Case study report: York Collection Profile: Language and ...blog.mimas.ac.uk/ccm/wp-content/uploads/sites/13/2012/07/...(JBM & Key Texts sublibrary, collection code Octavo & Quarto)

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Case study report: York Collection Profile: Language and Linguistic Science Collection

Case study for COPAC Collection Management Tool project

(http://copac.ac.uk/innovations/collections-

management/aboutcollectionmanagement/)

Context

In order to review library collections in both a quantitative and qualitative manner, work is underway at York to

develop a “Collection Profiles” tool. The intention is to provide relevant information on subject collections to

inform future collection development and management decisions, including identifying potential stock for

relegation and withdrawal. Information produced through the CCM (Copac Collection Management) tool is

being used to supplement LMS, (Library Management System), reports gathered on stock collections and use.

It is anticipated that the collection profiles will be developed and refined in response to feedback from liaison

librarians and departments. The study is currently directed on monograph stock only and is focused on

indicating trends rather than individual details. Longer term, the information will be of particular value in

comparison across different subject areas.

Total number of staff 2010/11: 3065

Total number of student 2010/11: 13973 fte.

York University Shelf mark (MZ) representing Language and Linguistic Science.

Total monograph holding (MZ): 17,623.

Main library stock: Octavo and Quarto. Key Text collection: Octavo and Quarto. (Does not include

folio stock.)

Objectives of case study

Objective: Use CCM tool to supplement library management system information gathered on stock collections

and use in order to provide quantitative data for liaison librarians regarding collections.

Impact: To provide information on resources, within a local and a national context.

To increase content awareness in library staff and departments.

To improve the quality of collection development and management decisions.

Objective: To maximise cost effective use of shelf space.

Impact: To identify potential stock for withdrawal.

http://copac.ac.uk/innovations/collections-management/aboutcollectionmanagement/

http://copac.ac.uk/innovations/collections-management/aboutcollectionmanagement/

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Information reported from LMS plus additional information

The following information is from standard reports available through the LMS, plus additional collection and

shelf space information calculated August 2011.

Growth

Commentary

This shows the quantity of book stock added to the MZ collection between 2000 and 2011. Data is gathered by

calendar year and ranges from a low of 403 items in 2006, to a high of 1247 in 2003. This information relates

only to print book stock, and does reflect increased purchasing of e-books in recent years. The average number

of items of stock added annually is 643.

Age profile of collection

(i)

yr 2000

yr 2001

yr 2002

yr 2003

yr 2004

yr 2005

yr 2006

yr 2007

yr 2008

yr 2009

yr 2010

yr 2011

Items added to stock 421 430 779 1247 657 446 403 743 775 554 769 487

0

200

400

600

800

1000

1200

1400

No

. ite

ms

Total MZ items added to stock annually, (calender year.)(JBM & Key Texts sublibrary, collection code Octavo & Quarto)

1960 and earlier

1961 -1970

1971 -1980

1981 -1990

1991-2000

2001-2010

No. items with publication date 1852 2199 3217 3439 3680 3266

0500

1000150020002500300035004000

No

. of

ite

ms

Profile of MZ stock using publication dates(JBM & KT sub library, collection codes Octavo & Quarto)

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(ii)

Commentary

The two graphs above indicate the relative age of the stock in Language and Linguistic Science.

Graph (i) illustrates the number of items in stock with a publication date between pre 1960 to 2010. The

majority of the stock held is published post 1971. A major relegation exercise was completed in this section

around (estimated) 2006 /7, which will have removed low use material with a relatively early publication date.

Graph (ii) gives a detailed breakdown of stock with a publication date between 2000 and 2012. This relates

only to printed book stock, and does not take into consideration e-book purchases.

Use of Shelf Space

The information below was produced through an annual measurement of collection space and shelf space. This

takes place in August when the library has its maximum level of stock holding (i.e. the month when the lowest

percentage of stock is out on loan (8%))

The average number of books per meter in York is calculated at 48.

