56
Cataloguing Cataloguing Back to Basics Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician, Information Technology Services (Library & Resource Services), Waterloo Region District School Board Brenda Maxwell, Library Assistant, York University Law Library.

CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Embed Size (px)

Citation preview

Page 1: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

CataloguingCataloguingCataloguingCataloguingBack to BasicsBack to Basics

James Wagner, Technical Services Coordinator, Lincoln Public Library

Beth Murray-Bannister, Itinerant Library Technician, Information Technology Services (Library & Resource Services), Waterloo Region District

School Board

Brenda Maxwell, Library Assistant, York University Law Library.

Page 2: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Joining the Cataloguing Dept.

– When you join a new library you will probably find procedural materials available

– Other cataloguers in the organization will probably be expected to help you and bring you up to speed on how things are done

– You can bring up bib records for the library and see how previous cataloguers have done it.

– Unless you tell them that you know everything, most libraries will give you time to learn the peculiarities of their system and even provide formal learning opportunities

Page 3: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Basic Tools• AACR – Anglo-American Cataloguing

Rules – no one remembers everything!• DDC (Dewey Decimal Classification) or

LC equivalent• Library of Congress Subject Headings• Your library may have a MaRC binder

with descriptions of all the MaRC tags – my library can’t afford this so I use on-line sources

Page 4: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

How Much Detail?• criteria - “information needed to identify the item and

to distinguish it from any other item in the collection”• “It is important to bring out all aspects of the item

being described, including its content, its carrier, its type of publication, its bibliographic relationships, and whether it is published or unpublished.” (AACR2 0.24

• small, general library, like mine, doesn’t need a lot of detail to distinguish between items

• large specialized library, like Brenda’s, requires more information to distinguish items that may be similar

• complexity based on type of patron i.e. child, general public, specialist

Page 5: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Original Cataloguing• At my library, we do little original

cataloguing• most items ordered with cataloguing• use Z39.50 copy cataloguing

– Government documents– Local history– Donations– Some video cassettes

• Non-book materials i.e. pedometer kits from local health unit, energy meter kit from local utility

Page 6: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Copy Cataloguing

– Z39.50 - Special software rules to allow libraries to exchange information

• Allows you to transfer a Marc record from another library directly into your catalogue (probably will already be set up for you)

– Z39.50 connections I use most - National Library and Archives, Library of Congress, British National Library

• Details of connections to these and other libraries are available on the internet http://www.loc.gov/z3950/gateway.html, http://targettest.indexdata.com/

Page 7: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Copy Cataloguing 2

– For other items I use ‘cut and paste’ from other libraries – Netherlands National Library (Dutch Language books), Toronto Public Library

– Some libraries pay for a service (Bookware, etc.) that connects them to hundreds of library catalogues

Page 8: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Examples of Library Software

Cataloguing Screens

Horizon

Page 9: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Examples of Library Software

Cataloguing Screens 2

KOHA

Page 10: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Examples of Library Software

Cataloguing Screens 3

Evergreen

Page 11: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Examples of Library Software

Cataloguing Screens 4

Symphony

Page 12: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Examples of Library Software

Cataloguing Screens 5

• Follett

Page 13: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Examples of Library Software

Cataloguing Screens 6

• Follett– Easy Editor

Page 14: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Tips and Tricks

• We have a procedures manual with examples of how we want, for instance, spine labels to look for each type of material

• Find another item in your database that is very similar, copy the Marc record and make changes

• Have a magnifying glass handy, the fine print on the back of DVDs can be really small

Page 15: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

More Tips• Punctuation

– Most AACR2 sections say ‘precede’• 300 $a30 p. : $bcol. ill. ; $c26 cm. ^• 300 $a312 p. ; $c18 cm. ^

• Courses – take a cataloguing course on-line

Page 16: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Resources• For a description of every Marc tag and how to use it -

http://www.loc.gov/marc/bibliographic/ • Changes to DDC numbering at OCLC - http://www.

oclc.org/dewey/updates/new/ (can subscribe to an RSS feed to keep up with changes in Dewey classification.

• library of congress authority records http://authorities.loc.gov/

• Brigham Young University Cataloguing Manual (online)http://net.lib.byu.edu/~catalog/man/pol420.html

• Follett Tag-of-the-Monthhttp://www.fsc.follett.com/clientsupport/community/tagofthemonth

Page 17: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

On-Line Tutorials• Using Marc21 :

http://www.lib.usm.edu/~techserv/pdc/marc21_tutorial_ie/marcintroIE.htm

• Understanding Marc: http://www.loc.gov/marc/umb/• Creating authority records

http://www.lib.usm.edu/~techserv/pdc/auth_tutorial/auth01.htm

• Finding subject headings based on LC designations (including find Dewey numbers for corresponding LC number)

http://classificationweb.net/tutorial/7subjcor.html• Creating Dewey numbers

http://www.oclc.org/dewey/versions/ddc22print/intro.pdf

Page 18: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Other Resources

• MARC21 for Everyone : A practical guide– Fritz, Deborah, American Library Association,

083890842x• Cataloguing Non-Print Materials

– Ferguson, Bob, Libraries Unlimited, 9781563086427• Cataloger’s Judgment : Music cataloging questions and

answers from the Music OCLC Users Group Newsletter– Weitz, Jay, Libraries Unlimited, 9781591580522

• Dewey Decimal Classification : Cataloging with AACR2R and USMARC 22nd Edition : A Study Manual And Number Building Guide – Scott, Mona L., Libraries Unlimited, 9781591582106

Page 19: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Other Resources 2

• Cataloger's Reference Shelf– <http://www.itsmarc.com/crs/CRS0000.htm>

• MARC 21 Concise Format for Bibliographic Data– <http://www.loc.gov/marc/bibliographic/>

• Cataloging Electronic Resources: OCLC-MARC Coding Guidelines (Rev. 2006 July 11)– <http://www.oclc.org/support/documentation/

worldcat/cataloging/electronicresources/default.htm>• Map Cataloger's Tool Box

– http://ublib.buffalo.edu/libraries/asl/maps/cat/map_cat_tools.html

• James Wagner – [email protected]

Page 20: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Beth Murray-BannisterItinerant Library Technician, Information Technology Services (Library & Resource

Services), Waterloo Region District School Board

Now Beth will provide you with some more very practical hints and tips.

Page 21: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Waterloo Region District School Board

Cataloguing within a School Board

• Who are the Cataloguers (10 Library Technicians)

• Horizon Database• Level 2 Cataloguing• Abridged Dewey

Page 22: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Cataloguing and Customer Service

• To provide exceptional service• Service is reflected in the accuracy of

our catalogue• We help patrons find information in

the catalogue with ease

Page 23: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Characteristics ofA Good Catalogue

A Good Catalogue enables users to:•Retrieve information efficientlyRetrieve information efficiently

•Increase their understanding of information Increase their understanding of information retrieval systemsretrieval systems

•Plan, order, and check resources efficientlyPlan, order, and check resources efficiently

•Develop information retrieval skills that are Develop information retrieval skills that are transferable from library to library (school, transferable from library to library (school, academic, special)academic, special)

Page 24: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Classifying Considerations

• Do patrons browse the catalogue and how?• What collections do they browse?• Will all of the libraries within your

organization follow the same browsing format or shelve independently?

• Is your collection changing/moving?• Long term impact – Future Implications

(technologies, demographic shifts, collections changes

Page 25: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Legally Broken Rules• 940.1 – combine all medieval festivities, castles, knights etc.• 932 (Egypt) – include pharaohs, mummies, pyramids etc.• Genre vs Subject Headings• 300 $c – no dimensions • $x Juvenile literature vs $v Fiction• 500 tag – Various Publishers• Biographies – Gandhi by Amy Pastan (954.03/GAN/PAS vs

921 G195v vs 954.035092/GAN-P)• All Corduroy books based on character created by Don

Freeman – E/FRE (regardless of author or illustrator)• Series – Originally produced non-book format (ie. Olsen

