Cataloger’s Desktop Refresher

Part I

March 2009

Too many resources!

a. Standard Cataloguing Rules (e.g. AACR2, LCRI, SCM)b. MARC Coding manuals (e.g. MARC bibliographic, Codes for

countries)c. Manuals for special materials (e.g. CONSER, Rare books)d. Web resources for cataloguers (e.g. Cataloguer’s Toolbox,

Metadata initiatives)e. Articles on cataloguing theory and issues (e.g. FRBR)f. Links to OPACs (e.g. AMICUS, State libraries)g. Manuals in non-English languages

The default view is to display all of the resources alphabetically.

Limiting the Resources list

There are 2 ways of shortening the long, confusing list of resources:

– Categories: limit the list by type of activity, type of material, etc., e.g. descriptive cataloguing resources

Still too many!

– Preferences: limit the list by setting your preferences; regulate which resources will display in the browse list

Limiting the Resources list: Preferences

1. Click on Preferences tab

2. Choose default interface (classic)

3. Set your e-mail address

4. Choose resources you want

5. Set view

6. Log-out and log back in to take effect

Browsing Table of Contents

Often the fastest way to get to something is by using Cataloger’s Desktop like a book!

(make sure you are in the browse tab)

e.g. rules on paginationAACR

Part I Description

Chapter 2 Books

Rule 2.5B Number of volumes/pagination

Browsing Table of Contents

e.g. parallel titlesAACR

Part I Description

Chapter 2 Books

Rule 2.1 Title & Statement of responsibility

Rule 2.1D Parallel titles

Quick search

The quick search box is found in the top right-hand corner of the screen

Desktop defaults to searching all resources which could produce a long list of results– E.g. search 246

Can be OK for really specific searches

Quick search combined with selected resource(s)

For better results, choose the resource(s) that you want to search– Click on MARC Bibliographic and Library of

Congress Rule Interpretations search 246

Many descriptive cataloguing answers can be found by choosing AACR2 & LCRI (and MARC bibliographic) and then doing a quick search

Quick search combined with selected resource(s)

Other examples:– 2. ed. or 2a ed. for Spanish books– Symbols and diacritics in titles– Access points for collections– When do you include pagination for bibliographical

references?– What MARC subfields do I use in a 111 tag for

conferences?

2. ed. or 2a ed. for Spanish books

Select AACR2, LCRI and MARC bibliographic Quick search: editions and abbreviations

– From results: “numerals as instructed in appendix C.”

– Click on appendix C You need to know the contents of appendix C

– Click on browse tab– Click on Sync TOC to bring up the table of contents for the

appendix

Source of answer: C.8 Ordinal numerals

Symbols and diacritics in titles

Select AACR2, LCRI and MARC bibliographic Quick search: symbol* or diacritic* Navigate through results

– Use context for most likely section– Use arrows to navigate

note: for replacing … with –– Quick search: “punctuation marks”

Access points for collections

Select AACR ch 21 (access points) Quick search: collection* Once you have rule 21.7 you can navigate easily to

LCRI and MARC through buttons

Note: for descriptive rules trying searching chapters 1 and 2 for collective

When do you include pagination for bibliographical references?

Select AACR2, LCRI and MARC bibliographic Quick search: “bibliographical references”

– Answer is in the LCRI (2nd hit in 2.7B notes)

What MARC subfields do I use in a 111 tag for conferences?

Choose MARC bibliographic Quick search: 111

– Click on hyper-link in first result

Note: you can also find examples in our TUG MARC manuals

http://www.lib.uwaterloo.ca/staff/cat/manuals/bibliographic/index.html

Advanced search

Advanced search link is found under the quick search box. It divides the search into categories which search groups of resources

E.g. search 246 in the MARC formats box

Searching selected resources

The advanced search can also be combined with an individual resource or group of resources of your choice

e.g. is a black and green illustration a col. ill.?

Select AACR

Advanced search: Colour* AND

Bibliographic area: physical description

Advanced Search AACR2

e.g. series

e.g. 21.1B2

Viewing results

Results tab: simply lists the section and the resource

Doc/Results tab: choose this tab to see your results in a greater context. One result at a time is displayed within the document page.

Navigating the results

Within a document: move between results using the “next hit” and “prev hit” links at the top of the document screen

Between documents: move between results using the “next hit doc” and “prev hit doc” links at the bottom of the screen

Switching to Document View

Once you have reached the desired document, you can click on the “Document” tab to see your result in full-screen mode and hide your search results list

More help

Help tab Search tips & search history link Quick Tips (linked on our Cat Web Site)

– http://www.loc.gov/cds/desktop/web-faqs.html#Quick_Tips#Quick_Tips

Ask me!