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    Community-based surveillance: a pilot study from rural

    Cambodia

    Sophal Oum1, Daniel Chandramohan2 and Sandy Cairncross2

    1 Ministry of Health, Phnom Penh, Cambodia2 Department of Infectious and Tropical Diseases, London School of Hygiene and Tropical Medicine, London, UK

    Summary objective This study seeks to assess the performance of a community-based surveillance system

    (CBSS), developed and implemented in seven rural communes in Cambodia from 2000 to 2002 to

    provide timely and representative information on major health problems and life events, and so permitrapid and effective control of outbreaks and communicable diseases in general.

    methods Lay people were trained as Village Health Volunteers (VHVs) to report suspected

    outbreaks, important infectious diseases, and vital events occurring in their communities to local health

    staff who analysed the data and gave feedback to the volunteers during their monthly meetings.results Over 2 years of its implementation, the system was able to detect outbreaks early, regularly

    monitor communicable disease trends, and to provide continuously updated information on pregnancies,

    births and deaths in the rural areas. In addition, the system triggered effective responses from bothhealth staff and VHVs for disease control and prevention and in outbreaks.

    conclusion A CBSS can successfully fill the gaps of the current health facility-based disease sur-

    veillance system in the rapid detection of outbreaks, in the effective monitoring of communicable dis-

    eases, and in the notification of vital events in rural Cambodia. Its replication or adaptation for use in

    other rural areas in Cambodia and in other developing countries is likely to be beneficial and cost-effective.

    keywords community based surveillance, village health worker, outbreak, communicable disease

    control, Cambodia

    Introduction

    The World Health Organization asserts that effective

    communicable disease control relies on effective response

    systems, and effective response systems rely on effective

    disease surveillance (WHO 2000). Routine health facility

    based disease surveillance systems, such as those on which

    most developing countries depend, could provide neither a

    complete nor a representative picture of health problems inthe communities because patients who cannot get access to

    public health facilities or who choose not to use them arenot reported by these systems. In order to overcome this

    limitation of facility-based health information systems,

    community-based surveillance systems (CBSS), based upona network of lay people involved in the systematic

    detection and reporting of health-related events from their

    community, have been employed in a variety of settings.

    The operational characteristics and the performance of

    these CBSS have varied. For example, the type of data

    collected has varied, depending on the objectives of each

    CBSS. It has included the incidence of specific infectiousdiseases such as Guinea worm infection (Cairncrosset al.

    1999), yaws (Anselmiet al.1995), malaria (Ruebushet al.

    1994; Ghebreyesus et al. 2000), and tuberculosis (Bala-

    subramanianet al.1995); pregnancy outcomes (Ahluwaliaet al.1999); nutritional status of children (Valyaseviet al.

    1995); and vital events (Jaravaza et al.1982). CBS systems

    have been shown to provide useful information formonitoring disease control programmes (Cairncross et al.

    1996; Ghebreyesus et al. 2000; Howard-Grabman 2000).However, these programmes have each focussed on a single

    disease and thus did not maximize the value of scarce

    resources available at the peripheral level. A CBSS target-ing all common diseases and vital events would be more

    appropriate and resource-efficient (Manderson 1992;

    Cairncrosset al. 1996). In this paper, we report the

    experience of a CBSS in rural Cambodia, including its

    development and feasibility, its performance in terms of

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    sensitivity and positive predictive value, and its usefulness

    to local health services.

    Materials and methodsA CBSS has been developed and implemented since July

    2000 in seven rural communes located in four provinces in

    Cambodia (Figure 1). The four provinces chosen for this

    pilot study were among those in the Border MalariaControl Project funded by the European Commission,

    which provided financial support for the surveillance

    system. The seven communes comprised 52 villages and

    had a total population of about 30 000 inhabitants in the

    year 2000. They were served by four health centres, eachwith a catchment population of 700010 000, and by four

    referral hospitals, each serving about 10 such catchments.

    Other providers of health care included traditional healers,

    private practitioners, Traditional Birth Attendants, anddrug sellers.