Criteria Measurement

Current shelf space in section 598 m

Stock on shelves (metres) 312 m

% collection out on loan 12% (2116 items)

Shelf capacity 52%

Average number items added to stock annually (2000 – 2011) 643

Annual growth (m) 13 m

Average annual growth rate 5%

Available shelf space in section (up to maximum capacity of 80%) 478 m

Number of years growth space 13

(Maximum workable capacity is 75 – 80% of total capacity. The additional space is not considered for future

growth, but is the space required for efficient reshelving.)

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012

No. items with publication date 420 432 376 414 344 333 314 314 275 219 230 97 18

0

50

100

150

200

250

300

350

400

450

500

No

. of

ite

ms

Number of items by publication date: 2000 - 2012.(JBM & KT, collection codes Octavo & Quarto)

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Commentary

At 52% capacity, there is currently no pressure on growth space in the section. This is in part be due to the

earlier relegation exercise. In collection management terms the emphasis is on the quality of the collection,

rather than purely concerns related to space. For this reason it is important to evaluate the collection with a view

to withdrawing obsolete stock.

The figures related to annual growth relate to stock in the JBM and Key texts, and are reported for calendar

years. The growth figures are not limited to any particular type of material, so are purely an indication of

growth rate. In future exercises it would be useful to identify figures specifically for book, journal and other

types of material.

Loans Information

The number of loans is affected by the type of loan period attached to an item, (e.g. 4 hour, 24 hour, 1 week, 3

week, 1 term.) Therefore loan information should be used only to indicate trends.

Future work on the collection profile will include the analysis of high use stock figures.

Identification of low use stock:

Stock identified for potential withdrawal from LMS information

Criteria for potential

withdrawal:

Stock not loaned or added

to stock since (date below)

Number of items % of total subject stock

holding

Equivalent shelf space

01.10.2006 (5 yrs) 6253 35% 130 m

01.10.2001 (10 yrs) 2683 15% 56 m

01.10.1991 (20 yrs) 201 1% 4 m

01.10.1981 (30 yrs) 0 0 0

(An additional 446 items are currently shelved in compact store 2 and are potential stock to consider for

withdrawal.)

Commentary

The figures above reflect the impact of the relegation exercise in 2006/7, which led to the transfer of older stock

to an external store. (None of the stock in external storage is reflected in this case study.)

Stock which has not been loaned and which has not been purchased since 01.10.2001 is considered as potential

material for withdrawal. This stock is of particular interest to look at in combination with the information

provided by the Copac Collection Management tool.

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Snapshot of current loans

(i)

(ii)

Commentary

The graphs above show the trend of loans of MZ stock: number of items (graph i), percentage (graph ii.)

Journal and key text loans are not included. The percentage of MZ stock on loan in 2011 is either equal to or

above the library average, showing that the book stock was relatively well used.

Jan Feb Mar April May June July Aug Sept Oct Nov Dec

2010 1555

2011 2028 2366 2886 2071 1878 2013 2116 1437 1159 1596 1908

2012 1452 1639 2173 2415 1903

Library av 2011 1497 1683 1888 1569 1249 1128 1205 1176 1025 1385 1563

0

500

1000

1500

2000

2500

3000

3500

Nu

mb

er

of

ite

ms

on

loan

Loans of MZ monograph stock 2010 - 2012(snapshot on 15th of month)

Jan Feb Mar April May June July Aug Sept Oct Nov Dec

2010 9%

2011 12% 13% 16% 12% 10% 11% 12% 8% 7% 9% 11%

2012 8% 9% 12% 14% 11.0%

Library average 2011 8% 11% 12% 13% 11% 9% 7% 8% 8% 7% 10% 11%

0%2%4%6%8%

10%12%14%16%18%

pe

rce

nta

ge

Loans of MZ monograph stock 2010 - 2012(snapshot on 15th of month)

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When a range of subject profiles have been completed, it may be possible to identify trends of use within

specific groupings, (Arts, Humanities, Social Sciences, Medicine.)

(i)

(ii)

Commentary

The graphs above record what level of use stock has in the immediate years following purchase. Use is reported

for the first (graph i) and second (graph ii) complete calendar years after purchase. In some cases this may mean

that the item has been in stock for over a year, but the data is reported only for the single complete year. (For

example an item purchased in June 2004 would have been in stock for 18 months by the end of the calendar year

its use is recordered for.) The graphs are for the individual years after purchase, not for a cumulative figure in

year two.

0 10 20 30 40 50 60 70 80 90

2001

2003

2005

2007

2009

2001 2002 2003 2004 2005 2006 2007 2008 2009 2010

% stock loaned in year 1 (library wide) 42 52 58 57 63 63 59 65 69 71

% stock loaned in year 1 (MZ stock) 43 22 36 59 78 70 37 70 70 81

% of stock loaned or renewed in first complete calender year following purchase. (2001 - 2010)

0 10 20 30 40 50 60 70 80

2001200220032004200520062007200820092010

2001 2002 2003 2004 2005 2006 2007 2008 2009 2010

% stock loaned in year 2 (library wide) 57 57 56 54 61 61 58 63 65 38

% stock loaned in year 2 (MZ) 51 26 34 57 76 71 36 69 70 50

% of stock loaned or renewed in second complete calender year following purchase. (2001 - 2010)

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The results show that in recent years the MZ collection has consistently outperformed the library average, (with

the exception of 2007 where there is a significant dip in the level of use of stock. The reason for this is currently

not clear.)

This data is influenced by loan periods, and must be viewed as indicating trends.

Table showing year on year use of MZ book stock purchased annually

Year

No. books added

to stock

Loans & renewals after 1

year % YR 2 % YR 3 % Yr 4 % Yr 5 % Yr 6 %

Yr 7 %

Yr 8 %

Yr 9 % Yr 10 %

2000 421 no data no

data 140 33% 189 45% 225 53% 197 47% 213 51% 189 45% 196

44% 188

45% 179

40%

2005 446 247 78% 337 76% 323 72% 317 71% 303 68% 319 72%

2006 403 282 70% 287 71% 273 68% 280 70% 275 68%

2007 743 275 37% 265 36% 267 36% 274 37%

2008 775 542 70% 535 69% 500 65%

2009 554 387 70% 390 70%

2010 769 621 81%

Commentary

This table was produced to explore the rate of “drop-off” of stock use over an extended period. Information was

available from 2000 onwards. Of MZ stock purchased in 2000, 40% was loaned or renewed in 2010. Between

2005 and 2010 (excluding 2007 which has been identified earlier as an exception), the level of use has

fluctuated between 65% and 81% for each year. This suggests that the more recent purchases of stock are

appropriate for teaching needs, (and likely to be bought in demand from reading lists.)

It will be interesting to compare these levels of use against other subject areas as a range of collection profiles

are produced.

The increasing purchase of E-books will impact on the above figures. However it is not clear how best to

measure and report these at present.

Categorisation of Collections

The library aims to adopt a system of categorisation for individual collections. This will provide a context for

prioritisation whenever decisions are made in areas such as space management, stock editing, digitisation,

conservation and preservation or bids for external funding.

The collection categories are noted below:

Heritage: Collections of internationally or nationally significant depth and breadth which the library

will continue to develop.

Self renewing: Collections which do not have sufficient depth or breadth to be of national significance,

but which are required to meet the needs of current research and teaching. Material will only be

retained within these collections for as long as it is required.

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Legacy: Collections which have historic strength. These may, in reflecting the output of a particular

period or person, be of international or national significance, but they will have been developed to

reflect current and recent research. Where these do not meet current research and teaching needs these

will not be added to by using library funds.

Finite: These are collections which have neither historic strength, nor relevance to current teaching and

research. These collections will be considered for withdrawal from the Library’s collections.

Through the use of categorisation the areas of particular focus for retention, preservation and promotion are

Heritage and Legacy collections. The categories with particular relevance to the relegation and withdrawal

programme are Self Renewing and Finite.

Work is currently ongoing to categorise the Language and Linguistic Science collection using these terms.

The system of categorisation has been adopted from Leeds University Library, who worked on its planning,

development and implementation. York is grateful for them sharing the concept.

Collection Map: Language and Linguistic Science

Collection maps aim to show collections in a graphic way, highlighting the relationships between different

areas. The terms in the map overleaf are identified through searching on Library of Congress subject headings

“linguistic” and/or “language” in LMS catalogue and locating non “MZ” shelf marks. These terms are set

within the context of other broader subject areas to which they relate.

(Collection maps are still under development – draft overleaf.)

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Copac Collection Management Tool Results

The use of the CCM tool will enable improved decision making regarding the retention, disposal and

redistribution of materials. The tool will provide evidence of the wider availability of materials and/or

collections, (locally and/or nationally), when discussing the disposal of materials with academic staff. It can also

be used to identify comparative subject strengths and weaknesses.

Data is recognised and checked by the tool through the use of ISBN, local record number or Copac number.

Method

Due to the age profile of the stock in Language and Linguistic Science, a significant proportion of the stock does

not have ISBNs. In addition the catalogue records are incomplete. York’s preferred method of CCM tool batch

searching is by ISBN and then, if that is not available, by local record number. In order to assess the complete

collection it was decided to identify two lists of stock – those with and without ISBNs and run both through the

CCM tool.

The list of all Language and Linguistic Science stock with ISBNs was too large to run through CCM tool as one

report. It was therefore run as three individual reports, (maximum size 7000 – 8000 items each.) Results were

then combined into a total. (Adaptations have since been made by COPAC to the tool to allow larger lists to be

run.)

(“White Rose” libraries refer to the libraries of the University of Leeds, University of Sheffield and the

University of York. The term “local” libraries refer to the same.)

Process: Produce four reports through LMS

Stock with ISBN

Stock with ISBN not used in the last 10 years

Stock without ISBN (search by local record number)

Stock without ISBN not used in the last 10 years (search by local record number)

Run lists through CCM tool.

Identify stock held in York (identified by ISBN or local record number) which is:

Unique to York when compared against national holdings

Unique to York when compared against local holdings (Leeds, Sheffield, York.)

Identify stock held in York (identified by ISBN or local record number) which has not been used and purchased

in the last ten years (since 01.10.2001) and is:

Unique to York when compared against national holdings

Unique to York when compared against local holdings (Leeds, Sheffield, York.)

Identify stock held in York (identified by ISBN or local record number) which is available in:

> 8 national libraries

York + 2 local libraries (Leeds and Sheffield.)

Explore visualisation of search results.

Export graph data.

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Provide following information:

Number of items with little or no overlap with national and local holdings, and which are potentially

either rare or unique. Assess if appropriate stock for conservation, digitisation or relocation. Mark

record for retention.

Number of items with significant overlap between York’s holding and the local and national picture.

In conjunction with statistical data produced through LMS, list potential stock for withdrawal, and use

information to support a consultative process.

Allocate appropriate categorisation of stock holding (Heritage, Self Renewing, Legacy or Finite.)

Run results lists back through LMS to produce report including local data for stock selection at shelves.

(See appendix 1 for flow chart of work process.)

