Cataloguing & Indexing Group 45th Annual General Meeting

Alan Danskin

Chair CIG

CIG Conference, University of Exeter, 14th September 2010

Agenda

Apologies for absence Minutes of 43rd Annual General Meeting

Matters arising

Annual report 2008

Treasurer's report Appointment of “auditors”

Proposals

Any other business

Annual Report 2009

Membership

Membership: the downward trend continued:

2009 2010 %

1492 1458 -2.27%

CIG Plan 2009-2011

• relevant and accessible opportunities for Continuing Professional Development

• development of standards

• publication programme to enable practitioners to demonstrate good practice

• network/ community of practitioners to which Group members can contribute and from which they can learn

• To contribute to CILIP governance arrangements.

To provide relevant and accessible opportunities for Continuing Professional Development for members of the Group

Organise a Group conference each year or play a full part in the CILIP Umbrella conference

Hold at least two other seminar/ workshop type events in each calendar year

Organise at least two visits to organisations of interest to members of the Group in each year.

Umbrella RDA Standards Forum

Seminars “A. Rose by any other name” Standards event & AGM

Visits Chetham’s Library, Manchester, St. Paul’s Cathedral Welcome Institute Bank of England LSE

To provide relevant and accessible opportunities for Continuing Professional Development for members of the Group

Where possible repeat all non-conference events in at least two different venues

Enable access to tools and resources of interest to members of the profession interested in the areas of the group’s activity.

Achieve CILIP Seal of Recognition

Standards forum CILIP & Hatfield

Links are provided on the CIG website

Application made during 2009 (status awarded 2010)

To ensure that CIG (and CILIP) views are effectively contributed to the development of standards in the Group’s area of interest.

BIC Bibliographic Standards Sub-group

CILIP/ BL committee on RDA

CILIP/BL DDC committee

CILIP Rare Books Group Bibliographic Standards Committee

SCOOP

Wheatley Medal Rudy Hirschmann – Einstein Papers ProjectThe Collected Papers of Albert Einstein (edited by A J. Kox et

al., Princeton University Press, 2009 Vol. 11

To continue a publication programme to enable practitioners to demonstrate good practice

Complete the transition of Catalogue & Index to an e-journal intended to be published four times a year

Publish conference papers

Monthly block email to members

Transition completed;

Issues 156; 157 published

Umbrella papers

A. Rose papers

To provide a network/ community of practitioners to which Group members can contribute and from which they can learn.

Use web discussion fora to enable members of the group and others interested in its sphere of interest, to advance their knowledge and interact with each other to develop cataloguing and indexing practice

http://communities.cilip.org.uk/blogs/catalogueandindex/default.aspx Meet the committee Events & News Book reviews

Alan Jeffreys Award 2009– John Bowman For his significant contribution

to the teaching of cataloguing, both as a lecturer and as an author, and his contribution to the development of standards

To contribute to the new governance arrangements for CILIP Other Business

Ensure CIG represented at Policy Forum.

Agree and record arrangements for archiving group papers etc.

Respond to CILIP consultations

Elections for: Officerships Committee members

Annual Return to CILIP

Stuart Hunt represented CIG

Done

Branch/Group Rules

Committee posts filled

Completed

CIG Scotland Highlights

Programme of events

Metadata issues and Web2.0 (II), NLS Branch and groups day, Peebles, 3rd June AGM 17th August, Edinburgh

Treasurer’s Report

Income and Expenditure

2009 2008

INCOME £10,814.15 £6317.03

EXPENDITURE £4,370.56 £6261.10

Profit £6,443.59 £55.93

Reserves £19,087.54 £12,336.57

Accounts

Income Substantial income from 2008 conference

Expenditure Substantially reduced by switch to e-publication of C&I

Reserves Reduce conference prices Keep event costs down Fund delegate places Digitize C&I back issues

Appointment of financial examiners

Ann Shaw

H. Sharrock

PROPOSALS

AGM Proposals

1. Admission of Associated / Subscribing Members to CIG

2. New terms of reference proposed for the Alan Jeffreys Award