    The events to be reported by the CBSS were identified

    through discussion with health staff and Village HealthVolunteers (VHVs) based on their public health import-

    ance, severity and potential for an outbreak as well as the

    existence of a control programme. They included malaria,chronic cough, acute severe diarrhoea, measles and haem-

    orrhagic fever, and births and deaths. A standard case

    definition was used throughout the system to collect data at

    the village level. It was adapted from case definitions usedat the health centre level:

    Suspected malaria: Any person with high and inter-

    mittent fever associated with chills. Separate episodes

    were considered as different cases.Suspected measles: Any child (under 15 years) with

    fever and maculo-papular rash and any of the

    following: cough, runny nose, or red eyes.

    Severe acute diarrhoea: Any person aged five years ormore with acute watery diarrhoea of more than three

    Figure 1 Map of Cambodia showing the location of communes for pilot study, 20002002.

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    motions a day and severe dehydration characterized

    by sunken eyes and intense thirst. Here too, separateepisodes were considered as different cases.Haemorrhagic fever: Any child with high and per-

    sistent fever of abrupt onset, associated with maculo-papular rash and petechiae/gingival bleeding/bloody

    stool.Chronic cough: Any person with cough for more than

    21 days. VHVs have to report the same case everymonth until the patient is cured or has died.Cluster of cases: A group of five or more similar cases

    occurring unusually closely together in any village

    within a week.

    Data on these events were collected by VHVs and

    reported to data collation and analysis teams based in

    health centres. VHVs reported immediately any clustering

    of cases (more than five cases within a week) and deathsbecause of acute diarrhoea to the data collation and

    analysis team. Health centre staff considered such events to

    be potential outbreaks and reported them immediately to

    the staff based at operational district offices who investi-

    gated and took measures to control outbreaks. The VHVsalso reported every month the total number of cases of

    each event included in the surveillance system using amonthly report form (Figure 2). This was done in a

    monthly meeting of VHVs and health centre staff in which

    the data were collated and analysed, and remedial actions

    discussed. The collated data were reported to the team in

    the Operational District office who gave feedback and

    investigated any unusual increase in the number of casesand neonatal deaths.

    At least one VHV was enrolled per village, either

    selected by health centre staff or elected by the villagers.

    Health staff involved in the CBSS included three staff ateach health centre, two at each Operational District and

    one at each Provincial Health Department.A series of 3-day initial training workshops was held for

    both VHVs and health staff at each project site shortly

    before the implementation of the system. It was followed

    by a monthly half day of refresher training separately for

    VHVs and health staff and further training in collation and

    analysis of data for the health staff. The training of VHVs

    focused on disease recognition using a syndromic approachand on methods for prevention. Slides and videocassettes

    were used to train VHVs to recognize diseases and events

    accurately, and to contribute better to disease prevention

    and control.

    A household survey was conducted in July 2001 in all

    villages in three of the seven communes, in order to obtainvillage-based data to validate VHVs case reports of

    diseases and other health-related events during the

    preceding month (for cases of disease) and year (for vitalevents). The CBSS standard case definitions were used.

    Causes of deaths were assessed by verbal autopsy based on

    the standard CBSS definitions; deaths of infants under

    28 days were investigated for neonatal tetanus using astandard verbal autopsy questionnaire, and so were deaths

    suspected to be because of measles. Each case and vital

    event reported during this survey was then matched to the

    CBSS data using household identifiers. Matching of reportswas carried out in the field, when the VHVs were present

    for clarification if needed. Survey and outbreak investiga-

    tion data were taken as the reference value. Cases reported

    by VHVs that matched those detected by the household

    survey or an outbreak investigation were considered astrue positive for the estimation of the sensitivity and

    positive predictive value of the CBSS.

    Results

    Disease surveillance

    Table 1 shows the total number of cases of malaria,

    measles, severe diarrhoea and haemorrhagic fever as well

    as person-months with chronic cough, as reported by the

    CBSS from September 2000 to August 2002. Only a third

    of malaria, chronic cough, and haemorrhagic fever cases,just over a quarter of severe diarrhoea cases, and less than

    one in 20 cases of measles had contacted a health facility.

