CCS Cataloger’s Workshop CCS Cataloger’s Workshop for September 7, 2005for September 7, 2005

Authority work with the Java ClientAuthority work with the Java ClientCCS Authorities and the Weekly CCS Authorities and the Weekly

ReportReportHints & tricks on reading and Hints & tricks on reading and selecting the correct recordselecting the correct record

Authority Control in the Work Authority Control in the Work Flows Java clientFlows Java client

For those familiar with Authority For those familiar with Authority control using the C Client – its very control using the C Client – its very similarsimilar

New properties to watch out forNew properties to watch out for New wizards to be familiar withNew wizards to be familiar with Slightly new terminologySlightly new terminology

New Look of the wizardsNew Look of the wizards

Authority wizards Authority wizards have changed have changed slightlyslightly

Here’s the display Here’s the display authority wizardsauthority wizards

Here’s the validate Here’s the validate headings helperheadings helper

New properties to watch out New properties to watch out for:for:

(use the Supervisor log-in to (use the Supervisor log-in to change or view these change or view these

properties)properties)

Configure…Configure…

Do not uncheck the Skip unauthorized Do not uncheck the Skip unauthorized headings helper or you might get stuckheadings helper or you might get stuck

Authorized or a Reference?Authorized or a Reference?

An authorized An authorized heading or twoheading or two

A referenceA reference

Terminology when validating a Terminology when validating a headingheading

Next – Validates the Next – Validates the heading, and then advances heading, and then advances to the next heading.to the next heading.

Browse – Returns you to the Browse – Returns you to the Browse Authority hit list. Browse Authority hit list.

Get From List – Retrieves Get From List – Retrieves the currently selected the currently selected authority heading from the authority heading from the Browse hit list. Browse hit list.

Skip – Skips the authorized Skip – Skips the authorized heading displayed without heading displayed without making changes or making changes or validating the change validating the change

Skip Rest – Skips the Skip Rest – Skips the remaining headingsremaining headings

CCS Authorities:CCS Authorities:

Remember that our SIRSI system is Remember that our SIRSI system is set at the highest level of authority set at the highest level of authority control – meaning that validating control – meaning that validating headings is very picky with headings is very picky with capitalizations, spacing, and etc.capitalizations, spacing, and etc.

PLEASE REMEMBER TO VALIDATE PLEASE REMEMBER TO VALIDATE HEADINGS and to ENTER COMPLETE HEADINGS and to ENTER COMPLETE HEADINGS WHENEVER POSSIBLEHEADINGS WHENEVER POSSIBLE

But why is it so important?But why is it so important?Because without authority Because without authority control, our database could control, our database could

end up like thisend up like this > Nixon, Richard, 1913-> Nixon, Richard, 1913- > Nixon, Richard.> Nixon, Richard. > Nixon, Richard M., 1913-1994.> Nixon, Richard M., 1913-1994. > Nixon, Richard M., 1913-1994, Presidents United States.> Nixon, Richard M., 1913-1994, Presidents United States. > Nixon, Richard M., 1913-> Nixon, Richard M., 1913- > Nixon, Richard M., 1913-1994, United States President.> Nixon, Richard M., 1913-1994, United States President. > Nixon, Richard M.> Nixon, Richard M. > Nixon, Richard M. (Milhous), 1913-> Nixon, Richard M. (Milhous), 1913- > Nixon, Richard M., President of U.S.> Nixon, Richard M., President of U.S. > Nixon, Richard M. (Richard Milhaus), 1913- > Nixon, Richard M. (Richard Milhaus), 1913- > Nixon, Richard M. (Richard Milhous), 1913-1995 Oratory.> Nixon, Richard M. (Richard Milhous), 1913-1995 Oratory. > Nixon, Richard M. (Richard Milhous), 1913- Inauguration.> Nixon, Richard M. (Richard Milhous), 1913- Inauguration. > Nixon, Richard M. (Richard Millhous), 1913- > Nixon, Richard M. (Richard Millhous), 1913- > Nixon, Richard Milhous, 1913-> Nixon, Richard Milhous, 1913- > Nixon, Richard Milhous.> Nixon, Richard Milhous. > Nixon, Richard Milhous, Pres. U.S., 1913-1994.> Nixon, Richard Milhous, Pres. U.S., 1913-1994. > Nixon, Richard Milhous, Pres. U. S., 1913- > Nixon, Richard Milhous, Pres. U. S., 1913- > Nixon, Richard Milhous, President United States, 1913- .> Nixon, Richard Milhous, President United States, 1913- . > Nixon, Richard Milhous United States President 1913-1994.> Nixon, Richard Milhous United States President 1913-1994. > Nixon, Richard (Richard Milhous), 1913-> Nixon, Richard (Richard Milhous), 1913-

