Carmel Final Adopted Operating Budget FY 2012-2013 OCR Document

7/31/2019 Carmel Final Adopted Operating Budget FY 2012-2013 OCR Document

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Front Cover

Thomas Kinkade Carmel, Ocean Avenue II

Carmel-by-the-Sea, California

Courtesy of:

Artist: Thomas Kinkade
http://www.thomaskinkade.com/magi/servlet/com.asucon.ebiz.home.web.tk.HomeServlet


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City of Carmel-by-the-Sea

Fiscal Year 2012-2013

Operating Plan Budget

Adopted Tuesday, June 12, 2012

by the

Carmel-by-the-Sea City Council

Jason Burnett, Mayor

Ken Talmage, Vice Mayor

Victoria Beach, Councilmember

Paula Hazdovac, Councilmember

Steve Hillyard, Councilmember

Office of the City Administrator


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City Council

CityAttorney CityAdministrator

Administrative

ServicesPublicSafety

HumanResources

Finance

Commissions

AsstCityAdminCityClerk

Marketing CommunityServices

Information Technology

Ambulance

Fire

Police

PublicServices

PublicWorks

Forest,Parks,andBeach

Facilities Maintenance

Library

Bu

Cod

CityTreasurer


CITIZENS


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2010-11 2011-12 2011-12 2012-13

Dollars in mil l ions Actual Revised Estimated Recommended

Total Revenues 12.52$ 13.14$ 13.00$ 12.83$

Othe r Fi nanci ng Source s 1.06$ 1.06$ 0.90$ 0.58$

Total Sources 13.57$ 14.20$ 13.90$ 13.40$

Total Expenditures 12.42$ 13.44$ 13.29$ 13.40$

Designated for Future Use 0.25$ 0.00$ 0.61$ $0.00

Total Uses 12.67$ 13.44$ 13.90$ 13.40$

Staffing FTEs 75.68 74.20 72.04 71.69

Budget at a Glance

June 21, 2012

The Honorable City Council


Carmel City Hall

Carmel, California 93921

Dear Mayor Burnett and Council Members:

This document reflects the Fiscal Year 2012-2013 operating plan and budget as adopted by the City

Council on June 12, 2012. This restructured document serves as a policy document, financial plan,

operations guide, and communications device. It includes seven sections. First, is this budget message

which includes an executive summary, five-year financial forecast, and discussion of key priorities and

issues. Second, is a statistical section describing the organization, our community, and population; this

information provides context for the upcoming fiscal year. Third, is a summary section providing

summary schedules of the proposed budget including revenue, expenditure, staffing, and debt service

summaries. The fourth section includes the department pages describing the operations, proposed

budget, staffing, goals and objectives, and performance data for each department. Fifth, is the list of

proposed capital expenditures. The sixth section includes the Citys financial policies. The final section

is a glossary of terms and acronyms. The restructured budget document is geared toward providing

clear and transparent information in a format that explains the link between City Council objectives and

departmental operations.

The proposed budget is a $13.4 millionfiscal plan and is balanced. Operationally

the budget is a status quo budget

maintaining essentially the same levels of

service in Fiscal Year 2012-13 as those

provided in Fiscal Year 2011-12. Capital

investment matches what was proposed in

the Capital Improvement Plan, with the

addition of the Rio Park planning project as

approved by the City Council, and is a

lower investment than in Fiscal Year 2011-12. Staffing essentially remains flat at a proposed 71.69 Full-time equivalent employees.

FINANCIAL FORECAST OVERVIEW

The City Council receives the five-year financial report annually at the initial stages of the budget

development process. The forecast is updated annually and included in the budget document. In

EXECUTIVE SUMMARY


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general, the five-year forecast demonstrates that continued concerted effort to manage expenditures

will be required to meet available revenues.

Revenues are projected to rise slightly during the forecast period and the City faces increased

expenditure demands including those necessary to maintain levels of service and meet the

requirements of maintaining existing community assets and infrastructure. Revenues for Fiscal Year2012-13 are projected to decline due primarily to the States takeaway of vehicle license fee

intergovernmental revenue; this issue is currently under litigation.

The five-year forecast shows an increasing gap between revenues and expenditures as anticipated

expenditures outpace projected revenue. This gap is $500,000 in FY 2013-14, growing to $1.10 million

in Fiscal Year 2016-17. The City Council has taken action to reduce the future gap by adopting a second-

tier retirement system for new employees and by reducing service levels.

Closing the gap will require services to continue to shrink, employees to be compensated less, and/or

new revenue sources to be created, from economic development, annexation, natural growth of the

economy (if any), fee increases, and/or voter approved tax increases. In conjunction with adopting thisbudget the City Council adopted a Service Level Sustainability Plan with a key component of it asking

voters for a one-percent temporary sales tax increase. The Plan calls for a combination of revenues and

economic development to fund up to $3 million of service levels to preserve community character,

capital expenditures, road maintenance, debt management, and to eliminate draws from reserves for

ongoing services.

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10.0

11.0

12.0

13.0

14.0

15.0

16.0

2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17

Dollars

(Millions)

Five Year

General Fund

Revenue & Uses

Discretionary Revenue Total General Fund Expenditures


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CITY GOALS AND OBJECTIVES

The City Council, on an annual basis coinciding with the start of the budget development cycle, adopts

objectives, goals, and identifies key projects. The City Council adopted four objectives and ten key

projects. The key projects derive from the goals and objectives and are expected to be completed or

substantially under way in 2012. The objectives are identified in the appropriate department budget

pages and the key projects are included in the operating budget or capital budget, as appropriate.

Community Character

Preserve the communitys beach, park, public space, and forest assets by having thoughtfulpolicies, public dialogue, and active partnerships with community groups and strategic

partners.

Preserve and maintain village character in Carmel through clear land use policies, appropriatezoning regulations, detailed design guidelines, and equitable and consistent code compliance.

Promote community cleanliness to protect, conserve and enhance the unique natural beautyand resources of the village.

Long-term Vitality

Examine new revenue sources to support services to the community. Focus on marketing the community as a destination for overnight visitors, boutique

conferences, and ecotourism.

Assume a leadership role in developing a long-term solution to the regions water supply.Organizational Effectiveness

Enhance organizational performance through implementing a structure that is responsive tomeeting internal operational needs and objectives and the delivery of high-quality customerservice.

Focus on accountability, efficiency and quality customer service through the individualperformance of employees. Connecting their work to the business and strategy of the

organization and create a performance process that will ensure and promote the goals of the

organization.

Fiscal Stability

Pay attention to the financial trade-offs involved in analyzing business decisions whetherstrategic, operational, or financial.

Promote efficiency through an organizational culture that identifies and implements processimprovements and strives to develop more efficient methods of providing service and utilizing

taxpayer dollars.

Routinely compare costs and effects to assess the extent to which a service delivery decisioncan be regarded as providing value for money. This informs decision-makers who must

determine where to allocate limited taxpayer resources.


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The following key projects derive from the four organizational objectives above. These projects have a

beginning and an end and are designed to be completed or substantial progress made during 2012.

Key Projects in the next twelve months:

KEY ISSUES AFFECTING THE BUDGET

Developing and maintaining a balanced budget involves a number of trade-offs but often includes a

handful of key issues. Three key issues affecting the Citys budget are 1) revenue stagnation, 2) the cost

of providing retirement benefits, and 3) ambulance service.

Revenue Stagnation

One key issue for the past three budget cycles was flat or declining revenue. This issue is highlighted in

the financial forecast discussed above and described in detail in the March 20, 2012 Five-Year Financial

Forecast. The revenue from the Citys three primary revenue sources (property tax, sales tax, andtransient occupancy tax) is projected to increase $580,000 from the Fiscal Year 2011-2012 budget.

However, use of reserves (primarily for one-time capital expenditures), loss of State intergovernmental

revenue, and lower interest earnings offset the gains in the primary revenues. As a result, total sources

are proposed to be lower in Fiscal Year 2012-2013 than the Fiscal Year 2011-2012 levels.

Work with the City and regional partners to cooperate on assuring a viable long-term water supply.

Implement an organizational structure that strengthens the management/leadership of the City to

achieve accountability, efficiency and strong customer focus.

Complete a financial forecast identifying the longer-term trends of the Citys revenues, expenditures

and liabilities. Evaluate paid parking, a sales tax rate increase, and a TOT rate increase as sources for

additional revenue.

Examine long-term trends of key revenue sources and recommend a range of possible action

including a TOT Incentive Program.

Begin implementing CalPERS Committee recommendations.

While maintaining core competencies, continue to explore options for outsourcing and/or shared

services.

Develop funding options for phase one renovation of the Forest Theater.

Work to ensure seamless service to residents continues during the fire and ambulance transitions.

Complete the design of the Santa Lucia Restroom and seek construction funding.

Explore water capture, filter and reuse of storm water runoff outflows.


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Revenue is anticipated to grow by two- to three-percent in

the next three years. This revenue trend will result in

continuing challenges to provide current levels of service to

the public and makes increasing services difficult.

Continuing dialogue with the community stakeholders will

be valuable to determine if current or lower levels of service

are preferred rather than revenue increases from existing

revenue streams or by developing new revenue sources.

Use of one-time reserves, minimizing capital improvements, and making only interest-only payments on

the Citys retirement Side Fund debts enable this budget to be balanced.

Retirement Restructuring

Last July, City Council adopted a resolution to change the employee retirement benefit program and

establish a two-tier Public Employee Retirement System (PERS) for miscellaneous and public safety

employees hired after April 16, 2012. Salary projections used for this budget demonstrate that thissecond tier is projected to reduce the Citys cost of providing retirement benefits to new employees by

more than $50,000. These are ongoing savings that will increase as employee turnover continues.

In 2003, when the Citys pension plans were pooled with other small cities and agencies, CalPERS

reviewed the contributed assets and estimated liabilities of the Citys pension plans. It determined that

at the time the liability values for the two plans exceeded the asset values by roughly $6 million. At the

time, other small cities also had assets that were not equal to their liabilities. CalPERS sought to realignthe assets and liabilities creating what it calls a Side Fund. The Side Fund is treated as a loan from

CalPERS to the City. As of June 30, 2011 the Side Fund debt for the Citys two funds total $6.2 million.

