Project Premise Reiterated The Facilities Department has had
issues with proper tracking of materials. Simply capturing
materials purchases and applying them in the work order system will
eliminate the wasteful spending that has been evident in this area
and help to reduce costs. The initial spend for the project will be
negligible because a CMMS is already in place that is capable of
the tracking. The system users will just be asked to add a few
steps in their work order processing.
Slide 4
SuppliersInputsProcessOutputsCustomers CFOImprovement points
Transition the CMMS to capture materials. Verifies improvementCFO
CEOAdvisesAlignmentCEO Purchasing ManagerProvides dataVerifies
informationPurchasing Manager Facilities ManagerCoordinates
effortVerifies completionFacilities Manager CMMS Super
userProcesses dataVerifies progressCMMS Super user UsersProcesses
dataVerifies processUsers
Slide 5
Slide 6
Process Map
Slide 7
Step Description Observations 1 Enable CMMS for Data One 8 hour
day for super user to enable, then complete 2 Bulk Stock Item? Time
data N/A 3 No Time data N/A 4 W/O #s Reqd Each generated work order
takes approx. 2 minutes 5 Listing material data Depending on the
materials approx. 15 minutes 6 Acct auto-correlates Verification is
no extra time 7 Yes Bulk material will require a 2 minute W/O
Process Observation Worksheet
Slide 8
Check sheet DateUserCompliantNon-compliant/ReasonNotes
10-22-13Tech AYes 10-22-13Tech BNoBulk stock orderReview Process
10-23-13Tech CYes Project Name: Capture the Spending Output Metric:
Material Tracking
Slide 9
Spaghetti Diagram
Slide 10
Data Collection The users will enter the materials data each
time they use supplies/parts The superuser will track the materials
data real-time through CMMS auto required fields. Accounting will
report variances and materials budget improvements monthly.