Authority control-Authority control-

Helps to standardize headings, so that Helps to standardize headings, so that there’s only one form of a name is used for there’s only one form of a name is used for a particular heading – in our case its: a particular heading – in our case its: Nixon, Richard M. (Richard Milhous),1913-Nixon, Richard M. (Richard Milhous),1913-

Also determines other access points (or Also determines other access points (or references) that will point the user to the references) that will point the user to the correct heading or area of the databasecorrect heading or area of the database

This ensures easier access to materials, This ensures easier access to materials, which in turn makes happier userswhich in turn makes happier users

Ways to insure good authority Ways to insure good authority control:control:

Do validate those headings and export Do validate those headings and export any needed authority records from any needed authority records from OCLCOCLC

The CCS Authorities Librarian will assist The CCS Authorities Librarian will assist by adding new or updated authority by adding new or updated authority records; by adding needed authority records; by adding needed authority records; and by doing database records; and by doing database maintenance whenever it is neededmaintenance whenever it is needed

One of the ways, the CCS One of the ways, the CCS Authorities Librarian uses is Authorities Librarian uses is

the Weekly Reportthe Weekly Report Runs every Monday morningRuns every Monday morning Picks up unauthorized headings of Picks up unauthorized headings of

newly added or updated records from newly added or updated records from the previous weekthe previous week

We go over the report and selectively We go over the report and selectively choose 100’s to work on, and all the choose 100’s to work on, and all the 110’s, 440’s, and subjects also110’s, 440’s, and subjects also

The WEEKLY REPORT 100’s and The WEEKLY REPORT 100’s and 110’s:110’s:

1 100: 10 : |aWheeler, Candace Thurber,|d1827-|?UNAUTHORIZED1 100: 10 : |aWheeler, Candace Thurber,|d1827-|?UNAUTHORIZED 5 100: 10 : |aWickwire, Franklin B.|?UNAUTHORIZED5 100: 10 : |aWickwire, Franklin B.|?UNAUTHORIZED 6 100: 10 : |aWingerson, Lois.|?UNAUTHORIZED6 100: 10 : |aWingerson, Lois.|?UNAUTHORIZED 1 100: 10 : |aYoung, Frank Rudolph.|?UNAUTHORIZED1 100: 10 : |aYoung, Frank Rudolph.|?UNAUTHORIZED 2 100: 20 : |aLe Corbeiller, Clare.|?UNAUTHORIZED2 100: 20 : |aLe Corbeiller, Clare.|?UNAUTHORIZED 1 110: : |aHope 7 (Musical group)|?UNAUTHORIZED1 110: : |aHope 7 (Musical group)|?UNAUTHORIZED 4 110: 1 : |aBackyardigans|?UNAUTHORIZED4 110: 1 : |aBackyardigans|?UNAUTHORIZED 2 110: 1 : |aDavid, Erica.|?UNAUTHORIZED2 110: 1 : |aDavid, Erica.|?UNAUTHORIZED

The Weekly Report 440’s:The Weekly Report 440’s:

2 440: 0 : |aDelmar Learning's blueprint reading series|?2 440: 0 : |aDelmar Learning's blueprint reading series|?UNAUTHORIZEDUNAUTHORIZED

1 440: 0 : |aDeptford trilogy ;|v1, 2 and 3|?UNAUTHORIZED1 440: 0 : |aDeptford trilogy ;|v1, 2 and 3|?UNAUTHORIZED 3 440: 0 : |aDigital photography series|?UNAUTHORIZED3 440: 0 : |aDigital photography series|?UNAUTHORIZED 3 440: 0 : |aDive ;|v2|?UNAUTHORIZED3 440: 0 : |aDive ;|v2|?UNAUTHORIZED 1 440: 0 : |aDocumentos ilustrados|?UNAUTHORIZED1 440: 0 : |aDocumentos ilustrados|?UNAUTHORIZED 11 440: 0 : |aDragon Slayers' Academy ;|v2|?UNAUTHORIZED11 440: 0 : |aDragon Slayers' Academy ;|v2|?UNAUTHORIZED 19 440: 0 : |aDragon Slayers' Academy ;|v3|?UNAUTHORIZED 19 440: 0 : |aDragon Slayers' Academy ;|v3|?UNAUTHORIZED

