Council for the Built Environment Facilities Utilization Review Sub-Council

1001 General Services Complex 1369TAMU College Station, TX 77843-1369 Tel. 979.845.8661 http://fcor.tamu.edu/

November 9, 2010 MEMORANDUM To: Dr. Karan Watson Chair, Council for the Built Environment Mr. Tom Taylor Chair, Council for the Built Environment Subject: Proposed Space Assignment: Print ‘N Copy at the Graphic Services Building

RECOMMENDATION In order to address the time sensitive space request by the Memorial Student Center’s Director for the space in the Graphic Service Building, the Co-Chairs of the Council for the Built Environment (CBE) requested that a recommendation be developed by the Chair of the Facilities Utilization Review Sub-Council (FURsc). Based on the needs of the MSC’s Print ‘N Copy operation; pending the assessment of the renovation cost and from a space use perspective, it is recommended that the CBE support the request to relocate this operation on a short-term basis in the Graphic Services Annex. It is further recommended that the term of the assignment begin immediately and end by July 2012. The CBE may wish to include a formal review of the assignment prior to this date to determine if the MSC’s request for a permanent assignment is appropriate.

ANALYSIS

The Print ‘N Copy operation provides copy and printing services to the campus, to support student organizations and several campus departments. It also produces the official TAMU graduation announcement and contributes funding to student programs. The operation is currently housed in the MSC Hotel area and occupies 1,064 square feet. The Director of the MSC has requested (see attached) that the current vacant space, 2,314 square feet in the Graphic Services annex (building #0449) be assigned to support the Print ‘N Copy’s operation. The unit is being displaced as early as January 2011 to allow the renovation of the Hotel Wing of the MSC. FACILITIES A map identifying the location of this facility and a floor plan representing the requested space in the building is attached. The annex portion of the facility is located generally to the north of the main building area and has two entrances, which are separate from the main building area. The annex area closest to the Blocker Building is in use by the Performance Studies Department. The balance of this annex is vacant. The most current users have been the Vice President for Research and the TAMU System Office of Facilities Planning & Construction, which supported research lab mock ups for the planning of the ILSB and provided a field office for a construction contractor.

Proposed Space Assignment: Print ‘N Copy at the Graphic Services Building CBE-FURsc Recommendation November 9, 2010 Page 2

RENOVATION COSTS The Facilities Services Department has provided a budgetary estimate to accomplish the needed renovations of $27,310.25 to provide the basic needs for the move, with an additional $19,980.25 in alternatives, for a potential total cost estimate of $47,290.50. The details of this estimate are included as an attachment to this recommendation. The Memorial Student Center Office has reviewed this estimate and unless the timing of the assignment can be extended to five years the move is not viable. OTHER KNOWN SPACE REQUESTS While there are no other formal requests for this space, the Vice President for Research is working to develop a proposal which could include the request for this space to address the needs for a shop facility to support two academic departments. At this writing, the FURsc is not aware of a formal request for this purpose. It should be noted that at the October 29, 2010 CBE meeting the potential academic use was discussed and the Vice President for Research indicated that the temporary assignment of this space would not adversely affect the potential academic uses. ALTERNATIVE SPACE USE ALTERNATIVES There are no other campus spaces available to meet the needs of this operation as requested, within the time frame specified (i.e. by January 2011). Spaces in the Teague Building were explored, but provided enough space to only support the printing operation, which would adversely affect the financial viability of the operation. CAMPUS COPY SERVICES The University has made provisions to provide copy and print services to support the needs of the departments, faculty and students. The Procurement Services Department (per Standard Administrative Procedure 25.99.99.M0.02, Print and Copy Procedures) will coordinate the copy needs in excess of $5,000 through a requisition process. Copy purchases of less than $5,000 are provided through the departmental use of a procurement card. Other than the MSC Print ‘N Copy office, there are no other known copy centers operating on campus (re: Procurement Services).

We are pleased to offer this recommendation to proceed as requested with the temporary assignment of space and welcome further inquiries related to this analysis. Sincerely, James Massey Chairman, CBE-Facilities Utilization Review Sub-Council Director Office of Facilities Coordination Attachments CC: CBE-FURsc members

Graphic Services BuildingPrint 'N Copy Renovations

Cost EstimateBase Estimate1 27,310.25$

Alternates#1: Replace Entry Doors & Modify Railing 7,327.75 #2: Repalce Carpet Rms 150 & 150B 7,140.00 #3: Replace Ceing in Rms 150 & 150B 4,462.50 #4: Provide Sink 1,050.00

19,980.25 Grand Total with All Alternates 47,290.50$

Source: Facilities Services 11/9/20101Base Estimate & Alternate details available separately

WR# ProcdBuilding: Budget:Location: # sqft:Project Desc: 2462Customer: 11.09$ Base Project 27,310.25$ Title:Phone:FAX:email:

Phase Shops Notes: Scope of work Hours Labor Material Contract

Total (includes Admin Fee (5%) on

Mtl & CPO)

FLS Turn fire alarms on/off daily 14 560.00$ 560.00$

BLDG SERVICES Area Maint assist contractor utility shutdowns 2 80.00$ 80.00$

CUSTODIAL SERV Final clean area 6 121.50$ 121.50$

GRAPHIC SERVICE Apply new lettering to entry door and modify existing street signage 6 210.00$ 100.00$ 315.00$

CPO- Arch/Eng. Provide Engineering Services 7,145.00$ 7,502.25$

CPO- Enclose upper wall with expanded metal mesh 850.00$ 892.50$

CPO - Steamatic Clean Existing Carpet Rms 150 & 150B 350.00$ 367.50$

CPO-MechReplace existing HVAC diffusers in rms 150 & 150B. Add new vent to rm 151CA. 675.00$ 708.75$

Cpo- Mech. Provide Venting for Thermograph & Xerox 4,700.00$ 4,935.00$

CPO-JL Derby Repair & Paint rooms 150 & 150B 990.00$ 1,039.50$

CPO - BR Electric Provide electrical circuits as required for equipment plus lighting 2,987.00$ 4,923.00$ 8,305.50$

24,827.50$

10% 2,482.75$

GRAND TOTAL TOTAL 27,310.25$

Alternate #1 - Replace Entry Doors and Modify Railing

KEY SHOP Install new panic devices 8 214.00$ 2,725.00$ 3,075.25$

CPO- Acme Install new storefront double doors at entrance 3,500.00$ 3,675.00$

CPO Rework entrance hand rails to make them removable 550.00$ 577.50$

7,327.75$

10% 732.78$

7,327.75$

Alternate #2 - Replace Carpet Rms 150 & 150B

010 CPO-Asb. Survey EHSD Asbestos survey 500.00$ 525.00$

018 CPO-Carpet Install 60 yds. Carpet @ $35 yd. 2,100.00$ 2,205.00$

CPO_Abatement Abate approx. 600 sqft, floor tile, mastic & carpet 4,200.00$ 4,410.00$

7,140.00$

10% 714.00$

7,140.00$

Alternate #3 - Replace Ceiling in Rms 150 & 150B

CPO - Mikael Constr Demo existing, install new acoustical ceiling rm.150,150B 2,100.00$ 2,205.00$

CPO Install new light fixtures and HVAC diffusers in new ceiling 2,150.00$ 2,257.50$

4,462.50$

10% 446.25$

4,462.50$

Alternate # 4 - Provide Sink

CPO Provide and install free standing sink 1,000.00$ 1,050.00$

1,050.00$

10% 105.00$ 1,050.00$

Contingency:

Contingency:

Contingency:

Contingency:

Graphic Services Bldg 499Annex Change order:

Cost/sqft

Contingency: