Cash Management Enhancements R12

8/16/2019 Cash Management Enhancements R12

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4i Apps Solutions

4i AppsSolutions

Submitted to

Cash Management Enhancements R12

Author:

Creation Date: eb 2!" 201#

$ast %pdated: eb 2!" 201#

&ersion: 1.0

4i Apps Solutions

INDIA | UAE | OMAN |QATAR | USA


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TABLE OF CONTENTS

'A($E ) C)*'E*'S........................................................................................................................1

1. (A*+ ACC)%*'S, CE*'RA$-ED %SER -*'ERACE -* R12..........................................................2

2. (A*+ ACC)%*' M)DE$.............................................................................................................. /

/. (A*+ ACC)%*' (A$A*CES A*D -*'ERES' CA$C%$A'-)*S......................................................1#

4. (A*+ ACC)%*' 'RA*SERS.....................................................................................................2#

. S%($EDER ACC)%*'-*........................................................................................................./0

#. (A*+ REC)*C-$-A'-)* S'A'EME*'..........................................................................................//

-. MA*%A$ REC)*C-$-A'-)*.....................................................................................................40

--. REC)*C-$-* (A*+ S'A'EME*'S A%')MA'-CA$$.............................................................0

3. M%$'-,)R ACCESS C)*'R)$ A*D SEC%R-'...........................................................................34

. CAS5 6))$-*.......................................................................................................................... 3#

!. (A*+ ACC)%*' S-*-* A%'5)R-'-ES....................................................................................3

10. CAS5 )RECAS'-*................................................................................................................0

11. Reports....................................................................................................................................#

A. (A*+ ACC)%*' (A$A*CE S-*$E DA'E RE6)R'.................................................................#

(. (A*+ 'RA*SAC'-)* C)DES $-S'-*...................................................................................

C. E*ERA$ $EDER REC)*C-$-A'-)* RE6)R'.......................................................................!


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1. (A*+ ACC)%*'S, CE*'RA$-ED %SER - *'ERACE -* R12


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2. (A*+ ACC)%*' M)DE$

De7nes and trac8s all ban8 account in9ormation in a central place

6roides o;nership o9 ban8 accounts b< legal entities ;ith the

option to grant account use to )perating %nit =6a


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Trading Community

Architctur !TCA"

(an8

(an8 (ranch

BANK ACCOUNT MODEL BENEFITS

Reduces number o9 access points to manage ban8 accounts

Centralies user inter9ace

-mproes isibilit< and control o9 ban8 accounts

Simpli7es ban8 reconciliation

Ca#h Managmnt

6a


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4i AppsSolutions 6roides reconciliation o9 a single ban8 statement across multiple

)perating units

-ncreases percentage o9 automaticall< reconciled transaction

Adds e?ibilit< b< using ban8 account leel reconciliation

parameters

Ban$ Account Mod% Summary

Single ban8 account can be used across dierent organiations and

9unctions

Centralied maintenance

E?plicit usage permission

Simpli7ed reconciliation

Cross,unit reconciliation

(an8 account leel reconciliation parameters

Ban$ Account Mod% Stu& and 'roc##

Ca#h ManagmntTra#ury

De7ne (an8

De7ne (an8 (ranches


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es

'reasur< %seF

*o

End

Crating Ban$

As an initial chec8" ;e hae to 7nd ;hether the (an8 to be created isalread< in e?istence or not on countr< ;ise

De7ne (an8Counterparties

and lin8 to (an8

(ranches

De7ne (an8Accounts


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As the (an8 GDeutscheB ;as not aailable in the %nited States" ;e canalso chec8 in the (an8 *ame $)&Bs as the search criteria is not limited;ith countr< speci7c as sho;n belo;"

As GDeutsche (an8B is not 9ound in the aboe (an8 *ame $)&Bs" ;ecan proceed to create b< clic8ing the Create button as sho;n aboe.