The City is currently paying into the Side Fund at an interest rate of 7.75%. The Side Fund will continue

to be paid off by the first-tier plan since all the past service on which it is based belongs to those current

members who will continue in the first tier. The scheduled dollar amounts payable will continue as

City Rate Sidefund Total EE rate City Rate Sidefund Total EE rate

Misc EEs 10.238 9.820 20.058 7.000 7.846 0.000 7.846 7.000

Safety EEs 24.706 10.661 35.367 9.000 19.204 0.000 19.204 9.000

Rates a re based on June 30, 2010 val uation

2% @ 55, 1-yr FAS 2% @ 60, 3-yr FAS for new employees

The Side Fund wil l continue to be paid off by the first tier pla n si nce all the past service on which i t is based belongs

to those current members who will continue in the first tier.

CalPERS Contribution rates before and after second tier

FY 12-13 Rates FY 12-13 Rates

3% @ 50, 1-yr FAS 2% @ 50, 3-yr FAS for new employees

First Tier Second Tier

Further cuts in service and lower

investment in the Villages public

improvements will be required in the

future as a result of revenue stagnation.


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before. However, because newly hired members will be covered by the second tier, the number of

members and payroll in the first tier will (after several years) gradually decline. The Amortization of Side

Fund rate component is the dollars needed to pay off the side fund divided by the payroll. So as long as

the Side Fund remains, the first-tier rate will increase as its payroll decreases. The first-tier side fund is

scheduled to be paid off after 22 years from June 30, 2012.

The City has three options relating to its Side Fund obligations: 1) Continue the Side Fund participation,

2) Pay down Side Fund obligation using reserves, or 3) Pay off the Side Fund refinancing the obligation

by accessing the capital marketplace (refund). Council directed staff to return in the summer of 2012

with a report of the three options.

Ambulance Service

On December 31, 2011 the Joint Powers Authority (JPA) between Carmel Regional Fire Ambulance

(CRFA) and the Monterey County Regional Fire District dissolved, and the City of Carmel took action to

begin providing ambulance operations as a municipal service. Also on December 31, 2011 Carmel

entered into an agreement with the City of Monterey for fire services and operational oversight of the

Carmel Fire Ambulance. This has significantly improved Carmel Fire Ambulance operational

coordination and effectiveness through common communications, training, equipment, and operational

procedures. Monterey has also integrated all of the Carmel Fire Ambulance personnel into its

comprehensive all-risk training program in compliance with Federal and State standards and mandates.

Furthermore, Monterey personnel have provided the Carmel Fire Ambulance new, part-time per-diem,

employee with daily probationary firefighter training consistent with Montereys professional standard

probationary firefighter training program.

The City hired three firefighter paramedics and one firefighter EMT. Ambulance staffing funded in this

budget are four firefighter paramedics, one firefighter EMT, and eight per-diem, part-time staff to

augment the full-time, staff, provide staffing breadth, and manage personnel costs.

All Carmel Fire Ambulance employees have completed the background hiring process and possess the

necessary certifications and licenses to provide advanced life support (ALS) as required as a paramedic

service provider by the Monterey County Emergency Medical Services (EMS) agency. Staff is in the

process of entering into a written medical care provider agreement with Monterey County EMS to

participate in the EMS system and to comply with all applicable state regulations and local policies and

procedures, including participation in the local EMS agencys continuous quality improvement (CQI)

program.

In previous meetings and discussions, Council membersexpressed concerns that a substantial portion of the

ambulance gross revenue comes from the

unincorporated service areas of Rio Road which

includes Cypress, Carmel Highlands, South Pebble

Beach, and a small portion of the Monterey Peninsula.

Ambulance service calls from the Rio area are shared

The proposed change on the part of the Countyand AMR from the current auto-aid agreement

that provides closest ambulance unit response

to a method that is based on an average

response time by zone could likely delay the

transport of a patient to the hospital for those

outside the City limits.


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among Monterey County Regional, Carmel Fire Ambulance, and American Medical Response (AMR). In

fact, last year AMR gave up approximately 1,000 calls in the Rio service area to Monterey County

Regional and Carmel Fire Ambulance. Based on the six month end of the 2011-2012 profit and loss

budget from July through December, the total net revenue received by Carmel Fire Ambulance for calls

in the Rio Road area was $140,783.00.

Because of the concern of potential loss of revenue should AMR respond to more calls in the Rio Road

area, Council requested staff to obtain a guarantee from the County EMS director for Carmel to cover

the Rio Road area. At the September 2011 Council meeting, Interim City Manager John Goss pointed

out in a memo that the EMS Director would not guarantee or issue an RFP that will allow Carmel to

cover calls in this area as the County contract is with AMR. The director of operations for AMR indicated

that it will not enter into a contract with the other ambulance agencies but agreed to continue to

operate under the mutual aid agreement currently in place. AMR has indicated its intent to further its

service this area to increase lost revenues.

Carmel Fire Ambulance is an integral part of the Countys ambulance response contract. The Citys

service facilitates compliance of the contracts goal of an eight-minute or less response time 90% of the

time for areas outside of Carmel-by-the-Sea. Closest unit response has been the key component to

enable this level of service.

At this time, there has been no change for Carmel Fire Ambulance in its service commitment to the

unincorporated areas; however, recent discussions with the AMR operations director have indicated

that it is in the process of looking at various options and potential adjustments to its system status plan.

Any reduction in service calls by Carmel Fire Ambulance to the unincorporated areas could have a

significant impact on the Citys revenue. The proposed change on the part of the County and AMR from

the current auto-aid agreement that provides closest ambulance unit response to a method that is

based on an average response time by zone could likely delay the transport of a patient to the hospital

for those outside the City limits.

AMR has indicated it is not interested in extending the auto-aid agreement that has been in place,

meaning Carmel will not be automatically dispatched to calls for service in the Carmel area outside the

City limits. AMR also indicated it intends to redeploy its ambulance fleet and station an ambulance in

the Carmel area. This change can be approved by County EMS as a ministerial change to the Countys

contract with AMR. The effect of this change would be an anticipated loss of revenue to the City of

$475,000. This revenue is not anticipated in this proposed budget. The result is an increase in the

General Fund contribution to the ambulance fund. The Fiscal Year 2012-2013 budget proposes a

subsidy to balance the service costs to the available revenue of $433,000.

These and other challenges illustrate the commitment of the Citys workforce and the need of the

organization to further demonstrate accountability, a customer-focus, transparency, and efficiency.

Several initiatives in the operating plan demonstrate the benefit of community partnerships and shared

services. Under the continued leadership of the City Council, solutions to help mitigate future budget


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challenges are possible and moving forward. The exploration of other funding mechanisms, the

promotion of regional cooperation and public-private partnerships, and continued collaboration with

the Citys workforce will be important components.

The Fiscal Year 2012-2013 proposed budget was delivered to the City Council on time and with

craftsmanship by the Citys staff. Direction by the City Council in developing goals and objectives, anddirection during the budget workshop, provided guidance in the prioritization of programs.

Staff appreciates the City Councils support of its analysis and efforts and I appreciate Councils diligence

in considering the Citys economic situation and taking a leadership role in acting as it has to improve

the Citys financial condition.

Respectfully prepared,

Jason Stilwell

City Administrator


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Located 120 miles south of San Francisco on the Monterey Peninsula, Carmel today is renowned for its

rich beauty and prides itself on its white sand beach, urban forest and natural parklands all within a

one-square-mile, built-out community. Monterey pines, live oaks, and Monterey cypress provide an

abundant tree canopy throughout the City. The City has a high average household income and property

values and a median age of 59.2 years. The Carmel area offers outstanding educational opportunities

through the Carmel Unified School District, which has won state and national awards for excellence, as

well as institutions of high learning on the Monterey Peninsula.

Incorporated in 1916 as a General Law City, Carmel is organized as a Council/City Administrator form of

government. The City Council is composed of a Mayor and four Council Members, all of whom are

elected-at-large. The Mayor serves a two-year term, and the Council Members serve four-year,

overlapping terms and municipal elections are held in April of each even-numbered year. The Council

provides community leadership, develops policies to guide the City in the delivery of services and

achieving community goals, and encourages citizen understanding and involvement.

STATISTICAL PROFILE


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STATISTICAL DATA

Population figures for the City:

Population today is estimated at 3,684 and was 3,722 as of the 2010 Census. There were 3,417

housing units, of which 2,095 were occupied (61.3%). 1,182 of these were owner-occupied.

U.S. Census 2010 Demographic Profile

10-year growth rate:

2000 Census population was 4,081. This is a drop of almost 9%. The 2011 estimate is 3,684 and

the 2016 projection is 3,723.

1920 1930 1940 1950 1960 1970 1980 2000 2010

638 2,248

(+252%)

2,806

(+25%)

4,351

(+55%)

4,580

(+5%)

4,525

(-1%)

4,707

(+4%)

4,081

(-4%)

3,722

(-9%)


Demographic data:

381 people (10.2%) under the age of 18

114 people (3.1%) aged 18 to 24

544 people (14.6%) aged 25 to 44

1,355 people (36.4%) aged 45 to 64

1,328 people (35.7%) aged 65 or older.

Median age 59.2 years.

100 females per 77.6 males.

Ethnicity data of our residents:

3,412 (91.6%) White

11 (0.3%) African American

8 (0.2%) Native American

111 (3.0%) Asian

6 (0.2%) Pacific Islander

Hispanic or Latino of

any race 174 persons (4.7%).


0%

3%

5% 0%

92%

0%

White

African AmericanNative American

Asian

Hispanic

Pacific Islander

3%

36%

36%

10%

15%

0-18

18-24

25-44

45-64

65+


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Unemployment rate:

Carmel-by-the-Sea has a current unemployment rate of 2.3%. This compares to a Monterey County

rate of 15.3%. However, an estimated 40.8% of Carmels population is not in the labor force (see

Demographic Data Summary).

Unemployment data is from the February 2012 Monthly Labor Force Data for Cities and Census Designated Places (CDP)

report from the Labor Market Information Division of the California Employment Development Department.

