin$ "a #ors #ere &riced com&etitivel.

2.; Te %m&loer reserves te ri$t to acce&t an variation deviation or alternative o!!er.

8ariations deviations alternative o!!ers and oter !actors #ic are in e4cess o! te

reGuirements o! te tender documents or oter#ise result in te accrual o! unsolicited bene!its to te %m&loer sall not be taen into account in tender evaluation.

2.L Price ad?ustment &rovisions in te Conditions o! Contract a&&lied over te &eriod o!

e4ecution o! te Contract sall not be taen into account in tender evaluation.

A,57


19/90

2.: I! te lo#est evaluated tender is seriousl unbalanced or !ront loaded in relation to te

%m&loerBs estimate o! te items o! #or to be &er!ormed under te Contract te

%m&loer ma reGuire te tenderer to &roduce detailed &rice analses !or an or all

items o! te ills o! 0uantities to demonstrate te relationsi& bet#een tose &rices

&ro&osed construction metods and scedules. A!ter evaluation o! te &rice analses

te %m&loer ma reGuire tat te amount o! te Per!ormance Securit set !ort in

clause 2N be increased at te e4&ense o! te success!ul tenderer to a level su!!icient to

&rotect te %m&loer a$ainst !inancial loss in te event o! subseGuent de!ault o! tesuccess!ul tenderer under te Contract.

2. *irms incor&orated in 6ena #ere indi$enous 6enans o#n :1O or more o! te

sare ca&ital sall be allo#ed a 1


20/90

Te Per!ormance Securit to be &rovided b te success!ul tenderer sall be an unconditional

an uarantee issued at te tendererBs o&tion b an establised and a re&utable an a&&roved

b te %m&loer and located in te e&ublic o! 6ena and sall be divided into t#o

elements namel a &er!ormance securit &aable in !orei$n currencies (based u&on

te e4can$e rates determined in accordance #it clause ;:.L o! te Conditions o!

Contract) and a &er!ormance securit &aable in 6ena Sillin$s. Te value o! te

t#o securities sall be in te same &ro&ortions o! !orei$n and local currencies as

reGuested in te !orm o! !orei$n currenc reGuirements.

2N.2 *ailure o! te success!ul tenderer to lod$e te reGuired Per!ormance Securit sall

constitute a breac o! Contract and su!!icient $rounds !or te annulment o! te a#ard

and !or!eiture o! te Tender Securit and an oter remed under te Contract te

%m&loer ma a#ard te Contract to te ne4t raned tenderer.

;< Advance Pament

An advance &ament i! a&&roved b te %m&loer sall be made under te Contract i! reGuested

b te Contractor in accordance #it clause ;;.1 o! te Conditions o! Contract. Te Advance

Pament uarantee sall be denominated in te &ro&ortion and currencies named in te !orm o!!orei$n currenc reGuirements. *or eac currenc a se&arate $uarantee sall be issued. Te

$uarantee sall be issued b a ban located in te e&ublic o! 6ena or a !orei$n ban trou$ a

corres&ondent ban located in te e&ublic o! 6ena in eiter case sub?ect to te a&&roval o! te

%m&loer.


21/90

APPENDI TO INST0-CTIONS TO TENDE0E0S

58 CLA-SE 685

Can$e to read ETis invitation to tender is o&en to all tenderers in te cate$ories s&eci!iedF.

68ADD TO CLA-SE


22/90

TENDER EVALUATION CRITERIA A'te! ten4e! o5en"n$, t2e ten4e!& 6"ll 7e e*#lu#te4 "n 8 &t#$e&, n#9ely:

0( Dete!9"n#t"on o' Re&5on&"*ene&&3( Det#"le4 Te2n"#l E;#9"n#t"on-( F"n#n"#l E*#lu#t"on(8( Co97"n#t"on o' Te2n"#l, Ten4e! Su9& Co95#!"&on #n4 F"n#n"#l So!e

STAGE 1- DETERMINATION OF RESPONSIVENESS

A) PRELIMINARY EXAMINATIONT2"& &t#$e o' e*#lu#t"on &2#ll "n*ol*e e;#9"n#t"on o' t2e 5!e.In&u!#ne $u#!#ntee?(

T2e e95loye! 9#y &ee% 'u!t2e! l#!"'"#t"on>on'"!9#t"on "' nee&!y to on'"!9#ut2ent""ty>o95l"#ne o' #ny on4"t"on o' t2e ten4e!(T! !*!.!.& /o *o o &$&+ $+ o ! $o3! .!%.!5!& &$## ! 6o&*!.!*No-R!&7o&3! $* !. !*!.& /## o ! !3$#%$!* %.!.(

A-14


23/90

B) COMPLETENESS OF TENDER DOCUMENT

T2e ten4e! 4ou9ent &2#ll 7e e;#9"ne4 7#&e4 on l#u&e 3(3 o' t2e In&t!ut"on to Ten4e!e!&62"2 &t#te& #& 'ollo6&:

In #o!4#ne 6"t2 l#u&e 3(3 o' In&t!ut"on to Ten4e!e!&, t2e ten4e!e!& 6"ll 7e !e


24/90

T2e 4et#"le4 &o!"n$ 5l#n &2#ll 7e #& &2o6n "n t#7le 0 7elo6: .

TABLE 1I!5 D!&6.7o Po

S6o.!*M$9( Po

" S$!5! o Co57#$6!S"$ne4 #n4 &t#95e4 .................................................. -

S"$ne4 7ut not &t#95e4 o! *"e *e! ........................... 3

Not &"$ne4 no! &t#95e4 ............................................ /

'

"" T!*!. Q%!&o$.! Fo.5

Co95letely '"lle4 .......................................................

P#!t"#lly '"lle4 .......................................................... -

Not '"lle4 ................................................................./

""" Co*!$# B%&!&& Q%!&o$.! Fo.5(

Co95letely '"lle4 .........................................................

