CATALOGUING WITH RDA October 2010. With considerable help from … Alan Danskin (JSC Chair) Tom Delsey (Former RDA editor) Robert Maxwell (Brigham Young)

CATALOGUING WITH RDAOctober 2010

With considerable help from …

Alan Danskin (JSC Chair)Tom Delsey (Former RDA editor)Robert Maxwell (Brigham Young)Pat Riva (BANQ)Adam Schiff (University of Washington)Margaret Stewart (Library & Archives Canada)Barbara Tillett (Library of Congress) and the test documentation on LC’s website

Topics

New terminology, instructions, workflowsNew MARC tags, subfields and codes for

bibliographic dataNew MARC tags, subfields and codes for

authority dataExamplesDay one implementation checklist for local

integrated library systems

Familiar encoding, punctuation

Encoding in MARC21, with some new tags, subfields, values

ISBD structure and punctuation AACR2 punctuation for name access

points

to describe the work of cataloguing

Terminology

RDA AACR2

element area

authorized access point heading

creator author, illustrator, etc.

preferred name for a person

personal name

RDA AACR2

preferred title + authorized access point for creator

main entry

preferred title + other information to differentiate

uniform title

collective title uniform title

RDA AACR2

variant access point See reference

authorized access point for related entity

See also reference

carrier description physical description

preferred sources (the sources for information have been expanded too)

chief source

General rulesincluding transcription and punctuation

Int’l Cataloguing Principles (2009)

2.1. Convenience of the user: descriptions and controlled forms of names for access should be made with the user in mind.

2.3 Representation: descriptions and controlled forms of names should be based on the way an entity describes itself.

2.4. Accuracy: The entity described should be faithfully portrayed.

RDA 1.7

Transcribe punctuation as it appears on the source …

245 $a What is it?...what is it not?

Add punctuation, as necessary, for clarity.245 $a Marcel Marceau, ou, L’art du

mime

2.8.1.4 and 2.20.7.3

The entity described should be faithfully portrayed

260 $ a Dublin : $b Appletree Press, $c2001.

500 $a Actually published in Belfast.

RDA 0.6 Core elements

were chosen based on FRBR-identified attributes mandatory for a national level bibliographic record to meet these user tasks

Find resources that correspond to the searchIdentify / confirm / distinguishSelect the appropriate option / formatObtain something that can be used

Choices in RDA

Elements beyond Core and Core if to include in local cataloguing

Alternatives to do something different than instructed

Optional omissions Optional additions Adherence to your local agency’s policies

More cataloguer’s judgment

Variant title “if considered to be important for identification or access”

Length of the film “if considered important for identification or selection”

Other persons associated with the work “if considered important for access”

Cataloger’s note “to justify the … form of the access point”

Source: Tillett 2010

RDA 3.4.5.3

when giving the extent of a resource consisting entirely of unnumbered pages, use one of the following

300 $a 93 unnumbered pages300 $a approximately 90 pages300 $a 1 volume (unpaged)

RDA 1.4

Transcribe elements in the language and script in which they appear …

Alternative if an element listed cannot be recorded in the script used on the source, record it in a transliterated form.

Optional addition record an element in a transliterated form in addition to the form recorded in the script used on the source.

Transcribing titles

245 $a Trina’s gide to rock climbing

246 $i Corrected title: $a Trina’s guide to

rock climbing

Trina’s gide [sic] to rock climbing

Trina’s g[u]ide Trina’s gide

[i.e. guide]

RDA 1.7.9 and 2.3.1.4 AACR

New and changed elementsNew MARC21 bibliographic tags

Description

RMWG working principles

MARC21 must remain neutral and flexible as to which types of records, fields and subfields map to which

FRBR entities database designChanges to support the granularity of RDA data are based on

an assessment of the benefits for end-users, and cost implications

http://www.loc.gov/marc/RDAinMARC29.html

… using the MARC record is a step backward, since it cannot accommodate key RDA concepts like FRBR entities and relationships

--Karen Coyle’s post to RDA-L 8/31/10

“Introduction of explicit elements is good metadata practice” -- Alan Danskin (JSC Chair)

One change to the leader

MARC records containing RDA descriptions will have leader/18 = i indicating ISBD punctuation is present

--redefined codes for this byte

leader/06 Type of record will continue to contain the code for primary content

040 Cataloging Source

$b language of cataloguing (NR)$e description conventions (R)

040 $a DLC $b eng $c DLC $e rda040 $a CaOTR $b fre $c CaOTR $e rda

RDA 2.3.1.4 Title proper

for monographs: transcribe as it appears245 $a Good faires of New York246 $i Title should read: $a Good fairies of New York

for serials & integrating resources: correct obvious typographic errors, and make a note245 $a Spinner’s quarterly500 $a Title on first volume reads: Spinner’s quartely

RDA 2.3.4.3 continuing resources

Record other title information appearing on the same source of information as the title proper

245 $a The Greenwood tree : $b newsletter of the Somerset and Dorset Family History Society

