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CC101: Overview of Capture Tools
Zack DomangueAccount Manager, Laserfiche
Audience
‣ Curious about getting stuff into Laserfiche
Objectives
‣What capture tools are available‣How these tools are used‣Which tools will work best for you
Definitions
‣ Capture: bringing content into the repository
‣ Repository: electronic storage space holding content
‣ Metadata: information about content that makes it easier to find
Case notes
Drag and Drop
‣ The simplest form of capture‣ Can capture:
• Single files• Whole folders• Entire hard drives
Cart full o’ bags
Snapshot
‣ “Prints” documents to the repository‣ Stores content as images
A tip for the case
Outlook Integration
‣ Save emails directly from Outlook‣ Automatically populate fields‣ Save attachments as separate documents
Interview transcripts
Office Integration
‣ Save directly to the repository‣ View/edit metadata from within MS Office
Fax tip line
Import Agent
‣ Automated document import
Bags held hostage
Scanning
‣ Capture and process physical documents‣ Included with Laserfiche
Scanning
Scanning: Further Learning
LB104: Hands-On Lab: Getting Started with Scanning
Sketchy sketches
Laserfiche Connector‣ Populate metadata and launch Scanning
from another application
Case reports
Quick Fields Functionality
‣ Automated capture‣ Batch processing‣ Add metadata ‣ Automatic filing
Quick Fields Session
Creating Efficiencies
‣ Lookup and validation‣ Read Barcodes‣ Read text off page‣ QF Agent for automated sessions
Quick Fields: Further Learning
‣ CC102: Introduction to Quick Fields ‣ CC103: Hands-On Lab: Getting Started
with Quick Fields
Out in the field
Laserfiche Mobile
‣ Create and upload new content‣ Image reprocessing‣ Android + iOS
Laserfiche Mobile: Further Learning
BAS107: Overview of Online and Mobile Clients
Case closed?
Laserfiche Forms
‣ Create and submit electronic forms‣ Capture unstructured data directly from
• Website• Intranet
Laserfiche Forms: Further Learning
‣ BPM106: Introduction to Laserfiche Forms‣ BPM114: Hands-On Lab: Designing Forms
in Laserfiche Forms‣ BPM152: Hands-On Lab: Building
Processes in Laserfiche Forms
Capture Workflow
‣ Use workflow to power your capture tools!‣ Think in terms of process, not just capture
Conclusion
‣ Laserfiche offers a variety of capture tools‣ Capture makes information
• Available• Auditable• Manageable• Secure
Case closed!
‣ We “captured” Bag Bandit Bob!
Review of Capture Tools
Resources
‣ LB105: Introduction to Metadata‣ BAS101: Business Process Strategies‣ BAS103: Digitize Your Business Processes‣ BAS105: Overview of the Laserfiche Suite‣ BAS119: What’s New in the Laserfiche Suite‣ Course survey:
www.laserfiche.com/EmpowerSurvey