P#!t"#lly '"lle4 ............................................................. -

Not '"lle4 ................................................................. /

"* K!+ P!.&o!# 8A$6 !3*!6!) 1

D.!6o. o ! .5

o Hol4e! o' 4e$!ee o! 4"5lo9# "n !ele*#nt En$"nee!"n$ '"el4.......8

o Hol4e! o' e!t"'"#te "n !ele*#nt En$"nee!"n$ '"el4....................-

o Hol4e! o' t!#4e te&t e!t"'"#te "n !ele*#nt En$"nee!"n$ '"el4....3

o No !ele*#nt e!t"'"#te .................................................../

4

A #!$& 1No( *!:.!!;*7#o5$ o

o W"t2 o*e! 0/ ye#!& !ele*#nt e;5e!"ene ................................8

o W"t2 o*e! ye#!& !ele*#nt e;5e!"ene ......................... -

o W"t2 un4e! ye#!& !ele*#nt e;5e!"ene ............................... 0

4

A #!$& 1No 6!.6$! o#*!. o

o W"t2 o*e! 0/ ye#!& !ele*#nt e;5e!"ene .............................. -

o W"t2 o*e! ye#!& !ele*#nt e;5e!"ene .............................. 3

o W"t2 un4e! ye#!& !ele*#nt e;5e!"ene ............................0

'

A #!$& 2No $.&$ 8.$*! !& 6!.6$! .!#!3$ E:!!.:!#*)

o A!t"n 6"t2 o*e! 0/ ye#!& !ele*#nt e;5e!"ene

................... 3

o A!t"n 6"t2 un4e! 0/ ye#!& !ele*#nt e;5e!"ene .................

0

o Non &%"lle4 6o!%e! 6"t2 o*e! 0/ ye#!& !ele*#nt e;5e!"ene ....0

4

A-1=


25/90

V Co.$6 6o57#!!* ! #$& 3! 8) +!$.& 8M$9 o No( P.o>!6&=o P!oet o' &"9"l#! n#tu!e, o95le;"ty #n4 9#$n"tu4e ..............-

o P!oet o' &"9"l#! n#tu!e 7ut o' lo6e! *#lue t2#n t2e one "n

on&"4e!#t"on................................................................ 3o No o95lete4 5!oet o' &"9"l#! n#tu!e ............................ /

1

3 O-:o: 7.o>!6& 8M$9 o No( P.o>!6&)o P!oet o' &"9"l#! n#tu!e, o95le;"ty #n4 9#$n"tu4e ............... 3

o P!oet o' &"9"l#! n#tu!e 7ut o' lo6e! *#lue t2#n t2e one "n

on&"4e!#t"on .................................................................0o No on$o"n$ 5!oet o' &"9"l#! n#tu!e . ................................./

10

3 S6!*%#! o 6o.$6o.& !%75! $* .$&7o. 87.oo o.!3*!6! o o/!.&7)

o Me#n& o' t!#n&5o!t Ve2"le= ....................................... 8

o No 9e#n& o' t!#n&5o!t ................................................ /

8 10

Fo! e#2 &5e"'" e


26/90

STAGE 2 - TEC?NICAL EVALUATION

A) COMPLIANCE IT? TEC?NICAL SPECIFICATIONSIn t2"& &et"on, t2e 7"4 6"ll 7e #n#lye4 to 4ete!9"ne o95l"#ne 6"t2 Gene!#l #n4 P#!t"ul#! te2n"#l&5e"'"#t"on& 'o! t2e 6o!%& #& "n4"#te4 "n t2e ten4e! 4ou9ent(

T2e ten4e!e! &2#ll '"ll "n t2e Te2n"#l S2e4ule #& &5e"'"e4 "n t2e ten4e! 4ou9ent 'o! E#t#lo$ue& o' t2e e 7e &u79"tte4 6"t2 t2e ten4e!4ou9ent 2"$2l"$2t"n$ t2e #t#lo$ue& Nu97e!& o' t2e 5!o5o&e4 "te9&( Su2 7!o2u!e&>#t#lo$ue&&2oul4 "n4"#te o95!e2en&"*e !ele*#nt 4#t# o' t2e 5!o5o&e4 eCount!yo' o!"$"n 'o! t2e "te9& on&"4e!e4 #& &5e"'"e4 "n t2e ten4e! ..............-/

o No te2n"#l 4#t# 5!o*"4e4, e"t2e! "n 'o!9 o' 7!o2u!e& o! '"ll"n$ o'

Te2n"#l S2e4ule( ............................................................ /

0

TOTAL /

T2e Te2n"#l &o!e 6"ll 7e #!!"e4 'o!6#!4 to STAGE 4


27/90

A-1

STAGE ' - FINANCIAL EVALUATION

T2e e*#lu#t"on &2#ll 7e "n t6o &et"on&

0( P!el"9"n#!y e;#9"n#t"on& #n43( Ten4e! &u9 Co95#!"&on&

A) PRELIMINARY EXAMINATIONS

T2e 5!el"9"n#!y e;#9"n#t"on "n t2e F"n#n"#l E*#lu#t"on &2#ll 7e "n #o!4#ne 6"t2 l#u&e3 o' In&t!ut"on to Ten4e!e!&(

T2e 5#!#9ete! to 7e on&"4e!e4 un4e! t2"& &et"on "nlu4e& t2e 'ollo6"n$:#= A!"t29et" e!!o!& #n4 o95#!"&on o' !#te&

81) A.5!6 E..o.&

T2e 7"4 &2#ll 7e 2e%e4 'o! #!"t29et" e!!o!& 7#&e4 on t2e !#te& #n4 t2e tot#l &u9&"n4"#te4 "n t2e 7"ll& o'


28/90

2( o.


29/90

A-20

C) FINANCIAL SCORE

T2e '"n#n"#l &o!e F&= 6"ll 7e 4ete!9"ne4 7y o95#!"n$ ten4e! &u9& '!o9 #ll!e&5on&"*e 7"44e!& u&"n$ t2e 'o!9ul#e 7elo6( T2e '"n#n"#l &o!e 6"ll 7e #llo#te4 #9#;"9u9 o' 3/(

F& 3/ ; F9>F

W2e!e F& "& t2e '"n#n"#l &o!e, F9 "& t2e lo6e&t 5!"e4 !e&5on&"*e '"n#n"#l 7"4 #n4 F "& t2e5!"e o' t2e 7"4 un4e! on&"4e!#t"on

STAGE 4 - FINAL SCORE

T2e tot#l &o!e 6"ll 7e o97"ne4 &u9& o' Te2n"#l, Ten4e! Su9& Co95#!"&on #n4 F"n#n"#l9#!%& #& 7elo6:

Te2n"#l T&= Ten4e! Su9& Co95#!"&on TSC= F"n#n"#l F&= T&TSCF&

RECOMMENDATIONT2e lo6e&t !e&5on&"*e 7"44e! 62o &o!e #n4 #7o*e 9#y 7e !eo99en4e4 'o! #6#!4(

A-21


30/90

SECTION B

CONDITIONS OF CONT0ACT

#/AIN CONT0ACT$

AND

S-B,CONT0ACT AG0EE/ENT


31/90

PA0T I

CONDITIONS OF CONT0ACT


32/90

CONTENTS

C=A,S% D9. PA%

1. "%*IDITI9DS………………………………………………………… -2

2. C9DTACT "9C,'%DTS………………………………………… -;

;. %'P=9%BS %P%S%DTATI8%BS "%CISI9DS…………….. -;

L. 96S =AD,A% AD" =A 9* C9DTACT……………… -;

:. SA*%T T%'P9A 96S AD" "ISC98%I%S……………. -;

. 96 P9A''% AD" S,-C9DTACTID……………… -L

7. T% SIT%……………………………………………………………….. -L

M. IDST,CTI9DS……………………………………………………….. -L

N. %QT%DSI9D 9* C9'P=%TI9D "AT%…………………………… -L

1


33/90

CONDITIONS OF CONT0ACT #/AIN 2O03S )

58 Definitions

1.1 In tis Contract e4ce&t #ere conte4t oter#ise reGuires te !ollo#in$ terms sall be

inter&reted as indicatedH

Bi&&s of (uantities9 means te &riced and com&leted ill o! 0uantities !ormin$ &art

o! te tender J#ere a&&licableK.

Sc%edu&e of 0ates9 means te &riced Scedule o! ates !ormin$ &art o! te tender

J#ere a&&licableK.

T%e Com&etion Date9 means te date o! com&letion o! te ors as certi!ied b

te %m&loerBs e&resentative.

T%e Contract9 means te a$reement entered into b te %m&loer and te

Contractor as recorded in te A$reement *orm and si$ned b te &arties.

T%e Contractor9 refers to te &erson or cor&orate bod #ose tender to carr out

te ors as been acce&ted b te %m&loer.

T%e Contractor*s Tender9 is te com&leted tenderin$ document submitted b te

Contractor to te %m&loer.

T%e Contract Price9 is te &rice stated in te =etter o! Acce&tance.

Days9 are calendar dasH /ont%s9 are calendar monts.

A Defect9 is an &art o! te ors not com&leted in accordance #it te Contract.

T%e Defects Lia+i&ity Certificate9 is te certi!icate issued b %m&loerBs

e&resentative u&on correction o! de!ects b te Contractor.

ETe "e!ects =iabilit PeriodF is te &eriod named in te A&&endi4 to Conditions o!

Contract and calculated !rom te Com&letion "ate.

Drain's9 include calculations and oter in!ormation &rovided or a&&roved b te

%m&loerBs e&resentative !or te e4ecution o! te Contract.

Em&oyer9 inc&udes Central or =ocal overnment administration ,niversities

Public Institutions and Cor&orations and is te &art #o em&los te Contractor to

carr out te ors. Euiment9 is te ContractorBs maciner and veicles brou$t tem&oraril to

te Site !or te e4ecution o! te ors.

Site9 means te &lace or &laces #ere te &ermanent ors are to be carried out

includin$ #orso&s #ere te same is bein$ &re&ared.

/ateria&s9 are all su&&lies includin$ consumables used b te Contractor !or

incor&oration in te ors.

Em&oyer*s 0eresentati)e9 is te &erson a&&ointed b te %m&loer and noti!ied

to te Contractor !or te &ur&ose o! su&ervision o! te ors.

B,6


34/90

Secification9 means te S&eci!ication o! te ors included in te Contract.

Start Date9 is te date #en te Contractor sall commence e4ecution o! te

ors.

A Su+,contractor9 is a &erson or cor&orate bod #o as a Contract #it te

Contractor to carr out a &art o! te or in te Contract #ic includes or on teSite.

Temorary orks9 are #ors desi$ned constructed installed and removed b te

Contractor #ic are needed !or construction or installation o! te ors.

A 1ariation9 is an instruction $iven b te %m&loerBs e&resentative #ic varies

te ors.

T%e 2orks9 are #at te Contract reGuires te Contractor to construct install and

turnover to te %m&loer.

68 Contract Documents

2.1 Te !ollo#in$ documents sall constitute te Contract documents and sall be

inter&reted in te !ollo#in$ order o! &rioritH

(1) A$reement

(2) =etter o! Acce&tance

(;) ContractorBs Tender

(L) Conditions o! Contract

(:) S&eci!ications

() "ra#in$s

(7) ills o! 0uantities or Scedule o! ates J#icever is a&&licable);8 Em&oyer*s 0eresentati)e*s Decisions

;.1 %4ce&t #ere oter#ise s&eci!icall stated te %m&loerBs e&resentative #ill decide

contractual matters bet#een te %m&loer and te Contractor in te role re&resentin$

te %m&loer.


35/90

>8 2ork Pro'ramme and Su+,contractin'

.1 itin seven das a!ter Site &ossession date te Contractor sall submit to te

%m&loerBs e&resentative !or a&&roval a &ro$ramme so#in$ te $eneral metods

arran$ements order and timin$ !or all te activities in te ors.

.2 Te Contractor ma sub-contract te ors (but onl to a ma4imum o! 2: &ercent o!

te Contract Price) #it te a&&roval o! te %m&loerBs e&resentative. o#ever e

sall not assi$n te Contract #itout te a&&roval o! te %m&loer in #ritin$. Sub-

contractin$ sall not alter te ContractorBs obli$ations.

?8 T%e site

?85 Te %m&loer sall $ive &ossession o! all &arts o! te Site to te Contractor.

?86 Te Contractor sall allo# te %m&loerBs e&resentative and an oter &erson

autorised b te %m&loerBs e&resentative access to te Site and to an &lace #ere

#or in connection #it te Contract is bein$ carried out or is intended to be carried

out.

@8 Instructions

@85 Te Contractor sall carr out all instructions o! te %m&loerBs e&resentative #ic

are in accordance #it te Contract.

8 Etension of Com&etion Date

85 Te %m&loerBs e&resentative sall e4tend te Com&letion "ate i! an occurrence

arises #ic maes it im&ossible !or com&letion to be acieved b te Intended

Com&letion "ate. Te %m&loerBs e&resentative sall decide #eter and b o#

muc to e4tend te Com&letion "ate.

86 *or te &ur&oses o! tis Clause te !ollo#in$ occurrences sall be valid !or

considerationH

"ela b5 -

(a) !orce ma?eure or

(b) reason o! an e4ce&tionall adverse #eater conditions or

(c) reason o! civil commotion strie or locout a!!ectin$ an o! te trades

em&loed u&on te ors or an o! te trades en$a$ed in te &re&aration

manu!acture or trans&ortation o! an o! te $oods or materials reGuired !or

te ors or

(d) reason o! te %m&loerBs e&resentativeBs instructions issued under tese

Conditions or

(e) reason o! te contractor not avin$ received in due time necessar

instructions dra#in$s details or levels !rom te %m&loerBs e&resentative

!or #ic e s&eci!icall a&&lied in #ritin$ on a date #ic avin$ re$ard tote date !or Com&letion stated in te a&&endi4 to tese Conditions or to an

e4tension o! time ten !i4ed under tis Clause #as neiter unreasonabl

distant !rom nor unreasonabl close to te date on #ic it #as necessar !or

im to receive te same or

(!) dela on te &art o! artists tradesmen or oters en$a$ed b te %m&loer in

e4ecutin$ #or not !ormin$ &art o! tis Contract or

($) reason o! dela b statutor or oter services &roviders or similar bodies

en$a$ed directl b te %m&loer or

() reason o! o&enin$ u& !or ins&ection o! an or covered u& or o! te testin$

or an o! te or materials or $oods in accordance #it tese conditions

unless te ins&ection or test so#ed tat te or materials or $oods #erenot in accordance #it tis Contract or

(i) reason o! dela in a&&ointin$ a re&lacement %m&loerBs e&resentative or


36/90

(?) reason o! dela caused b te late su&&l o! $oods or materials or in

e4ecutin$ or !or #ic te %m&loer or is a$ents are contractuall

obli$ed to su&&l or to e4ecute as te case ma be or

() "ela in receivin$ &ossession o! or access to te Site.

578 /ana'ement /eetin's

5785 A Contract mana$ement meetin$ sall be eld re$ularl and attended b te

%m&loerBs e&resentative and te Contractor. Its business sall be to revie# te

&lans !or te remainin$ or. Te %m&loerBs

e&resentative sall record te business o! mana$ement meetin$s and &rovide co&ies

o! te record to tose attendin$ te meetin$ and te %m&loer. Te res&onsibilit o!

te &arties !or actions to be taen sall be decided b te %m&loerBs e&resentative

eiter at te mana$ement meetin$ or a!ter te mana$ement meetin$ and stated in

#ritin$ to all #o attend te meetin$.

5786 Communication bet#een &arties sall be e!!ective onl #en in #ritin$.

558 Defects

5585 Te %m&loerBs e&resentative sall ins&ect te ContractorBs #or and noti! te

Contractor o! an de!ects tat are !ound. Suc ins&ection sall not a!!ect te

ContractorBs res&onsibilities. Te %m&loerBs e&resentative ma instruct te

Contractor to searc !or a de!ect and to uncover and test an or tat te

%m&loerBs e&resentative considers ma ave a de!ect. Sould te de!ect be !ound

te cost o! uncoverin$ and main$ $ood sall be borne b te Contractor. o#ever

i! tere is no de!ect !ound te cost o! uncoverin$ and main$ $ood sall be treated as

a variation and added to te Contract Price.

5586 Te %m&loerBs e&resentative sall $ive notice to te Contractor o! an de!ects

be!ore te end o! te "e!ects =iabilit Period #ic be$ins at Com&letion and is

de!ined in te A&&endi4 to Conditions o! Contract.

558; %ver time notice o! a de!ect is $iven te Contractor sall correct te noti!ied de!ect

#itin te len$t o! time s&eci!ied b te %m&loerBs e&resentativeBs notice. I! te

Contractor as not corrected a de!ect #itin te time s&eci!ied in te %m&loerBs

e&resentativeBs notice te %m&loerBs e&resentative #ill assess te cost o! avin$

te de!ect corrected b oter &arties and suc cost sall be treated as a variation and

be deducted !rom te Contract Price.

568 Bi&&s of (uantitiesSc%edu&e of 0ates

5685 Te ills o! 0uantities/Scedule o! ates sall contain items !or te construction

installation testin$ and commissionin$ o! te or to be done b te Contractor. Te

Contractor #ill be &aid !or te Guantit o! te or done at te rates in te ills o!

0uantities/Scedule o! ates !or eac item. Items a$ainst #ic no rate is entered b

te Tenderer #ill not be &aid !or #en e4ecuted and sall be deemed covered b te

rates !or oter items in te ills o! 0uantities/Scedule o! ates.

5686 ere ills o! 0uantities do not !orm &art o! te Contract te Contract Price sall be

a lum& sum (#ic sall be deemed to ave been based on te rates in te Scedule o!

ates !ormin$ &art o! te tender) and sall be sub?ect to re-measurement a!ter eac

sta$e.

5;8 1ariations

5;85 Te Contractor sall &rovide te %m&loerBs e&resentative #it a Guotation !or carrin$ out te variations #en reGuested to do so. Te %m&loerBs e&resentative sall assess te

Guotation and sall obtain te necessar autorit !rom te %m&loer be!ore te variation is ordered.


37/90

5;86 I! te or in te variation corres&onds #it an item descri&tion in te ill o!

0uantities/Scedule o! ates te rate in te ill o! 0uantities/Scedule o! ates sall

be used to calculate te value o! te variation. I! te nature o! te or in te

variation does not corres&ond #it items in te ill o! 0uantities/Scedule o! ates

te Guotation b te Contractor sall be in te !orm o! ne# rates !or te relevant items

o! or.

5;8; I! te ContractorBs Guotation is unreasonable te %m&loerBs e&resentative ma

order te variation and mae a can$e to te Contract Price #ic sall be based onte %m&loerBs e&resentativeBs o#n !orecast o! te e!!ects o! te variation on te

ContractorBs costs.