    The monthly incidence of malaria, severe diarrhoea,

    measles and haemorrhagic fever reported by the CBSS from

    September 2000 to August 2002 is shown in Figures 35,with comparison between the total cases (including cases

    treated at home and health facilities) with those treated athealth facility alone. With the exception of July 2001, the

    total monthly incidence of malaria had steadily declined

    from over 250 cases in September 2000 to around 100

    cases in August 2002. The decline of malaria cases reported

    by the CBSS as treated at health facility alone over thesame period was substantially less marked than that the

    total malaria incidence, which also reflects a relativeincrease of the use of public health facility for malaria

    treatment. The CBSS data also show that a relatively small

    number of cases of haemorrhagic fever, measles, and severe

    diarrhoea had contacted a health facility.

    Vital events

    CBSS data show that 95% of births and deaths occurred at

    home. Home deliveries were assisted almost exclusively

    by Traditional Birth Attendants (TBAs) and 90% of

    perinatal deaths occurred at home. Most deaths because

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    Reporting Month:

    Village: Commune: . District:

    I. Vital events

    1. Pregnancies ( =No TT vaccination; =Received 1 TT dose; =Received 2+ TT doses)

    < 7 months gestational age 79 months gestational age Total

    2. Newborns (Delivered at: =home and by TBA; =public health facility;

    =home by trained midwife)

    Alive Died within 7 days Stillborn Total

    3. Deaths

    Place (tick) Presumed cause of death**Name Sex

    (circle)

    Age*

    PublicHospital

    Home/others

    Principal syndromes precedingdeath (specify)

    If maternaldeath: tick

    M / F

    M / F

    M / F

    M / F

    * Age = in days if under a month; in months if under a year; in years if 1+ years

    ** Immediate report if death due to diarrhoea

    II. Communicable diseases

    Age(years)

    Chroniccough

    (Cough more

    than 21 days)

    Severe

    diarrhoea

    (Acute watery

    diarrhoea +

    dehydration)

    Suspected

    malaria

    (High &

    intermittent fever +

    chills)

    Haemorrhagic fever

    (High fever of abrupt

    onset + maculo-papular

    rash + petechiae /

    gingival bleeding /

    bloody stool)

    Suspected

    measles

    (Fever + maculo

    papular rash +

    cough/ runny

    nose/ red eye)

    04

    514

    15+

    Total

    (a)

    (b)

    LEGEND: = 1 case NOT treated at any public health facility; = 1 case treated at health centre, referral ornational hospital. NOTE: Immediate report to health centre if clustering of cases (i.e. 5 + similar cases) in a given week

    Figure 2 English translation of VHVs monthly recording and reporting form: (a) front, and (b) back (TT, tetanus toxoid; TBA, traditionalbirth attendant).

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    of malaria, chronic cough, diarrhoea, haemorrhagic fever

    and measles also occurred at home (Table 2).The infant and under-five mortality rates, calculated

    from data generated by the CBSS from all project

    communes in the second year of project implementation,were 72.9 and 89.0 per 1000 live births respectively,

    slightly lower than those of the previous year which had

    been 80.0 and 107.5 per 1000 live births respectively

    (Table 3).

    Detection of outbreaks

    From August 2000 to September 2002 two outbreaks of

    malaria were detected in a commune; seven outbreaks of

    Table 1 Number of cases of diseases* reported by CBSS,Cambodia September 2000 to August 2002

    Syndrome/disease

    Treated athealth facility,n (%)

    Treatedat home,n(%)

    Totalcases,n

    Malaria 1481 (36.9) 2533 (63.1) 4014Chronic cough 762 (38.6) 1214 (61.4) 1976Severe diarrhoea 101 (28.5) 254 (71.5) 355Measles 10 (4.4) 218 (95.6) 228Haemorrhagic fever 16 (32.7) 33 (67.3) 49

    * For chronic cough, the table shows person-months with cough.For malaria and diarrhoea, separate episodes are considered asdifferent cases.

