Revenue

Court Case

Monitoring

System

01012013

2013 User manual for Revenue

Court Case Monitoring

System (RCCMS) for Court

Case Management [Case

Worker]

IT System for

Court Cases

(Revenue)

CCMS 2

User manual for Revenue Court Case Monitoring System

(RCCMS) for Court Case Management [Case Worker]

CCMS 3

No part of this document shall be reproduced without prior permission of National Informatics Centre,

Bidar and District Administration Government of Karnataka

National Informatics Centre,

District Informatics Officer,

Deputy Commissioner’s Office, Room No: 6, Ground Floor,

Bidar District Unit, Karnataka. Pin Code: 585401

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Table of Contents

1. Introduction to User Manual

1.1 Audience for this User Manual

1.2 URL

2. Court Case Monitoring System

2.1 Advantages of CCMS System

2.2 IT Solution used of Court Cases Management

2.3 Process Flow

3. Login

4. Court Cases Management

4.1 Fresh Case Details

4.2 Backlog Case Details

4.3 Modification of Case Details

4.4 Process Petitions by Public

4.5 Case Proceedings

4.6 Taken on Board

4.7 Revoke Cases

4.8 Generate Notices

4.9 Issue Notices/LCR/Parawise Remarks

4.10 Connected Cases

5. Reports

5.1 Search Case Details

5.2 Disposal Cases

5.3 Cause List Generation

5.4 Check List for Filed Cases

5.5 Case Type Report

5.6 Pending Petitions from public

5.7 Daywise Data entry summary

6. Others

6.1 Change Password

6.2 Logout

List of Abbreviations

Abbreviation Extended Form

NIC National Informatics Centre

GoK Government of Karnataka

RCCMS Revenue Court Case Monitoring System

SQL Structured Query Language

ASP.NET Active Server Pages.NET

WWW World Wide Web

IT Information Technology

URL Uniform Resource Locator

Revenue Revenue Courts

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1. Introduction to User Manual

This manual is the primary reference for the IT System of Court Case Monitoring System to CCMS

Case Worker. The CCMS System facilitates the Petitioner to register Revenue Cases offline mode at the

inward section then it goes to case worker where he updates first hearing date and it will be available in

cause list for hearing. District Magistrate/Sub-Divisional Magistrate/ Tahsil Magistrate of the government

of Karnataka of their respective courts will hear cases. The purpose of this manual is introducing the

system to the new user and to provide sufficient details so that as the users progress through the manual

they gain full understanding of the application.

1.1 Audience for this User Manual

This manual is prepared for Court Case Monitoring System Caseworker of the Government

Department to guide them in Court Case management.

1.2 URL

http://10.171.41.53/ccmsbidar/login.aspx

2. Court Case Monitoring System

Court Case Monitoring System is Web enabled application designed and developed using

Microsoft Technologies i.e. ASP.NET 4.0. and MS SQL Server 2005. This application has been designed and

developed by a Team of National Informatics Centre, Bidar. Petitioner can register their Cases offline

mode i.e. by person at Inward Section.

In Court Case Monitoring System, the Case may belong to various Case Provisions and Section

Rules based on these types a case id will be generated by computer. In CCMS Section, Legal Section

Officer / Manager is the person who is responsible to manage the Cases where he/she can register the

Cases, Update the Court Hall Proceeding i.e case dairy updation, disposal of Cases and Cause list updation

etc.

Broadly there are four types of users in CCMS. 1. State Administrator 2. District Administrator

3. Case Worker. 4. Public

State Administrator maintains various activities of CCMS which are common to all the district of

the state such as adding new case types, Provisions, Section Rules, Creation of District Level Users etc.

District Administrator maintains various activities of CCMS those are common to their district.

Such as adding of Sub-Divisions, Taluks, Hoblies, Villages, Courts, Users etc.

Case Worker can modify the case details, generates new case id for public filed cases, updating of

case dairy register, generation of cause list, case postponement, taken on board, revoke case, disposal of

cases, generation of notices etc.

Public can file the petition online, track the petition online.

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2.1 Advantages of Court Case Monitoring System

The following are the benefits of Court Case Monitoring System

� Web enabled application 24X7 availability

� On entry of new ca

� Case worker can process case filed by the public to generate CASE

is auto generated and unique for each revenue case.

� Backlog case entry by the case worker, here case id i

� Petitioner can track their

� Petitioner can see the Cause List Details

� Preparation of Computerized Registers.

� Preparation of Cause List, Disposal List.

� Preparation of Notices.

� Facilities to know interim orders.

� Provision to Provide judgments

� The daily proceedings on the case are recorded in brief.

2.2 IT Solution used for Court Case Monitoring System

All Revenue Courts of Govt. of Karnataka

make use of Court Case Monitoring System

2.3 Process Flow

The below diagram shows the process flow of

At present Inward section role has been removed. Now onwards petitioner can file cases online or he may

approach case worker for filing and generating of case id

1. Petitioner

•Petitioner can file the petition online and he will be given reference no. petitoner/advocate should approach legal section along with necessary documents in order to get Case

2. Legal Section/ Case worker

•Upon receiving the petition online from the petitioner, he will verify all the columns, if everything is correct then he will update and generate the case id. He will give the first hearing date then case proceedings begins. Updations of court hall proceedings, disposal of cases etc.

3. Petitioner / Lawyer

•Petitioner can track case status, case dairy in brief, judgment copy if any etc

•Lawyer can See the cause list, Proceedings etc

Court Case Monitoring System

Court Case Monitoring System

Web enabled application 24X7 availability

On entry of new case by the public, the system will generate unique reference no

Case worker can process case filed by the public to generate CASE-NO. The case number

is auto generated and unique for each revenue case.

Backlog case entry by the case worker, here case id is manual.

can track their cases online

Petitioner can see the Cause List Details

Preparation of Computerized Registers.

Preparation of Cause List, Disposal List.

Preparation of Notices.

Facilities to know interim orders.

Provide judgments

The daily proceedings on the case are recorded in brief.

Court Case Monitoring System

All Revenue Courts of Govt. of Karnataka such as DC Court, AC Court, and Tahsildhar Court

Court Case Monitoring System

2.3 Process Flow

The below diagram shows the process flow of Revenue Court Case

At present Inward section role has been removed. Now onwards petitioner can file cases online or he may

approach case worker for filing and generating of case id.

Petitioner can file the petition online and he will be given reference no. petitoner/advocate should approach legal section along with necessary documents in order to get Case-ID generated.

Upon receiving the petition online from the petitioner, he will verify all the columns, if everything is correct then he will update and generate the case id. He will give the first hearing date then case proceedings begins. Updations of court hall proceedings, disposal of cases etc.

Petitioner can track case status, case dairy in brief, judgment copy if any etc

Lawyer can See the cause list, Proceedings etc

6

reference no.

The case number

such as DC Court, AC Court, and Tahsildhar Court can

At present Inward section role has been removed. Now onwards petitioner can file cases online or he may

petitoner/advocate should approach legal section along with necessary documents

Upon receiving the petition online from the petitioner, he will verify all the columns, if everything is correct then he will update and generate the case id. He will give the

Petitioner can track case status, case dairy in brief, judgment copy if any etc

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3. Login

The CCMS System is access controlled so each of the officers using the CCMS System shall have

username and password through which he/she can login into CCMS System.

How to get User Account?

The user / court who do not have user accounts, may contact the district level officer in order to

obtain the user accounts. District level users may contact the state administrator to obtain the user

accounts. For each district, user will be given one district level user account by the state admin to create

all other uses within the district.

Instructions:

1. Open the CCMS website, the officer/caseworker will get the login screen (Refer: Figure-1 Login

Page).

Figure-1: Login Page

2. Enter your username and password in the appropriate boxes, enter the catpcha code and click

Login button. The CCMS System main menu will be displayed say for CCMS User (Refer Figure-2:

Main Page CCMS).