5


38/90

5>8 Liuidated Dama'es

5>85 Te Contractor sall &a liGuidated dama$es to te %m&loer at te rate


39/90

678 Corrut Gifts and Payments of Commission

2


40/90

SECTION E

SC!ED-LE OF CONT0ACT D0A2INGS


41/90

SC!ED-LE OF CONT0ACT D0A2INGS

AS S!ALL BE ISS-ED D-0ING CONT0ACT I/PLE/ENTATION


42/90

SECTION F

PARTICULAR AND TECHNICAL

SPECIFICATIONS

PART I: PARTICULAR AND TECHNICAL SPECIFICATIONS FOR

CCTV


43/90


44/90

ITE/ CONTENTS

1.1 =9CATI9D 9* SIT%

1.2 %QT%DT 9* 96S

1.; %,=ATI9D AD" STAD"A"S

1.L %=%CTICA= %0,I%'%DTS

1.: T%CDICA= SP%CI*ICATI9DS

1.:.1 S%T,P

1.:.2 SST%' "%SID

1.:.; 'AD"AT9 %0,I%'%DTS

1.:.L "IITA= 8I"%9 %C9"%

1.:.: ID"99 *IQ%" 'IDI "9'% SST%'.

1.:. 9,T"99 *IQ%" 'IDI "9'% SST%'.

1.:.7 ID"99/9,T"99 PTR "9'% CA'%A SST%'.

1.:.M C9DT9= %0,IP'%DT

1.:.M CA=% > C9DD%CT9S

1.:.M ,DIDT%,PTI=% P9% S,PP=

FI&


45/90

PART I: PARTICULAR AND TECHNICAL SPECIFICATIONS FOR CCTV

PARTICULAR SPECIFICATIONS OF MATERIALS AND WORKS

I8I Location of site .-NI1E0SIT4 OF ELDO0ET,/AIN CA/P-S .NEA0 ELDO0ET TO2N,

-ASIN GIS!- CO-NT4

58 C&imate Conditions

Te !ollo#in$ climate conditions can a&&l at te site o! te sub-contract #ors and all te &lant

eGui&ment a&&aratus materials and installations sall be suited !or tese conditions5

'ean ma4imum tem&erature 2: oC "..

'ean minimum tem&erature 1:. oC "..

an$e o! relative umidit L


46/90

58< ELECT0ICAL 0E(-I0E/ENTS

Te eGui&ment to be su&&lied sall be ca&able o! bein$ o&erated !rom 2L


47/90

58=8< NET2O03 1IDEO 0ECO0DE0

A. Te Det#or video recorder sall ca&ture i$ resolution video at u& to LCI* resolution and sall record

u& to ;< IPS at LCI* resolution &er cannel. Te di$ital video recorder sall allo# !or &ro$rammable

recordin$ scedules !or eac camera.

. Te di$ital video recorder sall ave stora$e o&timiation tecnolo$ to allo# !or automatic reduction o!

IPS a!ter a &eriod o! time.

C. Te di$ital video recorder sall incor&orate motion detection ca&abilit com&atible #it te 3o$/3ostic

eboard !or control and o&eration and it sall allo# te user to con!i$ure and &ro$ram via a ,S

eboard. Te di$ital video recorder sall control PTR cameras !rom te !ront &anel as #ell as !rom te

eboard. Te main monitor sall dis&la multi&le-screen !ormats and sall &rovide !or te user

inter!ace. Pro$rammable s&ot monitors sall be available !or seGuencin$ all in&uts. ,sers sall be able to

use an analo$ and/or S-8ideo or 8A monitor as a main monitor. Te di$ital video recorder sall use

Internet Protocol-based net#orin$ to deliver control and monitor o! video recorders. All connections

sall be made over a secure 8PD connection reducin$ te riss &revalent #it &ublic Internet-based data

trans!ers.

". Te di$ital video recorder sall include e-mail on alarm com&act !las card o&eratin$ sstem drive

&ro$rammable scri&ts and a sim&li!ied icon based user inter!ace. Te di$ital video recorder sall

incor&orate a 1


48/90

FI<

ii$ EN1I0ON/ENTAL SPECIFICATIONS

A. 9&eratin$ Tem&erature5 1


49/90

FI=

C. Audio

1. Audio "ecodin$5 .711 s&eec codec

2. Audio it ate5 L b&s

;. Audio =evels5 =ine-level in&ut/out&ut

L. Audio Connectors5 Tree or !ive ;.: mm stereo ?acs

". Det#or Inter!ace5 1


50/90

FI>

ii$ 1IDEO SPECIFICATIONS

A. Ima$in$ "evice 1/;-inc ima$er

. Si$nal Sstem PA=

C. 8ideo 9ut&ut

1. Com&osite 1 8&-& 7: oms

2. ,TP 1 8&-& 1


51/90

FI?

)$ /EC!ANICAL SPECIFICATIONS

A. Pan/Tilt Ad?ustment 'anual

1. Pan ;


52/90

FI@

6. 9&eration

1. Iris Auto ("C-drive)

2. *ocus 'anual

;. Room 'anual

ii$ EN1I0ON/ENTAL SPECIFICATIONS

A. %nvironment5 outdoor

. 9&eratin$ Tem&erature5 -L:C to :


53/90

1. Pan S&eed 8ariable bet#een L


54/90

;. 3-L: 3ac Contains a &lu$-in ?ac on te dome drive !or control and setu& o! te unit te u&loadin$

o! ne# o&eratin$ code and lan$ua$e !ile u&dates and is com&atible #it &ersonal com&uters and P"As

suc as PalmW and iPA0W

FI57

;M. emote "ata Port

Com&atibilit Abilit to set u& and control unit and u&load ne# o&eratin$ code and lan$ua$e !ile

u&dates trou$ te easil accessible o&tional remote data &ortH remote data &ort is also com&atible #it

&ersonal com&uters and P"As suc as Palm and iPA0

. Te i$ resolution CC" camera sall meet or e4ceed te !ollo#in$ desi$n and &er!ormance s&eci!ications5

1. Ima$e Sensor 1/L-inc %Qvie# A"W CC"

2. %!!ective Pi4els 7:2 4 :M2

;. oriontal esolution X:L< T8=

L. =ens !/1.L (!ocal len$t ;.LY11N mmH ;:Q o&tical oom 12Q di$ital oom)

:. Pro$rammable Room S&eeds ;.2 L. or . seconds

. oriontal An$le o! 8ie# ::.M at ;.L mm #ide oom 1.7 at 11N mm tele&oto oom

7. *ocus Automatic #it manual override

M. Sensitivit at ;: I%


55/90

:. Alarm In&uts 7 alarm in&uts

. Inte$rated ,TP Circuit Inte$rated circuit board tat converts video out&ut to &assive ,TP transmission