More 440’s from the Weekly More 440’s from the Weekly Report:Report:

1 440: 4 : |aRock House method|?UNAUTHORIZED1 440: 4 : |aRock House method|?UNAUTHORIZED 6 440: 4 : |aThe Abbott & Costello collection|?UNAUTHORIZED6 440: 4 : |aThe Abbott & Costello collection|?UNAUTHORIZED 5 440: 4 : |aThe Chronicles of Narnia|?UNAUTHORIZED5 440: 4 : |aThe Chronicles of Narnia|?UNAUTHORIZED 1 440: 4 : |aThe Irish-Americans|?UNAUTHORIZED1 440: 4 : |aThe Irish-Americans|?UNAUTHORIZED

11 440: 4 : |aThe fall revolution|?UNAUTHORIZED

650’s from the Weekly 650’s from the Weekly ReportReport

6 650: 0 : |aSSAT (Educational test)|vStudy guides|?6 650: 0 : |aSSAT (Educational test)|vStudy guides|?UNAUTHORIZEDUNAUTHORIZED

18 650: 0 : |aSamson, Albert (Fictitious character)|xFiction.|?18 650: 0 : |aSamson, Albert (Fictitious character)|xFiction.|?UNAUTHORIZEDUNAUTHORIZED

1 650: 0 : |aSavitch, Dillon (Fictitious character)|vFiction.|?1 650: 0 : |aSavitch, Dillon (Fictitious character)|vFiction.|?UNAUTHORIZEDUNAUTHORIZED

1 650: 0 : |aScholastic Aptitude Test.|?UNAUTHORIZED1 650: 0 : |aScholastic Aptitude Test.|?UNAUTHORIZED 1 650: 0 : |aScholastic Aptitude Test|?UNAUTHORIZED1 650: 0 : |aScholastic Aptitude Test|?UNAUTHORIZED 3 650: 0 : |aScholastic Aptitude Test|vStudy guides.|?3 650: 0 : |aScholastic Aptitude Test|vStudy guides.|?

UNAUTHORIZEDUNAUTHORIZED 3 650: 0 : |aScholastic Aptitude Test|xStudy guides.|?3 650: 0 : |aScholastic Aptitude Test|xStudy guides.|?

UNAUTHORIZEDUNAUTHORIZED

You need authority records to You need authority records to ensure good authority control--ensure good authority control--

Let’s look on OCLC, at about 15 Let’s look on OCLC, at about 15 sample authority recordssample authority records

We’ll see all the different typesWe’ll see all the different types Things to look for and also how to Things to look for and also how to

decipher some authority record lingo decipher some authority record lingo and shorthandand shorthand

Differentiated name Differentiated name heading:heading:

How to decipher the 670 field How to decipher the 670 field (1):(1):

How to decipher the 670 field How to decipher the 670 field (2):(2):

How to decipher the 670 field How to decipher the 670 field (3):(3):

An undifferentiated type:An undifferentiated type:

Cannot identify with:Cannot identify with:

Do not confuse with type:Do not confuse with type:

Basic corporate heading:Basic corporate heading:

Earlier & later see-also Earlier & later see-also corporate references:corporate references:

Conference heading (or an Conference heading (or an annually scheduled event):annually scheduled event):

Uniform title (but not a Uniform title (but not a series):series):

Author/title type of series (or Author/title type of series (or the dreaded 490 1/800 the dreaded 490 1/800

combo):combo):

Numbered series:Numbered series:

Unnumbered series:Unnumbered series:

Series-like phrase – use a Series-like phrase – use a quoted note instead:quoted note instead:

Topical subject heading:Topical subject heading:

Another topical subject Another topical subject heading, but with a bit of heading, but with a bit of musical accompaniment:musical accompaniment:

Do not use as a subject Do not use as a subject heading, but use as a heading, but use as a subdivision insteadsubdivision instead

Geographical heading:Geographical heading:

Another geographical heading Another geographical heading (city neighborhoods, parks, (city neighborhoods, parks,

etc. belong here):etc. belong here):

AC Children’s heading:AC Children’s heading: