1. Introduction

1.1 The Consultant Team

This report has been prepared by Root Projects Australia (RPA), International Conservation Services (ICS), International Art Services (IAS) and Clayton Associates (CA).

1.2 Context

The New Museum Project was first announced by the NSW Premier in 2015, with MAAS to relocate from Ultimo to a purpose-built facility in Parramatta. Following the completion of the Preliminary Business Case for the New Museum Project in early 2016, the River Bank site located on the old David Jones carpark adjacent to the Parramatta River was selected as the location for the new museum.

The Final Business Case commenced in July 2016 with a number of interface projects procured separately, including this Collection Logistics Plan (CLP). The CLP comprises of a number of work streams requiring specialist museum input. These have included collection management, registration, storage and relocation analysis required to define the transition of the MAAS Collection from its existing location at Ultimo to new locations.

It is important to note that the Preliminary Business Case defined the collection digitisation process as being undertaken in three stages — stocktake, curatorial assessment and barcoding; front-of-house documentation and digitisation and a final stage of back-of-house documentation and digitisation. This CLP has been based on a program of full digitisation of the entire MAAS CollectionCollection as outlined in the request for tender documentation for the CLP.

This report focuses on the process for the assessment, treatment, digitisation and relocation of the MAAS Collection. All other aspects of the transition process for MAAS, such as the relocation of staff, equipment and files have been excluded from this analysis and planning, along with the relocation of non-collection items (exhibit showcases, props, replicas etc) and Collections held at the Sydney Observatory.

1.3 The Collection

The decanting of the MAAS Collection constitutes a substantial sub- project within the overall New Museum Project. This undertaking will be amplified by the scale and quantum of the collection that requires decanting from the Powerhouse Museum and Harwood Building at Ultimo. MAAS states that its collection spans history, science, technology, design, industry, decorative arts, music, transport and space exploration. It is also home to the material heritage and stories of Australian culture, history and lifestyle, providing a comprehensive insight into this rich and diverse country. There is estimated to be well over 400,000 objects comprising of 500,000 separate parts in the MAAS Collection. While the focus is on Australian made and provenanced material, the collection is international in breadth. Object ages range from circa 2000BC to the present.

MAAS has provided the following chronicle of the collection:

Much of the early collection comes from Europe and included decorative ceramics and metalwork, reproductions of ancient and modern artworks, hand tools, machinery and manufactured products,educational and scientific apparatus, coins, clocks and arms. There was a particular emphasis on acquiring raw materials which had potential economic value, hence the large early collections of botanical, geological and zoological specimens from Australia and overseas.

In the 1920s and 1930s the collections were expanded by donations and bequests of several important private collections of decorative arts, which established the museum's present collection strengths in pottery,

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porcelain, glassware and local crafts. During the 1930s the collecting of scientific and technological materials continued, with acquisitions of new inventions such as neon tubes, photoelectric cells, synthetic fibres, plastics and picture transmission by telephone. Machines and working models were collected for exhibits on manufacturing processes such as printing, package making and the pressing of gramophone records.

During the 1950s to the 1970s, substantial donations from private collections, including costume, musical instruments, clocks, Australiana and stamps, strengthened existing collections. The appointment of specialist curators in transport and engineering, electronics, technology and applied arts in the 1960s is reflected in the development of the collection in those areas.

The 1980s were a period of great expansion for the museum, with its new venues influencing collection development. The Sydney Mint building provided a permanent display area and an impetus for strengthening the holdings of Australian decorative arts, philately and numismatics. The Hyde Park Barracks gave the museum the opportunity to develop its collection of social history material. The inclusion of the Sydney Observatory as a part the museum meant that the museum acquired a significant collection of astronomical and timekeeping instruments.

From 1984 collecting priorities were determined principally by the themes chosen for the Powerhouse exhibitions (opened in 1988) which revolved around the overall theme of the interrelationships of science, art and people in an Australian context. Significant acquisitions were made in the areas of transport, communications, space and power technologies, scientific, medical and computing instruments, Australian inventions, domestic appliances and furnishings, European decorative art (including lace, costume and furniture), toys, prints, drawings, musical instruments and recent Australian crafts. Significant acquisitions were also made in several new collecting areas — Australian product design, materials recording working life at home and in industry and materials recording life in various ethnic and Aboriginal communities.

The MAAS 2020 Vision released in 2014 places the Museum's Collection central to its strategic vision. The Vision identifies the following disciplines for the Museum's focus into the future:

· Technologies

· Health and medicine

· Physical sciences

· Engineering

· Architecture and the built environment

· Design and decorative arts

· Fashion

· Contemporary culture

This collection is divided between two facilities at Ultimo — items that are on long-term and temporary display within the group of buildings at the Powerhouse and items that are in storage at the Harwood building, adjacent to the Powerhouse. It is estimated by MAAS that approximately 330,000 items are currently stored in the Harwood building. The remainder of the collection is either on display at the Powerhouse at Ultimo or housed Castle Hill. The new storage facility (also at Castle Hill). the I-Store will accommodate the majority of the small to medium collection items housed at the Harwood Building with the remaining collection items to be decanted and transported to new facilities.

Seventy-two collection items are identified by MAAS as being particularly large items on display at the Powerhouse Museum. The majority of these are engineering objects, weighing several tonnes each, with complex moving parts and mechanisms that may require disassembly and conservation treatment prior relocation. These include the Boulton and Watt steam engine and the Catalina seaplane. The collection status of these items is regarded as stable. Individual assessment of each object will be required prior to any decanting process with an accompanying relocation plan developed. The removal of these large display

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items will require careful sequencing and there may be some double handling as objects are repositioned within spaces to enable other objects to be moved. Many of these objects will be moved by cranes requiring access through the facades of the Powerhouse buildings — the same way they were installed over thirty years ago — whilst maintaining acceptable security and environmental conditions.

1.4 Process and Methodology

The methodology for this Collection Logistics Plan is to actively progress work across three separate, but integrated fronts:

1. Collection Relocation Management Plan

2. Storage analysis

3. Relocation Analysis, Strategy and Plan

These three work streams have been brought together and integrated into an overall strategy and program for the transition of the collection from Ultimo to the New Museum and other locations as determined.

The methodology employed to bring these works streams together includes the development of 75 Object Category Dashboards, creation of a digitisation work flow, decanting and staging modelling and the modelling of collection storage and display. Each of these work streams has provided a basis for understanding the interface and integration requirements for the relocation of the MAAS Collection from Ultimo.

As part of the scope for this report the digitisation of the collection has been benchmarked by ICS against leading international digitisation programs to ensure that durations and key processes are accommodated within both the programming, workflows and high level resourcing cost estimates.

1.4.1 75 OBJECT CATEGORY DASHBOARDSICS has explored MAAS's eight collection disciplines and moved into a high level of granularity of the collection through the development of 75 object category collection dashboards that cover the prescribed sub-collection categories for the circa 400,000 objects within the MAAS Collection. This process has allowed ICS to 'peel back' the layers of the collection to establish an overall status of the collection and start to define storage, decanting and treatment requirements from a sub-collection perspective.

The proposal to digitise the entire MAAS Collection is a complex one and requires a number of sequential steps to ensure that objects are appropriately digitised. Three overarching steps are required to complete the process: assessment, treatment (where required) and digitisation. Digitisation of the collection is the driver for the collection treatment requirements. The diagram below provides a high level outline this process.

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MAAS I Collection Logistics plan for the New MuseumDRAFT

8 DISCIPLINES· Technologies • Architecture and the Built Environment· Health and Medicine • Design and DecorativeArts· Physical Sciences • Fashion· Engineering • Contemporary Culture

75 OBJECT CATEGORY DASHBOARDS 400,000 objects

COLLECTION STATUS

SCOPE SCOPE SCOPE

Figure 3: Collection Analysis Process

Based on the principles of best practice collection management being able to value, document, locate and identify collection items, three core principles were established with MAAS relating to the digitisation method:

· Everything not documented needs to be documented. The definition of documentation commences with barcoding and data entry. The delivery of this work stream will enable MAAS to complete its collection database.

· Only those items that need treatment for relocation or digitisation will be treated. This principle ensures that fragile objects will be identified and treated accordingly. Any minor conservation or treatment work will be undertaken to ensure that the digitised outcome is of a high quality.

· Everything not digitised to a suitable standard needs to be digitised. All objects across the collection, excluding Sydney Observatory will be digitised. Objects will be digitised to a suitable standard based on their format, significance and display, educational and research value. Objects will be broadly allocated to categories that provide a full 3D digitisation process, high resolution multiple image capture, or single shot high resolution image capture. This will provide MAAS with an enviable digitised collection and will support new content for the New Museum and enhanced visitor experience opportunities.

The object category dashboards filter has been applied to all sites to meet the full digitisation condition set by MAAS. All objects, excluding Sydney Observatory, will pass through this filter and ultimately be re-distributed

based on MAAS' preference to new locations. The redistribution of the collection at the end destinations is noted in the diagram below.

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0.16 0.16

75 OBJECT CATEGORY

DASHBOARDSCOLLECTION

STATUS

400,C,0 Unknown no. Unknown rc

DIGITISATION DOCUMBITAT1ON TREATMENT

SCOPE SCOPE SCOPE

% = Percentage of Collection

CASTLE HILL

15.73%

I -S TO RE

H A R W O O D

P H M

82.86%

1.25%

CASTLE HILL

I - S T O RE

LARGE OBJECT STORE

PARRAMATTA STORE

24.83%

PARRAMATTA DISPLAY

OBSERVATORY OBSERVATORY

Figure 4: Collection Redistribution

1.4.2 COLLECTION DIGITISATION WORKFLOWUsing the 75 Object Category Dashboards as a starting point for the 400,000 collection items, a work flow process was developed in consultation with MAAS. This process follows the three core principles of assessment, treatment and digitisation refining the sequencing and tasks required at each point.

Each collection object will be assessed and documented in MAAS' KE EMu database. This is an essential step as all objects will then be barcoded and able to be tracked during the digitisation and decanting procedure. At this point MAAS will determine the treatment requirements — conservation for digitisation, conservation for stabilisation of collection items for relocation or other conservation requirements to be planned and executed as part of a future conservation program.

A 'triage point' point is proposed where MAAS will nominate the digitisation stream for each object. For objects selected for the basic stream (single shot high resolution photography), it is anticipated that treatment requirements will be the exception rather than the norm. Once photographed these objects will be packed and crated ready for relocation.

Objects nominated for either full 3D digitisation, or high resolution multiple shot photography will be assessed for treatment, treated and digitised, and then crated. In some instances, objects will be retained in situ for a period of time (packed and crated) or be decanted if required for research purposes.

The following diagram outlines the collection workflow process, identifying the key decision points and various pathways before arriving at a packed and/or crated status ready for decanting. It should be noted that through discussions with MAAS the following quantities for each digitisation stream have been assumed and adopted for the purposes of this report as has the assumption of a total of 400,000 objects requiring digitisation:

1. 3D Digitisation: 9,500 objects

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7S OWECT

ASSESSED &

TRIAGE

9,500 HIGHREsrmAGE 193,000

3D MULTIPLE HI RES

400,0

CRATE/

Y4

N

TREATM

BASIC STREAM

HI RES Sit GLE SHOT IMAGE

1

197,50

197,500*

4 . FULL 3D DIGITISATION

CRATE/ REMAINS INSRU

MAAS I Collection Logistics plan for the New MuseumDRAFT

2. High Resolution Multiple Shot Image Capture: 193,000 objects

3. High Resolution Single Shot Image Capture: 197,500 Objects

400,000

400,000

400,000

*Excl. Image Library and Archives

Figure 5: Collection Digitisation Workflow

1.4.3 DECANTING AND STAGING MODELLINGThe options for decanting and transition locations have been reviewed with MAAS as part of the modelling process. These included testing requirements for off-site transition storage and the type of facilities that would be required to meet the security and climatic conditions required for the collection. Onsiteopportunities included analysis by IAS of the use of temporary structures such as Hoecke's to facilitate thedigitisation work flow process. These options were discounted as the opportunities to work within the existing Powerhouse exhibition areas crystallised and constrained museum operations were explored in detail.

The exploration of using the permanent exhibition halls of the Powerhouse as transition space has been driven by the review and high level planning of how these objects will be dismantled, treated and digitised. IAS has mapped the full sequence of the relocation in 28 steps throughout the Ultimo site. This sequencing does include some double handling processes, however it also creates sufficient space to digitise the collection and retain packed and crated objects onsite, within appropriate climatic conditions. The massing of packed and crated objects enables a more efficient and streamlined decanting process. The transition/staging space capacity at Ultimo comprises of a number of locations — the Harwood workshop area, the Boiler House and Turbine Hall. The combination of these locations and the MAAS decision to

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0-

operate the museum in a constrained mode makes this option possible. This will require certain permanent galleries to be closed to the public prior to the closure of the Powerhouse Museum to enable the digitisation and decanting process to proceed in accordance with the New Museum Project program.

The following locations are all destination options for the decanting process. This includes a proposed new Large Object Store. (Refer Section 1.1.4 below). The final location of objects will be determined as part of the future development of exhibitions and content for New Museum. Some objects will be relocated directly from Ultimo to their final destination — this will include some large objects along with the secure collection items, vaults and safes.

CRATE / DWANT

TRANSrnON/

STAGING

STORE -

ULTIMO

CASTLE HILL

I-STORE

MAAS PARRAMATTA STOREMAAS

PARRAIVIATTA

DISPLAY STORE

MAAS FOH

LARGE CRUECT STORE

Figure 6: Decanting Locations

1.4.4 COLLECTION DISPLAY VERSUS STORAGE MODELLINGAt this early stage of the planning process for the New Museum project, MAAS is yet to determine the exhibition themes for the new museum. This has a flow on effect to the amount of storage that will be required for objects not on display, in particular large objects. As an alternative approach to understand overall storage requirements once the New Museum preliminary display object list was taken into account, models to test the existing permanent display areas against storage areas were prepared.

The outcomes of the modelling demonstrated that there are no small to medium object storage issues, there is sufficient space for future collection growth given the I-Store capacity and the specified storage allowances and specification of storage spaces suitable for small to medium objects in the new museum. There is however a deficit of large storage space for Ultimo objects, most of which are currently on public display, with very limited large storage capacity available at Castle Hill. The New Museum store will not be specified to accommodate the storage of large objects and a new large object store will need to be constructed. This simple modelling used existing footprint display areas for large objects, and by analysing the quantum of storage required for the whole large object collection, the team has been able to size the requirements for a

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new large object store. MAAS has generated a preliminary large object display list of items that would be relocated from Ultimo front of house to New Museum. MAAS has advised that while the objects may change the overall floor area allocated for existing large object collections (in the order of 1,028m2) at New Museum will be retained.

This modelling has also highlighted the balance between display and stored objects. Stored objects in the small to medium size range are more efficiently stored, while large objects require larger areas to accommodate handling and access requirements.

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2. Collection Management Relocation Plan

2.1 Introduction

The development of the Collection Management Relocation Plan (CMRP), led by ICS, addresses how the MAAS Collection will be assessed, tracked, stabilised, digitised and prepared for relocation to Parramatta, Castle Hill and the proposed new off-site store for large items. A copy of the complete report, including attachments, is included as Appendix 1. The following is a summary of the ICS report.

The crating, packing and decanting aspects of this project are covered in Section 4 — Relocation Analysis, Strategy and Plan.

The scoping of this work has focused on developing a plan that can assist MAAS in identifying categories of digitisation and how to transition objects safely during this process. Work flows for each part of the CMRP process have been established to articulate individual tasks and MAAS decision making points. This has then informed the sequencing, resourcing and high level cost estimates for the program of works.

The following collection statistics have informed the development of the CMRP:

· Total number of items (object records) - 398,000 (for the purposes of this report object records have been rounded to 400,000)

· Total number of parts (the total size of the collection) - 500,000· Total number of Object Categories — 75· Total items at Ultimo — c338,000 items (this excludes the image library and archives)· Items on display at Ultimo — 5,000 (included in the above number)· Items at Castle Hill — 60,000· Total number of items barcoded — 110,000 (this is the 60,000 at Castle Hill, plus 50,000 of the Ultimo

items are barcoded)· 220,000 items unassigned Object Categories (these have been arbitrarily assigned across the 75

Object Categories by percentage in the dashboards)· Number of incoming loans — 22,000 (this number is included in the 398,000 items recorded in KE

EMu, and includes 19,000 glass plate negatives and 1,800 items in the Vickery collection)· Total number of outgoing loans — 200 (20 are large objects)· Significant items — 1,500 (`A' significance: 407, 'B' significance: 1,093)· State Significant items - 278

2.2 Project Scenarios

Two scenarios have been developed for the project. In developing these scenarios, each of the 75 Object Categories within MAAS has been individually assessed in consultation with MAAS staff:

Scenario 1 (Full Collection Digitisation) involves assessing and digitising all items at Ultimo and Castle Hill (i.e. all MAAS Collection objects except those at Observatory Hill and those on loan) 400,000 objects excluding the library and archive collections, then moving items at Ultimo to Castle Hill, Parramatta and/or a new off-site store. Objects will be digitised if they do not already possess an image to the desired standard (there are only approximately 7000 objects with images to this standard).

Scenario 2 (FoH New Museum Digitisation) involves digitising (to a very high level) only those objects required for Front of House operations at the New Museum. This is estimated to be some 10,000 objects, including all Category A and B objects. This includes assessing and digitising all items at Ultimo, then moving Ultimo items to Castle Hill, the New Museum and/or an off-site store. In addition, the remaining items at Ultimo will receive a basic level of 2D single shot high definition digital record prior to packing and crating.

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1 — Full Collection Digitisation

Digitise and move all items from all MAAS sites to Castle Hill/off site store

2 — New Museum Digitisation

Move all items from Ultimo to Castle Hill — 10,000 objects for digitisation

Number of items 400,000 330,000

Assess 7 ../

Stabilise V (for digitisation and relocation) V (for relocation only)

Digitise All items 10,000 objects only

Pack

(items moving Ultimo to Castle Hill and any items moving to New Museum.)

7 /

Table 2: Project Digitisation Scenarios

Scenario 2 deals only with the critical path activity required for the opening of New Museum. This priority stream has been quantified on the basis that the digitisation program will only be applied to objects identified by MAAS for consideration for the object lists for the exhibition planning for Parramatta. It is anticipated that all these items will undergo full 3D digitisation and there will be no multiple or single shot high resolution photography required.

2.3 Collection Tracking and Assessment Process

Collection tracking and assessment will be a key aspect of the transition process with the tracking of MAAS objects primarily undertaken utilising the existing EMu database held by MAAS. The system is functional, but with the main drawback being that it requires constant Wi-Fi network access. This network is in place at Ultimo and at Castle Hill, but will need to be resolved for Parramatta and/or any other temporary location facilities.

Items will be assessed to understand their requirements for relocation. The assessment will involve ensuring each item has a correct record in KE EMu, a barcode, a decision on how it will be digitised and what, if any, conservation treatment or rehousing is required. This will include the identification of any long term conservation programming.

Items identified as not needing conservation and can be digitised by an external provider, can be packed straight away and sent for off-site digitisation. Following digitisation, these items can be relocated directly to Castle Hill or returned to a staging store location at Ultimo if the final destination is New Museum.

2.4 Collection Access during the Transition Process

The collections of MAAS are in regular demand for loans and research. The process of responding to these requests during relocation will inevitably be made more complex. The Museum will need to develop a protocol for this circumstance. The first component of such a protocol will be to manage expectations from potential borrowers and researchers. The second will be to ensure access to objects for loan or research purposes where the Museum deems it prudent to be able to make the object available.

The Museum has an Outwards Loan Policy (2016) and a Research and Publishing Policy (2004) that details its response to loan/research requests, which are published on the Museum's website. During the relocation it is recommended a timeline be published that identifies the likely period when limited or constrained loan/research capacity will be in place.

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Where the Museum chooses to respond to loan/research requests, then the relevant object(s) will be able to be located by the barcode tracking system recorded in KE EMu.

The actual accessibility of objects cannot be predicted at this stage until the order in which objects are to assessed, treated, digitised, packed and temporarily stored is finalised. It is inevitable that with a project of this size at certain times parts of the collection will be inaccessible through being in transit or in packed storage.

To optimise collection access during transition MAAS have allowed for a transition loan team to locate and retrieve objects through-out the transition process. These resource costs have been costed separately and have not been included in this report.

2.5 Collection Digitisation

The relocation of the MAAS CollectionCollections provides an unparalleled opportunity to digitise every item as it is moved. This will provide MAAS with significantly enhanced access to its collections for research, exhibitions, exhibition planning and public access. Importantly the digitisation of the collection will provide MAAS with a better asset management tool to enable better collection management.

The digitisation of Museum Collections can mean a range of different things to different people and in different contexts. For the purposes of the MAAS Relocation project ICS have used the term 'digitisation' to mean the production of a digital image(s) through scanning or photography that may result in a 3D or 2D output.

Digitisation will be led significantly by the material itself (e.g. printed material on paper would generally be scanned only), but will also be motivated by identifying unique/significant/priority objects across the collections that will be greatly enhanced by a high-level (i.e. 3-D scanning) digitisation approach. Digitisation will also be driven, wherever possible, by the planned use of digital assets at the New Museum.

Other priorities for digitisation may include preservation issues e.g. much of the existing video collection is degrading. The digitisation of this collection will ensure the content is kept and preserved, whilst also significantly enhancing the accessibility of the material.

2.6 Collection Management Relocation Workflow Process

Given the MAAS brief requirement for digitisation of all of the collection, ICS have taken the approach that the digitisation of the Collections is a key driver in the workflow process in the relocation of the Museum to Parramatta. In other words, conservation, access, and other collection management aspects will be driven by the need to digitise, and then relocate the collections. This may mean for example that some items are stabilised but do not receive a full conservation treatment as a part of the relocation process. It is expected that the bulk of the digitisation work will be carried out on-site in Ultimo, and will require a considerable increase in photography and registration staff and resources.

MAAS have advised, that for the purposes of this report, all resourcing requirements will be met by extra over resources funded through the New Museum project operating budget— as either in-house MAAS employees or out-sourced contractors. It is likely that the best solution will be a mixture of external and in-house digitisation, (with funding to be resolved), with new MAAS staff brought on for the project to be considered in the operational plan for the museum after the relocation.

The proposed workflow involves four basic stages; assessment, conservation, digitisation and packing. These are detailed in the following sections.

Assessment

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Items will be assessed to understand their requirements for relocation. The assessment will involve ensuring each item has a correct record in KE EMu, a barcode, a decision on how it will be digitised and what, if any, conservation treatment or rehousing is required.

Items identified as not needing conservation and can be digitised by an external provider, can be packed straight away and sent for off-site digitisation. Following digitisation, these items will be relocated directly to Castle Hill.

Conservation/Treatment

It is not viable to attempt to conserve all items requiring conservation as part of the relocation process. Conservation, in the context of this project, will be undertaken to facilitate the safe handling, digitisation and movement of the collection.

Conservation will be considered for items moving to Castle Hill to be stored, and for any items known to be planned for front of house inclusion at Parramatta.

On this basis the only items that will be considered for treatment are:

· Category A and B significance items

· State Significant items

· Items that will definitely go on display/display storage at Parramatta

· Items too fragile to withstand movement/relocation

· Items with a known/suspected biological hazard issue (i.e. requires pest/mould treatment) Those

items that qualify for treatment can undergo one of the following treatments:

· Minimal surface clean for digitisation

· Minor cleaning/repairs/stabilisation

· Significant treatment/preparation required for digitisation or relocation

· Pest treatment

3. Digitisation

Implementing the digitisation of each collection category will be determined by the most suitable methodology. This will incorporate:

· Digital photography of objects on-site prior to relocation — either in-house staff or additional resources

· Digital photography of objects off-site during relocation

· Relocation and scanning in bulk off-site by 3rd-party service providers, as part of the transition to Parramatta (or Castle Hill)

· Scanning in bulk on-site, using either existing resources (hardware and staff) or acquiring temporary resources

· 3-D scanning of selected key objects — either on-site, or off-site during relocation The

following materials have not been considered for digitisation as part of this process:

· Institutional (MAAS) Archives

· Object and Conservation files not related to Category A or B objects

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· MAAS Library material

· Material held at Observatory Hill

Handling and Packing

Registrars will handle and prepare objects for digitisation and then once digitised, work with external parties to have items packed in transport containers (plan drawer, crate, or customised container), ready for transport and relocation.

2.7 Facilities and Equipment for Digitisation

Using the full digitisation scenario (Scenario 1), MAAS will require a maximum of 20 digitisation 'stations' to be operating. This will start with a smaller number of stations in the order of 5 and then ramping up to the 20 stations as space and resources become available (as collections are progressively assessed, digitised and packed). This will also include digitisation at Castle Hill within existing preparation and photography spaces, plus temporarily re-purposing transit and general purpose areas..

Following a review of the existing MAAS facilities, it is recommended that MAAS should look at relocating the Archives (Collection and Institutional) from the Central HB basement area of the Harwood building,(currently in Compactus labelled H/I and K/L), to be used as a digitisation studio. This would provide an area approximately 20m x 10m which would be ideal for several independent digitisation/photographic studios. This area is also immediately adjacent to the bulk of the material that would need to be relocated to Parramatta. Ceiling height is only about 2750mm so taller objects would need to be digitised elsewhere, but this area should suffice for the majority of items currently stored in the Harwood Basement.

Estimates of space required for digitisation/photography, conservation and assessment and preparation suggest that at least 575m2 of additional photography/preparation space will be required, assuming that there will be significant flexibility within the space(s) to cater for the differing activities as the project progresses. The workshop areas in The Harwood Building would be suitable for this purpose. In addition, the existing photographic studio and the conservation photographic studio will need to be dedicated to the digitisation project. There will no doubt be some digitisation of material at Castle Hill (especially the 3-D scanning of selected objects) — this can be undertaken at the existing photographic lab at Castle Hill, and temporarily re-purposing transit and general purpose areas.

ICS have used the Auckland Museum digitisation program as a benchmark in determining the facilities and spatial requirements, along with capex equipment budgets in the order of $700,000 to provide the following:

· High quality digital SLR cameras

· Tripods

· Automated lighting equipment

· Flatbed scanners (A3 size or higher potentially)

· Slide/transparency scanners

· Computers

· Suitable Camera / Scanner Software

· Additional KE EMu and Fotostation licenses.

· Fabrication of moveable walls/screens to create independent photographic booths and provide flexibility.

· Appropriate 3-D scanning equipment.

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2.8 Storage Impacts on the Collection

The collection currently on display and in storage at Ultimo, is kept in climate controlled conditions suitable to the specific needs dictated by each material type. The new I-Store at Castle Hill also provides appropriate climate controlled conditions, including a cold store for particular material types (AudioNisual, Photographs and Plastic Technology Object Categories).

Items will need to remain in climate controlled areas within Ultimo during the assessment, conservation, digitisation and packing process. Transportation trucks do not need to be climate controlled as the packed items will be swiftly loaded onto trucks and taken straight to I-Store at Castle Hill or directly to New Museum where they can be immediately decanted into the climate control store. The exception is the material requiring cold storage. This material should be moved in climate (temperature and humidity) controlled transportation.

The approach to the utilisation of the Powerhouse and Harwood as staging/transition stores provides a stable climatic environment for the duration of the relocation process.

2.9 Human Resourcing Requirements

ICS have developed human resourcing models based on overall durations for the various work streams. The detailed analysis behind these estimates is included in the ICS report appendices provided at Appendix 1 of this report. The table below outlines the total Full Time Equivalent (FTE) across the lifecycle of the project.

Scenario 1 — Full Digitisation

Work Stream

Resourcing Requirement

Program

Assessment and preparation for relocation

47 FTE

October 2018 to

December 2020

Treatment/Conservation including handling

85 FTE

October 2019 to

December 2021

Digitisation including handling

78 FTE

July 2018 to June 2022

Table 3: ICS Human Resources for Collection Assessment, Treatment and Digitisation — Scenario 1

Resourcing requirements will be discussed in further detail in Section 6: Project Procurement Plan.

2.10 Transition Security Requirements

Security at MAAS is managed by an in-house Security Manager supported by four security supervisors, all of whom are on staff. Security officers below this level are all contract staff provided by a security contractor.

The processes of access to the collection by security staff are carefully controlled with no contract staff allowed in the collection stores unaccompanied.

Apart from the general need for security protocols to be in place in relation to any dealings between staff/visitors/contractors and the collection, there are various high value collections, which are currently kept in secure vaults at the Harwood building at Ultimo. These include objects from the collections of arms and armoury, silver, numismatics, jewellery, wool samples and medical collections. Protocols are already in place for any access to and movement of these collections, and it is expected that these will continue to be implemented during the relocation. It should be noted that there is no 24-hour security presence at Castle Hill nor a secure vault, so the collections in the Harwood store secure vault will need to remain there until a new secure vault at the New Museum has been built and can be securely used.

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3. Storage Analysis

3.1 Introduction

The Storage Analysis, led by Clayton Associates, has required a review of the existing storage at both Ultimo and Castle Hill, coupled with an analysis of the overall collection storage requirements. The storage analysis report considers the current storage availability and addresses the implications of the relocation to the New Museum. This work stream has been informed by the Collection Management Relocation Plan. Core elements of the Storage Analysis are summarised in this section of the report. A copy of the complete report, including attachments, is included as Appendix 2. The following is a summary of the Clayton Associates Report.

Object definitions have been included in the Glossary section of this report.

3.2 Castle Hill Storage Analysis & Optimisation Opportunities

The Castle Hill museum operations are located on a 2.8-hectare site at the intersection of Windsor and Showground roads. It has been a dedicated MAAS site since 1947 and is now used primarily as a storage facility and discovery centre for visitors.

3.2.1 CASTLE HILLCastle Hill has been the core large object storage facility for MAAS, with a number of different storagefacilities building accommodating a full range of objects — small, medium and large.

Analysis of the current facilities for large objects has been well planned but is at full capacity. One potential area for optimisation is the use of vertical racking for large objects such as cars, however it is noted that larger aisles would be required for object access and handling. As a result the overall gain in storage capacity may not yield a higher net area.

The pending relocation of the MAAS model collection into I-Store will create some limited capacity that would be better suited to small and medium sized objects.

3.2.2 I -STOREThe I-Store at Castle Hill opened in September 2016. I-Store is a shared storage facility for a suite of cultural institutions — MAAS, Australian Museum and Sydney Living Museums. The overall floor area of the facility is 9,000m2 with 3,000m2 per floor. The building has been divided among the institutions as follows:

· Ground Floor (floor loading capacity 32kpa) — MAAS (3,000m 2)

· First Floor (suspended floor loading capacity 40kpa) — Shared between MAAS (1,662m2) and Sydney Living Museums

· Second Floor (suspended floor loading capacity 40kpa) — Australian Museum

The total area available for storage of the MAAS Collections is 4,662m 2. MAAS demolished Building B and C to provide the area for I-Store. The overall net gain in floor area once this is taken into account is 3,362m 2. Within the ground floor MAAS have constructed chiller/freezer chambers (275m 2) and a secure vault (22m2), resulting is a remaining net storage areas of 3,065m2.

The Ground and First Floor of I-Store have 3m of headroom that will limit the storage of objects to those within the small to medium categories. Based on these floor to ceiling heights MAAS specified its specialist storage equipment to maximise storage efficiency. It is clear from the storage analysis undertaken by Clayton Associates that storage has been provided at I-Store in a highly successful manner and that the approach taken to both storage and visible/display storage is world class. One small area of storage

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optimisation that could be applied within I-Store could be the installation of drawers through a retro fitting of the new storage systems. This would maximise the capacity of the existing storage systems.

3.3 Ultimo Storage Analysis

The collection storage available at Ultimo is contained within the Harwood Building, located adjacent to the Powerhouse Museum. It should be noted that there is no collection storage within the Powerhouse Museum itself.

3.3.1 HARWOOD BUILDINGThe Harwood Building was constructed prior to the commencement of the Powerhouse Museum redevelopment in 1983. While there are some objects that can be categorised as large, the basement store is considered to primarily be a small to medium object storage facility. There are also secure areas for high value objects and items requiring licensed containment such as firearms. No large scale objects, such as those on display at the Powerhouse, are stored in the basement.

The basement area is 2,875m2 . The collection foot print occupies 1,795m2 or 62% of the basement store area. The remainder of the area comprises of the collection preparation and packing areas, the access hoist, quarantine area and aisle width to allow for pallet access and guided public tours.

The basement store is currently over capacity with MAAS advising that the store is at 140%capacity with items being stored on top of mobile racking. The overcrowding of the collection prompted the successful 2010 I-Store Castle Hill Business Case. The I-Store was opened in September 2016, with the planned relocation of 20% of the textiles and ceramics (the areas most affected by overcrowding) collections planned to occur in early 2017.

3.4 New Museum Storage Provisions

MAAS have provided the schedule of accommodation for the new museum at Parramatta with a copy included in Appendix 6. The total storage area required is 4,200m2 defined as:

· Storage — 3,600m2

· Visible Collection Storage — 600m2

The floor to ceiling height is specified as 4m which will reduce nominally to 3m when services such as lighting and fire suppression are installed and the required space for fire suppression clearance is taken into consideration.

The storage requirement is based on the requirement for the MAAS flagship collections to be stored at the New Museum where they can be accessed by the public, for education programs and research. MAAS have confirmed that only small to medium objects will stored at this location.

3.5 Storage Analysis Summary

The following table summarises the existing storage capacity at Ultimo and highlights the proposed and available storage at the New Museum and Castle Hill respectively.Existing Storage m2

Harwood - Basement 2875

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Powerhouse Museum 0

Total existing small to medium storage 2,875m2

Table 5: Existing Storage

Available/Proposed Storage m2

Available Stora•e — I-Store 3,362

Proposed Storage — New Museum (Store) 3600

Proposed Storage — New Museum (Visible Collection Storage) 600

TOTAL AVAILABLE FOR SMALL TO MEDIUM STORAGE 7,562 m2

TOTAL AVAILABLE FOR LARGE STORAGE 0m2

Table 6: Available / Proposed Storage

As illustrated above there is sufficient storage capacity for small to medium objects at either Castle Hill or Parramatta. However, there is no storage capacity/allowance for large objects. This issue is discussed further below.

3.6 Large Object Storage

Storage analysis provided in the previous sections highlights that large object storage at Castle Hill (the only large object storage site) is at capacity. Currently many of the circulation aisles and access areas are occupied by Australian Museum objects that are in transition and will be relocated into the Australian Museum I-Store facilities in the coming months. There are minimal opportunities for optimisation as the current storage approach and methods are efficient.

MAAS has provided a preliminary large object list for display at the New Museum. While it is acknowledged that the objects may change as exhibition content develops, MAAS has confirmed that the list is representative of the quantum of large objects from the existing collection that will be on display in the new Museum. The assessed footprint of the preliminary large objects display list for Parramatta is 1,028m 2 out of a total of some 1,622m2 of large objects which are on display at Ultimo. The remaining large items with a footprint of 594m2 that will be stored will require 2,376m2 of storage and handling space when decanted from Ultimo into storage. When these very large objects are taken off display they are dismantled with each major section stored separately, often requiring a larger storage footprint that was previously required when on display.

Given an appropriate allowance for future collection growth, MAAS will need approximately 3,876m2 of storage space, inclusive of handling area, to accommodate the Powerhouse large object collection as a result of the relocation to Parramatta.

MAAS advised that the Parramatta Museum would not be suitable to accommodate large object storage as the building requirements would be onerous with minimum floor to floor heights of 7m and extensive floor loading requirements of 45kpa in both storage areas and all access corridors. New Museum storage and visible storage will be specified to accommodate small and medium scale objects from the collection. There is a requirement to provide large object storage to receive the large objects from Ultimo not on display at New Museum.

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The large object storage requirement excludes large objects that are currently on loan such as the Governor's General's carriage, two locomotives, a drover aircraft and a wool processing machine. MAAS have advised that there is no plan for these long term loans to be returned and should be excluded from the large object storage requirement considerations.

3.7 Collection Growth Needs

The growth of the MAAS Collection since the opening of the Powerhouse Museum in 1988 has followed certain patterns. There was a large influx of objects into the collection as part of the acquisition of new objects for the opening of the Ultimo site, and MAAS has advised that this is likely to be repeated with a program of collection acquisition for the New Museum Project. In addition, over the past thirty years there has also been a level of consistent growth in the collection.

Finally, on top of this consistent growth, it should be noted over this period MAAS has been the recipient of some large collections such as the Sydney Olympics collection. The scale and volume of these collections are an anomaly in relation to the MAAS Collection policy and collection acquisition objectives. However, it is anticipated that MAAS will continue to experience these substantial uplifts in collection growth at irregular intervals.

Accessioned Objects: 1960 - October 2016

3 0 0 0 0

2 5 0 0 0

2 0 0 0 0

1 5 0 0 0

1 0 0 0 0

5 0 0 0

0

27744

1960 - 1970 1971 - 1980 1981 - 1990 1991- 2000 2001 - 2010 2011 - 6/10/2016

Figure 7: MAAS Accessioned objects by decade — 1960 - 2016

MAAS have supplied collection growth analysis within the 75 collection categories as attached in Appendix 6. Analysis of this data shows that the rate of growth that was identified in the I-Store business case seems to be continuing at the same rate, providing twenty years of useful information on which to base future growth. Based on this, MAAS predicts the collections will continue to grow in the order of 650 objects annually with some 18% of this growth being large objects. The anticipated annual growth is estimated to require the addition of 150m2 of floor area for large objects and 50 — 60m2 for small to medium objects amounting to a total of 200 — 210m2 per year.

The projected growth over a ten period for the collection is calculated as follows:· Large objects — 1,500m2 · Medium to Small objects — 500 — 600m2

For the purposes of this report the period of growth is from 2016 to 2026.

A critical issue in forward storage planning is managing spikes in acquisition growth. These can be difficult to manage as they are invariably unplanned and can require significant funding as well as space allocation.

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There are various spikes throughout the last ten years as highlighted in the Growth trends, generally in collections where MAAS is strong such as Clothing & Dress, Textiles and Models.