    0

    50

    100

    150

    200

    250

    300

    Sep'00Oct Nov Dec Jan'01FebMar Apr May Jun Jul Aug Sep Oct Nov DecJan'02Feb Mar Apr May Jun Jul Aug

    No.ofcases

    Malaria: total

    Malaria: health facility alone

    Figure 3 Monthly incidence of malariareported by CBSS, showing proportiontreated in health facility alone, all pilotstudy communes, 20002002.

    0

    5

    10

    15

    20

    25

    30

    35

    40

    45

    50

    Sep'00Oct NovDecJan'01 Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecJan'02FebMar Apr May Jun Jul Aug

    Number

    ofcases

    Measles: total

    Measles: health facility alone

    Diarrhoea: total

    Diarrhoea: health facility alone

    Figure 4 Monthly incidence of measlesand severe diarrhoea reported by CBSS,showing proportions treated in healthfacility alone, all pilot study communes,20002002.

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    severe acute diarrhoea were reported in two communes; 10

    outbreaks of measles were detected in three communes;

    and two clusters of haemorrhagic fever cases were reportedin one commune. All these, with the exception of one

    measles outbreak, were confirmed to be true outbreaks.

    The information obtained by the CBSS drove local

    health staff to respond rapidly and investigate outbreaks.

    For instance, in Chan Mul commune, when reports of a

    suspected outbreak of measles were brought to the atten-

    tion of the commune health centre, a team of health centre

    staff immediately went to the affected villages to verify the

    reports and subsequently undertook necessary control

    measures as well as further investigations of the outbreak.

    Accuracy of the reported cases of common syndromes and

    vital events

    The sensitivity of VHVs reporting of cases of communic-able disease ranged from 65% for malaria to 93% for

    measles. The positive predictive value (PPV) of VHVsreport on communicable diseases ranged from 82% for

    severe diarrhoea to 90% for measles. Concerning vital

    events, 76% of women 79 months pregnant and 82% of

    births in the three surveyed communes were reported by

    VHVs (Table 4). The CBSS detected 95% of all deaths inthe three communes during the year prior to the survey.

    Discussion

    A large proportion of cases of major infectious diseases did

    not seek medical treatment at public health facilities and

    were therefore not reported by the health facility-based

    0

    2

    4

    6

    8

    10

    12

    Sep'00 Oct Nov DecJan'01Feb MarApr May Jun Jul Aug Sep Oct Nov DecJan '02FebMar Apr May Jun Jul Aug

    No.ofcases

    Haemorrhagic fever: total

    Haemorrhagic fever: health facility alone

    Figure 5 Monthly incidence of haemor-rhagic fever reported by CBSS, showingproportion treated in health facility alone,all pilot study communes, 20002002.

    Table 2 Place of births and deaths reported by CBSS, pilot studycommunes, Cambodia September 2000 to August 2002

    Vital events

    At healthfacilities,n(%)

    Athome,n(%)

    Total,n

    Total births 89 (5) 1594 (95) 1683Total deaths 22 (5) 424 (95) 446Causes of death

    Perinatal causes 3 (10) 28 (90) 31Malaria 6 (20) 24 (80) 30Chronic cough 3 (16) 16 (84) 19

    Diarrhoea 1 (6) 17 (94) 18Haemorrhagic fever 2 (20) 8 (80) 10Measles 0 (0) 4 (100) 4All other causes 7 (2) 326 (98) 333

    Table 3 Infant and under-5 mortalityrates, all pilot study communes, Cambodia20002002

    Project periodNumber oflive births

    Infantmortality

    Under-5 mortality

    n Rate* n Rate*

    Year 1 (September 2000 to August 2001) 837 67 80.0 90 107.5Year 2 (September 2001 to August 2002) 809 59 72.9 72 89.0

    * Rate per 1000 live births.

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    surveillance system. Health facility data therefore could

    not allow the detection of all measles, severe diarrhoea orhaemorrhagic fever outbreaks. They also could not capture

    all births and deaths in the rural areas because the majorityof these vital events occurred at home. In contrast, the

    CBSS captured more comprehensive and representative

    data for major communicable diseases and detected diseaseoutbreaks more frequently and more rapidly than the

    routine disease surveillance system.

