Cataloging in Koha

7/30/2019 Cataloging in Koha

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cataloging in Koha

Thomas Krichel



Literature

• chapter 5 of the Koha manual

• http://koha-community.org/documentation/

3-4-manual-en/

• I did some testing on my own installation.



before we create the first record

• MARC records contain a field for the organizationthat gives it a record its control number.

• This is a code called the “control number

identifier”. • You have to get one from the Library of Congress

(LoC)

•

OR you make one up and make sure it’s not takenby looking at http://www.loc.gov/marc/orga

nizations/org-search.php



control number identifier

• The default choice here is “OSt”. This is a codefor the Stowe Public Library in Connecticut. It

is definitely wrong.

• You should set the control number identifierbefore you start cataloging.



set control number identifier default

• You go from the main menu into system

preferences.

• You select cataloging on the left.

• You find a “MARCOrgCode” entry, that you can

set to your code.

•

Click on “save all cataloging preferences” atthe bottom.

• We can then go back to cataloging.



adding records

• From the main screen, go to cataloging, cgi-

bin/koha/cataloguing/addbooks.pl

• Then choose “new record” from the default

framework cgi-bin/koha/cataloguing/addb

iblio.pl?frameworkcode=



frameworks

• koha supports cataloging frameworks.• A framework is simply a set of HTML form

interfaces to catalog a resource.

•

Frameworks can be customized. You can givestaff involved in the creation of catalogingrecords pertaining to a certain format the fieldthey need to fill, and hide those they don’t

need to fill in.• It would be interesting to try to build one(s)

for minimal MARC records.



cataloging help

• A neat feature in Koha are the question marks

next to MARC field names.

• These link you with LoC help pages.

• They tell you what the field means but not

necessarily enough so that you could fill it out.



Z39.50 search

• That’s cataloging for cataloging illiterates ;-)

• You can select targets to be searched but the

more targets you select the longer the search

will take.

• In the results window you see MARC, catalog

and import selections.

• Import will import, the others are for preview.

• Example: search author name “krichel”.



Z39.50 import

• Once we have imported we see a screen cgi-

bin/koha/cataloguing/addbiblio.pl?biblionum

ber=n1&z3950=1&breedingid=n2 where n1

and n2 are some numbers, the significance of which I am not sure of.

• In an non-customized installation if you press

on save the control number identifier will bemissing. You get an error javascript alert.



controlled fields

• 100 etc fields are for controlled vocabularies.

• The default for the 100 field is that it is locked.

•

It can only by filled from authorized valuesfound with an authority search.

• You have to click the ellipse next to the name

to start an authority search.

• But you won’t find anything as you have no

authority defined.



adding authorities

• You go to home and follow “authorities”.

• Click on “New Authority” say for “Personal

Name”.

• A Z39.50 search does not work as the data is

not available at the LoC in a Z39.50 searchable

way.

• You have to use http://authorities.loc.gov.

• Click on “Search Authorities”.



conducting the search

• At http://authorities.loc.gov/cgi-bin/Pwebrec

on.cgi?DB=local&PAGE=First, you select the

search type to “Name Authority Headings”

and search for say “krichel”.

• Click on the red “authorized heading” button

to follow the to an authorized heading.

• Then click on the link to view the record.

• This has to be manually transcribed ;-(



back in koha

• We are at cgi-bin/koha/authorities/authorit

ies.pl?authtypecode=PERSO_NAME

• Fill 000, 003, 005 and 008 through mouse

clicks. You can use the ellipse to provide more

precise values if you feel like getting extra

points.

• Fill in 040$a with DLC, not the suggested code.

• Move to tab 1.



authority record tab 1

• Click on “heading -- personal name”

• Transcribe 100$a with its indicators.

•

If 100$d is available, transcribe this as well.• Click on save.

• You get to http://koha.openlib.org/cgi-

bin/koha/authorities/detail.pl?authid=n,where n is the number of the authority,

starting at 1.



da capo

• Start the Z39.50 search again, import the

record.

• Move the tab 1, hit the ellipse to search for

the authority.

• If something is found, hit on “choose”.

• You are then brought to the screen where you

set the items.



adding an item

• This is what you should add “at the very least” – 8 collection code (from selections)

– a permanent location (from selections)

– b shelving location (from selections)• Here the documentation is incorrect as the shelving

location is “c”.

– o full call number

– p barcode

– v cost, replacement price

– y Koha item type (from selections)



bottom options for add item

•There are three options at the bottom of thescreen

– “Add Item” will add just the one item

–

“Add & Duplicate” will add the item and fill in anew form with the same values for your to alter

– “Add Multiple Copies” will ask how many copies

and will then add that number of copies adding +1

to the barcode so each barcode is unique. Hereyou will be asked what number of copies to add.

Documents

Cataloging in Koha