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STATE OF COLORADO Department of State
1700 Broadway, Suite 200 Denver, CO 80290
Jena M. Griswold Secretary of State
Judd Choate Director, Elections Division
Main Number Fax TDD/TTY
(303) 894-2200(303) 869-4861(303) 869-4867
Web Site E-mail
www.sos.state.co.us [email protected]
CARES Act Drop Box Grant Description
Due to the ongoing COVID-19 public health emergency it is critical that we provide voters with safe alternatives to voting in-person. Mail ballot drop boxes provide a safe and efficient method for voters to return their ballots without needing to travel in-person to a Voter Service and Polling Center and put themselves, and others, at risk. As authorized by the Coronavirus Aid, Relief, and Economic Security Act (CARES Act), the Secretary of State is making grant funding available to counties who wish to deploy an additional drop box for the purposes of COVID-19 threat mitigation for the 2020 General Election.
Reimbursement Eligibility
Each county will be eligible to receive up to $10,000 for one additional drop box purchased after January 20, 2020 and before August 1st, 2020, that must be used for the November 3rd, 2020 General Election.
Counties that are eligible for drop box reimbursements under the HB 19-1278 Grant Program must have applied for drop box funding under the HB 19-1278 Grant Program before they will be eligible for funding under this CARES Act Drop Box Grant Program.
Each county is eligible for reimbursement for one additional drop box, but the Secretary of State's office may consider funding for additional drop boxes under this grant program on a case-by-case basis if a significant need is demonstrated.
Costs Eligible for Reimbursement
The State will reimburse counties for 100% of the costs, up to $10,000 per drop box, directly related to the purchase or installation of a drop box made after January 20, 2020 and before August 1st, 2020, including:
• The cost of the box;• The cost of labor and supplies for installing the box;• The cost of video surveillance and associated equipment; and• The cost of labor and supplies for installing the video surveillance.
The State will determine those costs eligible for reimbursement under the grant program based on quotes supplied by the county.
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If you have questions regarding this grant, please contact Daniel Pickard at [email protected] or 303-894-2200 ext. 6354.
YOU MUST SUBMIT YOUR APPLICATION BEFORE AUGUST 1st, 2020 TO BE ELIGBLE FOR REIMBURSEMENT UNDER THIS GRANT
2. The State will review the application and determine the total costs reimbursable.
3. The State will distribute a grant agreement that details the total costs to be reimbursed tothe county. Once the agreement is signed by all parties, the State will provide the county witha letter approving the county to purchase the equipment quoted.
4. The county must submit receipts and invoices to the State showing the final amounts paidfor the associated equipment and installation. Once the State has received all receipts andinvoices, the State will review them. If the receipts and invoices reflect the amount appliedfor, the State will then provide reimbursement by check or EFT.
5. Any costs in excess of the amount applied for originally will require a modification to thegrant agreement. Counties are not eligible to receive grant money in excess of the totalreimbursable amount as defined by the reimbursement formula.
1. The county must submit a filled-out grant application, along with documented quotes tosupport the application to Daniel Pickard at [email protected].
Application Process Counties will need to take the following steps to apply for and receive a grant under this program:
Main Number Fax TDD/TTY
(303) 894-2200(303) 869-4861(303) 869-4867
Web Site E-mail
www.sos.state.co.us [email protected] 2 of 2