Initial Results

Compare by ISBN

Search results

Number type: ISBN

Library All libraries

File size (no. of

ISBN)

Number of items located by

CCM:

No deduplication


CCM:

Records with a shared

ISBN

Number of items

located by CCM:

Detailed

deduplication

Total for MZ 13490 17478 9029 14426

Available in 8+

libraries

(further testing not continued

due to error level)

6366 (further testing

not continued due

to error level)

Available in 2 – 7

libraries

(further testing not continued

due to error level)


not continued due

to error level)

Total number

items unique to

York only

90 290 751

Accuracy of the “Unique to York only” figures (ISBN/All libraries)

The accuracy of the above “Unique: York only” figures were double checked.

The “no deduplication” option and the “detailed deduplication” options gave inaccurate results when checked

against the COPAC and the CCM tool.

This is probably due, in the main part, to the poor data quality of some early York catalogue records, and the

inconsistency of catalogue records between different libraries.

The results for “records with a shared ISBN” appeared (with sample testing), to be 100% accurate.

Search results

Number type: ISBN

Library White Rose libraries

File size (no. of

ISBN)

Number of items located

by CCM:

No deduplication

Number of items

located by CCM:

Records with a

shared ISBN


CCM:

Detailed deduplication

Total for MZ 13490 14635 8993 12647

available in 3

Yorkshire

libraries (York +

(further testing not

continued due to error level)

2926 (further testing not continued

due to error level)

12

Leeds &

Sheffield.)

available in 2

Yorkshire

libraries (York +

either Leeds or

Sheffield)



2646 (further testing not continued

due to error level)

Total number

items unique to

York only

2865 3313 3092

Accuracy of the “Unique to York only” figures (ISBN/White Rose Libraries)

The accuracy of the above “Unique: York only” figures were double checked.

The results for “no deduplication” appear to be almost entirely accurate.

The results for “records with a shared ISBN” appear (with sample testing), to be 100% accurate.

The results for “detailed deduplication” appear to be 100% accurate.

Compare by local record number

7887 items without ISBN.

Of these, 3664 entries are duplicate items and can be dismissed in this study.

4243 items to enter by local record number into the CCM to compare against national and local holdings.

For comparison, lists were run through the 3 deduplication options to assess any differing results.

Results

National Libraries

Search results

Number type: Local record number


Criteria Number of items located

by CCM:

No deduplication

Number of items

located by CCM:

Records with a

shared ISBN

Number of items

located by CCM:


available in 8 > more

libraries

405 411 405

available in 2 – 7

libraries

630 626 632

available in York

only

3202 3203 3192

Yorkshire Libraries

Search results



Criteria Number of items

located by CCM:

No deduplication

Number of items

located by CCM:


ISBN

Number of items located

by CCM:


available in 3

Yorkshire libraries

(York + Leeds &

Sheffield.)

175 171 175

available in 2

Yorkshire libraries

(York + either Leeds

or Sheffield)

323 330 324

available in York

only

3739 3738 3730

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Results:

From the results there appears to be a large amount of stock which is apparently only available in York. This

includes some foreign language material, a large quantity of 1960s and 1970s stock plus dictionaries, reports

and proceedings. A common feature to them all is incomplete bibliographic details.

A random sample of the items listed as “York only” was checked to assess the accuracy of the result produced

by the CCM tool.

Further testing of ten sample items from the All Libraries list/Local record numbers list:

(a mix of older and more recent records.)

Item Cat. Record Quality of

cat. record

Pub. Date Result

CCM

No. entries on

Copac cat.

1 Minimal bibliographic information Poor 1971 1 3



4 Fuller bibliographic information Average 1973 1 6

5 Fuller bibliographic information Good 1991 1 2



8 Fuller bibliographic information Average 1981 1 2

9 Fuller bibliographic information Good 1965 1 4


These results question the reliability of the testing, particularly in relation to older stock.

York University library retrospectively catalogued many of their records in 2000. The match was principaly on

ISBN. Those records which could not be matched by ISBN were then matched by author, title and date. A

number of older records could not be matched. This may be reflected in the number of items which appear as

held by York only.

Comparing York stock selected for potential withdrawal* against national and local holdings through use

of the CCM tool

*(Stock which has not been purchased in the last ten years, and which has not been used within the last ten

years, using a date of 1.10.2001.)

(Referred to as 10/10 search.)

Total of 2667 items identified for potential withdrawal (from LMS information.)

1034 items of the 2667 with ISBNs

1628 items to search by control number.

Results

ISBN 10/10 search: National

Search results

Number type: ISBN



CCM:

No deduplication


CCM:


ISBN

Number of items

located by CCM:

Detailed

deduplication

File size (no. of

ISBN)

1034 1914 925 1528

available in 8 >

more libraries (further testing not



not continued

due to error

level)

available in 2 – (further testing not 380 (further testing

14

7 libraries continued due to error level) not continued

due to error

level)

Total number

items unique to

York only

148 61 133

Accuracy of the “Unique to York only” figures (ISBN /10/10/All libraries)

The results of the “no deduplication” option are inaccurate.

The results of the “records with a shared ISBN” are accurate.

The results of the “detailed deduplication” option are inaccurate.

ISBN 10/10 search: Yorkshire

Search results

Number type: ISBN


File size (no. of

ISBN)


CCM:

No deduplication


CCM:


ISBN

Number of items

located by CCM:

Detailed

deduplication

1034 1042 914 1014

available in 3

Yorkshire

libraries (York

+ Leeds &

Sheffield.)




not continued

due to error

level)

available in 2

Yorkshire

libraries (York

+ either Leeds

or Sheffield)




not continued

due to error

level)

Total number

items unique to

York only

530 449 512

Accuracy of the “Unique to York only” figures (ISBN /10/10/White Rose libraries)

The results of the “no deduplication” option are inaccurate.

The results of the “records with a shared ISBN” are accurate.

The results of the “detailed deduplication” option are inaccurate.

Local Record Number 10/10 search

National Libraries

Search results




located by CCM:

No deduplication

Number of items

located by CCM:

Records with a

shared ISBN

Number of items

located by CCM:


available in 8 > more libraries 91 91 91

available in 2 – 7 libraries 146 147 146

available in York only 1214 1215 1211

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Yorkshire Libraries

Search results




located by CCM:

No deduplication

Number of

items located

by CCM:

Records with

a shared

ISBN

Number of items

located by CCM:

Detailed

deduplication

available in 3 Yorkshire libraries

(York + Leeds & Sheffield.)

38 35 38

available in 2 Yorkshire libraries

(York + either Leeds or Sheffield)

84 88 84

available in York only

1329 1330 1326

Results to present to Academic Liaison/Departments

To ensure accuracy only results from ISBN checked stock were used (items with shared ISBN.) It is felt that the

checking by local record number does not give reliable enough results to present to departments currently.

1. Stock held in York (identified by ISBN) which is:

a. Unique to York when compared against national holdings

o 291 items.

b. Unique to York when compared against local holdings (Leeds, Sheffield, York.)

o 3282 items

This is stock with little or no overlap with either national or local holdings. It is potentially rare or unique and

as such is potential stock for conservation or digitisation, (in particular the items which are unique against

national holdings.) If stock is judged as valuable and worth long term retention, the catalogue record can be

marked as such.

Assessment of the stock listed may suggest that these items have a relative subject strength.

(The lists have not been fully assessed for this as yet.)

Possible classification of stock: Heritage or Legacy.

(Lists located at XXX)

2. Stock held in York (identified by ISBN) which has not been used or purchased in the last ten years

(since 01.10.2001) and is:

a. Unique to York when compared against national holdings

o 60 items

b. Unique to York when compared against local holdings (Leeds, Sheffield, York.)

o 448 items

These stock lists fulfil the normal selection criteria for withdrawal at York. The impact of the CCM tool

highlights stock which may be of particular value, and can allow assessment within that context. (It may still be

selected for disposal - depending on the nature of the material - but from a more informed position.)

Alternatively it may be considered suitable stock to offer to other academic libraries to strengthen their

collection.

Possible classification of stock: Identify as Heritage, Legacy or Finite.


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3. Stock held in York (identified by ISBN) which has not been used or purchased in the last ten years

(since 01.10.2001), and is available in:

a. > 8 national libraries

o 484 items

b. York + 2 local libraries

o 193 items

This is stock which fulfils the normal selection criteria for withdrawal at York. The use of the CCM tool is to

highlight the local and national availability of these items. This additional data can serve as reassurance that no

rare or unobtainable stock is selected for withdrawal.

Possible classification of stock: Finite.


Discussion of results

The wide range of publication dates of the stock in the collection meant that a significant proportion of the York

MZ stock was without ISBNs. Searches through the CCM tool by local record number have consistently been

less accurate than ISBN searching. Final stock reports therefore only include stock with ISBNs .

Testing and checking highlighted that consistently accurate results were produced by the CCM tool when

uploading a file, through the selection of “ISBN” as number type and selecting “Records with a shared ISBN” as

the de-duplication option.

The reports listed, in conjunction with the information gathered from the LMS, will augment and add context to

the collection. Information about the age of the collection, some of its strengths and weaknesses, its uniqueness

and its pattern of use will help to inform future decision making.

Conclusion, feedback and questions

Comments on Process

York had initial difficulties in producing a “clean” list of ISBNs which could be entered into the CCM tool. For

those who have not used the tool before, or have limited systems knowledge or support, a blog where issues can

be raised would be useful.

Complications at York arose around the necessity to breakdown a large list of stock into three separate files and

test each of those units before combining the results. This increased the workload and the level of complexity of

testing. It was found that the maximum size of list which would run was in the region of 7000 – 8000 items.

(Since this work was completed work has been done by the CCM project team. Batch files of up to 80000 13-

digit ISBNs or record numbers can now be run.)

Limited visualisations are a result of running large lists, and so a decision between the value of viewing a graph

against the convenience of running a large list needs to be balanced. This, in conjunction with the necessity to

run the ISBN lists in three parts, result in no graphs being included in this paper produced by the CCM tool.

It has taken a significant amount of time to produce the final stock reports. This time and effort must be judged

worthwhile before it is adopted as a tool.

This was in part due to the nature of the pilot. In future use, objectives and methodology would be much clearer

from the start.

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It would be useful for future users if there was some indication from the project team about the expected level of

staff expertise/ systems support required to successfully use the tool. Is it, for instance, expected that it should

be work for any library staff or is initial time and support required from specialised staff?

It would help to have further clarification about the practical implications of the different levels of de-

duplication.

(Additional notes have now been added to the CCM interface.)

Question of marking unique records for long term retention is still outstanding.

(Addressed in paper by Michael Emly (University of Leeds.))

Comments on final lists produced Uniqueness does not always relate to academic worth of stock item. Lists of stock unique to York should be

viewed in this context and retention made with this in mind. The problem of assessing pre ISBN stock for

potential withdrawal remains. York holds a quantity of stock which currently cannot be matched against ISBN.

Next steps The case study will be taken forward and developed. A report will be presented to the academic liaison librarian

for the Language and Linguistic Science Collection and broader discussions about its use will be held. Further

work will be completed on assessing the subject strength of the collection in specific areas.

Future research is to consider the results of the collection profile, (particularly level of use of library stock),

against National Student Survey results.

As a range of profiles are built, the information will be of particular value in comparison across different subject

areas.

Feedback will no doubt shape its further development and direction.

Appendix 1: Work flow process (see over.)

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Ruth Elder 14.06.12

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Documents

Case study report: York Collection Profile: Language and ...blog.mimas.ac.uk/ccm/wp-content/uploads/sites/13/2012/07/...(JBM & Key Texts sublibrary, collection code Octavo & Quarto)