    An additional factor is that in Cambodia, health staff

    sometimes inflate the number of cases they have treated

    in their routine monthly reports, in order to receive

    additional quantities of drugs and supplies, either for

    private practice or to replace date-expired stocks.

    Surveillance data collected by the CBSS are not subjectto such bias.

    Most importantly, the CBSS provided a forum forinformation sharing and joint decision-making between

    local health staff and VHVs, which led to better collabor-

    ation and active community participation between thesetwo sets of key players in disease control and prevention.

    The system also empowered the local health staff and

    community in disease surveillance and outbreak response,

    based on which they could take effective follow-up and

    corrective action.

    A tendency for malaria and diarrhoea incidence to

    decline with time can be seen in Figures 3 and 4. Bothtendencies can also be seen in the health facility data. This,

    and the maintained level of reported incidence of measles

    and haemorrhagic fever, supports the view that any suchdecline is not attributable to a fall in sensitivity of the

    CBSS. It would be tempting to attribute the decline toimproved preventive interventions and outbreak response,

    but such year-on-year variations are common in infectiousdisease surveillance. A longer time series, or reliable data

    from non-CBSS communes, would be required to confirm

    that the CBSS had contributed to a sustained decline in

    disease incidence.

    Factors underlying the performance of the CBSS

    The high performance of the Cambodian CBSS is linked to

    the importance of events monitored, the system design andits key players. Events monitored by it were multiple,

    important, relevant and relatively easy for local people to

    identify. The diseases or syndromes to be reported werelocally the most important communicable diseases in terms

    of severity, burden or epidemic potential. They are all

    targets of national control programmes, and effective

    control measures are available. Births and deaths, on the

    contrary, constitute important and relevant information

    needed for appropriate planning of disease control and

    prevention activities as well for monitoring infant and childmortality, as birth and death registration are not available

    in Cambodia. All these events have elicited the interest of

    health staff and VHVs, who are the end users of the datathey collect.

    The system design, including two-way flow of informa-tion, instant feedback, local use of data, and simplicity as

    well as its decentralized management contributed to the

    success of the operation of the CBSS. The monthly

    feedback meeting is a central feature of the Cambodia

    CBSS and is crucial for its success. It enables information to

    be fed back to all participants of the system and decisions

    to be made to address identified issues within the same day

    of data reporting and minimizes the related workload ofthe health staff as well. This process challenges all

    participants to take necessary remedial action together, the

    results of which can be closely monitored by them at thenext monthly feedback meeting. The system has, therefore,

    overcome constraints that have hampered many previousCBS systems including delayed feedback and non-partici-

    pation of local health staff and communities in dataanalysis, decision-making and action-taking. Additionally,

    the feedback meeting provides an opportunity for con-

    tinuing training of VHVs and health staff, thereby contri-

    buting to the improvement of the system.

    Table 4 Sensitivity and positive predictivevalue (PPV) of the CBSS, household surveyof three communes, July 2001

    Events

    Casesdetectedin survey*

    Casesreportedby CBSS

    Truepositivecases

    Sensitivity(%)

    PPV(%)

    Malaria 88 65 57 65 88Chronic cough 73 62 55 75 89Severe diarrhoea 12 12 10 82 82Measles (7/2000 to 6/2001) 92 96 86 93 90Pregnancy (79 months) 85 67 65 76 97Birth 34 28 28 82 100

    * Gold standard for estimating sensitivity and PPV of CBSS: Household Survey for malaria,chronic cough, and pregnancy (recall period 1 month) and outbreak investigations formeasles (1 year).

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    The Cambodia CBSS, in which data are actively

    collected through periodic home visits, yields a higherproportion of cases reported than passive data collection

    surveillance systems. The use of tally sheets to record

    and report events is most appropriate for semi-literateVHVs in remote areas and helps to reduce errors in data

    collection. Furthermore, a CBS system which is

    developed with local participation and locally managed

    is likely to be more effective than vertically-run pro-grammes and projects developed and implemented by

    national, international or non-governmental organizations.