FI55

7. *iber 9&tic Com&atibilit Abilit to &lu$ into bac bo4 an o&tional !iber o&tic module or a tird- &art board tat converts video out&ut and control in&ut !or !iber o&tic transmission

M. Tird-Part Control Sstems Abilit to &lu$ in an o&tional TQ board tat converts control si$nals

!rom selected tird-&art controllers

N. Installation 0uic-mount #all corner &ole &ara&et or ceilin$ ada&ter

1


56/90

FI56

58=8 CABLES AND CONNNECTIO0S

All te cablin$ sall be carried out in conduits or trunin$. asicall cables carrin$ video si$nal bet#een

cameras and T8 monitorin$ via video control multi&le4er eGui&ment sall be coa4ial multistride lo# loss

:N, cables. Cable connectors sall be DC connectors. Te &ositions !or connectors and te

eGui&ments sall be directed and identi!ied b te Pro?ect 'ana$er on site.

idders sall be reGuired to visit te &ro&osed site to ascertain cable routes and cable len$ts be!ore

&ricin$ te ills o! 0uantities in tis document. In tis re$ard te bidders sall be reGuired to $et in touc#it te Pro?ect 'ana$er Cie! %lectrical and 'ecanical %n$ineer (. S) at ill Plaa uildin$ alon$

D$on$ oad Dairobi durin$ o!!icial #orin$ ours.

It sall be te res&onsibilit o! te contractor to &rovide #irin$ and connection dia$rams !or a&&roval bte Pro?ect 'ana$er.

58=857 -NINTE00-PTIBLE PO2E0 S-PPL4 #-PS$

Tis sall be an on-line ,n-interru&tible &o#er su&&l #it out&ut ratin$ o! 268A 2L


57/90

FI5;

FI5<

;87 TEC!NICAL SPECIFICATIOS FO0 CO/P-TE0 AND ACCESSO0IES

;85 DES3TOP CO/P-TE0 SPECIFICATIONS

ITE/ DESC0IPTION /INI/-/ 0E(-I0E/ENTS BIDDE0*S

SPECIFICATIONS

A

GENE0AL SPECIFICATIONS

1 'ae AD"%"

2 'odel

; Countr o! 9ri$in

L 'anu!acturerBs brocure ands&eci!ications

'ust be su&&lied

B

TEC!NICAL

SPECIFICATIONS

: Processor Intel Pentium I8 L.< R

Sstem 'emor Standard 1


58/90

1 A&&lication So!t#are &re-

installed re$istered and C"ssu&&lied

'icroso!t 9!!ice 2


59/90

F55>

;8; /EDI-/ D-T4 -PS SPECIFICATIONS

ITE/ DESC0IPTION /INI/-/

0E(-I0E/ENTS

BIDDE0*S

SPECIFICATIONS

A

GENE0AL

SPECIFICATIONS

1 'ae AD"%"

2'odel

; Countr o! 9ri$in

L 'anu!acturerBs brocure and

s&eci!ication

'ust be su&&lied

B

TEC!NICAL

SPECIFICATIONS

:

atin$

1


60/90

F55?

SECTION G

SC!ED-LE OF -NIT 0ATES


61/90


62/90

SC!ED-LE OF -NIT 0ATES

1.

1. Te tenderer sall insert unit rates a$ainst te items in te !ollo#in$ scedules and ma add sucoter items as e considers a&&ro&riate.

2. Te unit rates sall include !or su&&l trans&ort insurance deliver to site stora$e as necessar

assemblin$ cleanin$ installin$ connectin$ &ro!it and maintenance in de!ects liabilit and anoter obli$ation under tis contract.

;. Te unit rates #ill be used to assess te value o! additions or omissions arisin$ !rom autoriedvariations to te contract #ors.

L. ere trade names or manu!acturerBs catalo$ue numbers are mentioned in te s&eci!ication tere!erence is intended as a $uide to te t&e o! article or Gualit o! material reGuired. Alternative

brands o! eua& and aro)ed Gualit #ill be acce&ted.

:. Te &rices Guoted sall be deemed to include !or all obli$ations under te sub-contract includin$

but not limited to su&&l o! materials labour deliver to site stora$e on site installation testin$commissionin$ and all ta4es (includin$ 5>J 18A8T and ; J 2it%%o&din' ta).

G5


63/90

SC!ED-LE OF -NIT 0ATESCCT1 AND ACCESS CONT0OL

ITE/ DESC0IPTION (-A8 -NIT 0ATE S!S8

S-PPL4 INSTALL AND /AINTAIN

2.


64/90

SECTION !

BILLS OF (-ANTITIES


65/90

BILLS OF QUANTITIES

A$ P0ICING OF P0ELI/INA0IES ITE/S8

Prices #ill be inserted a$ainst item o! &reliminaries in te sub-contractorBs ills o! 0uantities and

s&eci!ication. Tese ills are desi$nated as ill Do.1 in tis Section. ere te sub-contractor !ails toinsert is &rice in an item e sall be deemed to ave made adeGuate &rovision !or tis on various items

in te ills o! 0uantities. Te &reliminaries !orm &art o! tis contract and to$eter #it oter ills o!

0uantities covers !or te costs involved in com&lin$ #it all te reGuirements !or te &ro&er e4ecution

o! te #ole o! te #ors in te contract.

Te ills o! 0uantities are divided $enerall into tree sections5-

a) Preliminaries @ ill 1

Sub-contractors &reliminaries are as &er tose described in section C @ sub-contractor &reliminaries andconditions o! contract. Te sub-contractor sall stud te conditions and mae &rovision to cover teir

cost in tis ill. Te number o! &reliminar items to be &riced b te Tenderer as been limited to

tan$ible items suc as site o!!ice tem&orar #ors and oters. o#ever te Tenderer is !ree to include

and &rice an oter items e deems necessar tain$ into consideration conditions e is liel toencounter on site.

b) Installation Items and 9ter ills - ill 2Te brie! descri&tion o! te items in tese ills o! 0uantities sould in no #a modi! or su&ersede te

detailed descri&tions in te contract "ra#in$s conditions o! contract and s&eci!ications.