Crat Ban$( In)ormation


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Crat Branch( In)ormation

Crat Branch( Addr##

C%ic$ Crat and a)tr com&%ting *ith a%% th &articu%ar#+ c%ic$ A&&%y


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Crat Branch( Contact

Crat Account( O*nr and U#

And+ C%ic$ th N,t -utton


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4i AppsSolutionsCrat Account( In)ormation

Crat Account( Contro%#

Crat Account( Acc##

A)tr adding Organi.ation )or acc##+ c%ic$ Sa/ and N,t


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4i AppsSolutionsAdd Organi.ation Acc##

A##ignd Organi.ation )or acc## and C%ic$ Continu )orcrating th contact dtai%#

Crat Account( Contact

C%ic$ Crat contact and add th nc##ary dtai%#


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/. (A*+ ACC)%*' (A$A*CES A*D -*'ERES' CA$C%$A'-)*S

Centralies balances and interest. 'rac8s balances o9 all internal

ban8 accounts in a single location.

Reports on the accumulated ban8 account interest

Allo;s manual entr< and automatic upload.

Compares actual historic s. proHected balances

6roides 9le?ible reports onscreen and through M$

6roides reusable interest rate schedules

BENEFITS

-mproes isibilit< o9 ban8 account balances.

Single place to maintain balances 9or all internal ban8 accounts.

&eri7es ban8 account interest charges.

le?ible tool to calculate interest due

-mproes balance reporting

+eep trac8 o9 and report on multiple balance t


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4i AppsSolutions Iuer< (an8 Accounts

Maintain balances *o

o9 multiple ban8accountsF

Maintain *o es historical

balancesF Select a date

es

Maintain historical Maintain historical (alances o9 multiple balances o9 single ban8 accounts account

Maintain proHected balances o9 a single

ban8 account

Cash 6osition

BANK ACCOUNT BALANCES AND INTEREST CALCULATIONSSETU'

'o obtain a balance report" create a report la


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ou can maintain interest rate schedules in )racle Cash Management" i9


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4i AppsSolutions)n clic8ing the *e?t button" the belo; screen 9or entering the6ercentage o9 applicable Rates appears

Enter the balance ranges =9rom lo;est to highest> to ;hich dierentrates ;ill appl


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Select the Eectie date and input the balances ;ith ;hich ariesrates as per preious step de7ned is applicable

Clic8 *e?t


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4i AppsSolutionsAssign accounts 9or ;hich the de7ned -nterest rate schedule isapplicable

Clic8 on Assign Accounts button


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Clic8 on Appl<

INTEREST CALCULATION

*aigation: Cash ManagementJ -nterest CalculationClic8 on -nterest Calculation 9or calculation -nterests


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-nput the (an8 *ame" Currenc


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Enable the Account and Clic8 on Calculate interest.

*ote: Rate schedule G(o9A,204 -nterest Rate ScheduleB assigned to thebelo; account automaticall< as belo;

6roide the 9rom and to period 9or ;hich -nterest calculation has tota8e place

Clic8 on o button


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4i AppsSolutionsSUMMAR2

Manage all ban8 account balances in one place

&arious balance and oat t


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4. (A*+ ACC)%*' 'RA*SERS

Allo;s creating" approing" settling and accounting 9or cash trans9ers bet;een internal ban8accounts

%ses ;ith Cash 6ools" ero (alance Accounts =(A> and Cash $eeling actiities

BANK ACCOUNT TRANSFERS DESCRI'TION

6roides multiple creation methods

Manual

Cash $eeling

ero (alance Account =(A>

-ncludes ban8 account trans9er pa


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4i AppsSolutions %pdates proHected balances automaticall< ;hen the ban8

account trans9ers are created

BANK ACCOUNT TRANSFER 'ROCESS

Create (an8 Account 'rans9er

&alidate

Authoriation *o ReKuiredF

es

Authorie (an8

Account 'rans9er

'rans9er Nournalie (an8Account 'rans9er

SubledgerAccounting

BANK ACCOUNT TRANSFERS DE'ENDENCIES ANDINTERACTIONS

6a


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4i AppsSolutions Nournal entries 9or (an8 Account 'rans9ers are created b< the

Subledger Accounting engine.