Household income:

2000 2011 estimate 2016 projection

Avg. household income $89,228 $133,470 $152,184

Median household income 57,731 79,608 83,989

Per Capita Income 49,906 74,397 80,999

Median household disposableincome

NA 63,736 66,852

U.S. Census 2010

BUSINESS DATA

Three Largest Revenue Sources:

Revenue Source

(Dollars in Millions)

FY05-06

Actual

FY06-07

Actual

FY07-08

Actual

FY08-09

Actual

FY09-10

Actual

FY10-11

Actual

Property Tax $3.346 $3.726 $3.867 $4.066 $4.189 $4.158

Transient Occupancy Tax 3.879 4.209 4.395 3.787 3.830 3.879

Sales Tax 2.169 2.143 2.340 2.181 1.620 1.806

Property tax and median home price information:

Average sales price for single family homes $1,288,000

Average property taxes for a single family residence $14,168

Average sales price for condos $412,000

Average condo property tax $4,532

Alain Pinel Real Estate, Carmel-by-the-Sea

Secured property tax value $2,908,891,597

Unsecured property tax value $30,254,516

Total Taxable Value Carmel-by-the-Sea $2,939,146,113

Carmel-by-the-Sea percentage of $1.00 Countywide tax levy 0.827081

Monterey County Auditor-Controller: Tax Rates for Fiscal Year 2011-2012


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Transient Occupancy Tax Generators:

Hotels & Inns 45

Number of rooms 966

Hotels with Restaurants 6

Source: Carmel Innkeepers Association

Sales Tax Generators:

Business Type Description Count Business Type Description Count

Art/Gift/Novelty Stores 89 Textiles/Furnishings 9

Specialty Stores 88 Variety Stores 8

Personal Services 52 Government/Social Org. 7

Home Furnishings 48 Package Liquor Stores 5

Women's Apparel 38 Hotels Serving Alcohol 3

Jewelry Stores 34 Shoe Stores 3

Restaurants Serving Alcohol 32 Food Stores - Non Grocery 3

Business Services 31 Service Stations 2

Restaurants Serving Beer and Wine 30 Men's Apparel 2

Family Apparel 28 Grocery Stores Beer/Wine 1Second-hand/Resale Stores 13 Grocery Stores Liquor 1

Restaurants No Alcohol 12 Drug Stores 1

Stationery/Book Stores 11 All Others 118

Total All Groups 670

Tax Year Occupancy Rate Daily Room Rate

1991-1992 69.75%

1992-1993 69.50%

1993-1994 70.75%

1994-1995 69.10%

1995-1996 74.68% 114.121996-1997 76.60% 120.88

1997-1998 73.53% 127.81

1998-1999 73.08% 135.83

1999-2000 74.06% 146.82

2000-2001 70.22% 155.21

2001-2002 65.10% 154.66

2002-2003 61.58% 153.18

2003-2004 61.49% 155.84

2004-2005 61.44% 161.10

2005-2006 62.52% 168.84

2006-2007 64.03% 177.72

2007-2008 64.74% 182.95

2008-2009 60.14% 170.03

2009-2010 57.19% 176.83

2010-2011 61.00% 176.28

2011-2012 64.41% (est) 180.44 (est)


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Largest Employers in the City of Carmel-by-the-Sea:

Company Name Address Primary SIC Business Desc # of

Employees

(Corporate)

INNS BY THE SEA 4TH AVE & SAN CARLOS ST Hotels and Motels 100

IL FORNAIO OCEAN AVENUE AND MONTE VERDE Ethnic Food Restaurants 75

FLAHERTY'S OYSTER BAR 6TH AVE & SAN CARLOS ST Eating and Drinking Places 45

SIMIC GALLERIES SAN CARLOS AND 6TH AVE Museums and Art Galleries 45

HOGS BREATH INN SAN CARLOS ST & 5TH AVE Eating and Drinking Places 40

JACK LONDONS BAR & GRILL DOLORES ST & 5TH AVE Eating and Drinking Places 30

JEMATE CORP 5TH AVENUE AND DOLORES Eating and Drinking Places 30

KRIS KRINGLE OF CARMEL OCEAN AVE & SAN CARLOS ST Gift, Novelty, and Souvenir Shops 28

TERRACE GRILL 8TH AVE & CAMINO REAL Eating and Drinking Places 27

PIATTI RISTORANTE (Now Vesuvio) 6TH AVENUE AND JUNIPERO AVE Ethnic Food Restaurants 27

BANANA REPUBLIC MISSION ST & OCEAN AVE Family Clothing Stores 25

JUNIPERO SERRA SCHOOL 2992 LASUEN DR Public Elementary and Secondary Schools 24

PERNILLE RESTAURANT 6TH AVE & SAN CARLOS ST Eating and Drinking Places 23

MISSION RANCH CORPORATION 26270 DOLORES ST Eating Places 23

GRASINGS COASTAL CUISINE 57 MISSION AND 6TH AVE Eating and Drinking Places 20

CARMEL POLICE DEPT JUNIPERO AVE & 4TH AVE Police Protection 20

HARRISON MEMORIAL LIBRARY MISSION ST & 6TH AVE Libraries 19

COACH AT CARMEL SAN CARLOS ST & OCEAN AVE Luggage and Leather Goods Stores 18

ADOBE INN DOLORES ST & 8TH AVE Hotels and Motels 18


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Property Taxes

34%

TOT

35%

Sales Tax

16%

Business License

4%

Franchises4%

Fees & Permits

3%

Other

4%

Revenue

Policy &Executive

9%

Public Safety

42%

Public Services

19%

Library

7%

Administration

8%

Non-Dept

10%

Planning & Bldg

5%

Expenditures

SUMMARY SCHEDULES

Actual Actual Estimate Adopted Budget Projected Budget Projected BudgetGeneral Fund Department FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15

CITY COUNCIL 106,322$ 97,078$ 111,574$ 122,079$ 135,341$ 117,881$ 119,314$

LEGAL 463,400 358,504 454,333 447,662 315,718 305,855 307,822

CITY ADMINISTRATOR OFFICE 750,191 758,854 937,122 831,155 832,576 885,666 844,143

COMMUNITY SERVICES 99,065 96,779 109,833 102,794 134,777 140,038 141,876

MARKETING & ECONOMIC DEVELOPMENT 300,796 317,983 324,000 360,219 306,735 325,000 325,000

NON-DEPARTMENTAL CITY PROGRAMS 1,517,014 1,590,454 1,737,965 1,713,223 1,460,518 2,018,307 1,968,522

ADMINISTRATIVE SERVICES 1,020,118 889,192 973,421 1,109,710 1,159,869 1,193,380 1,220,241

TREASURER 2,400 2,400 2,400 2,200 2,400 2,400 2,400

COMMUNITY PLANNING AND BUILDING 537,414 571,994 560,472 601,978 662,279 640,192 664,880

PUBLIC SERVICES

ENGINEERING 15,177 7,745 10,800 10,800 10,800 10,800 10,800

FACILITIES MAINTENANCE 459,278 459,899 471,364 527,753 496,692 560,061 567,070

PUBLIC WORKS 1,094,702 1,122,225 1,100,423 1,140,548 1,173,932 1,310,300 1,374,547

FOREST, PARKS AND BEACH 500,424 524,100 484,918 475,890 526,018 495,275 501,876

PUBLIC SAFETY

FIRE 2,144,130 2,106,440 2,079,580 1,988,801 1,853,099 1,872,381 1,899,168

POLICE 2,727,270 2,744,132 2,969,774 2,929,162 3,354,835 3,429,854 3,537,187

HARRISON MEMORIAL LIBRARY 935,990 969,482 952,115 923,188 988,775 1,012,663 1,050,387

GE NE RA L FUND DE PA RTME NT TOTA L 12, 673, 691$ 12,617,261$ 13,280,094$ 13,287,161$ 13,414,366$ 14,320,052$ 14,535,234$

Actual Actual Estimate Adopted Budget Projected Budget Projected Budget

Ambulance Fund Department FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15

PUBLIC SAFETY

AMBULANCE FUND - - 462,400 443,568 803,179 825,433 849,516

AMBULANCE FUND DEPARTMENT TOTAL -$ -$ 462,400$ 443,568$ 803,179$ 825,433$ 849,516$

Revised Budget

Revised Budget

EXPENDITURE SUMMARY BY DEPARTMENT


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C-2

GENERAL FUND

Actual Actual Budget Budget Budget

09-10 10-11 Account 12-13 13-14 14-15

TAX REVENUE

3,869,050$ 3,824,941$ Property Tax - Secured 01-31801 3,976,000$ 4,035,242$ 4,115,947$

153,972 156,577 Property Tax - Unsecured 01-31802 170,000 172,533 175,984

39,602 39,849 Property Tax - Unitary 01-31803 41,000 41,611 42,443

126,665 136,422 Property Transfer Tax 01-31805 160,000 162,384 165,632

4,189,289$ 4,157,789$ Total Property Taxes 4,347,000$ 4,411,770$ 4,500,006$

3,830,432 3,878,772 Hostelry Tax Revenues 01-55002 4,463,000 4,641,000 4,780,000

1,619,968 1,805,510 Sales & Use Tax 01-31811 2,051,000 2,113,000 2,176,000550,666 526,251 Business License Tax 01-31820 500,000 505,000 515,100

10,190,355$ 10,368,322$ Subtotal: 11,361,000$ 11,670,770$ 11,971,106$

FRANCHISE FEES

193,320 195,355 Garbage 01-32801 208,169 212,332 216,579

121,861 130,722 Cable Television 01-32802 132,029 134,670 137,363

91,832 98,540 Gas & Electric 01-32803 120,000 122,400 124,848

45,922 51,980 Water 01-32804 52,500 53,550 54,621

452,935$ 476,597$ Subtotal: 512,698$ 522,952$ 533,411$

FEES AND PERMITS

36,159 25,688 Business Application Fees 01-33351 25,000 27,000 28,000

4,965 7,542 Parking Stall Use Permits 01-33402 8,000 10,000 10,000

268,401 216,959 Building Permits 01-33404 226,000 242,000 250,000

91,642 90,430 Planning Permits 01-33405 105,000 100,000 105,000

3,764 6,423 Building Trade Permits 01-33407 8,000 10,000 12,000

9,615 11,928 Encroachment Permits 01-33408 11,000 12,000 12,000

1,235 (1,062) Passenger Driver Permits 01-33527 1,500 1,500 1,500

11,760 11,335 Parking Permits 01-33528 12,000 18,000 18,000

14,420 14,720 Other Licenses & Permits 01-33549 15,000 15,500 15,750

- - Community Services Permits 01-40726 11,000 - -6,395 6,775 Tree Removal Permit 01-33626 8,000 8,000 8,000