Te unit o! measurements and observations are as &er tose described in clause 1.


66/90

B$ NOTES FO0 BILLS OF (-ANTITIES

1. Te ills o! 0uantities !orm &art o! te contract documents and are to be read in con?unction

#it te contract dra#in$s and $eneral s&eci!ications o! materials and #ors.

2. Te &rices Guoted sall be deemed to include !or all obli$ations under te sub-contract includin$ but not limited to su&&l o! materials labour deliver to site stora$e on site installation testin$

commissionin$ and all ta4es (includin$ 5>J 18A8T and ; J 2it%%o&din' ta).

In accordance #it overnment &olic te 1O 8.A.T and ;O #itoldin$ Ta4 s%a&& +e

deducted !rom all &aments made to te tenderer and te same sall be !or#arded to te 3enya0e)enue Aut%ority #30A$8

; All &rices omitted !rom an item section or &art o! te ills o! 0uantities sall be

deemed to ave been included to anoter item section or &art.

L. Te brie! descri&tion o! te items $iven in te ills o! 0uantities are !or te &ur&ose o! establisin$ a standard to #ic te sub-contractor sall adere to. 9ter#ise alternative brands

o! eua& and aro)ed Gualit #ill be acce&ted.

Sould te sub-contractor install an material not s&eci!ied ere in be!ore receivin$

aro)al !rom te Pro?ect 'ana$er te sub-contractor sall remove te material inGuestion and at %is on cost install te &ro&er material.

:. Te $rand total o! &rices in te &rice summar &a$e must be carried !or#ard to te Form of

Tender.

. Tenderers must enclose to$eter #it teir submitted tenders detai&ed manufacturer*sBroc%ures detailin$ Tecnical =iterature and s&eci!ications on te !ollo#in$ items te intend too!!er.

a) *urniture (o!!ice tables and cairs) b) "ata s#itces

c) Tele&one instruments

d) "ata cabinets

T%is s%a&& +e used in t%e tender e)a&uation to determine t%e first &ine aest%etics and ua&ity

of fittin's offered8

!5,,,,,,,,,, #ii$


67/90

58 Statement of Com&iance

a) I con!irm com&liance o! all clauses o! te eneral Conditions eneral S&eci!ications and

Particular S&eci!ications in tis tender.

b) I con!irm I ave not made and #ill not mae an &ament to an &erson #o can be

&erceived as an inducement to #in tis tender.

Si$ned5 ……………………………………. for and on behalf of the Tenderer

"ate5 ……………………..

9!!icial ubber Stam&5 ……………………………………………………………

!6


68/90


69/90

SC!ED-LE 5K CCT1 O-TDOO0

INSTALLATION

Item Descrition (ty -nit 0ate 3s%s

Su&y Insta&& Test and commission t%e

fo&&oin':

1.


70/90

Tota& carried forard to rice summary a'e8

SC!ED-LE 6: INDOO0

INSTALLATION

Item Descrition (ty -nit 0ate 3s%s

Su&y Insta&& Test and commission t%e

fo&&oin':

2.


71/90

2.


72/90

;.


73/90

ITE/ DESC0IPTION A/O-NT

A -NI1E0SIT4 OF ELDO0ET

1 9,T"99 ,

2 ID"99 ,

; C9DT9= 99' ,

C Allo# 6ena siilin$s !ive undred tosand onl !or conti$encies !or

conti$encies

=77777877

" Allo# !or &ro?ect su&ervision andmana$ement

577777877

G0AND TOTAL FO0 CCT1

!>


74/90

SECTION I

TEC!NICAL SC!ED-LE

OF

ITE/S TO BE S-PPLIED


75/90

TEC!NICAL SC!ED-LE

Te tecnical scedule sall be submitted b tenderers to !acilitate and enable te Pro?ect

'ana$er to evaluate te tenders es&eciall #ere te tenderer intends to su&&l or as based is tender

sum on eGui&ment #ic di!!ers in manu!acture t&e or &er!ormance !rom te s&eci!ications indicated

b te Pro?ect 'ana$er.

Any tender it%out t%is s%a&& +e disua&ified.

I5


76/90

TEC!NICAL SC!ED-LE OF ITE/S TO BE S-PPLIED

#To +e com&eted +y Tenderer$

ITEM DESCRIPTION TYPE/MAKE COUNTRY OFORIGIN

5 Free standing Data Cabinet

6 RJ! "at # UTP $D%a&' Data (%t&ets

; Pat") Pane&sa) 24 port RJ45 cat 6 patch panel

b) 24 Port fbre optic patch panel

< S*it")es

a) Core Switch as described in particularspecifcations

b) Edge switch 4! port as described inparticular specifcations

= Data "ab&es

a) Cat" 6 #$P cables

b) %ibre optic cable

> +,,,-A ra". (%ntab&e UPS

? Caeras

@ Cards

a) PC&'* cards

C(0%ter Set

I6


77/90

SECTION "

STANDA0D FO0/S


78/90

CONTENTS OF SECTION "

TITLE PAGE

1. Per!ormance an uarantee................................................................3/1

2. Tender 0uestionnaire.............................................................................3/2

;. Con!idential usiness 0uestionnaire.....................................................3/; -3/L

L. 6e Personnel.........................................................................................3/:

L. Scedule o! Contracts com&leted in te last !ive (:) ears.....................3/

:. Scedule o! on-$oin$ &ro?ects.................................................................3/7

. Scedule o! ContractorBs %Gui&ment …………………………………. 3/M

7. *inancial e&orts !or te last !ive ears ..................................................3/N

M. %vidence o! *inancial esources to meet 0uali!ication eGuirements...3/1<

N. idderBs an in!ormation ……………………………………………..3/11

1< "etail o! =iti$ation or Arbitration............................................................3/12

NOTE

587 Tenderers must dul !ill tese Standard *orms as a mandator reGuirement.

687 An tender returned #it -nfi&&ed Standard Forms sall be considered Non,0esonsi)e and s%a&& automatica&&y +e Disua&ified8


79/90

PE0FO0/ANCE BAN3 G-A0ANTEE

To: Te 8ice Cancellor ,niversit o! %ldoret

P.9. o4 112: @ ;


80/90

TENDE0 (-ESTIONNAI0E

Please !ill in bloc letters.