For the purposes of this study it is assumed that a spike is an event where there is 10 year average of growth occurring in one year. On that definition of a spike, numerically speaking, could mean some 7,400 items being acquired in one year. Relative to the overall collection size of 400,000 items, this is less than 2% growth, and therefore on paper should be able to be absorbed. Looking at significant 'spike' acquisitions in the last ten years, these have included the 100 AIDS quilts which occupy some 20 m 2when folded and stacked, and the Sydney Observatory glass plate negatives which occupy some 8 m 2 of cabinetry, both of which were relatively easily absorbed

Less easily absorbed have been the Mastertouch Collection of keyboards, piano rolls and machinery (some 150- 200 m2), and the monorail (some 30 m2). MAAS was unable to accept a redundant QANTAS Boeing 747 flight simulator, on the basis that it did not have adequate space in which to store it.

When looking at the last 20 years data, it is less about numbers of objects and more about their size. In summary therefore for long term planning for space requirements for collection growth the figure outlined in the I-Store business case (some 200 m2 per annum) is still an appropriate rule of thumb to use. This provision will allow for future growth planning including 'spikes' in acquisitions. Very large objects that fall outside of this will need individual planning and funding to be developed as a part of the acquisition process.

3.8 Large Object Storage Requirements and Options

The requirement for a large object store facility has been driven by the large object storage space at Castle Hill having reached capacity, and the projected large object growth defined in Section 3.7 above. The critical nature of the requirement is fundamentally a result of the relocation of the museum from Ultimo and the specified New Museum to have storage capacity for only small to medium objects. Data provided by MAAS and analysed by Clayton Associates has determined that the large objects at the Powerhouse Museum will require a storage area of 3,876m2 when objects are dismantled and packed.

Options proposed to MAAS included the specification of the new museum to accommodate the storage of the large object collection items not in use for museum display (where very large objects would need to be stored on the ground floor or where floor loading and access requirements could be met) along with the redistribution of small to medium objects to Castle Hill and Parramatta as required, the creation of a new permanent large object storage facility, or the short term leasing of an interim object store until a permanent storage facility can be constructed.

Two options are considered in this report for solving the large object storage issue:

Option 1: short-term leasing of a facility (Interim Large Object Store) to accommodate the 2,376m 2 of collection not on display at the New Museum — followed by the planning and construction of a permanent large storage facility at a later date. Depending on the timing of the availability of this store, 150m 2 of space should be allowed for each year from 2016 to account for collection growth.

Option 2: construction of a purpose built new large storage facility that will be sized to accommodate large object collection as a result of the relocation to Parramatta and collection growth (from 2016 — 2026 equating to 1,500m2), along with the identified large objects from the Powerhouse (2,376m 2) requiring approximately a total of 3,876m2 of storage space, inclusive of handling area.

Option 1 has been selected for this report with the leasing of an Interim Large Object Store to commence from October 2021. It is understood that Option 2 as a permanent storage solution will most likely require its own Business Case and may be developed with other cultural institutions.

The sizing of a new large object store has been determined using a combination of factors:

· The identification of large objects at Ultimo that will be on display at New Museum — 1,028m 2;

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2

· Identification of the space required for the remaining large objects at Powerhouse Museum — 2,376m

·Analysis of the collection growth for large object stores

· Allowance for ten years of collection growth — 1,500m2 (based on 150m2 per annum)

· Provision for the one-in-ten-year uplift in the large object collection acquisition (such as the Sydney Olympics collection) — included in the area allowance above

Taking the above considerations into account, the envelope of the large object store is in the order of 3,876m 2

with sufficient floor loading capacity to take the heaviest objects — such as locomotives, and height to accommodate dismantled aircraft. The final size of the large object store will be confirmed once MAAS has finalised the Parramatta large object list and determined the large objects from Ultimo that will be on display at the new museum.

MAAS has advised that all large object long term loans are planned to remain as long term loans so there is no provision for the storage of these objects within either option or on display at New Museum.

3.9 Display Storage

There has been a steady and growing international trend within the museum community to involve visitors in a behind the scenes view. This has led to greater use of display storage with along the lines of the Victorian Cabinet of Curiosities or the Wunderkammer.

MAAS have been particularly good at developing this concept within their Discovery Centre. There has been some innovative use of pallet racks with clear sliding panels and the selection of Tashco display shelves. Simple techniques such as the addition of clear drawer inserts invite the public to explore collections at a more intimate level.

The proposed Visible Display Storage at Parramatta is 600m2 with floor to ceiling heights nominated as 4m. This would be suitable for small to medium objects. MAAS has confirmed that this is their intention.

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4. Relocation Analysis, Strategy & Plan

4.1 Introduction

The Relocation Analysis, Strategy and Plan (RASP), led by IAS has required a review of the MAAS Collections and facilities at both Ultimo and Castle Hill. A copy of the IAS RASP is included at Appendix 3. The following is a summary of the IAS Report.

This work stream has been heavily informed by the Collection Management Relocation Plan and in particular the assessment of the state of the collection through the 75 collection dashboards. This RASP takes into consideration the transition drivers particular to the New Museum Project:

· the collection digitisation strategy,· requirements for ongoing public engagement, and· existing storage constraints and programming for the construction of the New Museum.

The RASP scopes the essential logistics for the collection decanting process of Ultimo to a number of locations including the New Museum, an interim Large Object Storage and the existing Castle Hill storage facilities. Included within this process is the inbound relocation/decanting of new acquisitions or objects from Castle Hill to New Museum. The scope of the RASP excludes the analysis of any loan items of inward exhibitions or incoming long term MAAS loan items and is solely focused on the permanent MAAS Collection and existing long term loans on hand.

4.2 Ultimo Facilities and Collection

The MAAS Collections in Ultimo are housed in two locations: The Harwood Building (Harwood) and the Powerhouse Museum on Harris Street, Ultimo.

The Powerhouse Museum has four distinct exhibition display areas — Wran Building, Switch House, Turbine Hall and Boiler House. These display areas include:

· Long term display items — medium to large objects and Very Large Objects (VLO), with a combination of these floor based and suspended.

· Short to medium display items — small to medium objects that are floor based.

· Loans and Inward exhibitions — small, medium and large objects.

The Harwood Building is located adjacent to the Powerhouse Museum with McArthur Street bisecting the site. and the newly opened Goods Line running parallel to the Harwood Building and terminating at the junction of the museum premises. The basement of the Harwood building is the onsite Ultimo collection storage facility and houses the most valuable, fragile, specialised and high significance collections including numismatics, philately, jewellery, ceramics and firearms. The archive collection along with key research collections is also stored in the basement.