448,356$ 390,738$ Subtotal: 430,500$ 444,000$ 460,250$

FINES & FORFEITURES

16,843 19,237 Court Fines (Criminal & Court) 01-34801 25,000 25,750 26,536

164 77 Other Fines & Forfeitures 01-34802 200 210 250

17,007$ 19,314$ Subtotal: 25,200$ 25,960$ 26,786$

USE OF MONEY & PROPERTY

41,596 29,368 Interest 01-35801 25,000 25,250 25,503

33,496 33,361 Rents 01-35805 34,300 34,500 34,600

175,218 172,215 Parking Lot Fees 01-35825 170,000 175,100 180,353

250,310$ 234,944$ Subtotal: 229,300$ 234,850$ 240,456$

CHARGES FOR SERVICES

1,144 1,715 Administration 01-36276 2,500 2,550 2,601

1,363 1,315 Administrative Services 01-36351 1,500 1,530 1,561

662 895 Planning 01-36401 500 400 400

47,584 47,642 Police 01-36526 48,000 48,960 49,939

50,753$ 51,567$ Subtotal: 52,500$ 53,440$ 54,501$

REVENUE FROM AGENCIES

2,833$ 2,083$ Abandoned Vehicle Abatement 01-37526 3,000$ 3,060$ 3,121$5,093 1,861 Post Reimbursement 01-37529 6,900 7,038 7,179

352,139 353,246 Motor Vehicle In Lieu 01-37801 - -

24,086 29,038 Hoptr 01-37804 30,000 30,600 31,212

1,029 38 Damage Restitution 01-37805 500 510 520

48 64,512 State Mandates 01-37810 30,000 30,600 31,212

1,430 - Other Agencies 01-37899 1,300 1,326 1,353

386,658$ 450,778$ Subtotal: 71,700$ 73,134$ 74,597$

GRANTS

14,649 8,128 Public Safety - Prop 172 01-38526 15,000 15,000 15,000900 - TAMC - -

242,090$ 8,128$ Subtotal: 15,000$ 15,000$ 15,000$

RECREATION USE FEES

950 3,400 Programs 01-40726 3,500 3,500 3,500

6,670 6,630 Facility Use 01-40727 6,700 6,866 7,029

7,620$ 10,030$ Subtotal: 10,200$ 10,366$ 10,529$

MISCELLANEOUS REVENUE

38,236 - Miscellaneous 01-46801 35,000 35,700 36,414

54,334 89,796 Donations 01-46801 86,266 90,000 100,000

92,570$ 89,796$ Subtotal: 121,266$ 125,700$ 136,414$

TRANSFER FROM OTHER FUNDS

- 96,105 Gas Tax (See Gas Tax Fund) 01-48003 74,950 77,808 78,500

196,864 121,139 Traffic Safety 01-48012 140,352 47,800 73,800

55,000 40,000 Benefit Liability 01-48016 70,000 40,000 40,000

80,000 60,000 Workers Compensation 01-48017 60,000 60,000 60,000

80,676 300,000 General Fund/Operating Reserve 01-48018 150,000 -

- 104,912 Grant Funds 01-48021 50,000 - -

25,000 -

Community Svcs Deposit Acct

50-24050-0684 01-48050 25,000 30,000 35,000

4,700 -

Arts & Craft Deposit Acct

50-24050-0733 01-48050 4,700 4,800 4,800

- 2,410 Forest Theater Fund 01-48060 - - -

592,178$ 724,566$ Subtotal: 575,002$ 260,408$ 292,100$

12,730,832 12,824,780 Total Sources 13,404,366 13,436,580 13,815,149

REVENUE AND OTHER SOURCES


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C-3

Actual Actual Estimate Adopted Budget Projected Budget Projected Budget

Description FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15

SALARIES 4,754,369 4,628,884 4,191,516 4,454,045 4,338,322 4,403,290 4,491,355

OVERTIME 384,526 497,813 397,670 403,535 226,420 183,250 183,250

HOLIDAY IN-LIEU 88,860 86,280 83,187 90,805 68,000 69,020 70,400

UNIFORM ALLOWANCE 20,675 19,722 18,536 18,904 21,742 23,436 23,536

SOCIAL SECURITY 17,637 15,960 17,870 15,820 18,467 18,744 19,119

MEDICARE 64,401 65,410 60,823 57,845 60,056 60,956 62,175

RETIREMENT 1,181,278 1,181,496 1,223,072 1,151,505 1,139,096 1,264,397 1,340,261

MEDICAL PROGRAM 645,082 677,414 645,453 708,070 677,719 725,159 794,398

LIFE INSURANCE 9,876 9,352 8,901 8,715 8,704 8,829 8,998

WORKERS COMP 241,882 219,806 226,170 209,221 277,910 243,830 243,830

DEFERRED COMPENSATION 21,598 15,050 16,350 22,690 23,400 22,500 22,500

MOU OBLIGATIONS 12,600 16,070 19,579 16,659 46,695 46,801 46,801

UNEMPLOYMENT 1,000 926 10,000 - 9,000 9,000 9,000

PART-TIME ASSISTANCE 337,452 388,072 374,717 383,100 400,112 368,055 368,055

PAID CALL FIREFIGHTERS 1,614 (9) - - - - -

GROUP LTD 780 1,600 750 1,053 - - -

Salaries and Benefits 7,783,630 7,823,846 7,294,594 7,541,967 7,315,641 7,447,266 7,683,677

UTILITIES 172,886 187,775 179,636 252,558 211,708 211,266 212,266

TRAINING/PERSONAL EXP. 35,809 18,736 37,000 29,955 43,800 43,800 43,800

CLOTHING EXPENSE 10,134 17,432 13,860 8,167 15,191 13,718 15,718

PERMITS,LICENSES & FEES 7,337 7,662 8,264 10,343 8,197 8,397 8,397

CREDIT CARD BANK FEES 12,406 7,434 10,580 19,048 10,580 10,897 10,897

DUES/MEMBERSHIPS 54,366 52,223 62,126 58,312 74,565 65,466 65,966

DOCUMENTS/PUBLICATIONS 8,014 10,717 7,772 6,356 7,987 8,045 8,045

TELEPHONE 42,960 44,305 35,866 42,495 44,770 45,768 45,768

RADIO EXPENSE 3,760 2,142 9,961 11,866 11,700 13,300 13,300

POSTAGE 10,293 7,572 9,602 6,577 9,517 9,712 9,712

PRINTING 10,276 7,119 13,518 9,847 13,066 15,912 16,325

ADVERTISING 12,582 4,809 6,925 4,669 6,925 9,835 9,835

RENT/LEASE EQUIPMENT 131 18,294 2,300 - 2,300 2,318 2,318

OFFICE MACHINE SU PPLIES 20,166 9,054 15,406 6,687 9,145 16,577 17,229

OFFICE SUPPLIES 6,875 12,188 8,914 12,490 8,459 8,544 9,067

CUSTODIAL SUPPLIES 7,992 11,306 11,877 11,659 13,577 15,000 15,000

MATERIALS/SUPPLIES 125,351 82,049 97,705 95,698 114,205 123,700 128,700

FUEL 59,621 67,141 65,900 97,424 75,000 80,000 80,000

AUTOMOTIVE PARTS 9,661 6,426 10,665 4,403 10,177 10,452 10,452

TIRES/TUBES 4,790 3,348 5,968 3,196 5,968 6,147 6,147

EQUIPMENT MAINTENANCE 90,229 100,850 99,444 95,746 95,944 100,262 100,975

OUTSIDE LABOR 268,628 324,424 191,706 188,031 213,700 308,211 307,499

ROAD IMPACT MAINTENANCE - - - 15,138 - - -

PROFESSIONAL SERVICES 545,353 371,588 489,000 433,260 357,800 354,000 364,000

CONTRACTUAL SERVICES 527,350 664,618 1,540,930 1,370,126 2,290,299 2,316,503 2,345,290

TOOLS/EQUIPMENT 13,787 6,892 10,465 5,747 10,255 10,775 10,775

COMMUNITY ACTIVITIES 32,753 34,710 44,750 28,508 38,750 45,500 45,500

STORM WATER RUNOFF PROG EXP 51,614 48,089 100,658 54,521 71,000 75,000 103,678

PHOTOGRAPHIC SUPPLIES 357 94 950 356 850 899 899

SAFETY EQUIPMENT 18,226 10,954 18,720 12,172 18,576 18,888 18,888

OFFICIAL PU BLIC MEETINGS 922 1,288 500 308 1,500 500 500

OPERATIONAL SUPPLIES/SERVICE 12,449 8,553 12,041 7,637 12,141 10,298 10,298

RECRUITMENT - 364 7,652 17,362 3,000 2,732 2,732

PRE-EMPLOYMENT 4,835 2,798 10,305 16,305 5,000 5,464 5,464

EMPLOYEE ASSISTANCE PROGRAM 2,088 2,158 3,713 2,184 3,713 3,824 3,824

EMPLOYEE IMMUNIZATION PROGRAM 3,505 997 4,000 3,582 2,500 3,000 3,000

ERGONOMIC STUDIES/MODIFICATION 1,871 - 2,122 1,199 2,122 2,186 2,186

REGIONAL DESTINATION MKTING 168,291 180,313 180,000 175,867 180,000 180,000 180,000

REGIONAL AMBULANCE SUBS IDY 454,381 300,000 250,000 225,000 - - -

MCCVB CONTRACT 113,652 103,078 114,000 114,000 119,235 120,000 120,000

MAIL SERVICE CONTRACT 53,322 57,123 60,000 65,736 60,000 62,000 63,000

COUNCIL DISCRETIONARY 6,003 4,774 15,000 15,000 20,000 10,000 10,000

ELECTION 28,618 (40) 31,000 31,000 18,000 60,000 -

ECONOMIC REVITILIZATION PROGRAMS - 20,000 15,000 15,000 7,500 15,000 15,000

TROLLEY SERVICE 18,853 14,592 15,000 55,352 - 10,000 10,000

AUDITS 27,137 32,669 36,601 36,300 36,601 37,699 37,699

BUDGET PREPARATION - - 318 - 318 328 328

WORKERS COMP-SELF-FUNDED CLAIMS RUN-OUT 23,080 12,738 25,740 13,050 25,740 30,000 30,000

LIABILITY INSURANCE 232,738 255,442 284,495 284,811 286,762 290,000 290,000

Revised Budget

EMPLOYEE INSU RANCE PROGRAM 29,765 36,600 34,798 24,132 34,798 35,842 35,842

EMPLOYEE RECOGNITION 6,114 5,347 7,426 8,826 6,200 7,649 7,649

EMERGENCY RESPONSE TRAINING (3,410) 1,291 - - - - -

EOC SUPPLIES/SERVICE 3,944 1,400 1,442 - - - -

FIRE EQUIPMENT/SUPPLIES 11,347 15,985 7,416 7,416 7,416 7,416 7,416

MEDICAL SUPPLIES 1,753 5,540 8,086 6,000 6,000 6,000 6,000

HYDRANT MAINTENANCE 383 - 412 650 650 650 650

SCC SUBSIDY - - - - - - -

FINE ART MAINT/PRESERVATION 7,700 - 10,000 10,000 5,000 5,000 15,000

Services and Supplies 3,373,047 3,202,961 4,247,535 4,032,071 4,638,207 4,854,480 4,883,034