1. *ull names o! Tenderer5

………………………………………………………………………………………

2. *ull address o! Tenderer to #ic tender corres&ondence is to be sent (unless an a$ent as been

a&&ointed belo#)5

………………………………………………………………………………………

;. Tele&one number (s) o! Tenderer5

………………………………………………………………………………………

L. Tele4/*a4 Address o! Tenderer5………………………………………………………………………………………

:. Dame o! TendererBs re&resentative to be contacted on matters o! te tender durin$ te tender &eriod5

………………………………………………………………………………………

. "etails o! TendererBs nominated a$ent (i! an) to receive tender notices. Tis is essential i! teTenderer does not ave is re$istered address in 6ena (name address tele&one tele4)5

………………………………………………………………………………………

………………………………………………………………………………………

Si$nature o! Tenderer

;2


81/90

CONFIDENTIAL B-SINESS (-ESTIONNAI0E

ou are reGuested to $ive te &articulars indicated in Part 1 and eiter Part 2 (a) 2 (b) or 2(c) and (2d)#icever a&&lies to our t&e o! business.

ou are advised tat it is a serious o!!ence to $ive !alse in!ormation on tis *orm.

Part ! " Genera#

usiness Dame ………………………………………………………………………

=ocation o! business &remises5 Countr/To#n……………………….

Plot Do……………………………………… Street/oad …………………………

Postal Address……………………………… Tel Do………………………………..

Dature o! usiness…………………………………………………………………..

Current Trade =icence Do…………………… %4&irin$ date…………………

'a4imum value o! business #ic ou can andle at an time5

6ena Sillin$s………………………………………………………………………

Dame o! our baners………………………………………………………………

ranc…………………………………………………………………………………

Part $ %a& " So#e Pro'rietor

our name in !ull…………………………………… A$e…………………………

Dationalit………………………………… Countr o! 9ri$in…………………

Citiensi& details …………………………………………………………………

Part $ %(& " Partners)i'

Gi!e details of partners as follos"

#ame in full #ationality Citi$enship %etails &hares

1. ………………… ………………. ……………………….. ……..

2. ………………… ………………. ……………………….. ………

;. ………………… ………………… ………………………… ……

L. ………………… ………………… ………………………… ………

";


82/90

Part $%*& " Registered Com'an+

Private or Public ……………………………………………………………………………

State te nominal and issued ca&ita o! te com&an5

Dominal 6Ss. …………………..

Issued 6Ss. …………………..

ive details o! all directors as !ollo#s5

#ame in full #ationality Citi$enship %etails' &hares

1. ……………….. …………… ……………………….. ………..

2. ……………….. …………… ……………………….. ………..

;. ……………….. …………… ……………………….. ………..

L. ……………….. …………… ……………………….. ………..

Part $%d& Interest in t)e Firm

Is tere an &erson/&ersons in te em&loment o! te overnment o! 6ena 9 as interest in tis

!irm^ es/Do ……. ("elete as necessar)

I certi! tat te above in!ormation is correct.

………………….. ……………………………. ………………….Title Si$nature "ate

_ Attach proof of citi$enship

"


83/90

3E4 PE0SONNEL

0uali!ications and e4&erience o! e &ersonnel &ro&osed !or administration and e4ecution o! te

Contract.

POSITION NA/E 4EA0S OF

EPE0IENCE#GENE0AL$

4EA0S OF

EPE0IENCE INP0OPOSED

POSITION

1.

2.

;.

L.

:.

.

7.

M.

N.

1


84/90

CONT0ACTS CO/PLETED IN T!E LAST FI1E #=$ 4EA0S

or &er!ormed on #ors o! a similar nature com&le4it and volume over te last : ears.

P0O"ECT NA/E NA/E OF CLIENT T4PE OF

2O03 AND

4EA0 OF

CO/PLETION

1AL-E OF

CONT0ACT

#3s%s8$

I certi! tat te above #ors #ere success!ull carried out and com&leted b ourselves.

………………………. …………………………. ………………….

Title Si$nature "ate

">


85/90

SC!ED-LE OF ON,GOING P0O"ECTS

"etails o! on-$oin$ or committed &ro?ects includin$ e4&ected com&letion date.

P93%CT

NA/E

DA'% 9*

C=I%DTCONT0ACT

S-/

J

CO/PLETE

CO/PLETION

DATE

I certi! tat te above #ors are currentl bein$ carried out b ourselves.

…………………. …………….…………… ………………….


"?


86/90

SC!ED-LE OF CONT0ACTO0*S E(-IP/ENT AND T0ANSPO0T

#Proof Or E)idence Of Oners%i 0euired$

"etailed list o! te contractorBs eGui&ment and trans&ort are to be &rovided ere.

1. . .

2. . .

;. . .

L. . .

:. . .

. . .

7. . .

M. . .

N. . .

1< . .

11. . .

12. . .

1;. . .

1L. . .

1: . .

1. . .

17. . .

1M. . .

I certi! tat te above #ors are currentl bein$ carried out b ourselves.

…………………. …………….…………… ………………….


"@


87/90

FINANCIAL 0EPO0TS FO0 T!E LAST FI1E 4EA0S

(alance seets Pro!its and =oss Statements AuditorBs re&orts etc.

=ist belo# and attac co&ies)

1. . .

2. . .

;. . .

L. . .

:. . .

. . .

7. . .

M. . .

N. . .

1< . .

11. . .

12. . .

1;. . .

1L. . .

1: . .

1. . .

17. . .

1M. . .

"


88/90

E1IDENCE OF FINANCIAL 0ESO-0CES TO /EET (-ALIFICATION

0E(-I0E/ENTS

(Cas in and =ines o! credit e.t.c. =ist belo# and attac co&ies o! su&&ortive

documents.) *ull address and contacts o! te bans to be included

1. . .

2. . .

;. . .

L. . .

:. . .

. . .

7. . .

M. . .

N. . .

1< . .

11. . .

12. . .

1;. . .

1L. . .

1: . .

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BIDDE0*S BAN3 INFO0/ATION

idders are e4&ected to &rovide erebelo# !ull details o! teir baners. Tis

Dame o! our baners………………………………………………………………

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DETAILS OF LITIGATIONS O0 A0BIT0ATION P0OCEEDINGS IN 2!IC! T!E

TENDE0E0 IS IN1OL1ED AS ONE OF T!E PA0TIES

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