Case Studies 2015

Chesney Allen & Krista Reifschneider, Legislative Services1

Glossary:TOA = term(s) of attendanceSOC= season(s) of competition24/36-Hour Rule = eligibility requirements in V.C.6Progress Rule = eligibility requirements in V.C.9EC = Eligibility CenterAU = Awesome UniversitySMC = Southern Missouri College (NAIA Institution unless otherwise noted)CR ER= Credit Earned

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Assumptions:Assume all transcripts for each student are included in the provided documentation.

Assume the students did not participate anywhere other than the leagues and intercollegiate competition listed.

Assume all students are first-time NAIA participants, unless otherwise noted.

Do not assume that SMC and AU are the same institutions for every student.

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1. Terms of AttendanceSara attended SMC in Spring 2014. She withdrew from all of her classes prior to the census date. She is transferring to your institution in Fall 2014. (Assume all coursework is institutional credit.) Is Spring 2014 considered a term of attendance?

1. No. Sara withdrew before the census date so Spring 2014 is not a term of attendance.

2. No. Sara has all Ws on her transcript and no courses show in attempted hours, so Spring 2014 is not a term of attendance.

3. Yes. Sara withdrew before the census date so Spring 2014 is a term of attendance.

4. Yes. Sara has a transcript that shows 13 hours of institutional credit, so Spring 2014 will count as a term of attendance.

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1. No. Sara withdrew before the census date so Spring 2014 is not a term of attendance.

2. No. Sara has all Ws on her transcript and no courses show in attempted hours, so Spring 2014 is not a term of attendance.

3. Yes. Sara withdrew before the census date so Spring 2014 is a term of attendance.

4. Yes. Sara has a transcript that shows 13 hours of institutional credit, so Spring 2014 will count as a term of attendance.

Answer: #4 – Yes. 12+ hours of institutional credit show on official transcript

Rationale: Article V, Section B, Items 8 & 9 (including casebook examples)

Because Sara’s transcript shows a full term of 13 institutional credit hours, this term counts as a term of attendance.

Even though she withdrew prior to the census date, the attempted coursework still appears on the official transcript. V.B.8 says a student identifies by “enrolling in 12 or more institutional credit hours with a minimum of nine institutional credit hours at the NAIA member institution in any given term (excluding summer session) as reported by the institution’s registrar on an official transcript based on the institution’s official census date.”

The important thing to note is whether the coursers show on the transcript. If at least 12 hours of courses are reflected on the transcript, the term will count as a term of attendance.

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2. Terms of AttendanceSara has decided to reenroll at SMC again in Fall 2014 in 12 institutional credit hours. Sara has not enrolled in any other coursework other than at SMC and AU. Would Sara’s Spring 2014 term still count as a term of attendance?

1. No, but only if she withdrew within 21 days and will identify in Fall 2014.

2. Yes. Because she has a transcript showing 13 hours, this is always a term of attendance regardless of if she reenrolls at the same institution.

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Answer: #1- No, provided she withdrew within 21 days and identifies in Fall 2014

Rationale: Article V, Section B, Item 19 and Article V, Section F, Item 3

“If a student identified with an institution officially totally withdraws from that institution within 21 calendar days following the official opening date of classes as stated in the institutional catalog and returns and again becomes identified with the same institution (without becoming identified at another institution), the student shall not be charged with a term of attendance for the term in which the student withdrew.”

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3. 24/36-Hour RuleSara participated as a member of the varsity intercollegiate rowing team at AU, but wishes to play volleyball at SMC in Fall 2014. Assume Sara did not withdraw within 21 days, meaning Spring 2014 is a term of attendance. Sara will not meet the 24/36-Hour Rule. Can Sara meet the 24/36-Hour Rule Exception?

1. No. Sara participated in a varsity intercollegiate sport, therefore she does not qualify for the 24/36-Hour Rule Exception.

2. Yes. Since she has only participated in a sport not sponsored by the NAIA, Sara can meet the 24/36-Hour Rule Exception provided she meets two of three freshman requirements.

