INFORMATION PACKET

Worship Ministries Department For more information, call

601-292-3267 or cwtaylor@mbcb.org

It is very important that you read all of this information carefully. It would

also be helpful for your parents to read this.

Please note: At the end of this document are response and information forms that must be completed and

returned by May 28, 2021 Send these forms to:

Cathy Taylor, Worship Ministries P. O. Box 530

Jackson MS 39205

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1. Dates: Rehearsal Camp: June 7-9 Southwest Mississippi Community College (SWMCC) Summit, MS Concerts: June 9-10 Wednesday, June 9 – First Baptist Church – Summit, MS – 6:00 p.m. Thursday, June 10 – First Baptist Church, Jackson – 6:30 p.m. This will be our home concert.

**COVID precautions will be observed

==================================================================================== 2. COVID PROTOCOL (It is very important that you read this carefully.) General Guidelines:

This document is subject to revisions based on the current COVID recommendations given by the Mississippi Department of Health and the Centers for Disease Control.

If any of these guidelines are in conflict with local COVID protocols, the local protocols should be observed.

Before Arrival: Each student should have completed the “Health Questionnaire” within the 24-hour period immediately

prior to arriving at SWMCC. (The necessary questionnaire is at the end of this document.) Each student should make note of the “COVID-19 Packing List” for additional items to pack.

Upon Arrival:

Each student and adults participating with the MBASYC&O will be administered a free COVID rapid test.

Only after receiving a negative COVID test will the student be allowed to proceed with registration.

If you are fully vaccinated, please present your COVID Immunization Card to the testing personnel.

Please note: If possible, it will be best if students travel individually to rehearsal camp. For those traveling together as a group – if anyone in the group tests positive for COVID, everyone in the group will have to return home because of exposure to a positive case.

During Camp and Tour All students’ temperature will be taken each morning. In addition to taking temperatures of students, the

adult leaders will be observing for any of the following symptoms: o Fever of 100.4 or greater o Cough o Shortness of breath o Fatigue o Muscle or body aches o Headache o New loss of taste or smell o Sore throat o Congestion o Nausea or vomiting o Diarrhea

Face coverings should be worn while indoors as well as when social distancing is not possible. Mississippi Baptists will provide face coverings for rehearsals; each student will be required to bring their own masks for times other than rehearsals. Students should also bring extra face coverings. (recommended at least 2 per day)

All students should practice social distancing where possible. All students should wash hands and sanitize hands throughout the day. Hand sanitizing stations will be

provided at each activity. All students should not share food or drinks. All students and adult leaders are expected to comply with all COVID-19 guidelines.

What You Can Expect From Mississippi Baptists: Mississippi Baptist Convention Board will provide hand sanitizer and hand washing stations. Mississippi Baptist Convention Board staff will follow the same protocols as detailed above. Mississippi Baptist Convention Board will provide a “quarantine” area for any student or adult leader

that begins showing symptoms. Mississippi Baptist Convention Board will not cover any cost for testing or transportation if a student

must be sent home. Mississippi Baptist Convention Board will notify all students and/or their parents or guardians if there is

a positive test at the activity or after the students return home. What We Expect From Students and Chaperones:

Students are expected to follow the above guidelines. Communicate to parents and other potential visitors that outside visitors will not be allowed. Communicate to Mississippi Baptist Convention Board any student or adult leader who test positive

within 48 hours of departure from camp. If a student or adult leader develops symptoms, report to camp leadership immediately. If a student is quarantined the chaperones will be responsible for caring for him/her. (parent

communication, medical treatment, and travel plans) COVID-19 – Packing List

Personal Hand Sanitizer (While there will be some provided, a personal hand sanitizer is encouraged)

Extra Masks (Each participant must bring their own masks) ==================================================================================================

3. Registration: June 7

9:00-9:30 a.m. – All Instrumentalists

10:00-11:30 a.m. – All other choir members

Upon arrival, go directly to COVID-19 testing area (location TBA).

Once clearing the COVID-19 testing, students report to Fine Arts Complex.

Students will receive a check-list to help them navigate the registration process.

Lunch will be served in Holmes Student Union Building for students only.

After checking in, choir members must stay on campus. (No exceptions) ==================================================================================== 4. Full Instrumental Rehearsal 10:15 a.m. – All instrumentalists must attend. Band Hall – Fine Arts Complex Building ==================================================================================== 5. Auditions Vocal and Keyboard Beginning at 10:00 a.m. in the Fine Arts Complex Building Only people with prepared pieces may audition for talent show and

possible concert features. You must audition using the musical selection you plan to perform. No accompaniment tracks are allowed for concert features or talent show.

Please note: Only one audition time is scheduled. ==================================================================================== 6. Orientation: June 7 1:00 p.m. – Mandatory meeting for all participants (no exceptions) Auditorium of Fine Arts Complex Building ==================================================================================== 7. Instruments If you would like to play, bring your band instrument. The full instrumental ensemble will prepare preludes and concert features. Only those playing in the orchestra should bring instruments with them. Guitarists, please note: Unless you have been selected to play guitar in the orchestra, please do not bring your personal guitar. There is

very limited luggage space on the buses/vans. There will be quality guitars available for you to use. Please see Byron Green to make arrangements for borrowing a guitar once you get to rehearsal camp.

==================================================================================== 8. Transportation Participants are responsible for transportation to SWMCC and for their return home following the home concert at FBC, Jackson. Choir members may not bring personal vehicles to the SWMCC campus.

Please note: If possible, it will be best if students travel individually to rehearsal camp. For those traveling together as a group – if anyone in the group tests positive for COVID, everyone in the group will have to return home because of exposure to a positive case.

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9. Lodging Dormitories at Southwest Mississippi Community College, June 7-9. Participants must remain with the group throughout the rehearsal camp and tour. ==================================================================================== 10. Room Assignments Made by Worship Ministries, MBCB =================================================================================== 11. Sponsors and Leadership are enlisted and provided by the Church Music Department Choral Director Slater Murphy Instrumental Director Byron Green Instrumental Director Assistant Michelle Green Accompanist Darwin Brooks Camp Pastor Don Gann

MBASYC&O Event Coordinator Peggy Sneed Counselors Kenny Adams, Mark Davis, Matthew Gaddy, Kathy King,

Elizabeth Knight, Turner Luttrell, Jr., Jessica McMillan, Marsha Murphy, Jennifer Nanney, Anthony Turner, Judy Turner, Jason Walker, Judy Walker, Shelly Watkins, Leslie Williams

Medical Staff Caleb Jay, Trisha Qualls ==================================================================================== 12. Camp, Tour and Concert Dress Guidelines All youth participating in the 2021 MBASYC&O must comply with the dress code:

Rehearsal Camp (3 days)

Modest, conservative clothing is appropriate at all times

Shorts – no shorter than your fingertips (arms fully extended, while standing) No gym shorts or athletic shorts

No tank tops, spandex shorts, transparent clothing for boys or girls

No bare midriffs

No spaghetti straps or sleeveless shirts

Sweater or jacket for air-conditioned buses and buildings

Concert Attire

Boys o Navy blue or black jacket o Dress khaki slacks o White shirt o Black or dark brown dress shoes (no suede, Nubuck or Wallabee styes) o Black, brown, or navy socks o Choir tie (will be provided at check-in – Send $25 check to Worship Ministries to pay for

the tie.)

Girls o Designated choir dress

For those of you who were notified at a late date of your opportunity to participate in this year’s choir, and you were unable to order the designated choir attire in time to receive it, you have three options (please note these provisions are only for those who have not been in the choir previously).:

Contact a former member of the MBASYC&O and ask to borrow (or buy) their concert dress.

There is a very limited number of concert dresses with our materials at the Mississippi Baptist Convention Board. If you would like to go by Worship Ministries, MBCB and see if there is a dress that will work for you, please notify Cathy Taylor of your plans to stop by in order for her to put your on the visitor’s list for the front desk (cwtaylor@mbcb.org )

As a last resort, wear a black dress out of your wardrobe. Please note the dress must be below your knees and have short sleeves. Black pants/skirt with a short-sleeved black top will also be acceptable.

o Dress shoes (black pumps or flats [hint, flats are more comfortable] – no sandals – closed heel and toe)

o Natural color hose, if hose are worn. They are not required.

Everyone

Neat and trimmed hair (above the eyebrows and out of the eyes) – This is not negotiable and will be checked at registration. Students must comply with these guidelines before registration can be completed.

NO jewelry during concerts (including watches, rings, earrings)

No visible tattoos or body piercing at any time

Girls may wear one earring in each earlobe during rehearsal camp and travel time.