TOTAL 11,156,677 11,026,807 11,542,129 11,574,038 11,953,848 12,301,745 12,566,712

Grants 105,394 158,350 98,350 -

Capital Outlay 145,143 45,200 -

Transfer to Capital Improvement 75,789 - 250,000 523,336 487,552

Facility Improvement 30,295 31,400 32,600 31,289 32,289 33,903 34,582

Debt Service 579,257 536,609 533,515 537,181 537,200 540,200 533,200

Benefit Liability 6,530 72,445 56,650 137,364 -

Salary Savings - (80,000) (130,150) (88,066) (89,827)

to CRFA 300,000 150,000 150,000 - -

Ambulance - 107,389 421,179 448,933 473,016

SCC SUBSIDY 680,000 650,000 750,000 750,000 590,000 560,000 530,000

SUBTOTAL 1,622,408 1,590,454 1,896,315 1,811,573 1,450,518 2,018,307 1,968,522

TOTAL USES 12,779,085 12,617,261 13,438,444 13,385,611 13,404,366 14,320,052 14,535,234

CHARACTER OF EXPENDITURES


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C-4

MAJOR FUND BUDGET SUMMARY

Actual Actual Revised Budget Adopted Budget Proposed Budget

Description FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14

GENERAL FUND

Source of Funds

Taxes 10,190,355 10,368,322 10,780,000 11,361,000 11,670,770

Franchise Fees 452,935 476,597 504,608 512,698 522,952

Fees & Permits 448,356 390,738 425,000 430,500 444,000

Fines & Forfeit 17,007 19,314 35,200 25,200 25,960

Intergovernmental 386,658 450,778 382,800 71,700 73,134

Other 643,343 394,465 765,259 428,266 439,356

Use of Prior Funds 592,178 724,566 1,309,080 575,002 260,408

12,730,832 12,824,780 14,201,947 13,404,366 13,436,580

Uses of Funds

Policy & Executive 1,719,774 969,482 952,115 1,283,635 1,815,593

Public Safety 4,871,400 4,850,572 5,049,354 6,011,113 5,302,235

Public Services 2,069,581 2,113,969 2,067,505 2,648,955 2,376,436

Library 935,990 969,482 952,115 988,775 1,012,663

Administration 1,022,518 891,592 975,821 1,162,269 1,195,780

Planning & Bldg 537,414 571,994 560,472 662,279 640,192

Non-Dept 861,757 1,158,964 1,078,934 923,318 954,771

Debt Service 579,257 634,258 533,155 537,200 540,200

Capital Outlay 76,000 1,056,000 125,876 - 523,336

Other Uses 140,669 225,687 1,143,097 (844,718) (0)

12,814,360 13,442,000 13,438,444 13,372,827 14,361,205

GAS TAX FUND

Source of Funds

Taxes 66,620 64,117 70,500 72,450 75,308

Interest 1,633 - 2,000 2,500 2,500

68,253 64,117 72,500 74,950 77,808

Uses of Funds

Salaries and Benefits 65,834 44,674 70,500 - -

Materials & Supplies 1,735 5,600 2,000 - -

Capital Outlay - - - - -

Transfer to General - - 150,500 74,950 77,808

67,569 50,274 223,000 74,950 77,808

CAPITAL PROJECTS FUND

Source of Funds

Grants - 247,978 430,000 30,000

Intergovernmental - 291,000 370,000 -

Fees - 195,000 305,600 342,200

Transfer in 220,932 295,200 - 523,336

Use of Prior Funds - 100,000 562,988 -

Interest

- 220,932 1,129,178 1,668,588 895,536

Uses of Funds

Capital Outlay 1,085,637 1,126,538 1,668,588 895,536

Designated for Future - - - -

- 1,085,637 1,126,538 1,668,588 895,536

AMBULANCE FUND

Source of Funds

Call Income - - 350,000 370,000 370,000

Transfer in - 112,000 433,179 452,933

Debts Recovered - - 400 - 2,500

- - 462,400 803,179 825,433

Uses of Funds

Salaries and Benefits - 44,674 383,263 667,547 688,454

Materials & Supplies - 5,600 79,137 135,632 136,980

- 50,274 462,400 803,179 825,433


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C-5

STAFFING

(Position detailed continued on the following page)

Department Program Title Position FTE

Administrative Services Treasurer City Treasurer (contract) 0.00 0.00

Administrative Services Administration Administrative Services Director 1.00 1.00

Administrative Services Administration Office Assistant 1.00 0.75Administrative Services Finance Finance Specialist 1.00 0.75

Administrative Services Finance Office Assistant 1.00 0.53

Administrative Services Human Resources Finance Specialist 1.00 0.40

Administrative Services Human Resources Finance Specialist 1.00 0.17

Administrative Services Information Technology Information Systems/Network Mgr. 1.00 1.00

Administrative Services Information Technology Automated Systems Tech. 1.00 1.00

City Council City Council Mayor 1.00 1.00

City Council City Council Council Member 4.00 4.00

City Administrator Office Administration City Administrator 1.00 1.00

City Administrator Office Administration Asst. City Administrator/City Clerk 1.00 1.00

City Administrator Office City Clerk Deputy City Clerk 1.00 1.00

City Administrator Office Community Services Community Services Asst. 1.00 0.50City Administrator Office Community Services Office Assistant 1.00 0.50

City Administrator Office Community Services Class Instructor 1.00 0.18

City Administrator Office Marketing Marketing Coordinator (contract) 0.00 0.00

Community Planning & Building Building Building Official 1.00 1.50

Community Planning & Buil ding Code Compliance Admin Coordinator/Code Compliance 1.00 0.50

Community Planning & Building Planning Planning and Building Services Mgr. 1.00 1.00

Community Planning & Building Planning Associate Planner 1.00 1.00

Community Planning & Building Planning Finance Specialist ASD 0.60

Community Planning & Building Planning Planning Technician 1.00 0.00

Legal City Attorney City Attorney 1.00 0.44

Library Administration Library Director 1.00 1.00

Library Administration Office Assistant 1.00 0.30

Library Circulation Circulation Supervisor 1.00 1.00

Library Circulation Library Assistant 5.00 4.11

Library Local History Librarian II 1.00 1.00

Library Reference Librarian II 1.00 1.00

Library Reference Librarian I 3.00 1.11

Library Youth Services Librarian II 1.00 1.00

Library Youth Services Library Asst. 2.00 1.18

Position Detail


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C-6

Department Program Title Position FTE

Public Safety Ambulance Paramedic-Firefighter 5.00 4.00

Public Safety Ambulance EMT-Firefighter 1.00 1.00

Public Safety Ambulance Finance Specialist ASD 0.25

Public Safety Fire Command staff (contract) 0.00 0.00

Public Safety Fire Engine Company (contract) 0.00 0.00

Public Safety Police Police Chief 1.00 1.00

Public Safety Police Commander 1.00 1.00

Public Safety Police Sergeant 3.00 3.00

Public Safety Police Corporal/Training Officer 1.00 1.00

Public Safety Police Police Officer 8.00 8.00

Public Safety Police Police Officer Reserves 4.00 0.52

Public Safety Police Public Services Officer 5.00 5.00

Public Safety Police Community Services Officer 2.00 2.00

Public Safety Police Community Services Asst. CAO 0.25

Public Services Administration Public Services Mgr. 1.00 -

Public Services City Engineer City Engineer (contract) 0.00 0.00

Public Services Facilities Maintenance Facilities Maintenance Mgr. 1.00 1.00

Public Services Facilities Maintenance Facilities Maintenance Worker 1.00 1.00

Public Services Facilities Maintenance Community Services Asst. CAO 0.25Public Services Forest, Parks & Beach City forester 1.00 1.00

Public Services Forest, Parks & Beach Tree Care Specialist 2.00 1.00

Public Services Forest, Parks & Beach Forest Care Worker 2.00 0.90

Public Services Public Works Public Works Superintendent 1.00 1.00

Public Services Public Works Street Supervisor 1.00 1.00

Public Services Public Works Senior Maintenance Worker 4.00 4.00

Public Services Public Works Maintenance Worker 1.00 1.00

Public Services Public Works Gardener 1.00 1.00

TOTAL 88.00 71.69

Note: Employees are a ssigned to a single position; positions a re shown in home department; FTE shown where service is performed


27/103


28/103

C-8

RETIREMENT LIABILITY


29/103


30/103

C-10

OTHER FUNDS

GAS TAX FUND

Actual Revised

Budget

Estimate Proposed

Budget

Proposed

Budget

Proposed

Budget

Revenue Description FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15

03- 55003-001 GAS TAX - SECTION 2106 17,187$ 14,700$ 13,200$ 15,250$ 15,860$ 16,000$

03- 55003-003 GAS TAX - SECTION 2107 28,751 31,000 29,400 31,500 32,760 33,00003- 55003-004 GAS TAX - SECTION 2107.5 - 1,000 - 1,000 1,000 1,000

03- 55003-005 GAS TAX - SECTION 2105 18,179 23,800 20,200 24,700 25,688 26,000

03- 55003-0015 PROPOSITION 1B - - - - -

03- 55003-0020 GAS TAX - SECTION 2103 32,399 35,000

03- 10999 GAS TAX FUND INTEREST ACCRUED 2,000 950 2,500 2,500 2,500

64,117$ 72,500$ 63,750$ 74,950$ 110,207$ 113,500$

GAS TAX FUND Actual Revised

Budget

Estimate Proposed

Budget

Proposed

Budget

Proposed

Budget

Expenditure Description FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15

03- 76010 SALARIES 25,803$ 57,662$ 25,513$

03- 76011 OVERTIME 930 250 380

03- 76013 UNIFORM ALLOWANCE 93 190 101

03- 76015 MEDICARE 550 100 -

03- 76016 RETIREMENT 9,013 7,042 -

03- 76017 MEDICAL PROGRAM 6,009 2,451 -

03- 76018 LIFE INSURANCE 108 25 -

03- 76019 WORKERS C OMPENSATION INS. 1,928 2,540 2,345

03- 76020 DEFERRED COMPENSATION - -

03- 76021 MOU OBLIGATIONS 240 240 120

03- 76022 UNEMPLOYMENT -

03- 76023 PART-TIME ASSISTANCE -

03- 76025 GROUP LTD -

44,674 70,500 28,459 - - -

03- 76045 MATERIALS & SUPPLIES 5,600 2,000 2,000

03- 5,600 2,000 2,000 - - -

50,274$ 72,500$ 30,459$ -$ -$ -$

SURPLUS/(DEFICIT) 13,843$ -$ 33,291$ 74,950$ 110,207$ 113,500$

GAS TAX FUND Actual Revised

Budget

Estimate Proposed

Budget

Proposed

Budget

Proposed

Budget

Transfers-to Description FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15

03-

03- TRANSFER TO GENERAL FUND - 150,500 30,459 74,950 77,808 78,500

03- TRANSFER TO CAPITAL FUND

-$ 150,500$ 30,459$ 74,950$ 77,808$ 78,500$

SURPLUS/(DEFICIT) w/ TRANSFERS 13,843$ (150,500)$ 2,832$ -$ 32,399$ 35,000$


31/103

C-11

CAPITAL PROJECTS FUND

Actual Revised

Budget

Estima te Adopted

Budget

Projected

Budget

Projected

Budget

Revenue Description FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15

13- GRANTS -$ 247,978$ 247,978$ 430,000$ 30,000$

13- INTERGOVERNMENTAL - STATE - 291,000 291,000 370,000

13- ROAD IMPACT FEES - 195,000 - 195,952 140,000 150,000

13- SCC RETAINAGE - 100,000 100,000 75,352

13- TRAFFIC SAFETY - - - 109,648 202,200 176,200

RELEASE OF FUND BALANCE - - - 527,636

VEHICLE REPLACEMENT FUND 92,500 60,000

13- TRANSFER FROM GENERAL FUND 220,932 295,200 - - 523,336 487,552

220,932 1,129,178 638,978 1,708,588 988,036 873,752$

CAPITAL PROJECTS FUND Actual Revised

Budget

Estima te Adopted

Budget

Projected

Budget

Projected

Budget

Expenditure Proje ct Description FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15

13- CAPITAL OUTLAY 1,085,637$ 1,126,538$ 1,200,000$ 1,708,588$ 895,536$ 813,752$

13- DESIGNATED FOR FUTURE

13- 1,085,637 1,126,538$ 1,200,000$ 1,708,588$ 895,536$ 813,752$

SURPLUS/(DEFICIT) (864,705)$ 2,640$ (561,022)$ -$ 92,500$ 60,000$


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DEPARTMENT DETAIL

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CITY COUNCIL

Performance Measures:

Performance FY 11-12 est FY 12-13 FY 13-14 FY 14-15

Attend and participate in

City Counci l meetings 36 32 30 30

Set City goals and

objectives Yes Yes Yes Yes

Number of ordi nances

adopted 3 5 5 5

Number of resol utions

adopted 74 80 70 70

Staffing Position FTEMayor 1 1

Councilmembers 4 4

Total 5 5

Summary and Overview:

The City Council provides quality public services to the people of Carmel-by-the-Sea in response to their need for a

healthy, safe, and prosperous environment. The City Council is the governing body of the City responsible fomaking the laws and regulations of the City of Carmel-by-the-Sea.

The City Council is a five-member legislative body elected by the residents of Carmel-by-the-Sea. The Council's

purpose is to establish policy and to ensure success of governmental operations. The Council appoints the City

Administrator, City Attorney, City Treasurer, and the City Engineer. The Council approves the municipal budget and

is responsible for review and adoption of local laws by passage of ordinances.

Goals and Objectives:

Serve the residents of the City of Carmel-by-the-Sea by formulating and enacting public policy and by providing th

leadership necessary to meet community needs.

Salaries

and

Benefits

37%Services

and

Supplies

63%

City CouncilExpenditures by Category

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CITY COUNCIL

Actual Actual Revised

Budget

Estimate Adopted

Budget

Projected

Budget

Projected

Budget

Description FY 2009-10 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15

60010 SALARIES 9,300$ 7,800$ 7,800$ 7,386$ 7,200$ 7,201$ 7,345$

60014 SOCIAL SECURITY 577 484 784 765 447 454 463

60015 MEDICARE 135 113 113 110 104 106 10860017 MEDICAL PROGRAM 42,611 36,883 39,722 51,747 42,565 45,545 46,822

60019 WORKERS COMP 428 395 342 316 427 427 427

53,051 45,675 48,761 60,324 50,743 53,731 55,164

60033 DUES/MEMBERSHIPS 45,776 44,786 46,513 45,473 62,298 52,850 52,850AMBAG, League of California Cities, FOR A,

Monterey County Mayors' Assoc.,

MBUAPCA, TAMC, LAFCO, Community

Human Services, MPRWA, CHS Sober Grad

60036 TELEPHONE 427 376 450 485 450 450 450

60073 OFFICIAL PUBLIC MEETINGS 922 1,288 500 308 1,500 500 500

60095 OPERATIONAL SUPPLIES/SERVICE 143 179 350 489 350 350 350

60207 COUNCIL DISCRETIONARY 6,003 4,774 15,000 15,000 20,000 10,000 10,000

53,271 51,403 62,813 61,755 84,598 64,150 64,150

106,322$ 97,078$ 111,574$ 122,079$ 135,341$ 117,881$ 119,314$

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LEGAL



Resolve 66% of li tigation

cases without any

payment to plaintiff 43% 70% 70% 70%

Provide advice on an

estimated number of

agenda items per year 204 225 230 230

Respond to 85% of legal

requests by negotiated

target date 85% 90% 90% 90%

Staffing Position FTELegal 1 0.44

Total 1 0.44


The City Attorney provides legal services to the City Council, the City Administrator and to City departments. Lega

services include legal advice, litigation counsel, code compliance guidance and the preparation of documents fothe City of Carmel-by-the-Sea.


Maintain the legal integrity of the City.

Advise and advocate to protect and promote clients policies and actions.

Serve as Citys civil lawyers.

Preserve and maintain village character in Carmel through clear land use policies, appropriate zoning regulations

detailed design guidelines, and equitable and consistent code compliance.

Salaries

and

Benefits

32%

Services

and

Supplies

68%

LegalExpenditures by Category

D-4
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37/103

LEGAL


Budget

Estima te Adopte d

Budget

Projected

Budget

Projected

Budget


61010 SALARIES 90,000$ 90,000$ 90,000$ 90,000$ 90,000$ 91,350$ 93,177$

61014 SOCIAL SECURITY 5,580 5,580 5,580 5,581 5,580 5,664 5,777

61015MEDICARE

1,305 1,305 1,305 1,305 1,305 1,325 1,35161016 RETIREMENT

61019 WORKERS COMP INSURANCE 4,017 4,915 3,948 3,647 5,333 4,017 4,017

100,902 101,800 100,833 100,533 102,218 102,355 104,322

61034 DOCUMENTS/PUBLICATIONS 6,030 5,034 3,500 2,900 3,500 3,500 3,500

61051 PROFESSIONAL SERVICES 356,468 251,670 350,000 344,229 210,000 200,000 200,000

362,498 256,704 353,500 347,129 213,500 203,500 203,500

463,400$ 358,504$ 454,333$ 447,662$ 315,718$ 305,855$ 307,822$

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CITY ADMINISTRATOR OFFICE


Performance FY 11-12 est FY 12-13 FY 13-14 FY 14-15Conduct quarterly

operational review

meetings 18 28 28 28Complete Department

manager performance

reviews before due date 7 8 6 6

47/48 50/50 50/50 50/50

98% 100% 100% 100%% of error free City Council

agendas 64% 80% 100% 100%

% Public Records Act

requests processed within

10 days

Staffing Position FTEAdmin 2 2

City Clerk 1 1

Marketing 0 0

Community Srvs 3 1.18

Total 6 4.18

City Administrator

City Clerk Marketing Community Services


The City Administrator is charged by the Municipal Code with the responsibility for all personnel matters and

reports to the City Council. The City Administrator implements policy established by official actions of the CitCouncil and directs and coordinates the preparation and presentation of the municipal budget. The City Clerk is th

official recorder of all City Council actions and the custodian of all municipal documents.


The City Administrator Office (CAO) exercises overall responsibility for sound and effective management of Cit

government pursuant to Council policy and the adopted budget. While the entirety of adopted objectives an

goals drives the CAO programs, the CAOs strategic actions align primarily with the following adopted goals an

objectives:

Promote efficiency through an organizational culture that identifies and implements process improvements and

strives to develop more efficient methods of providing service and utilizing taxpayer dollars.

Examine new revenue sources to support services to the community.

Assume a leadership role in developing a long-term solution to the regions water supply.

Salaries

and

Benefits

64%

Services

and

Supplies

36%

City AdministratorExpenditures by Category

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CITY ADMINISTRATOR OFFICE


Budget

Estima te Adopted

Budget

Projected

Budget

Projected

Budget


64010 SALARIES 324,559$ 361,181$ 370,896$ 409,726$ 373,771$ 379,378$ 386,965$

64011 OVERTIME - -

64015 MEDICARE 4,658 5,111 5,352 5,263 5,306 5,386 5,49364016 RETIREMENT 55,702 55,732 92,654 70,099 72,194 80,136 84,944

64017 MEDICAL PROGRAM 29,038 34,544 47,285 43,744 40,861 43,721 48,093

64018 LIFE INSURANCE 443 390 599 381 443 444 445

64019 WORKERS COMPENSATION INS. 14,176 13,218 16,270 15,028 22,148 16,270 16,270

64020 DEFERRED COMPENSATION 7,200 5,550 7,200 5,642 7,500 7,500 7,500

64021 MOU OBLIGATIONS 5,400 5,086 6,920 4,869 6,000 6,000 6,000

64022 UNEMPLOYMENT - - 1,000 1,000 1,000 1,000

64023 PART-TIME ASSISTANCE - - - - - -

441,176 480,812 548,176 554,753 529,223 539,834 556,711

64026 UTILITIES 8,628 8,842 10,000 10,278 11,000 11,000 11,000

64030 TRAINING/PERSONAL EXP. 35,809 18,736 37,000 29,955 43,800 43,800 43,800

64032 PERMITS,LICENSES & FEES 441 700 500 343 500 500 500

64033 DUES/MEMBERSHIPS 4,876 4,500 9,456 7,944 8,000 8,000 8,500

64034 DOCUMENTS/PUBLICATIONS 431 737 320 72 500 500 500

CA Elections Code &League of California Cities

publications

64036 TELEPHONE 11,133 12,601 10,000 13,575 14,000 14,000 14,000

64038 POSTAGE 9,928 6,954 9,017 6,533 9,017 9,288 9,288

64039 PRINTING 4,171 2,473 2,600 2,388 2,600 2,600 2,600

64040 ADVERTISING 8,105 2,844 3,925 1,894 3,925 4,000 4,000

64042 OFFICE MACHINE SUPPLIES 590 54 750 - 750 750 750

64043 OFFICE SUPPLIES 2,062 5,255 2,440 4,349 3,011 3,144 3,244

64049 EQUIPMENT MAINTENANCE 78 250 - 250 250 250


64053 CONTRACTUAL SERVICES 46,811 102,563 163,688 87,731 60,000 60,000 60,000

64055

COMMUNITY ACTIVITIES

(combine with 64095) 21 - - - - -

64095 OPERATIONAL SERVICE/SUPPLIES 1,041 1,276 3,000 - 3,000 1,000 1,000

64204 MAIL SERVICE CONTRACT 53,322 57,123 60,000 65,736 60,000 62,000 63,000

64300 ELECTION 28,618 (40) 31,000 31,000 18,000 60,000 -

309,015 278,042 388,946 276,401 303,353 345,832 287,432

750,191$ 758,854$ 937,122$ 831,155$ 832,576$ 885,666$ 844,143$

MARKETING & ECONOMIC DEVELOPMENT


Budget

Estima te Adopte d

Budget

Projected

Budget

Projected

Budget


85200 REGIONAL DESTINATION MKTING 168,291$ 180,313$ 180,000$ 175,867$ 180,000$ 180,000$ 180,000$

85203 MCCVB CONTRACT 113,652 103,078 114,000 114,000 119,235 120,000 120,000

85301 ECONOMIC REVITILIZATION PROGRAMS - 20,000 15,000 15,000 7,500 15,000 15,000

85302 TROLLEY SERVICE 18,853 14,592 15,000 55,352 - 10,000 10,000

300,796$ 317,983$ 324,000$ 360,219$ 306,735$ 325,000$ 325,000$

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COMMUNITY SERVICES


Budget

Estima te Adopte d

Budget

Projected

Budget

Projected

Budget


82010 SALARIES 38,313$ 37,031$ 27,477$ 28,684$ 27,144$ 27,551$ 28,102$

82014 SOCIAL SECURITY 260 239 100 564 573 584

82015 MEDICARE 863 875 824 954 1,625 1,649 1,68282016 RETIREMENT 8,598 8,604 9,769 10,867 18,570 20,613 21,849

82017 MEDICAL PROGRAM 4,200 4,200 4,200 4,469 - - -

82018 LIFE INSURANCE 157 156 157 144 313 318 324


82020 DEFERRED COMPENSATION - - - 300 - -

82021 MOU OBLIGATIONS - - - 10,406 10,500 10,500

82022 UNEMPLOYMENT - - 1,000 1,000 1,000 1,000

82023 PART-TIME ASSISTANCE 4,200 3,850 5,000 13,466 28,249 25,000 25,000

58,496 56,772 50,510 60,608 91,454 89,404 91,242

82026 UTILITIES 5,329 5,895 6,365 7,101 6,365 6,556 6,556

82033 DUES AND MEMBERSHIP - - - - - - -

82036 TELEPHONE 465 1,676 1,200 648 1,200 1,300 1,300

82039 PRINTING - - 100 - 100 100 100

82042 OFFICE MACHINE SUPPLIES 212 - 300 - 300 300 30082043 OFFICE SUPPLIES 323 326 358 696 358 378 378

82053 CONTRACTUAL SERVICES - - - - - - -

82055 COMMUNITY ACTIVITIES 26,540 32,110 41,000 23,741 35,000 42,000 42,000

82950 FINE ART MAINT/PRESERVATION 7,700 - 10,000 10,000 - -

40,569 40,007 59,323 42,186 43,323 50,634 50,634

99,065$ 96,779$ 109,833$ 102,794$ 134,777$ 140,038$ 141,876$

NON-DEPARTMENTAL CITY PROGRAMS


Budget

Estima te Adopte d

Budget

Projected

Budget

Projected

Budget


Property Assessments 30,295$ 31,400$ 32,600$ 31,289$ 32,289$ 33,903$ 34,582$

Transfer to Capital Projects 220,932 - 295,200 - - 523,336 487,552

Transfer to CRFA - 300,000 150,000 150,000 - - -

Transfer to Ambulance Fund 107,389 421,179 448,933 473,016

Debt Service 579,257 536,609 533,515 537,181 537,200 540,200 533,200

Salary Savings - - (80,000) - (130,150) (88,066) (89,827)

Benefit Liability 6,530 72,445 56,650 137,364 - - -

Sunset Center Subsidy 680,000 650,000 750,000 750,000 600,000 560,000 530,000

1,517,014$ 1,590,454$ 1,737,965$ 1,713,223$ 1,460,518$ 2,018,307$ 1,968,522$

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D-9


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ADMINISTRATIVE SERVICES



% employee performance

reviews completed on time 38% 95% 95% 95%

# of worker comp cl aims 11 8 5 5IT expenditures per

workstation 7,163$ 7,628$ 7,909$ 8,136$

# of Budget Revisions 26 10 10 10

Staffing Position FTEAdmin 2 1.75

Finance 2 1.28

Human Resources 2 0.57

Information Tech 2 2

Total 8 5.6

Administrative Services

Human Resources Finance Information Systems


The Administrative Services Department is responsible for implementing and managing the City's finance

programs, information systems and network, and for personnel management. Management responsibilitieinclude financial oversight, insurance programs, asset management, budget preparation, administration of payrol

business license processing and renewals, hiring procedures, employee training and safety programs, personne

evaluation programs, employee assistance and coordination of the City's Workers' Compensation claims program

The Information Systems division is charged with the development, planning, coordination and management of the

Citywide computer system and telephone system. The Department coordinates administratively with the City

Treasurer. The Treasurer's responsibilities are to coordinate the management of City investments with the

Department, to maximize income from those investments, to review monthly bank statements and to provide the

City Council with monthly investment reports.


Enhance organizational performance through implementing a structure that is responsive to meeting interna

operational needs and objectives and the delivery of high-quality customer service.

Focus on accountability, efficiency and quality customer service through the individual performance of employees

Connecting their work to the business and strategy of the organization and create a performance process that wil

ensure and promote the goals of the organization.

Promote efficiency through an organizational culture that identifies and implements process improvements and

strives to develop more efficient methods of providing service and utilizing taxpayer dollars.

Salaries

and

Benefits

54%

Services

and

Supplies

46%

Administrative ServicesExpenditures by Category

D-10


43/103

ADMINISTRATIVE SERVICES


Budget

Estima te Adopte d

Budget

Projected

Budget

Projected

Budget


67010 SALARIES 401,999$ 250,563$ 243,492$ 362,761$ 372,352$ 377,937$ 385,496$

67011 OVERTIME - - 500 - - - -

67014 SOCIAL SECURITY - - - - - - -

67015 MEDICARE 4,552 4,646 4,782 3,470 6,783 6,885 7,022

67016 RETIREMENT 71,434 63,090 59,991 43,537 74,693 82,909 87,884

67017 MEDICAL PROGRAM 48,304 39,529 25,845 58,688 67,051 71,745 78,919

67018 LIFE INSURANCE 742 534 457 518 755 766 782


67020 DEFERRED COMPENSATION 450 400 300 1,371 1,500 1,500 1,500

67021 MOU OBLIGATIONS 1,200 - 1,409 1,409 1,409 1,409

67022 UNEMPLOYMENT - - 2,000 1,000 1,000 1,000

67023 PART-TIME ASSISTANCE 35,277 71,743 89,185 79,314 72,353 72,353 72,353

583,885 447,651 442,577 563,158 624,247 637,304 657,165

67032 CREDIT CARD BANK FEES 12,406 7,434 10,580 19,048 10,580 10,897 10,897

67033 DUES/MEMBERSHIPS 270 10 684 295 1,000 1,000 1,000

67034 DOCUMENTS/PUBLICATIONS - 272 106 443 106 109 109

67036 TELEPHONE 2,922 1,629 2,100 703 2,100 2,100 2,100

67039 PRINTING 1,078 229 1,545 759 1,545 1,591 1,591

67042 OFFICE MACHINE SUPPLIES 11,387 6,208 9,922 4,617 6,000 12,630 12,63067043 OFFICE SUPPLIES 715 3,462 1,099 3,329 1,099 1,025 1,025

67045 MATERIALS/SUPPLIES 16,566 16,118 12,000 24,740 22,500 25,000 25,000

67049 EQUIPMENT MAINTENANCE 8,694 10,874 6,000 8,308 8,500 10,000 10,000



67100 RECRUITMENT - 364 7,652 17,362 3,000 2,732 2,732

67110 PRE-EMPLOYMENT 4,835 2,798 10,305 16,305 5,000 5,464 5,464

67120 EMPLOYEE ASSISTANCE PROGRAM 2,088 2,158 3,713 2,184 3,713 3,824 3,824

67130 EMPLOYEE IMMUNIZATION PROGRAM 3,505 997 4,000 3,582 2,500 3,000 3,000

67170 ERGONOMIC STUDIES/MODIFICATION 1,871 - 2,122 1,199 2,122 2,186 2,186

67400 AUDITS 27,137 32,669 36,601 36,300 36,601 37,699 37,699

67401 BUDGET PREPARATION - - 318 - 318 328 328

67424

WORKERS COMP-SELF-FU NDED

CLAIMS RUN-OUT 23,080 12,738 25,740 13,050 25,740 30,000 30,000

67425 LIABILITY INSURANCE 232,738 255,442 284,495 284,811 286,762 290,000 290,000

67426 EMPLOYEE INSURANCE PROGRAM 29,765 36,600 34,798 24,132 34,798 35,842 35,842

67428 EMPLOYEE RECOGNITION 6,114 5,347 7,426 8,826 6,200 7,649 7,649436,233 441,541 530,844 546,552 535,622 556,076 563,076

Note: Information Systems history integrated

1,020,118$ 889,192$ 973,421$ 1,109,710$ 1,159,869$ 1,193,380$ 1,220,241$

TREASURER


Budget

Estima te Adopte d

Budget

Projected

Budget

Projected

Budget


63010 SALARIES

63014 SOCIAL SECURITY

63015 MEDICARE63053 CONTRACTUAL SERVICES 2,400 2,400 2,400 2,200 2,400 2,400 2,400

2,400 2,400 2,400 2,200 2,400 2,400 2,400

2,400$ 2,400$ 2,400$ 2,200$ 2,400$ 2,400$ 2,400$

D-11


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COMMUNITY PLANNING AND BUILDING


Performance FY 11-12 est FY 12-13 FY 13-14 FY 14-15Review all design review

applications for

completeness within 2 weeks 85% 90% 95% 95%

Provide building permit plan

check corrections w/in 3 wks 90% 95% 98% 98%

Avg. 2 days from first code

complaint to investigation 75% 85% 90% 95%Complete 100% of

inspections within three

business days of request 90% 95% 98% 98%

Staffing Position FTEPlanning 3 2.6

Code Compliance 1 0.5

Building 1 1.5

Total 5 4.6

Community Planning &

Building

Planning Code Compliance Building


The Department of Community Planning and Building is responsible for the management of land use and

environmental quality in Carmel-by-the-Sea. The planning function maintains the General Plan and ensures thacapital programs, zoning and other activities of the City are consistent with the goals and policies of the Plan. The

Department also provides staff support to the Planning Commission, and the Historic Resources Board.

The Building function is responsible for review of construction plans and inspections of City and private

development projects to ensure compliance with building codes. Enforcement of zoning, design, building and fire

codes is also a responsibility of the Department.


Preserve and maintain village character in Carmel through clear land use policies, appropriate zoning regulations

detailed design guidelines, and equitable and consistent code compliance.

Preserve the communitys beach, park, public space, and forest assets by having thoughtful policies, public

dialogue, and active partnerships with community groups and strategic partners.

Promote community cleanliness to protect, conserve and enhance the unique natural beauty and resources of the

village.

Preserve and maintain community character through implementing a public outreach program to address

improving the appearance of the Citys public rights-of-way.

Salaries

and

Benefits

89%

Services

and

Supplies

11%

Community Planning & BuildingExpenditures by Category

D-12


45/103

COMMUNITY PLANNING AND BUILDING


Budget

Estimate Adopted

Budget

Projected

Budget

Projected

Budget


69010 SALARIES 312,437$ 353,876$ 341,291$ 358,394$ 356,477$ 361,824$ 369,061$

69011 OVERTIME 1,584 1,692 2,500 1,792 2,000 1,500 1,500

69013 UNIFORM ALLOWANCE 99 220 264 264 264 264 26469014 SOCIAL SECURITY - - - -

69015 MEDICARE 4,444 5,326 4,390 5,094 4,532 4,600 4,692

69016 RETIREMENT 62,996 71,639 67,816 85,116 86,676 96,210 101,982

69017 MEDICAL PROGRAM 46,409 55,035 48,093 75,121 61,425 65,724 72,297

69018 LIFE INSURANCE 637 703 687 697 729 740 754


69020 DEFERRED COMPENSATIONS 413 550 600 1,583 1,500 1,500 1,500

69021 MOU OBLIGATIONS 2,400 2,400 2,400 4,087 6,704 6,700 6,700

69022 UNEMPLOYMENT - - 1,000 1,000 1,000 1,000

69023 PART-TIME ASSISTANCE - - - 48,500 - -

445,325 506,707 484,122 546,078 590,929 555,162 574,850

69031 CLOTHING EXPENSE - 250 250 323 250 200 200

69033 DUES/MEMBERSHIPS 820 715 1,500 951 1,200 1,500 1,500

69034 DOCUMENTS/PUBLICATIONS 92 2,845 1,000 - 2,000 2,000 2,000

69036 TELEPHONE 4,423 4,362 3,600 4,838 4,200 3,395 3,395

69039 PRINTING 1,689 1,914 2,500 3,781 3,200 5,000 5,000

69040 ADVERTISING 4,477 1,965 3,000 2,775 3,000 5,835 5,835

69042 OFFICE MACHINE SUPPLIES 5,503 236 500 532 500 800 800

69043 OFFICE SUPPLIES 409 726 800 910 800 800 800

69049 EQUIPMENT MAINTENANCE 190 100 200 - 200 200 200


69053 CONTRACTUAL SERVICES 42 5,416 9,500 8,938 9,500 9,500 9,500

69055 COMMUNITY ACTIVITIES 3,692 - 250 - 250 500 500

69056 PHOTOGRAPHIC SUPPLIES - - - - -

69095 OPERATIONAL SERVICES/SUPPLIES 10 126 250 112 250 300 300

92,089 65,287 76,350 55,900 71,350 85,030 90,030

537,414$ 571,994$ 560,472$ 601,978$ 662,279$ 640,192$ 664,880$

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PUBLIC SERVICES



Custodia l expenditure persquare foot 0.90$ 0.94$ 0.94$ 0.95$City trees receivi ng

preventative maint. out of

total inventory of 9681 350 500 500 500% of lane mil es ass essed

at sa tisfa ctory or better 53% 52% 51% 51%Street sweeping

expenditure per ca pita 36.65$ 37.45$ 38.00$ 38.50$

Staffing Position FTE

Administration 1 0

City Engineer 0 0

Facilities 2 2.25

Forest Park Beach 5 2.9

Public Works 8 8

Total 16 13.15

Public Services

City Engineer Facilities Maintenance Forest, Parks, & Beach Public Works


The Public Services Department is responsible for implementing and managing the City's engineering programs

facilities maintenance, public works, and forest, parks and beach. The City Engineer provides technical expertise

advice, scope, design and supervision of City road and drainage construction projects, flood control programs and

other special engineering services. Facilities Maintenance is responsible for the repair, renovation and ongoing

maintenance of approximately 145,000 square feet of City-owned buildings and other structures on public

property. Public Works is responsible for the maintenance of all municipal infrastructure including construction

improvement and repair of streets, sidewalks, pathways, and storm drainage systems, installation of traffic signs

painting of street markings, and the maintenance of the City's vehicle and equipment motor pool. Forest, Park

and Beach manages and maintains the City's urban forest, parks and beach to preserve the windbreak protection

abate soil erosion, enhance the natural beauty, and maintain the outdoor recreational facilities of the community.


Promote community cleanliness to protect, conserve and enhance the unique natural beauty and resources of the

village.

Focus on accountability, efficiency and quality customer service through the individual performance of employees

Connecting their work to the business and strategy of the organization and create a performance process that wil

ensure and promote the goals of the organization.

Preserve the communitys beach, park, public space, and forest assets by having thoughtful policies, public

dialogue, and active partnerships with community groups and strategic partners.

D-14


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FACILITIES MAINTENANCE


Budget

Estima te Adopte d

Budget

Projected

Budget

Projected

Budget


70010 SALARIES 132,450$ 140,888$ 141,132$ 169,648$ 154,704$ 157,025$ 160,165$

70011 OVERTIME 324 861 1,500 501 - 1,500 1,500

70013 UNIFORM ALLOWANCE 528 528 528 462 528 544 544

70014 SOCIAL SECURITY - - - -

70015 MEDICARE 916 993 1,077 837 744 755 770

70016 RETIREMENT 26,087 26,680 30,096 33,549 30,901 34,300 36,35870017 MEDICAL PROGRAM 14,865 16,530 16,041 20,718 16,721 17,891 19,680

70018 LIFE INSURANCE 313 313 313 328 313 318 324

70019 WORKERS C OMPENSATION INS. 7,034 6,300 7,265 6,710 9,167 9,167 9,167

70020 DEFERRED COMPENSATION - - - 800 600 600 600

70021 MOU OBLIGATIONS 1,200 1,200 1,200 4,692 4,700 4,700

70022 UNEMPLOYMENT - - 1,000 1,000 1,000 1,000

70023 PART-TIME ASSISTANCE 20,375 22,205 22,978 2,872 - 20,000 20,000

204,092 216,498 223,130 236,425 219,370 247,800 254,809

70026 UTILITIES 38,740 49,569 30,900 72,683 55,900 56,000 56,000

70031 CLOTHING EXPENSE 340 344 350 270 350 350 350

70036 TELEPHONE (PAGER) 1,651 1,485 2,896 755 1,500 2,983 2,983

70044 CUSTODIAL SUPPLIES 7,902 11,040 11,577 11,600 13,577 15,000 15,000

70045 MATERIAL/SUPPLIES 47,404 26,280 40,000 37,580 40,000 45,000 45,000

70050 OUTSIDE LABOR 71,947 74,192 75,000 81,330 75,000 82,528 82,528


70054 TOOLS/EQUIPMENT 113 439 400 - 400 400 400

70095 OPERATIONAL SERVICES/SUPPLIES - -

255,186 243,401 248,234 291,328 277,322 312,261 312,261

459,278$ 459,899$ 471,364$ 527,753$ 496,692$ 560,061$ 567,070$

FOREST, PARKS AND BEACH


Budget

Estimate Adopted

Budget

Projected

Budget

Projected

Budget


78010 SALARIES 207,265$ 169,295$ 164,213$ 162,710$ 163,068$ 165,514$ 168,824$

78011 OVERTIME 717 - 750 - - 750 750

78013 UNIFORM ALLOWANCE 792 574 528 528 528 528 528

78014 SOCIAL SECURITY 2,329 2,578 2,833 2,687 2,810 2,852 2,909

78015 MEDICARE 1,944 1,473 1,418 1,395 1,438 1,460 1,489

78016 RETIREMENT 41,096 32,795 34,310 33,761 36,002 39,962 42,359

78017 MEDICAL PROGRAM 4,339 5,292 7,296 7,179 7,493 8,017 8,819

78018 LIFE INSURANCE 443 325 286 496 286 290 296

78019 WORKERS COMPENSATION INS. 10,976 10,579 9,178 8,477 12,349 13,002

Documents

Carmel Final Adopted Operating Budget FY 2012-2013 OCR Document