BANK ACCOUNT TRANSFERS SUMMAR2

Create" settle and account 9or ban8 account trans9ers.

-ntra and inter,compan< cash trans9ers.

Domestic or 9oreign currenc< trans9ers.

Manage


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4i AppsSolutions 'his parameter de7nes ;here the cash trans9ers ;ill be created

as a result o9 the cash pool actiit<

'ro6% 7a%u D#cri&tion

Cash Management Cash trans9ers ;ill be created inCash Management using the (an8Account 'rans9er 9rame;or8

'reasur< Cash trans9ers ;ill be created in)racle 'reasur< using -nter,Account 'rans9ers =i9 bothaccounts belong to the same legalentit or -ntercompan< unding

transactions =i9 ban8 accountsbelong to dierent legal entities>


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. S%($EDER ACC)%*'-*

Rule,based accounting engine: 6roides a common" e?ible

9rame;or8 9or creating Hournal entries 9or:

(an8 Account 'rans9ers

(an8 Statement Cash lo;s in Cash Management

CAS0 MANAGEMENT SUBLEDER ACCOUNTING

(an8 Account Accounting 'rans9er Con7gurations

Subledger $

Nournal NournalEntries andAccounting Accounting Entries(alancesEents 6rogram

Subledger

(alances(an8 NournalStatement Entr< SetupCash lo;


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4i AppsSolutionsSUBLEDGER ACCOUNTING BENEFITS

Reduces 7nancial reporting costs.

Allo;s multiple accounting representations 9or a single business

eent.

Resoles conicts bet;een corporate and local 7scal accounting

reKuirements.

-ncreases transparenc< and auditabilit


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SUBLEDGER ACCOUNTING KE2 CONCE'TS FLO8

SOURCES E7ENT CLASS E7ENTT2'E

Create (an8 Account 'rans9er

Date (an8 Account Cancel Cash lo; Amount 'rans9er

(an8 Account *umber Clear

%nclear

(an8 Statement Date Record (an8 Statement *umber (an8 Statement

Cash lo; Amount Cash lo; Cancel

SUBLEDGER ACCOUNTING SUMMAR2

le?ible accounting engine.

Common e?ible 9rame;or8 9or creating Hournal entries 9or (an8Account 'rans9ers and (an8 Statement Cash lo;s in CashManagement

'ransparenc< and auditabilit


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#. (A*+ REC)*C-$-A'-)* S'A'EME*'

BANK RECONCILIATION STATEMENT DESCRI'TION

(an8 'ransaction Codes can be lin8ed to multiple sources.

Reconciliation tolerances are:

De7ned at the ban8 account leel

Aailable as separate tolerances 9or manual and auto

reconciliation

(ro8en do;n b< source 9or Auto reconciliation

Reconciliation can be done across operating units.

BANK STATEMENT RECONCILIATION BENEFITS

-mproed Ecienc


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4i AppsSolutions *o; part o9 ban8 setup

'ransaction Codes

Assign a transaction code to multiple transaction sources

Account Controls

Reconciliation control parameters

DEFINING BANK TRANSACTION CODES

-9


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To

d6n a -an$ tran#action cod3 (

1. *aigate to the (an8 'ransaction Codes ;indo;.

2. -n the ind (an8 ;indo;" select the ban8" ;hose codes


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4i AppsSolutions. )ptionall< enter a description o9 the transaction.

#. Enter start and end dates to determine ;hen the ban8 transaction code is considered actie.