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13. Luggage Reminder: This is a short, four-day event -- pack as lightly as possible. You will only need clothes for

four days of rehearsal camp and your concert clothes.

To be taken on tour (Please pay close attention to the weight and dimensions)

Suitcase Weight: No more than 45 pounds

Suitcase Size: Linear measurement of 45 inches (height+width+depth)

Carry-on bags shall be small enough to place under your seat (no larger than 16”x5”x12”). A school backpack may be substituted for the carry-on bag.

Light weight zippered garment bag for your concert attire.

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14. Dirty Linens/Camp Clothes You will be provided a heavy-duty plastic bag to place your dirty linens and camp clothes in at the close of rehearsal camp. These

bags will be kept with your luggage on the trip from Summit to Jackson. If you prefer to bring your own bag for this purpose, make sure it is labeled with your name. It is your responsibility to keep up with this extra item These bags must be taken home and not left at FBC-Jackson.

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15. Cost $395 This cost includes all your expenses while at rehearsal camp and

on tour with the exception of healthy personal snacks. Covered expenses include meals and lodging at SWMCC, transportation to concert locations, one MBASYC&O t-shirt, and insurance.

==================================================================================== 16. Emergency Cell Phone Numbers Peggy Sneed 662-816-4130 Elizabeth Knight 601-331-2255 ==================================================================================== 17 Medical Insurance Information You should have received your Medical Release information in the

music packet. Please follow the instructions carefully concerning the medical forms. Remember -- Attach a photocopy of the

front and back of your health insurance card(s) to the notarized medical form.

==================================================================================== 19. Time is Important We have many times in our schedule when we must meet at a specific time. Everyone must have a watch or some way to check the time. Be prepared to always be on time. ==================================================================================== 19. T-Shirt Each person will be provided with one MBASYC&O t-shirt. ==================================================================================== 20. Nutrition & Hydration Each student is responsible for maintaining healthy nutrition, hydration, and rest habits. Though abbreviated, our ministry and

concert schedule is very busy, and it is important to eat well- balanced meals three times a day, being sure to have protein at each meal. Drink plenty of water. Bottled water is always available at rehearsal camp and on the motor coaches while on tour. Students are encouraged to bring their favorite nutritional snacks.

We are on mission for the King! Be good stewards by eating,

drinking and resting! ==================================================================================== 21. Cell Phones & Electronic Devices Personal cell phones are welcome and useful instruments for maintaining contact with family and friends and

for emergency communications.

Cell phones should be turned off during worship services, concerts, family group meetings, rehearsals, all organized group activities. Cell phones shall not be used after “lights out” in the dorms. Cell phones and other devices (used with earphones) used inappropriately may be collected by an adult leader and then returned following the session in which they have been misused.

==================================================================================== 22. Bed Time/”Lights Out” During rehearsal camp the times listed in your tour book as “lights

out” are not just suggestions. It is extremely important that these times are honored. In order for you to remain healthy and be at your very best, a good night’s rest is essential. Your cooperation with this is important and expected.

==================================================================================== 23. Packing List Pack lightly. If your suitcase is too heavy for you to carry, it is too heavy. You may be required to carry luggage up one or

more flights of stairs.

o MBASYC&O Music o Bible, pen/pencil o Single bed sheets (extra long) or sleeping bag (SWMCC)* o Pillow with pillowcase* o Blanket (optional, the rooms are often cool at night)* o Towels and washcloths for four days* o Casual clothes for rehearsal camp (4 days)

o Shorts as long as your fingertips when standing o Tops that cover the top of your pants

o Sweater or lightweight jacket and umbrella o Personal toiletry items o Alarm to wake you up! o Concert attire o Modest sleep clothes

*Bed linens and towels for rehearsal camp may be packed in a separate bag, labeled with your name. You will be provided a heavy-duty trash bag to put these items in if you do not bring your own personal bag.

You will not need:

o Inappropriate music, CD’s, movies, books o Alcoholic beverages o Drugs or tobacco products o Weapons of any kind o A personal vehicle

The following response/information forms (four pages) MUST be filled out and

emailed or mailed to Cathy Taylor in the Worship Ministries office

absolutely no later than

Friday, May 28, 2021

Email to cwtaylor@mbcb.org

Cathy Taylor, Worship Ministries Mississippi Baptist Convention Board P. O. Box 530 Jackson, MS 39205

Response Form 2021 Mississippi Baptist All-State Youth Choir & Orchestra

(Please read carefully and sign in all appropriate places.)