Twins F/MAR, Star Wars F/STA, Spider-man F/SPI)

Page 26: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Legally Broken Rules Magic School

Bus

•Picture Books – Non-Fiction call # according to subject

•Fact Finders – Non-Fiction call # according to subject

•Chapter Books – F/MAG – Fiction

Page 27: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Legally Broken Rules Indians of North America

Canada970.41 -- Canada970.411 – Indians of the Pacific Northwest coast: Haida, Salish 970.412 – Indians of the Prairies: Blackfoot, Assiniboine, Metis 970.413 – Indians of Ontario area, Great lakes: Huron, Cree, Ojibwa 970.414 – Indians of Quebec: Mohawk, Iroquois, Montagnais 970.416 – Indians of the Atlantic provinces: Micmac970.418 – Newfoundland and Labrador: Beothuk970.419 – Arctic and sub-Arctic: Inuit, Beaver, Chipewyan – United States970.44 – U.S. Northeast Coast: Huron, Iroquois, Oneida, Cayuga, Seneca – 970.45 – U.S. Southeast Coast: Cherokee, Seminole, Creek, Choctaw, Natchez, Powhatan –970.47 – Plains Indians (U.S. & Canada): Ojibwa, Sioux, Crow – 970.48 – South Central U.S: .Cheyenne, Comanche – 970.49 – Southwest U.S.: Nez Perce, Hopi, Navajo, Apache, Shoshone – 970.495 – Indians of the U.S. Northwest coast -- Chinook970.498 – Alaska: Aleut, Tlingit

Page 28: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Cataloguing Tips• Develop a policy & procedures manual• Form a standards committee & develop

standards that can be applied consistently• Know your software capabilities – i.e.

Scanner and the 020• Networking & life long learning• Join list-serves• Communicate with library staff• Copyright dates – true vs. re-print dates

Page 29: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Cataloguing Tips• Country codes – careful to use AACR2

abbreviations, not postal abbreviations • Video’s – Public Performance Rights

notes are kept in the “holdings” records• Don’t assume all existing records in

your electronic database are correct or current – be prepared to edit

Page 30: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Punctuation Cheat Sheet020 $aISBN$zISBN100 $aLastname,^Firstname,$dDate-245 $aTitle^:$bsubtitle^/$cStatment of responsibility^;^illustrator.

$aMedia title$h[gmd].246 $aTitle variation.250 $aedition.260 $aPlace of pub.^:$bPublisher,$cdate.300 $aPagination^:$bill.,^maps.440 $aSeries title^;$vNumber440 $aSeries title media$h[gmd]500 $aIncludes index.505 $aContents^--^contents^--^contents.521 $aGrade level: primary, junior, intermediate, senior. 650 $aSubject heading.650 $aSubject heading$xSubdiv.700 $aAdded author,^firstname

Page 31: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

In-House Resources • Head Cataloguer• Online Standards & Policy/Procedures Manual• Online Networked Conferences• Paid subscriptions with BookWhere, OCLC,

Repertoire de vedettes-matiere • Chan, Lois Mai. Cataloguing and

Classification An Introduction. New York : McGraw-Hill, 1994.

Page 32: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Online ResourcesLynne’s library aidswww3.ns.sympatico.ca/allegrow/cat.htm

Juvenile fiction series listwww.mcpl.lib.mo.us/readers/series/juv/

MARC country codeswww.loc.gov/marc/countries/

Access Pennsylvaniahttp://accesspa.state.pa.us/

The Dewey Bloghttp://ddc.typepad.com/

Page 33: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Online ResourcesSLC Cataloguing Cheat Sheetswww.slc.bc.ca/cheats/

Library and Archives Canadawww.collectionscanada.gc.ca/the-public/index.html

World Catwww.worldcat.org/

Amazonwww.amazon.com

Usborne Quicklinkswww.usborne-quicklinks.com/ca/ca_menu_areas_pages/

languages/french.asp?type=subject&menu=s92

Page 34: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Online ResourcesBritish Columbia Electronic Library Network

www.eln.bc.ca/view.php?id=994

National Library of Australia

www.nla.gov.au/

Wikipedia

http://en.wikipedia.org/wiki/Main_Page

Mid-Continent Public Library

www.mcpl.lib.mo.us/

Beth Murray-Bannister

[email protected]

Page 35: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Brenda MaxwellLibrary Assistant

York University Law Library

Now Brenda will share with you more tips & what to watch out for

when cataloguing

Page 36: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Cataloguing in a Cataloguing in a Special LibrarySpecial Library

Cataloguing in a Cataloguing in a Special LibrarySpecial Library

The Law LibraryThe Law Library

Presented by Brenda MaxwellPresented by Brenda Maxwell

Osgoode Hall Law School, York UniversityOsgoode Hall Law School, York University

Toronto, Ont.Toronto, Ont.

Page 37: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Differences• Loose-leaf publications (not a

monograph, but not a serial) • Long running loose-leaf

publications quite often have a change in authors which results in updating records

Page 38: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Differences• Replacement copies (only a single

volume at a time gets replaced/updated out of a multivolume set)

Page 39: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Differences• Numerous editions where primary

responsibility changes (this is common in law cataloguing)

Page 40: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Things to Watch Out For

• Classification schemes – Jurisdictional vs. topical (KE vs. KF)

Page 41: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Things to Watch Out For

• Oddities in class numbers

– European Union is covered by KJE/KJC

Page 42: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Things to Watch Out For

• Easy to put into wrong class numbers even with clear cut scope notes

Page 43: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Things to Watch Out For

• Higher percentage of uniform titles used in records – Laws, etc. – Individually named laws, – Treaties between countries

Page 44: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Things to Watch Out For

– Statutes– Court decisions– Trials

Page 45: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Things to Watch Out For

• Subject headings: – Decisions need to be made as to

which ones to use, e.g. • Indigenous peoples vs. Indians of North

America

Page 46: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Things to Watch Out For

• Free floating subject headings – not all can be used as free floating all the time, e.g.– ‘Law and legislation’ cannot be used

with legal headings.

Page 47: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Things to Watch Out For

• Publishers: a lot of the major ones are buying out other publishers– Affects loose-leaf and bound volumes

with supplements the most. This is made evident as new issues are released and the changes are made to the title pages to reflect the changes.

Page 48: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Things to Watch Out For/Could Apply to Any

Library• Government bodies frequently

change names resulting in authority records needing to be corrected and/or created and bibliographic records needing to corrected and/or created

Page 49: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Could Apply to Any Library

• Changes in the cataloguing rules could mean large re-cataloguing projects – how much do you do?

Page 50: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Could Apply to Any Library

• System used – if it is a good one, information is easier to input and get out by the user, the more cumbersome the system, the more difficult it will be to use

Page 51: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Materials Useful to Help With Law Cataloguing

Cataloging legal literature : a manual on AACR2R and Library of Congress Subject Headings for Legal Literature / Melody Busse Lembke, Rhonda K. Lawrence. 3rd ed. Littleton, Colo. : F.B. Rothman, 1997.

Page 52: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Materials Useful to Help With Law Cataloguing

• A guide to the KF classification modified for use in Canadian law libraries (KF modified) / by Janet M. Moss. Kingston, Ont. : CALL, 2004.

Page 53: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Materials Useful to Help With Law Cataloguing

• http://europa.eu/scadplus/scad_en.htm help for deciding how to class

material within the European Union

Page 54: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Materials Useful to Help With Law Cataloguing

• http://www.lawlib.duq.edu/ILSH/index.htm

a site listing where Law and legislation should not be used.

Page 55: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Great Resource for any type of Cataloguing

• Autocat listservan online discussion group dealing with cataloguing with over 4600 subscribers in 42 countries

http://listserv.syr.edu/scripts/wa.exe?SUBED1=autocat&A=1

Page 56: CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

Cataloguing – back to basics

James Wagner, Beth Murray-Bannister and Brenda Maxwell would like to thank you for attending their session, ‘Cataloguing – Back to Basics’.

James [email protected] [email protected] [email protected]