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CAPF 73 CAP VEHICLE INSPECTION GUIDE AND USAGE DATA INSTRUCTIONS. At the beginning…. Enter date as: April 2010. Enter mileage from odometer. Enter just the squadron number . Such as 306, 302 etc. This is the year the van was made – Check the registration. Enter “ PA/NER ”. - PowerPoint PPT Presentation
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CAPF 73CAP VEHICLE INSPECTION GUIDE AND USAGE DATA
INSTRUCTIONS
At the beginning…
Enter date as: April 2010
Enter mileage from odometer
Enter just the squadron number. Such as 306, 302
etc
This is the year the van was made –
Check the registration
Check all 19 items on the safety
checklist each time the van is utilized
VIN is from van title, insurance
card or registration
Enter “PA/NER”
At the beginning (continued)…
Enter the model. Van, Pick-up,
Minivan, 4x4, etc.
Who made the van. Ford, Chevrolet,
Dodge
This is the 5 digit Wing assigned #
All PA vans #s start with 37 as in
37XXX
This signature/date is for the monthly tire pressure check ONLY
These are the system numbers
you will use on the back left side
And on the left…
This number is the times the van is
used, not the date
Enter the number of hours the van is used for the entire activity in these
blocks
The top part of this block is the sum of all the times used
The bottom is the sum of all the
hours the van is used
Enter mileage from odometer
Describe any unusual use in this column – Use this
column for van maintenance
On the back, on the right…
This is the day of the month you use
the van
The first driver of the day signs with CAPID here on the date they inspect
the vehicle prior to use –This also
certifies that all safety checks 1 through 19 have been completed
Make any comments here – note maintenance
such as oil changes, repair,
state inspections, monthly cleaning,
waxing, etc.
On the back, on the left…
Enter the number of the system from the front right side of this form in this
column
Fully explain the problem with the
system in this column
Enter the date you find the problem in
this column
Example of a properly completed front
April 2010 000000PA/NER 000
1DEC1941VAN111 2009
Ford Van 37XXX
4 3 48 2
41 211 2 6
Add up the number of hours the van was used
here…
Enter the number of times the van was used here
Enter the sum of the hours here
Van Operator 123456
3 Apr 10
Example of a properly completed back
7 Static oil leak at front of oil pan 3 Apr 10
16 Hole in rear of muffler near top.
NO VAN USE TILL REPAIRED!
3 Apr 10
Driver One 123456
Appt Auto Repair Shop 0800 4 Apr 10 to get estimate to repair muffler. Will fax to PAWG HQ for submission to NHQ for review and approval prior to repair.
Ten Points to Remember
Vehicle must be inspected for items 1 through 20 at least once per calendar month.
Signature, CAPID and date at bottom of form page 1 verify the required monthly tire pressure check. It is highly recommended to check tire pressure and condition beginning of every day of use for safety and economy.
Ten Points to Remember
Verification for daily inspection items 1 through 19 requires signature and CAPID for correct day on inside page prior to vehicle use.
Once vehicle has been inspected for the day, it is still recommended subsequent operators inspect vehicle. If do inspect, no place for second signature, CAPID, and date but can place with a note in “Additional Comments “.
Ten Points to Remember
If no space remains in “Additional Comments” section, place the word “continued” at the bottom. Utilize available space in “Discrepancy Report”. Begin entry with “Additional Comments”, then proceed.
All signatures require a CAPID along with date.
Times the vehicle used for each and every purpose should follow one another in the respective column. It is the time(s) used, NOT THE DATE, you are recording.
Ten Points to Remember
When:a. multiple operators use the vehicle
on the same day, and b. vehicle not dedicated to a specific
activity such as SAR mission, encampment, museum trip, etc.,
an individual entry must be placed to accurately record times used, hours of use and purpose.
Ten Points to Remember
For example, Day X
Driver 1 – inspects vehicle, passes and records this.0800 to 1100 - cadet activities - record 3 hours in “Times Used” slot 1. under cadet activities
Driver 2 - 1130 to 1230 - administration- record 1 hour in “Times Used” slot 1. under administration
Driver 3 - 1300 to 1500 - cadet activities - record 2 hours in “Times Used” slot 2. under cadet activities as slot 1. filled
Driver 4 - 1600 to 2000 - mission support - record 4 hours in “Times Used” slot 1. under mission support
Ten Points to Remember
312
4
Ten Points to Remember
When:a. vehicle used for a specific activity, b. even if multiple operators use the
vehicle on the same day, total number of hours vehicle required
for the specific activity needs be recorded as vehicle dedicated to that purpose.
If 24 hrs, then need record 24 hrs.
Ten Points to Remember
Example 1 Museum Trip
Vehicle used for trip to a museum.Driver 1 inspected prior to use, passed and
recorded. Depart 0800, return 1700. One hour driving
time each way from squadron to museum. Driver 1 drove to the museum and Driver 2 from the museum.
Time used is not 2 hrs but 9 hrs.One time, nine hours.
Ten Points to Remember
9
Ten Points to Remember
Example 2 Encampment
Vehicle to be used at encampment for cadet activities for 7 days.
Day 1 inspected prior to use, passes and recorded. Departs home squadron 0800 arrives 1200, remains
at encampment.Every day inspected prior to use, passes and
recorded.Day 7, departs 1200, arrives home squadron 1700.
Time is as follows per respective day: 1-16 hrs, 2-24 hrs, 3-24 hrs, 4-24hrs, 5-24 hrs, 6-24 hrs, 7-17 hrs.
7 times, 153 hrs
Ten Points to Remember
17
24
16
242424
24
1537
Ten Points to Remember
Example 3 Search and Rescue Mission
Day 1 inspected prior to use, passes and recorded. Departs home squadron 1000, arrive 1300,Stop activity 2000, remain overnight,Day 2 inspected prior to use, passes and recorded. Resume activity 0800, stop 1700,Depart 1800, arrive home squadron 2100.
Time is as follows per respective day: 1-14 hrs, 2-21 hrs.
2 times, 35 hrs
Ten Points to Remember
35
2114
2
Ten Points to Remember
When:a. vehicle being used for a specific
activity, and b. events require vehicle to be
temporarily used for another purpose, total number of hours vehicle required
for the original specific activity needs be recorded as vehicle dedicated to that original purpose,
but adjusted for the other use. If 24 hrs, then need record 24 hrs.
Ten Points to Remember
For example, Day 4 of Encampment
Receive notice at 1400 SAR mission needs use Vehicle 37xxx.
Use vehicle from 1500 till 2000 for SAR.
Total time for Day 4 vehicle use is 24 hrs as vehicle at encampment for 7 days.
However 19 hrs need be recorded as 1 time cadet activity and 5 hrs as 1 time mission support.
Ten Points to Remember
19 5
Questions?
Go up the Chain of Command.
Squadron CC/LG/LGT to Group CC/LG/LGT
Group CC/LG/LGT to WING HQ CC/LG/LGT
Wing CC/LG/LGT to Region HQ CC/LG/LGT
Region CC/LG/LGT to NHQ CC/LG/LGT