    Finally, another contributing factor in the success of CBSS

    is themotivational mechanism to maintain VHVs voluntary

    work. It included travel costs, per diem and food given toVHVs who attended their monthly meeting with health staff

    at the health centre, free medical care, training, rewards and

    recognition as well as the immediate response of health staff

    to the information reported by VHVs and instant feedbackof information to them. As a result, VHVs were willing to

    travel quite frequently to collect data in their own village as

    well as to travel by foot or motorbike to the health centre,located typically 411 km from their home, for the monthly

    meeting, which almost all regularly attended.

    Constraints

    The VHVs were sometimes unable to collect data from

    people living too far away from their house, especially

    those temporarily moving to camp by their farm landduring the rice-planting and harvesting seasons. For

    instance, the majority of households not visited by VHVsin June 2001 were located further than 1.5 km from their

    house. Also, the response of health staff to the information

    generated by the CBSS was not yet optimal in many projectcommunes because of low salaries and inadequate funding

    for health services.

    Costs and sustainability

    The annual cost of the Cambodia CBSS was about US$0.5

    per capita including occasional visits from Phnom Penh fortraining, supervision, and evaluation. This cost would be

    lower by half if the system were operated by the District

    alone; that is, without the research and development inputby one of us (SO). It appears to be lower than that of many

    similar systems running in developing countries to date,because of its use of existing health infrastructure and staff,

    which costs much less than projects run by non-govern-

    mental organizations where additional staff and facilities

    have to be funded (ONeill 1993; Cairncrosset al. 1997).

    The amount of staff time required to manage the system

    was relatively small; 1 day per month for the monthly

    meeting, plus a half day of training, and time spent onoutbreak response, if any. The VHVs spent 34 half days

    per month on home visits for data collection, in addition to

    their day at the monthly meeting.

    In 2004, the system proved to be replicable as it has beenimplemented, with support from Save the Children Aus-

    tralia, throughout an operational district of 100 000

    inhabitants. It is being implemented in two more districts,

    and a fourth is planned for early 2005.The Cambodian CBSS has many attributes that could

    make it more viable that is sustainable than other

    CBSSs. First, VHVs and health staff have the capability to

    run and manage the system by themselves, with little

    technical or supervisory support from the central level.Second, the system is built on the existing health system

    and resources, following the Ministry of Health policy and

    strategy to strengthen the Operational District structure. It

    gives the Operational District and health centre a mech-anism to fulfil their role in disease prevention and control

    in the communities. Third, the Cambodian CBSS comprises

    mechanisms to maintain VHVs motivation to continue theCBSS. The mechanisms include continuous training, sup-

    portive supervision, health care benefits, work recognition,

    instant feedback, and involvement in data analysis and

    decision-making.

    We conclude that a community based surveillancesystem run by VHVs and local health staff is feasible and

    that this system can produce useful information for

    monitoring trends and to identify potential outbreaks of

    common infectious diseases.

    Acknowledgements

    This study would not have been possible without financial

    assistance from the European Commission and Cambo-

    dias Ministry of Health for which we are very grateful. We

    wish to thank in particular Dr Frederick Gay, Dr Andrew

    Corwin, Ms Sarah McFarlane, Dr Kyi Minn, Prof FelicityCutts, Ms Susanne Wise, Dr Gertrud Schmid-Ehry and

    many other people for their encouragement and inputs

    during the development and refinement of the CBSS inCambodia.

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    Authors

    Sophal Oum, Ministry of Health, Phnom Penh, Cambodia. Tel: +855-12-500-565; Fax: +855-23-883-561; E-mail: Sophal_oum@

    hotmail.com

    Daniel Chandramohan(corresponding author) andSandy Cairncross, London School of Hygiene and Tropical Medicine, Keppel

    Street, London WC1E 7HT, UK. Tel.: 00-44-20-7927 2322; E-mail: [email protected], sandy.cairncross@lshtm.

    ac.uk

    Tropical Medicine and International Health volume 10 no 7 pp 689697 july 2005

    S. Oumet al. Community-based surveillance in Cambodia

    2005 Blackwell Publishing Ltd 697