3. Yes. Since she has only participated in a sport not sponsored by the NAIA, Sara can meet the 24/36-Hour Rule Exception provided she has a cumulative GPA of a 2.0 or better.

4. Yes. Since she is playing a different sport than the one she played at her previous institution, Sara can meet the 24/36-Hour Rule Exception provided she has an SMC GPA of a 2.0 or better.

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Answer: #1 –No. Participated in a varsity intercollegiate sport; does not qualify for exceptionRationale: Article V, Section C, Item 6

“A student will be exempt from meeting the 24/36-Hour Rule only during the first term in which the student initially competes in any sport at the intercollegiate level, provided the student has not previously participated in any intercollegiate sport at any institution.”

The sport does not need to be sponsored by the NAIA, nor does it need to be the sport that the student is intending to play in the NAIA. If a student participates in any intercollegiate sport at any institution, they no longer qualify for the 24/36-Hour Rule Exception.

(If Sara had not participated, she might qualify for the 24/36-Hour Rule Exception. She would have to meet freshman eligibility requirements upon initial identification with any institution because she is within her first four semesters of attendance.)

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4. Repeats & 12-Hour Enrollment RuleChris is a transfer student from AU. You determined EN301 Composition I at SMC it is a repeat of ENGL1301 Composition I taken in Spring 2013 at AU. However, your institution does not accept Ds, and it is required that he retake the course to satisfy his general education requirements. Did Chris meet the 12-Hour Enrollment Rule to compete in Fall 2014?

1. No. The course is a repeat, so it cannot be used to satisfy the 12-Hour Enrollment Rule.

2. Yes. The course was previously passed with a “D,” and one repeat course previously passed with a “D” may be used to satisfy the 12-Hour Enrollment Rule.

3. No. Only repeated courses previously passed with a “C” or better may be used to satisfy the 12-Hour Enrollment Rule.

4. Yes. The course was not transferred in so it is not considered a repeat and can be used to satisfy the 12-Hour Enrollment Rule.

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Answer: #2 - Yes. One repeat course previously passed with a “D” may be used to satisfy the 12-Hour Enrollment Rule.

Rationale: Article V, Section C, Item 12

A maximum of one repeat course per term previously passed with a grade of “D” (or the equivalent) may be counted toward satisfying the 12-Hour Enrollment Rule.

Repeat courses previously passed with a grade of “C” or better cannot be applied to meet the 12-Hour Enrollment Rule.

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5. Repeats & 24/36-Hour Rule Although Chris satisfied the 12-Hour Enrollment Rule, Chris failed to meet other NAIA requirements in Fall 2014. You are now certifying his eligibility for the Spring 2015 term. Can EN301 in Fall 2014 be used to satisfy the 24/36-Hour Rule?

1. Yes. Because the school did not transfer in the previous course and does not recognize the credit, it is not considered a repeat and can be used to satisfy the 24/36-Hour Rule.

2. Yes. The student earned a “D,” and one repeat course previously passed with a “D” may be used to satisfy the 24/36-Hour Rule.

3. Yes. The student was required to retake the course for general education requirements in that term, so this course can be used to satisfy the 24/36-Hour Rule.

4. No. Regardless of whether the school transferred in the previous course or why the course was retaken, repeats cannot be used to satisfy the 24/36-Hour Rule.

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Answer: #4 –No. Regardless of whether the school transferred in the previous course or why the course was retaken, repeats cannot be used to satisfy the 24/36-Hour Rule

Rationale: Article V, Section B, Item 12

“Repeat courses previously passed with a grade of “D” or better in any term, during summer, or during a non-term cannot count toward satisfying the 24/36-Hour Rule.“

Regardless of the reason that a student repeats a course – including if the courses are

not accepted, the courses occur at different schools, or if they are required – repeats

may not be used to satisfy the 24/36-Hour Rule.