Participant’s Name ______________________________________ Circle One: Male Female

Cell phone number that will be used while at SWMCC and on tour ___________________________

Commitment

I have carefully read, understand, and agree to abide by all of the guidelines specified in the MBASYC&O packet of information. I also understand and agree …

o The instructions of the director and counselors are to be respected and obeyed at all times. o Our conduct must be above reproach at all times, remembering that we represent not only our families, home

churches, and the Mississippi Baptist Convention Board, but the kingdom of God. o Any infringement of proper attitude or conduct may result in the offender being sent home at the family’s expense.

Print Student’s Name ______________________________________________________________________

Student’s Signature _______________________________________________________________________

Parent/Guardian Support Signature____________________________________________________________

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Parental/Guardian Approval Required

1. I understand that I am responsible monetarily for any damages that my student may be responsible for in the dorm or the buildings of William Carey University. Parent/Guardian’s Signature ________________________________________ Date ____________________ 2. As the Parent/Guardian of _________________________________, I hereby expressly grant the Mississippi Baptist Convention Board (MBCB) and its employees, agents, and assigns permission to photograph the above minor and use photographs, motion picture, audio or video tapes of which the minor is a part in MBCB promotional media and further acknowledge that his/her participation is voluntary for which they will receive no compensation. I hereby release any claims of ownership of said items and release MBCB and its representatives from liability for any claims made by me or any third party in connection with the above. I also agree that they will not participate in any other television or radio production, such as gaming or other type commercials, in which their image or use might reflect negatively towards the Mississippi Baptist Convention Board. I understand students will not be identified by name on any such materials. Parent/Guardian’s Signature _________________________________________ Date ____________________ Address/City/State/Zip Code ___________________________________________________________________ Telephone Number ___________________________________________________________________________

2021 Mississippi Baptist All-State Youth Choir & Orchestra

Participant’s Name ______________________________________________________________

Travel Information

I will be returning home following the Home Concert,on Thursday, June 10,, with

Name ___________________________________________________ Relation _____________________________

If for some reason this person is not present at the close of the concert, contact

Name ____________________________________________________ Telephone __________________________

Parent/Guardian’s Signature ______________________________________________________________________

2021 Mississippi Baptist All-State Youth Choir and Orchestra

STUDENT ACCOUNTABILITY FORM

Confirmation of Continuing Involvement In Local Church Music Ministry

To be completed by the student and confirmed by the Minister of Music

2021 MBASYC&O Member Name ___________________________________________________________

(PRINT ELIGIBLY)

Address__________________________________________________________________________________ Home Phone ___________________________Cell Phone _________________________________________ Email Address_____________________________________________________________________________ Church Membership _______________________________________________________________________ Name of Church where the student is involved regularly in music ministry: __________________________________________________________________________________________ STUDENT, ONLY, - Please - NOT AN ADULT, please describe in detail (including the frequency with which you do these things, example weekly, monthly, etc.) what you are doing on a regular basis to support the music ministry of your local church.

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

(After the student has completed the section above) Confirmation by the minister of music: Minister of Music’s Name___________________________________________________________________

(Please print, then place signature on the line above.)

Name of Church________________________________ Phone number___________________________

Comments by Minister of Music: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

This form may be signed and commented on confidentially. The Minister of Music may email this form to Cathy Taylor, MBCB, P. O. Box 530, Jackson, MS 39205.

ADDENDUM TO WAIVER OF CLAIMS AND RELEASE FROM LIABILITY FOR MISSISSIPPI BAPTIST CONVENTION BOARD CONCERNING COVID-19 All participants must have a waiver & release signed by parent and/or guardian. I Acknowledge that:

1. I have read and understand all of the requirements and agree to adhere to the required COVID-19 Guidelines including but not limited to disclosure to third persons of a positive COVID-19 test during camp activity or after he or she returns home.

2. Participation includes possible exposure to and illness from infectious diseases including but not limited to COVID-19. While particular rules and personal discipline may reduce this risk, the risk of serious illness and death from COVID-19 does exist. I knowingly and freely assume all such risks related to illness and infectious diseases, such as COVID-19.

Parent and/or Guardian Printed Name: __________________________________ Parent and/or Guardian Signature: _____________________________________ Camper’s Name (Please Print):________________________________________ Date: ______________________