Generating Users & Profilesfor

Cost Center Responsibility Areas

Ramp-Up SAP BW 3.10 and PI 2002-2

BCT-CO-OM-CCA

SAP AG 2002

Scenario: MotivationFi

nanc

ial I

nfor

mat

ion

Users1 10 30 1000+

Paper Printouts

Enterprise PortalEnterprise Portal

=>

Use SAP BW to achieve good performance

ERPIntegratedControlling

Spread-sheets

Electronic GeneralLedger

Paper GeneralLedger

=>

Strong need for automized user

creation and administration

in BW

High numbers of new reportingusers for the

portal

SAP AG 2002

Scenario: Description I

Responsibility areas of reporting users for cost centers are defined in the cost center hierarchy in R/3.

The information is extracted from R/3 to SAP BW.

Based on this information reporting users with authority profile assignments are generated by generictool functions in SAP BW.

SAP AG 2002

Scenario: Description II

The generated authority profiles in BW

Reflect the responsibility areas of the reporting users within the cost center hierarchy.

Can thus be used to personalize the iViews and queries for the portal.

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Scenario Description: Main Benefits

Main Benefits:

Highly automized administration of reporting users in SAP BW.

Automatic adaption of users to organizational changes in the OLTP system.

Automatic personalization of iViews and queries according to the actual structure of responsibility areas.

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Screen Shot: R/3 Cost Center Masterdata (TA KS02)

User PFAEHLER

is responsible

for costcenter 1000

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Screen Shot: R/3 Cost Center Hierarchy (TA KSH2)

Cost centers are leaves of

the costcenter

hierarchy

Bigger

responsibility

areas are higher

nodes of the cost center

hierarchy

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Screen Shot: R/3 Cost Center Hierarchy (TA KSH2)

Pressing the „Report Info“ button for a hierarchy node ...

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... a representative cost center can

be entered

Thus user PFAEHLER is

now responsible for company 1000

Screen Shot: R/3 Cost Center Hierarchy (TA KSH2)

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Definition of Responsibility Areas in R/3

Responsibility areas for reporting users in cost centeraccounting

Two basic types of responsibility area are possible:

assignment of a user to a representative cost center for a hierarchy node.

assignment of a user to a single cost center, i. e. a leave of the cost center hierarchy.

Any combination of these two basic types of responsibility area can be used.

are defined in the R/3 cost center hierarchy.

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Screen Shot: ODS Objects & InfoSource

Users and responsibility

area assignments

are extracted to ODS objects in

BW ...

... usingDataSource

0CO_OM_CCA_USER_1

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Report RSSB_GENERATE_AUTHORIZATIONS

genererates Users & Profiles

Screen Shot: Report for generating Users & Profiles

Based on the

information

stored in the ODS objects.

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Screen Shot: Reporting Authorizations (TA RSSM)

... to assign ODS objects

to generation

... toanalyse generated

users & profiles

... to define theauthorization

object

Transaction RSSMis used ...

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Screen Shot: Define Authorization Object (TA RSSM)

InfoObject 0TCTAUTHH is

used for hierarchynodes.

Define the authorization

object by choosingInfoObjects

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Assign ODSobjectsto the

authorizationobject

Screen Shot: Assign ODS Objects (TA RSSM)

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Generating Users & Profiles in BW

Two types of information are used for Generating Users & Profiles:1.) Function specific information

The name of the reference user is specified in ODS 0CCA_003.

Such as role assignments and authority profiles for the roles.Is equal for all generated users.

Is taken from a reference user.

The default reference user for all users isCO_REFUSER.

SAP AG 2002

Generating Users & Profiles in BW

2.) Organization specific information

Is extracted from R/3.

Is stored in ODS objects.

Is different for all generated users.

0CCA_001 – values.

0CCA_002 – hierarchy nodes.Is used to generate the authority profiles for thereporting authorization for a specific reporting user.

Defines the responsibility area of the user.

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Generated users are

assigned to a special user group

User PFAEHLER has been generated

in BW

Screen Shot: Show generated User (TA SU01)

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Screen Shot: Show generated User (TA SU01)

Responsibility area(i. e. user)

specific information:from ODS

Function specific information:

from reference user

Two types of informationare used to generate Users:

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... reflects the responsibility area

of the user.

The generated authority profile

for reporting authorizationfor user PFAEHLER ...

Screen Shot: Show generated User (TA SU01)

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Use transaction RSSM to analysethe 0TCTAUTHH

Entries.

Screen Shot: Show generated User (TA RSSM)

SAP AG 2002

Appendix: Enhancements

How to enhance and adapt the scenario?

See note 546281 .

R/3 Enhancement of cost center master data by user field

Use SMOD / CMOD enhancement COOMKS01.

Read the background information in the following notes:

Note 546281 – DataSource 0CO_OM_CCA_USER_1

Note 502574 – Generating User & Profiles for CO

Note 547533 – CO Personaliz. for iViews & Queries

Enhancement of DataSource 0CO_OM_CCA_USER_1.

SAP AG 2002

Appendix: Enhancements

Enhancement of SAP-EXIT variables for CO Personalization

Use BADI: BW_BCT_CO_CCTR_PERS (TA SE19)

Enhancement and Adaption of User Generation in BW

Use BADI: RSR_OLAP_AUTH_GEN (TA SE19)