3. Enter the number o9 oat da


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Reconciliation seKuence and Matching against


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Correction method" Actiit< and Receipt method


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Enter the mandator< 7elds 9or (an8 'ransaction Code '


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4i AppsSolutions'A2MENT RECONCILIATION

Na/igation3 ( (an8 Statements,J (an8 Statements andReconciliation

To

crat a n* -an$ #tatmnt %in )rom rconci%d tran#action#3

1. *aigate to the ind (an8 Statements ;indo;.

2. Enter the Kuer< criteria 9or the statement


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4i AppsSolutions9or all aailable transactions.

. Choose ind.

!. Select the detail or batch transactions that appl< to the ban8 statement line


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Clic8 on Lin# button


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Clic8 on A/ai%a-% button


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EnableA'

'aymnt and Clic8 on Find button


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Select the 6a


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Clic8 on Rconci%d (utton


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Chec8 the Status as Rconci%d Unaccountd

S;itch Responsibilit


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Iuer<the

Document *umber ;1::1; and 6ress CtrlQ11


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Chec8 the Statusas Rconci%dUnaccountd

Clic8 on Action#<1 and enableCrat

Accounting andFina% 'o#t

Clic8 on OK button

Menu,J 'ools,J&ie; AccountingEents


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II9 RECONCILING BANK STATEMENTS AUTOMATICALL2 ou can use the Auto Reconciliation program to automaticall< reconcile an< ban8 statement in)racle Cash Management. 'here are three ersions o9 the program:

Auto Rconci%iation: %se this program to reconcile an< ban8 statement that has alread<

been entered in Cash Management.

Ban$ Statmnt Im&ort: %se this program to import an electronic ban8 statement a9ter

loading the ban8 statement 7le into the (an8 Statement )pen -nter9ace tables.

Ban$ Statmnt Im&ort and Auto Rconci%iation3 %se this program to import and

reconcile a ban8 statement in the same run.

ou can run these programs 9rom the Submit ReKuest ;indo;" the Reconcile (an8 Statements;indo;" or the (an8 Statement -nter9ace ;indo;. ou can also import and automaticall< reconcilea ban8 statement 9rom the (an8 Statement $oader program" b< using the option o9 $oad" -mportand Auto Reconciliation.

A9ter


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4i AppsSolutions%pdate the ban8 statement and rerun the Auto Reconciliation program.

Reconcile the statement lines manuall<

)nce


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Clic8 on R/i* (utton


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Clic8 on A/ai%a-% (utton


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Clic8onFind

button

Chec8 the Status as Ngotia-% and note the 'ransaction number and amount

'ransaction no. Amount =>

1002

100/

40

1000


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Clic8 on Lin# button


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Enter the reKuired data and chec8 the status as %nreconciled

'ransaction no. Amount =>

1002

100/

40

1000

To rconci% a -an$ #tatmnt automatica%%y3

a. De7ne


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4i AppsSolutionsa. Statmnt Num-r From3 the beginning statement number in the range o9 statements to be

reconciled.

b. Statmnt Num-r To3 the ending statement number in the range.

g. Enter dates in the 9ollo;ing 7elds:

a. Statmnt Dat From3 the opening da< o9 the ban8 statement period.

b. Statmnt Dat To3 the closing da< o9 the ban8 statement period.

c. GL Dat3 =ReKuired>. 'he de9ault date 9or all eneral $edger Hournal entries generated b< AutoReconciliation. 'he date must be in an open or 9uture,enterable 6a


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Clic8

on OK

button


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Select the reKuest name as AutoRconci%iation and Clic8 on OK button


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Enter the 6arameters and Clic8 on OK button


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Clic8 on Su-mit button


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Na/igation3 ( &ie; ,J ReKuest ,J ind


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Clic8 on Find button


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4i AppsSolutionsClic8 on R)r#h Data button

Clic8 on 7i* Out&ut (utton


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4i AppsSolutionsClose the orm

Na/igation3 ( (an8 Statements,J (an8 Statements and Reconciliation

Clic8onFind

button


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Clic8 on R/i* button


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Clic8 on Rconci%d button


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Chec8 the Status as Reconciled %naccounted

S;itchResponsibilit


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Iuer< the Documnt Num-r# and chec8 the Status as Rconci%d Unaccountd


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Chec8 the Status as Unrconci%d

Clic8 on Rconci% button and chec8 the Status as Rconci%d Unaccountd


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3. M%$'-,)R ACCESS C)*'R)$ A*D SEC%R-'

6roides ban8 account maintenance securit


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4i AppsSolutionsMULTI(ORG ACCESS CONTROL AND SECURIT2 SUMMAR2

E?isting securit< model e?panded: More granular and e?plicit

access and usage rights.

Shared serices center support.

-ndia %SA Singapore

$egal $egal $egalEntit< Entit< Entit<

-ndia %SA Singapore)perating )perating )perating %nit %nit %nit

Sing% R#&on#i-i%ity


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. CAS5 6))$-*

Cash leeling or Cash 6ooling:

-s a cash management techniKue aimed at optimiing the

balances o9 the internal ban8 accounts held at one or seeralban8s b< consolidating balances.

-s usuall< per9ormed on a dail< basis

Can be done b< transaction or b< total net end,o9,da< balances

Allo;s users to group ban8 accounts into pooling structures to

manage 9unds eectiel<

CREATING CAS0 'OOLS

*otional Cash 6ools: Consist o9 one concentration account and multiple sub accounts

Are used 9or cash leeling similar to ero balancing ;ithout the

actual 9unds moement 6h


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!. (A*+ ACC)%*' S-*-* A%'5)R-'-ES

'his 9eature allo;s )racle Cash Management users to enter" maintain" and report on those

people in their organiations ;ith ban8 account signing authorit


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Con6guration# )or Ban$ Account Signing Authority can - don -y na/igating to+

SetupJ (an8J (an8 Account Signing Authorit< and then" ;e can de7ne the approal authorities"


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10. CAS5 )RECAS'-*

hen planning the short or long term 9unding reKuirements o9 a business" it is more important to9orecast the li8el< cash reKuirements. -t is a planning tool that helps to anticipate the o; o9 cashin and out o9 our business. Cash lo; 9orecasts help us to build a model o9 the ;a< in ;hich cashmoes ;ithin an organiation or proHect. 'his cash 9orecasting can be 9ramed 9or 9e; ;ee8s ormonths based on the clientBs reKuirement.

De7ne 9orecast templates ;ith speci7cations and ;e can modi9< the template ;heneer ;e needor business 9orecast changes.

To crat Ca#h )orca#ting tm&%at+

*aigate to Cash Management responsibilit< and clic8 cash 9orecasting to de7ne 'emplate"

*ame the template and select the 9orecast b< da


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Select supplier inoice and clic8 go

e hae arious 7lters to limit the cash 9orecasting b< )% @ $edger @ 6a< group @ Supplier t


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And clic8 the inish button to complete the 'emplate. 'he template created is sho;n belo;

Tm&%at( 7i#ion O&ration# C9F

Clic8 run 9orecast. 'his is the ;a< ;e submit the reKuest to process cash 9orecast.

7i#ion o&ration# Ca#h Forca#t


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Clic8 Submit

ReKuest status

)utput o9 Cash orecast Report


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orecast Results (< 'ransaction Source


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11. Reports

A9 BANK ACCOUNT BALANCE SINGLE DATE RE'ORTReport on one or more ban8 accountBs balances 9or a particular date

'aramtr#

(an8 Account (alance Single Date Report 9or T(an8 o9 AmericaU


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4i AppsSolutionsB9 BANK TRANSACTION CODES LISTING

ou can easil< ie; the ban8 transaction codes


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4i AppsSolutionsC9 GENERAL LEDGER RECONCILIATION RE'ORT

'his report sho;s ho;

Documents

Cash Management Enhancements R12