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Fugure-2: Main Page CCMS

Notes:

• To logout of the CCMS System, click on Logout link

• To go to the main page of CCMS System, click ‘Back’ button in every page

• Don’t close the window/page directly

• Don’t refresh the page

Other tips

Any user who have not got username and password contact district administrator

• Keep username and password securely. Don’t share it with anybody. Ensure

that only authorized person should use this to work on CCMS System

• Change the password regularly and maintain/remember the password

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4. Case Management

4.1 Fresh / New Case Details

This module can be accessed by CCMS Case Worker to enter fresh/new case details in case of

pubic case filing are not working. On entry of each case, new case id will be generated. Here filing of first

hearing date is optional. The first hearing date can be updated further by the case worker. Case can be

called only after giving the first hearing date.

Instructions:

1. In the main menu hover the cursor over ‘Case Registration’ and then select ‘New Case Details

Entry’ from the drop down list (Refer figure-3 Add New Case Details). The ADD New Case Details

form will be displayed (Refer figure-4 Add New Case Details Form).

(Figure-3 CCMS Details)

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(Refer figure-4 Add New Case Details Form).

2. The above page shows Registration of new court case information. State and district will be

selected automatically based on the user logged in. here you need to select Sub-Division, ‘Taluk

Name’, ‘Hobli Name’, ‘Village Name’, Court Name will be selected automatically based on the

user login, date of filing, Case Type, provision, Section & Rules are required to select as they are

used while generating case-id. Similarly fill the necessary details shown in the above form and

then click ‘Save’ button. Unique case id will be generated upon submission of the case details

and the same is displayed on Case No column.

3. Once, Case ID is generated, now you can add RRT Case Details (only in case of RRT Cases),

Petitioner Details and Respondent Details by clicking on the respective hyper link provided in the

above screen. These links are enabled only after case id is generated.

4. We can have a provision to add multiple advocates/Petitioners/Respondents for a single case.

Please refer figure-5 Add Petitioner Details Form and figure-6 Respondent Details form as

follows.

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(Refer figure-5 Add Petitioner Details Form).

(Refer figure-6 Add Respondent Details Form).

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4.2 Backlog Case Details

Backlog case details are similar to new case details. But Case No should be manually typed

whereas case type and year code is generated automatically. The backlog case details are feed by

caseworker of the respective court. Refer Figure 9-Backlog Entry form.

Instructions:

1. In the main menu hover the cursor over ‘Case Registration’ and then select ‘Backlog Case Details’

from the drop down list (Refer figure-8 Backlog menu item). The Backlog Case Details form will

be displayed (Refer figure-9 Backlog Entry Form).

(Refer Figure 8-Backlog Menu Item.)

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(Refer Figure 9-Backlog Entry Form.)

4.3 Modification of Case Details

This form is used to modify existing case details. Based on the provision and section rules case type will be

generated. Here Case Number is manually entered and the rest of the columns are similar to that of new

case entry.

4.4 Petitions by Public

This form is used to generate Case ID for the petitions filled by public online. After filing the case by

Petitioner/Advocate has to approach legal section of the court i.e, case worker. Case worker can process

the these petitions using this form. Here, case worker can do all types of modification before generating

the case id. Once the case id and first hearing date is given then case proceedings begins. Refer below

figure

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In the above screen case worker will enter reference no and click on show then it shows all the details

entered by the petitioner/advocate. Case worker verifies the columns and clicks on update button then he

will finally clicks on ‘generate case id’ buttons to generate new case no for this petitions.

4.5 Case Proceedings

Cases Proceedings can be used to update the daily case hearing status such as update first hearing date,

case dairy updation, disposal of cases, postponement of cases, cases for orders etc.

Update First hearing Date:

For the fresh case if first hearing date is not assigned, we can give/update the first hearing of the

fresh case from this option. This can be done only once for a given case. Select the case, enter the next

hearing date and click update button as shown in the below screen shot.

