2013 CARO–COMP Joint Scientific MeetingInnovations in Imaging

Partnership Proposal

September 18-21, 2013Hilton Bonaventure Montréal

Québec

September 18-21 InnovatIons In ImagIng

CARO COMP2013Montreal, QC

Dear Industry Partners,

On behalf of the CARO and COMP Joint Scientific Meeting organizing committee, we invite you to join us at

the 2013 CARO-COMP Joint Scientific Meeting (JSM) in Montréal, Quebec, from September 18 to 21, 2013.

The Joint Scientific Meeting is a rich and unique opportunity to foster collaborative relationships and em-

brace new knowledge, while advancing our continuing education and professional development goals.

The meeting theme of Innovations in Imaging will address our community’s spectrum of interest, from the

technical aspects of imaging to recent research and the clinical implications of these developments.

With symposia led by experts in Canada and Europe, and proffered papers from the physics and oncology

communities, CARO-COMP 2013 will engage attendees at the frontier of imaging and oncology.

We look forward to seeing you in Montreal!

Dr. Stephen Breen COMP 2013 JSM Chair

Dr. Chandra Martens CARO 2013 JSM Chair

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774 Echo Drive, Ottawa, ON K1S 5N8 Tel: 613 260 4188 Fax: 613 730 1116 caro-acro@royalcollege.ca www.caro-acro.ca

Why PARtneR With CARO And COMP? The last CARO-COMP meeting was in 2007; this meeting gives you exposure to two associations and the attendance is expected to be over 600 registrants!

The Joint Scientific meeting is a unique opportunity to:• Connect with Canadian Radiation Oncology and Medical Physics leaders. • Develop new relationships and reconnect with existing relationships.• Increase your company’s visibility and image.• Learn about emerging issues in the oncology community in Canada and beyond.

We are committed to a mutually beneficial relationship with our industry partners. Please contact Susan Dallin O’Grady at the CARO office (see coordinates below) to discuss how we can best partner to make your conference experience a success.

Please note that CARO and COMP will use the unrestricted educational grants towards the overall education program during the conference. Planning of the event is completely within the purview of the CARO-COMP Joint Scientific Meeting Committee.

SPOnSORShiP & eXhiBitOR OPPORtUnitieSPlatinum, Gold, Silver, Bronze and SupportersExhibitors and Presenting Partners

Networking EventsAll industry partners benefit and gain access to networking opportunities at the JSM’s social events:

• The opening Meet & Greet Breakfast with CARO and COMP’s volunteer leaders and award winners

(Thursday morning).

• The Welcome Reception (to be held at Gallery MX, Thursday evening).

• The Fun RUN/WALK - a chance to help fundraise while sweatworking (Friday morning).

• La Soirée Noire (dinner and awards event; to be held at Fortification Alley, Friday evening,

exhibitors can purchase tickets and sponsors receive tickets as described below).

• In addition, there are eight breaks in the program which provide time for visiting the exhibits

on the Thursday and Friday.

Platinum $50,000• Opportunity to purchase an exclusive* 90 minute Lunch Satellite Symposium time slot

on the Thursday or Friday for up to 98 persons (symposium is $6,000 extra, *only 1 per day).

• Double exhibit space in the exhibit hall (8’D x 20’W booth space containing two tables).

• Eight full registrations and tickets for the Friday Dinner and Awards event.

• Full-page corporate ad in the conference program.

• 2 inserts for the delegate bags.

• Platinum sponsor listing (logo) and booth description in the conference program.

• Platinum sponsor listing (logo) on the JSM website with a link to your home page.

• On-site signage – recognition on the industry partners’ board.

• Acknowledgement as a partner in the President’s opening address.

Gold $35,000• Opportunity to purchase an exclusive 60 minute Breakfast Satellite Symposium

on the Friday morning (symposium is $5,000 extra).

• Exhibit space in the exhibit hall (8’Dx10’W booth space with one table).

• Five full registrations and tickets for the Friday Dinner and Awards event.

• Half-page corporate ad in the conference program.

• 2 inserts for the delegate bags.

• Gold sponsor listing (logo) and booth description in the conference program.

• Gold sponsor listing (logo) on the JSM website with a link to your home page.

• On-site signage – recognition on the industry partners’ board.

• Acknowledgement as a partner in the President’s opening address.