245 $a The purple purl

Other title information

RDA 2.3.4 Do not supply, transcribe what you find

Exception for cartographic resources and moving image resources

Memento [trailer]

Parallel titles

2.3.3.3 Transcribe a title as per 2.3.1 : “as it appears on the source of information”

Take parallel titles proper from any source within the resource (2.3.3.2)

Record the titles in the order indicated by the sequence, layout, or typography of the titles on the source or sources of information (2.3.3.1)

Statement of responsibility

RDA 2.4.1.5 Record a statement of responsibility naming more than one person, etc., as a single statement

245 10 $a Finding home : $b policy options for addressing homelessness in Canada / $c J. David Hulchanski, Philipa Campsie, Shirley B.Y. Chau, Stephen W. Hwang, Emily Paradis, general editors.

Statement of responsibility

RDA 2.4.1.4 Transcribe a statement of responsibility in the form in which it appears on the source of information

$c compiled from the best authorities of both languages by Professors De Lolme and Wallace, and Henry Bridgeman.

Optionally, you can summarize

$c by J. David Hulchanski [and four others]

RDA 2.4.2.3 examples

by the late T.A. Rennardedited, with an introduction, by Royal A. Gettmannby Mrs. Charles H. Gibson

If not all statements of responsibility appearing on the source or sources of information are being recorded, give preference to those identifying creators of the intellectual or artistic content. In case of doubt, record the first statement.

RDA 2.4.2

Sources that can be used for statement of responsibility are expanded. Only statements taken from outside the resource itself are enclosed in square brackets.

2.4.2.2 Take SOR from a) the same source as the title proper b) another source within the resource itself c) one of the other sources of information

specified under 2.2.4

RDA 2.4.1.5 - 6.27.1.3 - 19.2.1.3

100 $a Hulchanski, John David. $e editor245 10 $a Finding home : $b policy options for

addressing homelessness in Canada / $c J. David Hulchanski, Philipa Campsie, Shirley B.Y. Chau, Stephen W. Hwang, Emily Paradis, general editors.

700 $a Campsie, Philippa. $e editor700 $a Chau, Shirley B.Y. $e editor700 $a Hwang, Stephen. $e editor700 $a Paradis, Emily. $e editor

2.4.1

Option: abridge only without loss of essential information, do not use mark of omission. Omit all but the first named, indicate the omission by summarizing

Finding home : policy options for addressing homelessness in Canada / J. David Hulchanski [and 4 others], general editors.

No subfield $h in field 245

General material designations have been replaced by 3 new variable fields

336 Content Type (RDA 6.9)

337 Media Type (RDA 3.2)

338 Carrier Type (RDA 3.3)

Core element

Core element

subfields in 336, 337, 338

$a - content/media/carrier type term (R)

$b - content/media/carrier type code (R)

$2 - Source (NR)

RDA 6.9 Content Type, tag 336

the fundamental form of communication in which the content is expressed and the human sense through which it is intended to be perceived spoken word text computer program

RDA 3.2 Media Type, tag 337

a categorization reflecting the general type of intermediation device required to view, play, run, etc., the content of a resource audio unmediated computer

RDA 3.3 Carrier Type, tag 338

a categorization reflecting the format of the storage medium and housing of a carrier

audio disc volume online resource

The motion picture

245 $a Come, thou tortoise / $c screenplay and direction by Jessica Grant.

336 $a two-dimensional moving image $2 rdacontent337 $a video $2 rdamedia338 $a videodisc $2 rdacarrier

The printed book

245 $a Come, thou tortoise / $c by Jessica Grant.

336 $a text $2 rdacontent

337 $a unmediated $2 rdamedia

338 $a volume $2 rdacarrier

Extent for a print book

300 $a 153 pages : $b illustrations ; $c 22 cm.

336 $a text $2 rdacontent

337 $a unmediated $2 rdamedia

338 $a volume $2 rdacarrier

Example PDF document

300 $a 1 online resource (ix, 120 pages) : $b illustrations (colour)

336 $a text $2 rdacontent 337 $a computer $2 rdamedia 338 $a online resource $2 rdacarrier


Website with maps and photos

300 $a 1 online resource336 $a text $2 rdacontent 336 $a cartographic image $2 rdacontent 336 $a still image $2 rdacontent 337 $a computer $2 rdamedia 338 $a online resource $2 rdacarrier


2.8 Publication statements

Elements get their own square brackets260 $a [London] : $b [Phipps], $c [1870]260 $a Duncan, British Columbia : $b [Eaglecrest Books], $c [2008].

Do not use Latin abbreviations260 $a [Place of publication not identified] : $b

[publisher not identified], $c 2010.

260 $a Windsor, Ontario : $bBlack Moss Press, $c2009.

260 $a Fredericton, New Brunswick, Canada : $b Canadian Rivers Institute, $c2010.

260 $a Seattle, Washington : $b Bennet & Hastings Publishing, $c 2009.