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6. 24/36-Hour RuleChris does not meet the 24/36-Hour Rule. He has never participated in intercollegiate competition in any sport. He did compete in a chargeable league in Summer 2013 and was charged one season of competition by the Eligibility Center. Chris has used 7 semester TOAs and has a cumulative college GPA of a 1.90. Does Chris meet the 24/36-Hour Rule Exception for the Spring 2015 term?

1. No. Chris does not qualify for the 24/36-Hour Rule Exception because he has been charged a season of competition.

2. Yes. Chris meets the 24/36-Hour Rule Exception because he doesn’t have any collegiate seasons of competition and he has a GPA at SMC of 2.0 or better.

3. No. Chris does not meet the 24/36-Hour Rule Exception. Although he has no collegiate seasons of competition, he does not have a cumulative GPA of a 2.0 or better.

4. Yes. Chris qualifies for the 24/36-Hour Rule Exception by not having any collegiate seasons of competition, but he must meet two of three freshman requirements.

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Answer: #3 – Chris does not meet the 24/36-Hour Rule Exception. Although he doesn’t have any collegiate seasons of competition, he does not have a cumulative GPA of a 2.0 or better. Rationale: Article V, Section C, Item 6, Exception 3

Students qualify for the 24/36-Hour Rule exception if they have not previously participated in any intercollegiate sport at any institution (seasons charged for non-intercollegiate competition do not count).

Students in their fourth semester TOA or earlier must have met two of three freshman eligibility requirements upon initial identification at any institution in order to satisfy the 24/36-Hour Rule Exception. Students in their fifth semester TOA or later must have a cumulative GPA of a 2.00 or better on a 4.00 scale (from all transcripts) to meet the 24/36-Hour Rule Exception.

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1. No. Because these courses do not receive earned credit hours they are not considered institutional credit.

2. No. Because these courses do not count towards a degree they are not considered institutional credit.

3. Yes. Because the courses were taken prior to Summer 2012 and are required, graded, and given credit for full time status, they are institutional credit.

4. Yes, because he needs them to count in order to be eligible.

7. Institutional CreditRicky is a freshman when he enrolls at AU, a semester institution. Ricky takes developmental courses MATH025 and ENGL090 in his Fall 2009 and Spring 2010 semesters, respectively. According to the AU catalog these courses are worth 3 credits, and you called and confirmed that they are required, graded, and count as credit for a student’s full time status, but they do not count towards any degree program. Are the developmental courses in Fall 2009 and Spring 2010 at AU considered institutional credit?

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Answer: #3 – Yes. Because the courses were taken prior to Summer 2012 and are required, graded, and given credit for full-time status, they are institutional credit.

Rationale: Article V, Section C, Item 9

The definition of institutional credit which applies to all terms taken prior to Summer 2012 is “any credit hour which counts toward an institutionally-approved degree or any credit hour which is required by the institution for the student being certified.”

In application, this is any course that is required, graded, and awarded credit for full time status or financial aid, regardless of whether the courses show credit on the transcript.

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8. Institutional Credit & IdentificationWe have confirmed that the courses taken at AU are institutional credit. Which of the following is correct regarding identification?

1. Ricky will not identify in Fall 2009 and Spring 2010 because the courses do not count towards a degree they do not count towards identification.

2. Ricky will not identify in Fall 2009 and Spring 2010. The courses do not receive credit on the transcript, meaning they do not count towards identification.

3. Ricky will identify in Fall 2009 and Spring 2010. Because the courses were taken in his junior year they will count towards identification.

4. Ricky will identify in Fall 2009 and Spring 2010. Because the courses are institutional credit, they will count towards identification.

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Answer: #4 – Ricky will identify in Fall 2009 and Spring 2010 because the courses are institutional creditRationale: NAIA Bylaws Article V, Section B, Items 8 & 9

Identification occurs by, “representing an institution in an intercollegiate contest or enrolling in 12 or more institutional credit hours with a minimum of 9 institutional credit hours at the NAIA member institution in any given term (excluding summer session) and attending any regularly scheduled class.”

“Exception: An entering freshman shall identify with an institution during the student’s first two semester terms or first three quarter terms by representing an institution in an intercollegiate contest or enrolling in 12 or more credit hours with a minimum of nine credit hours at the NAIA member institution as reported by the institution’s registrar on an official transcript based on the institution’s official census date.”

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9. Institutional CreditRicky has a long break in enrollment after attending AU, and you confirmed that he worked full-time and did not enroll in any coursework. He transfers to SMC in Fall 2013, and is required to take another developmental course, MTH099. The course is worth 3 credits and counts towards his full-time status. Would this course count as institutional credit and identify Ricky in the Fall 2013 Quarter?

1. No. The course is not institutional credit because it was taken after Spring 2012 and does not get credit in earned hours. Therefore, Ricky would not identify in Fall 2013.

2. No. The course is not institutional credit because he has taken too many developmental courses. Therefore, Ricky would not identify in Fall 2013.

3. Yes. The course is institutional credit because it is required, graded, and awarded credit. Therefore, Ricky would identify in Fall 2013.

4. Yes. The course is institutional credit because it is worth three credits and puts him at 12 hours. Therefore, Ricky would identify in Fall 2013.

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Answer: #1 – No. The course is not institutional credit because it was taken after Spring 2012 and does not get credit in earned hours.

Rationale: Article V, Section B, Item 8 & 9 (including casebook examples)

For all terms after Spring 2012, institutional credit is defined as, “any credit hour attributed to a course that is recorded on the transcript with a grade and credit hours earned.”

Since MTH099 does not show credit in earned hours, it is not institutional credit, therefore, Ricky does not identify in Fall 2013.

The definition of institutional credit that a course must be required, graded, and given

credit for full time status or financial aid applies only to terms Spring 2012 and earlier.

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10. Mixed Terms & 24/36-Hour RuleWe have confirmed that Fall 2013 is not a term of attendance because Ricky’s developmental course was not institutional credit, and therefore he was not full time. Ricky does not attend anywhere in the Spring 2014 term. How would you view Ricky’s credits for purposes of satisfying the 24/36-Hour Rule for Fall 2014?

1. Ricky would need 36 credits in the last three TOAs; do not convert credits.

2. Ricky would need 24 credits in the last two TOAs; do not convert credits.

3. Ricky would need 24 credits in the last three TOAs; convert all earned credits to semester credits.

4. Ricky would need 30 credits in the last quarter TOA and last semester TOA; convert semester credits in Fall 2010 to quarter credits.

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Answer: #2 – Ricky would need 24 credits in the last two TOAs; do not convert creditsRationale: Article V, Section C, Item 6

Because Ricky’s most recent terms of attendance are Winter 2014 (Quarter) and Fall 2010 (Semester), he would need 24 credits in the last two TOAs attended.

When looking at the 24/36-Hour Rule we look at the student’s most recent terms of identification without going over a full academic year. Therefore, when a student’s most recent terms are quarter/quarter/semester, you would still only look at the two most recent quarters to see if the student earned 24 credits.

Credits are never converted for the 24/36-Hour Rule.

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11. Progress RuleRicky played one year of football at AU, a four-year institution, and wants to play in

his second season of competition in the sport of football this Fall 2014. How would

you view Ricky’s credits for purposes of satisfying the Progress Rule?

1. Take the sum of all combined credits. Take all credits at face value and do not convert.

2. Convert all earned credits from all transcripts to semester credits.

3. Convert all earned credits from all transcripts to quarter credits.

4. Ricky is not allowed to play until he can make up his mind about which institution to attend.

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Answer: #3 – Convert all earned credits from all transcripts to quarter credits

Rationale: Article V, Section C, Items 6 & 8

When a student has mixed terms of attendance, the credits for the Progress Rule are

always converted to the type of credits for the most recent term of identification.

Ricky’s most recent term of identification was at a quarter institution (Winter 2014), so all

of his earned credits would be converted to quarter credits for the Progress Rule.

Terms of attendance are also converted to the most recent term of identification.

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12. GPA RequirementRicky competed at AU, a four-year institution, for one season of football. Assume that SMC is a two-year institution and that he did not participate in any intercollegiate sport while enrolled there, nor did he participate for any non-intercollegiate teams. He wants to play his second season of football in Fall 2014. Assume he has a written release from his previous AD. Does Ricky need to meet GPA and how is this calculated?

1. No GPA is needed because Ricky only played one season of competition. Students never need to meet GPA with less than two seasons charged.

2. No GPA is needed because Ricky attended another institution after playing at AU. Students never need to meet GPA once they transfer out of their four-year institution.

3. A GPA of 2.00 or better is needed because Ricky competed at the most recent four-year institution. GPA will be calculated by taking the sum of quality points divided by sum of attempted hours after converting all quality points and hours to quarter hours.

4. A GPA of 2.00 or better is needed because Ricky competed at the most recent four-year institution. GPA will be calculated by taking the sum of quality points divided by sum of attempted hours; no conversion is needed.

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Answer: #4 – GPA is needed because Ricky competed at the most recent four-year institution. GPA is calculated by taking the sum of quality points divided by sum of attempted hours; no conversion is needed

Rationale: Article V, Section G, Item 1

A student who has participated in an intercollegiate contest at the immediately previous four-year institution must have a cumulative minimum overall GPA of 2.000 (on a 4.000 scale) from all previously attended institutions of higher learning and receive a written release from the athletics director in order to waive the 16-week residency requirement.

If a student identifies at another four-year institution after previously competing at a different four-year institution, or if a student competes at a two-year institution after competing at a four-year institution, GPA would not be required.

Ricky competed at a four-year institution and then attended a two-year institution, but did not compete. He must meet the 2.00 GPA and have a written release in order to waive the residency requirement.

GPA for transfer students is calculated by taking the sum of all quality points and dividing it by the sum of all attempted hours. Quality points and hours should not be converted for GPA.

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13. AmateurismDavid signed a contract with a professional indoor soccer league in Spain, but he never actually competed with the team in a game. He did practice with the team. Which of the following statements about David’s amateur status is correct?

1. David did not lose his amateur status in soccer because he did not participate.

2. David did not lose his amateur status in soccer because indoor soccer is a different sport than outdoor soccer.

3. David lost his amateur status in all sports because he signed a contract with a professional team.

4. David lost his amateur status in the sport of soccer because he signed a contract with a professional indoor soccer team.

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Answer: #4 – David lost his amateur status in the sport of soccer because he signed a contract with a professional indoor soccer team

Rationale: Article VII, Section D, Item 6 and Article VII, Section A

A student who signs a contract with a professional or semi-professional team becomes a professional in that sport, regardless of whether they participate.

For NAIA purposes semi-professional teams are the same as professional teams.

In general, NAIA amateurism rules are sport specific. However, Article VII, Section A, Exception 3 states: “A student who becomes a professional in indoor soccer is considered a professional in the sport of soccer.”

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14. Competitive Experience RuleThomas graduated from high school May 1, 2012 and took a year off to travel abroad. When he returned in June 2013, he participated in the Ban Johnson Baseball League (Chargeable) from June-July 2013. He then attended a community college where he competed in baseball in the 2013-2014 academic year. He participated in the BJBL again from June-July 2014 before enrolling at your NAIA institution in Fall 2014. How many seasons of competition would he be charged for baseball?

1. 3: The student participated in June 2013, 2013-2014, and June 2014.2. 2: The student participated in June 2013 and 2013-2014 which fell into one 12-

month window, and then participated in June 2014.3. 1 and 1 in-progress: The student participated in June 2013 and 2013-2014 in

one 12-month window. He then participated in June 2014 which would be a season in-progress that attaches to the 2014-2015 season.

4. 1: The student played only in summers surrounding his collegiate season in 2013-2014 so he will not be charged with for non-intercollegiate competition.