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774 Echo Drive, Ottawa, ON K1S 5N8 Tel: 613 260 4188 Fax: 613 730 1116 caro-acro@royalcollege.ca www.caro-acro.ca

Silver $25,000• Opportunity to purchase an exclusive 60 minute Breakfast Satellite Symposium on

the Saturday morning (symposium is $5,000 extra).

• Exhibit space in the exhibit hall (8’Dx10’W booth space with one table).

• Four full registrations and tickets for the Friday Dinner and Awards event.

• Half-page corporate ad in the conference program.

• 1 insert for the delegate bags.

• Silver sponsor listing (logo) and booth description in the conference program.

• Silver sponsor listing (logo) on the JSM website with a link to your home page.

• On-site signage – recognition on the industry partners’ board.

• Acknowledgement as a partner in the President’s opening address.

Bronze $15,000• Exhibit space in the exhibit hall (8’Dx10’W booth space with one table).

• Three full registrations and tickets for the Friday Dinner and Awards event.

• 1 insert for the delegate bags.

• Bronze sponsor listing and booth description in the conference program.

• Bronze sponsor listing (logo) on the JSM website with a link to your home page.

• On-site signage – recognition on the industry partners’ board.

• Acknowledgement as a partner in the President’s opening address.

Supporter $10,000• Exhibit space in the exhibit hall (8’Dx10’W booth space with one table).

• Two full registrations and tickets for the Friday Dinner and Awards event.

• Supporter sponsor listing and booth description in the conference program.

• Supporter sponsor listing (logo) on the JSM website with a link to your home page.

• On-site signage – recognition on the industry partners’ board.

• Acknowledgement as a partner in the President’s opening address.

Sponsorship Level & BenefitsPlatinum $50,000

Gold $35,000

Silver $25,000

Bronze $15,000

Supporter $10,000

Opportunity to purchase a Satellite Symposium

90 minutes, Thursday or Friday lunch hour

60 minutes, Friday breakfast

60 minutes, Saturday breakfast

Registrations & Dinner tickets 8 5 4 3 2

Exhibit space 2 booths 1 booth 1 booth 1 booth 1 booth

Corporate ad Full page Half-page Half-page

Delegate bag inserts 2 inserts 2 inserts 1 insert 1 insert

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774 Echo Drive, Ottawa, ON K1S 5N8 Tel: 613 260 4188 Fax: 613 730 1116 caro-acro@royalcollege.ca www.caro-acro.ca

Industry Exhibitor $3,200 / Non-profit Exhibitor $1,000• Exhibit space in the exhibit hall (8’Dx10’W booth space with one six foot table, two chairs,

a waste paper basket and company name).

• Two full registrations.

• Exhibitor listing and booth description in the conference program.

• Exhibitor listing on the JSM website with a link to your home page.

• On-site signage – recognition on the industry partners’ board.

PRESENTING PARTNERSWelcome Reception Presenter $7,500• Opportunity to say a few words and address the audience at the reception.

• On-site recognition as the presenting sponsor on a sponsor board at the Welcome Reception

(Gallery MX, Thursday evening).

• One full conference registration and ticket for the Friday Dinner and Awards event.

• Presenting Partner listing in the conference program.

• Presenting Partner listing (logo) on the JSM website with a link to your home page.

• On-site signage – recognition on the industry partners’ board.

Conference App Presenter $5,000• Recognition as the presenting sponsor (logo and link) on the conference App’s homepage.

• One full registration and ticket for the Friday Dinner and Awards event.

• Presenting Partner listing in the conference program.

• Presenting Partner listing (logo) on the JSM website with a link to your home page.

• On-site signage – recognition on the industry partners’ board.

Fun RUN/WALK Presenter $5,000This event is a fundraiser to support the Canadian Radiation Oncology Foundation

• Opportunity to say a few words and address the runners/walkers at the start line.

• On-site recognition as the presenting sponsor on a sponsor board at the Fun RUN/WALK

event (Friday morning).

• Logo and recognition as the presenting sponsor on the RUN T-shirts.

• Four run/walk registrations for your company representatives.

• Presenting Partner listing in the conference program.

• Presenting Partner listing (logo) on the JSM website with a link to your home page.

• On-site signage – recognition on the industry partners’ board.

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774 Echo Drive, Ottawa, ON K1S 5N8 Tel: 613 260 4188 Fax: 613 730 1116 caro-acro@royalcollege.ca www.caro-acro.ca