Case Manager MeetingFebruary 3, 2016

Goals of today’s meeting

review the processhighlight important informationhighlight due datesconfirm contact informationask questions

Who’s Whoof

Senior OptionsSeñor Lamela

(Senior Options Coordinator)

21 Case Managers (aka SO Committee)2 Student Reps: Daniel Gliedman & Hayden Carey

86 Mentors

333 Senior Options Students

Sponsors

Getting to Senior

Options

1. Choose Mentor (Form)

2. Reach out to Potential Sponsors

4. Choose Sponsor (Form)

5. Submit Proposal and Parent Form

6. Review Process- revise ifneeded

7. Last Day of Class

3. Interview Sponsors

8. SENIOR OPTIONS BEGINS!!!

Important Dates:Wed Feb 3 Parent Orientation Meeting 7:30 p.m. Little TheaterWed Feb 3 Mandatory Case Manager Meeting for ALL SENIORS Period 7

Fri Mar 4 Sponsor Commitment/Registration Form DUE for potential InternshipsFri Mar 4 Independent Project Proposals DUE - NO LATE PROPOSALS ACCEPTEDWed Mar 16 Internship Proposals due & Parent Acceptance Forms DUEWed Mar 23 Case Managers read/review proposalsWed Mar 30 Revised Proposals DUE

Wed Apr 13 Mandatory Case Manager Meeting for ALL SENIORS Period 7

Mon May 2 Senior Options BeginsTues June 14 Last day of Senior OptionsWed Jun 15 → Thu June 23 Senior Options Presentations (Let mentors now early of any scheduling issues you may have)

Forms to complete/submit (and due dates) There are a number of forms that must be submitted before your proposal can be approved - all forms are available on the Senior Options website:

Mentor - Student Commitment Form Due 1/15 (deadline passed)

Quaker Ridge Application Form* Due 1/28 (deadline passed)

Sponsor Registration Form Due 3/4

Independent Project Proposals Due 3/4

Internship Proposals Due 3/16

Parent Acceptance Form Due 3/16

Revised Internship Proposal (if needed) Due 3/30

*applies only to those who plan to do their internships at Quaker Ridge School

What should you and your mentor be doing?Now:

Meeting together and discussing your options.

Practice interviewing and going over questions that may come up.

Working together to help secure an internship.

Students should have already let their mentor know whether they are doing an internship or independent study

Discuss w/your mentor what you have been asked/told by your potential sponsor

Once the Sponsor form is in:

Mentor will help/guide you in writing/submitting a proposal.

Mentor will read and comment on your proposal in google drive·

You and your mentor will Contact internship sites prior to leaving for Senior Options to confirm your arrival.

What should the Sponsor do?Before the internship begins:help you set goals and plan the experience inform you of how much and what kind of labor

(menial?) you need to contributebe clear on expectations (performance, demeanor,

attire)set a schedulegive you information so that you can prepare your

proposal sign the Sponsor Commitment/Registration form

What else will the Sponsor do?During the internship:

actively supervise and guide your experience maintain contact with your mentor at SHS about your

progress. assist you in preparing your presentation (attend if

they wish)

How do you find a sponsor/internship?Meet with your mentor and decide your field of interest and browse the Sponsor databaseContact potential sponsors early- make sure they understand their potential responsibilities to you, as well as yours to them.

Specifically explain what he/she will allow you do, and what he/she won’t.Find out what opportunities are available:

to complete your projectto travelto work independentlyto be your sponsor’s shadowto work with on site teams… etc.

Verify that he/she can provide the amount of time and the appropriate work for your needs. Be sure your sponsor understands the time requirements and his/her obligation to accurately hold you accountable.

Be clear on his/her expectations regarding your performance, demeanor, attire, etc.Make your sponsor aware of any obligations such as Athletics and Advanced Placement

examinations that limit the hours or days available for their participation; you should plan for these conflicts long before Senior Options begins.

Sponsor Interview●Ask your sponsor specific questions that will help you both be clear

about your expectations and daily responsibilities.

●Ask clear questions that give you a picture of what a typical day will be like….

●You don’t want to be three weeks into your internship and find out that you will be filing papers for most of your day.

●Ask your sponsor if you will be meeting with them directly for weekly signatures.

●For more info go to the schoolwires page: http://www.scarsdaleschools.org/Page/2129

and http://www.scarsdaleschools.org/Page/18325

Some things you can’t do:You cannot:

Get any financial pay (can’t get paid, reimbursed for travel, etc)

Can’t work directly with any drugs/alcohol (you can’t be a bartender, but can be a waiter)

Work for family, under the supervision of family, or for the company of your family. The relationship must be independent.

Not allowed: Dad is CEO of Starbucks and you are working for a Starbucks retail store

Allowed: Dad works for Starbucks, but for the coffee beanery department and you work for the production of cups department (Dad has no say or influence on you or that department so this is allowed)

Sponsor Commitment/Registration FormSponsor Registration Form: FORM DUE 3/4/2016

You (the student) MUST give this link to your sponsor (the person you will be interning with).

The sponsor will fill out the form NOT you.

Be sure to give the sponsor your mentor’s name and contact info and the dates that you will be working before they fill out the form!

Senior Options Proposal (using Google Drive)details on Writing and Submitting Your Proposal page on Senior Options websitethings to remember:

Independent proposals due earlier than Internships

get a copy of the Internship Proposal form

Students and Mentors must use your school Google (flast16@scarsdaleschools.org) account

upload as a Google Doc (NOT an MSWord file) to your shared Senior Options folder. Mentors: if you cannot type in the file that means it was uploaded incorrectly (Mentors and Case Managers need to access

this folder, so don’t move/rename/delete this folder)

What your folder will look like. Do not delete or move:For students: For mentors (this year you will not see everyone's proposal ):

Independent Project Proposals●Proposal must be done alone. In some rare cases Independent

projects may be done with one other person, but each individual must submit their own proposal and have the same mentor. No independent projects with more than 2 students will be allowed

●Must be 30 hours per week, 10 of which MUST be structured (i.e. classes, internship, volunteer work) that relates to independent project

●Sponsor for ind. project MUST be from outside of school. If you have 2 sponsors, one can be a Scarsdale employee

●Proposal must be submitted by March 4th. No late proposals will be accepted. If you miss this date, you must find an internship

●In order to be approved for independent project, you must submit a written proposal AND meet with Senior Options Steering Committee.

Parent Acceptance FormStudents must print and fill out the Parent Acceptance Form that is found on the website.

You must deliver these signed forms to Room 309 by Wednesday, March 16.

Proposal Reading - how it’s doneYour mentor will review your proposal and make comments, and let you know if you need to make any revisions. When you and your mentor are satisfied with your proposal, your mentor will approve it in the comment section. You must also include your meeting day and time on your proposal

Then you will submit the completed proposal to be read by your assigned Case Manager (see directions for “Writing and Submitting Your Proposal”).

Your Case Manager will read your proposal and make comments. You will receive an email indicating that your proposal was approved OR that your proposal requires revision. If your proposal requires revisions, make certain to do so by March 30, 2016.

Important Things● Complete 30 hours of work per week (including one meeting per week with mentor)

Meet with your mentor weekly for internship or twice for independant.

If you travel more than 1 hour EACH way you can deduct 30 mins from your S.O. hours per day. So if you travel 1 hour to your internship and 1 hour back home 5 days a week you can deduct 2.5 hours total from your internship. This means that instead of 30 hours you are required 27.5 hours.

Have your supervisor/sponsor sign the weekly timesheet WEEKLY and bring that timesheet to your meeting with your mentor. Mentors: Hold on to these sheets and hand them in at the end of the program. Make sure they have 5 days a week 6 weeks for a total of at least 168 hours (excluding holidays/events).

All seniors are required to complete a journal reflection. We ask that each mentor and mentee sit down and create a plan for completing journals. All students must complete a MINIMUM of two reflections each week. See Senior Options Journal Entries to learn more about this part of Senior Options.

Sports**If you are a spring athlete, you MUST make sure you work out your practice/game schedule BEFORE you decide which Senior Options Internship/Independent Study you will pursue.

AT Classes - Seniors are required to work 30 hours per week; however, students

who plan to sit for AP exams may be entitled to a reduction in hours during the week(s) prior to their exam. Mentors: Make sure they include these hours into their weekly time logs

- Students should refer to the chart on the Senior Options website (http://www.scarsdaleschools.org/Page/2095).

- If a student’s reduction of hours exceeds 30 hours, the student does not report to their Senior Options site that week.

Text updates. These updates are geared toward student, but mentors can also sign up to get them:Want to get updates via text?

text @2hd6g to 81010

Student Contact information

Have you given us your current/accurate email address and phone number?

This is how you will receive information regarding the status of your proposal.