Publication/distribution/copyright

Place of distribution . . distributor's name … date of distribution is a core element for a resource in a published form if the date of publication is not identified (2.8 and 2.9)

© does not substitute for a publication date

Copyright date is an element in RDA (2.11) , a core element if neither the date of publication nor the date of distribution is identified.

260 $a[Place of publication not identified] : $b MacGillvray Books, $c [2002].

260 $aToronto : $b[publisher not identified], $c 1966.

260 $a San Diego, CA : $bThunder Bay Press, $c[date of publication not identified].

2.8.6.6 date not identified

If the date of publication is not identified, supply the date or approximate date & indicate that information is supplied either by means of a note, through coding, or the use of square brackets (1.9.2)

[1971 or 1972]

[2010] [2010?]

[between 1970 and 1979] [between 1970 and 1979?]

RDA 3.4 extent and 7.15

Extent is core element if the resource is complete or if the total extent is known

300 $a xvii, 323 pages : $b illustrations300 $a 93 unnumbered pages : $b chiefly

illustrations300 $a approximately 90 pages : $b maps (some

colour)300 $a 1 volume (unpaged)

3.4.1.5 commonly used terms

2 audio discs or 2 CDs

1 computer disc or 1 CD-ROM

1 videodisc or 1 DVD

502 Dissertation note

$a Dissertation note (NR)$b Degree type (NR)$c Name of granting institution (NR)$d Year degree granted (NR)$g Miscellaneous information (R)$o Dissertation identifier (R)

502 $b M.A. $c Ryerson University, $d 2009.

Example of an ebook

Example of a print thesis

relationships

Relate a person to a resource

RDA 18.4 gives 2 methods Authorized access point Identifier

Use appendix I to indicate the specific nature of relationships between a resource and persons, families, and corporate bodies associated with that resource … at the level of specificity that is considered appropriate

Welcome back subfield $e

100 $a Blais, Marie-Claire, $d 1939- $e author240 $a Belle bête. $l English 245 $a Mad shadows / $ cMarie-Claire Blais ;

translated from the French by Merloyd Lawrence.

700 $a Lawrence, Merloyd. $e translator

Relate one resource to another

RDA 24.4 gives 3 methods to show a relationship between resources

method 1 : identifier

020 $a 9781741461633 ISBN for a related manifestation


RDA 24.4 method 2

Authorized access point245 $a Ten things I hate about you700 $i parody of (work) $a Shakespeare, William, $d 1564–

1616. $t Taming of the shrew


RDA 24.4 method 3Description, structured or unstructured

500 $a Facsimile of: 2nd edition, revised. — London : Routledge.

500 $a Activities are based on the book How the brain learns, by David A. Sousa, 3rd edition, 2006.

New and changed elementsNew MARC21 tags

Authority data

Identify

Fitzgerald, Michael, 1955- Occupation: accountant

Fitzgerald, Michael, 1970-Field of activity: jazz discographer

FitzGerald, Michael A. Associated place : Idaho

Attributes of persons

046 special coded dates370 associated place371 address372 field of activity373 affiliation374 occupation375 gender377 associated language

RDA Appendix K lists possible relationships between persons, families and corporate bodies, e.g., employee, sponsor, descendant family, employer, predecessor.

MARC subfield $i added to 4XX and 5XX Authority is also used to specify these types of relationships.

Attributes of corporate bodies

046 special coded dates370 associated place371 address372 field of activity377 associated language

Relate one to corp another

RDA 29.4 gives 2 methods Identifier Authorized access point

111 $a Newport Jazz Festival 511 $a American Jazz Festival $i predecessorAuthorized access point representing the successor to the

American Jazz Festival

19.2.1.3 recording Creators

Kermit, the Frog

Authorized access point representing the creator for

Before you leap: a frog’s-eye view of life’s greatest lessons / by Kermit the Frog

recording Families as creators

Austen (Family : Austen, Jane, 1775–1817)

authorized access point representing the creator for published collection of family papers

Austen papers, 1704–1856 / edited by R.A. Austen-Leigh.

Summary of changes

Do not use abbreviations, or Latin “Take what you see” principle of transcription Transcribe inaccuracies, add a note if

warranted No more GMDs No more rule of 3 Make the relationships between entities clearer

Checklist for your local system

Changes to indexing Additions to templates Changes to validation New macros Configure import and export profilesRDA in MARC

http://www.loc.gov/marc/RDAinMARC29.html

read & listen

Read Adam Schiff’s presentation for BCLA 2010http://rda-jsc.org/docs/BCLAPresentation.ppt

Listen to podcasts by the Library 2.0 Ganghttp://librarygang.talis.com

Watch LC webcasts http://www.loc.gov/catdir/cpso RDAtest/rdatraining.html

Documents

CATALOGUING WITH RDA October 2010. With considerable help from … Alan Danskin (JSC Chair) Tom Delsey (Former RDA editor) Robert Maxwell (Brigham Young)