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41•11111111THE-

TURBINE

H A R W O O D

BOILER HOUSE

POWERHOUSE MUSEUM

Figure 9: Ultimo Site Diagram

4.2.1 COLLECTION DEFINITIONS

Collection definitions are provided in the Glossary Section of this report.

There are specific relocation procedures for securely packing and moving high value, high significance and specialised collections. Collection analysis currently identifies 407 Category A Objects or Collections, and 1,093 Category B Objects or Collections from 75 Collection Categories. Objects within A and B Category collections as well as State Significant Objects may not all be of intrinsic value but are part of a Significant Collection and must therefore be relocated according to the procedures set out in the relevant Collection Management of High Significance Objects Policy.

4.3 Relocation Procedures for Specialised Collections

Specialised collections are not identified with the MAAS Collection categorisation defined in the Glossary Section of this report. For the purpose of this RASP IAS has defined Specialised Collections as secure or hazardous and includes the following items:

· Firearms· Edged Weapons· Armour· Coins· Banknotes· Scrimshaw and Ivory· Philately· Numismatics· Medicines· Drugs· Chemicals· Jewellery

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These specialised collections will require further protocols, procedures and logistics including legislative requirements, licensing and accreditation, hazardous packaging, secure transport and secure storage. This requires a more specialised Museum best practice procedure.

Given these specific requirements MAAS' specialised collections must be identified and audited to enable the development of complete Risk Assessments and Relocation Plans in accordance with all prevailing regulations and legislation.

4.4 Packing and Crating Requirements

Category A and Category B, High Significance and High Value Objects and Collections, including restricted and sensitive collection items such as sacred/human remains, therapeutic drugs and firearms will require sophisticated museum best practice packing and crating solutions in order to be appropriately secured for the transition to New Museum. Specialised collections will, in some cases, require additional layers of compliant hazardous and/or secure packing and crating for the transition to the potential various destinations of New Museum, Castle Hill and Large Object Store.

The transition process includes staging, decanting, storage, transport and unpacking. The sequencing of any object or collection to packing and crating will largely be prescribed by key transition drivers within Collection Management Relocation Plan (refer to Section 2) including:

· Assessment and Triage — curatorial and conservation assessment and directives

· Documentation — recording, tracking and digitisation

· Object or collection prioritisation

· Exhibition programming

· Access to objects and collections

· Access to staging and storage areas

· Security and control requirements

4.5 Very Large Object Decanting Requirements

MAAS has identified 35 Very Large Objects (VLO) at the Ultimo site requiring individual movement plans with the majority of these objects currently on display at the Powerhouse. The collection status of these items is currently regarded as stable by MAAS but contingencies for possible treatment directives have been covered in the Collection Management Relocation Plan in Section 2 of this report.

The VLO are as diverse as the MAAS Collection itself. They are estimated to weigh as little as 15kg in the Replica Sputnik Satellite suspended front of house in the Space Exhibition Hall (Boiler House), and as much as 26,478 kg, without Tender or Carriages, in Locomotive No.1.

To develop relocation plans for these VLO's, expert advice will be required. MAAS has previously assembled experienced teams of personnel and worked with NSW Rail Recovery teams at the project level and it is recommended that similar resourcing structures are put in place for the New Museum collection decanting process.

The largest Object for relocation is the PB2B-2 Catalina flying boat, "Frigate Bird II". The largest suspended aircraft in Australia at 8,520kg empty with a 32m wingspan, this will be the last object de-installed, assessed, disassembled, staged, packed and transported. If transition is to New Museum it must also be the first object delivered, staged, unpacked, assessed, inspected, reassembled and installed. The Catalina will require a comprehensive Relocation Plan and dedicated resources. Expertise is essential and it is recommended that an organization such as the Historical Aircraft Restoration Society (HARS), who today operate a flying Consolidated PBY-6A Catalina (VH-PBZ aka A24-362), be consulted and engaged on the project.

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Assessment, treatment and digitisation of all MAAS Ultimo objects will be undertaken prior to any decanting process as outlined in Section 2 of this report.

The removal of the large object and VLO display items will require careful sequencing and there may be some double handling as objects are staged to enable other objects to be moved. It is anticipated that the majority of the double handling will occur in the Boiler House and Turbine Hall as objects are shunted within the spaces to enable access for assessment, treatment, digitisation and finally packing prior to decanting to New Museum or the interim Large Object Store. The overall logistics cost estimates have included for this double handling element, however the relocation will be planned to minimise double handling of the collection.

4.6 New Museum

4.6.1 NEW MUSEUM NEW CONTENT AND ACQUISTIONSMAAS has estimated the new content and acquisitions may account for an estimated 20% of the collection on display at New Museum. The RASP has included an allowance with the decanting and logistics cost estimates for the decanting of new acquisitions. It should be noted that this excludes any storage requirements and is based on a single move sequence directly into the New Museum.

4.6.2 NEW MUSEUM ACCESS REQUIREMENTSThere are a number of access factors for the New Museum that require consideration. These range from the building specification requirements for a museum, operational access through to ongoing redevelopment and major infrastructure works in the general vicinity of the site and transport and access corridors which could impact the cost of relocating the collection from Ultimo. IAS has identified a number of the key items within their report provided at Appendix 3.

It is assumed that the functional brief for New Museum has included provision for all the access, loading and floor loading capacity requirements to provide a future proofed museum facility. Issues identified regarding the overall transport corridors, infrastructure works and amenity for the surrounding neighbours will form part of the ongoing discussions between MAAS, City of Parramatta Council and various NSW Government agencies to the planning for the new museum progresses.

4.7 Human Resource Requirements

The availability of existing resources is dependent on the winding down or ceasing of current business-as-usual activities. While MAAS has both the internal skills and experience to manage core aspects of the relocation, MAAS has confirmed that existing staff will not be reallocated to the decanting project and all resources required for the delivery of the project will be acquired as a new resource operating cost to the project.

There will be cross over processes between relocation resources and the dedicated collection assessment, treatment and digitisation staff. A common understanding of the collection protocols and policies will be essential so that all parties can minimise risks to the collection.

The overall resourcing profile of the project based on location is as follows:

Location Peak Resourcing Requirement

Program

Logistics Project Management 5 FTE* February 2020 to August 2022Training of Staff 2 FTE December 2020 to March 2021Harwood decanting to Castle Hill/I-Store 20 FTE January 2021 to August 2022Powerhouse to New Museum/Castle Hill 60 FTE January 2021 to March 2022Castle Hill/I-Store to New Museum 15 FTE January 2022 to March 2022

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