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(Figure-6 Public CCMS Details Form)

Case Dairy Updation

This option can be used by court hall user to update court hall proceedings such as case state, case

remarks etc as shown in the following screen.

Click Here

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As shown in the above screen we have to select the case dairy date then it shows all the list of cases.

From the list of cases we have to select one of the case for which you want to update case dairy. As

shown in the above screen fill the necessary fields such as case stage, next hearing date etc. history of the

case dairy for every case is maintained.

Disposal of Cases

A case can be disposed using disposal of cases option as shown in the below screen. In order to dispose

the case first we have to take case state as order while updating dairy. Second update it in the ‘cases for

pending option’ for when to collect the order. Then you have to go for disposal of cases. You can’t dispose

the case directly.

Enter the case to dispose and click on display button then it shows case details along with the case

proceedings. Here you are required to enter remarks and scanned copy of the judgment.

Postponement of cases

Case hearing can be postponed using this option. Single and/or bulk postponement of case is allowed.

Select the date then it list outs all the cases which are to be heard on that date as shown in the following

screen. Here we have to enter date of postponed and remarks.

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Cases for Orders

This option can be used for those cases for which order has to give and whose stage of case is order. It list

out all the cases for which order has been given. Select one of the cases from the grid. Enter next hearing

date if you want to call him on that date or put hearing date blank so that it will not be appear in case

proceedings. That indicates order has been issued to the party. Enter if there are any case remarks. After

that a case can be disposed off. Once the case has been disposed off no further proceedings are allowed.

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4.6 Taken on Board (Administration�Taken on Board)

Whenever you want to pre-pone the case hearing to current date then we can use this option

shown in the following screen. Here we have to enter Case ID for example ‘RP/32/2006’. Then it will

display its case history if any.

Only district administrator can use this option.

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4.7 Revoke Case (Administration�Revoke Case)

Once after case is disposed off, no further hearings are allowed. In some case when you want recall the

disposed case for hearing then we can use this option as shown in the following screen. Enter the case no

to revoke then it display case details and enter next hearing date for that case.

Only district administrator can use this option.

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4.8 Generate Notices

When you want to send notice to respondent/advocate to attend the court hall for hearing then you can

use this option.

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In the above figure you have to select hearing date then it will show all the cases for that hearing date.

Then select any of the case for which you want to send the notice as shown in the above screen and date

and time of appearance. Copy to field can be use when you want to send notice to additional recipients.

The below screen shows notice.

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4.9 Issue notice/LCR/Parawise remarks

When you want to maintain history of notices, LCR, Parawise remarks sent to departments/court and

received from the departments/court case wise you can use this option.

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In the above screen, you have to enter case Id for which you have sent notice/LCR/parawise remarks then

click show button it will display history if any for that case. Here you can enter sent and received date

along with the remarks as shown in the above screen.

4.10 Connected cases

When one case/file is connected to another case/file during the case proceedings you can use this option

to connect main file/case with one or more other cases/files. Now onwards whenever you have use main

file/case to update case dairy or any other operation automatically connected files/cases will be updated.

Suppose if you dispose main case automatically connected files/case will also be disposed off.

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In the above screen, you have to enter main case for which you want connect other cases then click verify

case. Now if the case verified then ‘select connected cases’ button show enabled then click that button

then it list all the case which can be connected to main case as shown in the above screen select one or

more files from the above list. Enter if there are any remarks then click update button.

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5. Reports

5.1 Search Case Details

Using this option we can search for any case to know its details, court hall proceedings etc as shown in the

below screen

5.2 Disposed Cases

This can be used to show the list of cases already disposed off as shown below.

5.3 Cause List Generation

This can be used to generate Cause list for a given date as shown below

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5.4 Check List for filled cases

In the above screen you can see all the cases filled court wise.

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5.5 Case type report

To check cases based on their type and year of filling the case you can use this report.

5.6 Pending petitions from public

To check how many applications are pending from public that is those applications filled by public online

and yet to process by the case worker.

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5.7 Day wise Data entry summary

To check the data entry statistics court wise and day wise you can use this option