CASDA Project ManagementA presentation to the CASDA Preliminary Design Review

IM&T / CASS

Dan Miller | CASDA Project Manager11 March 2014

Agenda

• Stage 0 overview• Objectives• Target Outcomes• Outputs• Project Management Approach

• Planning• Agile delivery• Supporting Tools & Techniques

• Reporting• Risk & Issue Management• Communication & Collaboration

2 | Project Management on CASDA | Dan Miller

Stage 0 overview

Objective• Confirm the necessary requirements, use cases, workflows, business

processes of CASDA in order to enable valid estimation and progression into construction of the initial system & support services.

• Confirm the proposed architecture and designs for the system• Discover any uncertainties and areas of escalated risk

3 | Project Management on CASDA | Dan Miller

Stage 0 overview

Target Outcomes• Increased understanding of the CASDA requirements, use cases and

workflows;• Increased understanding of the overall architecture that will support and

guide development of CASDA ;• Increased understanding of the high level designs of key system components,

operations business processes, and user support services of CASDA.

4 | Project Management on CASDA | Dan Miller

Stage 0 overview

Deliverables• v1.0 Requirements and use-case specification;• v1.0 Workflow/activity model specification;• v1.0 System architecture + design description;• DRAFT CASDA standard operating procedures specification;• Preliminary CASDA support service model specification & discussion;• Integration of advice & feedback from CASS Preliminary Design Review;• Approved Project Proposal for CASDA Stage 1 (system build).

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Project Management Approach

About me• 15 years on IT system development projects• Background combination of business and technology• Strong supporter and enabler of the project management profession

6 | Project Management on CASDA | Dan Miller

Project Management Approach

My top three..

• Communication

• Stakeholder Engagement

• Ownership

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Project Management Approach

Planning• Team member ownership and responsibility • Facilitation, guidance, support, coordination, escalation, resolution• Thorough effort at an appropriate level of detail• Plan the work and work to the plan• Do not assume things will just work out – design and test out ideas to verify

8 | Project Management on CASDA | Dan Miller

Project Management Approach

Agile Delivery…• CASDA Stage 1 is planned to be delivered following an agile

(scrum) approach• How we do agile• Know where you are headed before you set out…

• Architecture• Deliverable backlog• Ensure decisions are made at an appropriate level

• Priorities, scope, leadership, governance• Self-organising and responsible teams• User/owner representation and feedback

9 | Project Management on CASDA | Dan Miller

Supporting Tools & Techniques

Day-to-day Work Tracking• Task tracking system (Jira)

Knowledge/Information Management• Project wiki (Confluence)

Reporting• Fortnightly governance/leadership team meeting• Fortnightly status reports• Formal deliverable reviews• Exception reporting• IM&T Monthly Pipeline Report• CASS PRB & PDR

10 | Project Management on CASDA | Dan Miller

Supporting Tools & Techniques

Risk & Issue Management• Continuous risk identification, recording, analysis and monitoring• Issue tracking through reporting & communication lines

Communication & Collaboration• Daily interaction with Leadership team• Science Reference Group• Team member collaboration

– Daily peer review and task interaction– ‘stand-ups’ every second day

• Regular newsletters• Stakeholder updates

11 | Project Management on CASDA | Dan Miller

Thank you