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Answer: #3 – 1 and 1 in progress

Rationale: Article V, Section B, Item 18

Thomas’s PSAY occurred from June 1, 2012 through May 31, 2013, meaning he would not be charged for any amateur non-intercollegiate competition during this time. The Summer 2013 chargeable league began his first 12-month window, which would include any chargeable competition through May 31, 2014. Any competition after May 31, 2014 would be considered a new season. Because his summer 2014 play occurred after May 15, it would begin a season in-progress that would include any collegiate competition in the subsequent academic year.

Competition after May 15 by a student who transfers institutions or has a break in enrollment is subject to a competitive experience review if the student was not charged with a season of intercollegiate participation during the preceding academic year.

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15. Competitive Experience RuleThomas plays in BJBL in June-July 2014. Thomas identifies at your institution in Fall 2014, but gets hurt during a scrimmage and cannot play during the season. In order to preserve TOAs, he enrolls part-time in 6 credits at your institution in Spring 2015. Once recovered he participates in the BJBL (Chargeable) from June-July 2015 and enrolls in 12 summer credits at your institution in Summer 2015? In certifying his eligibility for Fall 2015, how many additional SOCs would Thomas be charged?

1. 1 and 1 in progress: Thomas began a season of competition by participating in countable competition after May 15. By dropping to part-time status, he created a break in enrollment which allowed him to be charged for the summer 2015 play.

2. 0: Because Thomas only competed in scrimmages which do not constitute seasons of competition, and he maintained enrollment at the NAIA institution, he is not subject to the competitive experience rule and will have no additional seasons charged.

3. 1 in-progress: Because Thomas only competed in scrimmages, he is not charged for the 2014-2015 year. After he dropped to part-time, he was subject to seasons for non-intercollegiate competition in Summer 2015.

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Answer: #1- 1 and 1 in progressRationale: Article V, Section B, Item 18

Because Thomas already had a season in progress he will be charged an additional season even though he did not compete in chargeable events in 2014-2015.

“The intercollegiate competition occurring during the subsequent academic year is considered a continuation of the in-progress season charged for the summer competition. However, the student is charged for the elite level summer competition, regardless of whether the student participates in intercollegiate competition during the subsequent academic year.”

A student is only exempt from the competitive experience rule for competition if he maintains full time enrollment. Because Thomas only attended your NAIA institution part-time in Spring 2015, he would also be subject to any additional seasons after his 12-month window closed for 2014-2015. This window closed May 31, 2014 and therefore Thomas would be charged a season in progress for his competition in June-July 2015.

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16. Unattached Student-Athlete Ellen graduated from high school May 1, 2014 and identified at your NAIA institution in Fall 2014 as a standard freshman student. She has maintained full time enrollment for the entire 2014-2015 academic year. This year she competed in five chargeable indoor track meets, but did not represent your institution. Assume that Ellen met all unattached criteria (entered herself in the events, provided her own transportation, etc.). Is she subject to the competitive experience rule?

1. Yes, because Ellen competed in more than three chargeable events, she is subject to the competitive experience rule and can be charged a season of competition.

2. No, because Ellen was enrolled full time at the NAIA institution, she will not be subject to the competitive experience rule provided she did not violate any of the unattached criteria.

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Answer: No because Ellen was enrolled full time at the NAIA institution, she will not be subject to the competitive experience ruleRationale: Article V, Section B, Item 18, Exception 3

Students are subject to being charged for non-intercollegiate competitive experience if they have any breaks in enrollment. Students are also subject to being charged for non-intercollegiate competitive experience if they attend any institutions of higher education, while not participating for their intercollegiate athletics team.

One exception to this rule is during the student’s Post Secondary Amateur Year (PSAY), which starts at the point of graduation and extends to the first day of the 13th month following graduation from high school.

The other exception is students who are enrolled as a full-time student at an NAIA institution. These students will not be charged a season of competition for any non-intercollegiate participation as long as they meet the unattached criteria.

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