CapCom 2008 Minutes 10 08

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C ap ita l C onm rit: te e N o te so c tob er 2 ,2 00 8Page 1 of .5

MarytandTransportationAuth orltyCAPIT l\L COIvl1vlITTEE IvIEETrnG

N otes ofO etober 2,2008

AuiJwrity Members:Chllutmn:W aIte r W oodfo rdMemben;:I vI iehae 1W hit so rL , IvIary Bey-er H alsey -lklrtic ip ate d by te lee orne ren eeRev. D r. W illiam Calho un - a ttende dMDOT Attendees:Le if'D orm sjo , C hie f of S t illMdT A Attendees:Ge off Kolberg , Bob Jo r dan, LisaJ ac k son, Dennis S im PSOrL, David K . G ree ns,C hristina Thom pson, David C hapin , Sandi C liffo rd , Ken C im ino .

C hairm an W oodfo rd c ailed the m e e ting to o rder at 9: 19 am, He exp lains d the na ture ofthe m inute s from th e la st C a pi til Com mittee m e e ting and stated he would work withLa ura to inel ude mo re d eta ils ill th e sum mary- report. C hairm an W oodford had. onee xc ep tion to the note s. The nam e of the e onsultan t Ganne ttF le m ming was om itte d .C hairm an W oodfo rd aske d for a m otion to approve the m inutes from the previous C ap italC omm itte e m ee ting. Upon. a m o tion b y IvIember V i 1 h i tson and se eonded b y IvIemberC alhoun, the m inute s were approved at 9 :21 am .

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Capital Committee NotesOctober 2, 2008Page 2 of 5

Contract No: MA 847-000-002ROn Call Structural Repairs and Miscellaneous ModificationsWPL, FSK, BHT, NB, JFK, FMT, HBGeoff Kolberg, Chief Engineer, stated this contract was used to make emergency repairson the parapet walls at the Bay Bridge. Chairman Woodward asked if this was anamendment to the original contract. Geoff stated this was an Extra Work Authorizationand not an amendment to the contract. Member Calhoun questioned the second page withregards to the commuter bus. Geoff stated that MTA helped commuters withtransportation across the bridge during the repair period. Chairman Woodford elaboratedon Geoff's point and stated that due to repairs, this was implemented for six months toprovide alternative transportation for commuters during the bridge repairs at the cost ofMdTA. Member Halsey questioned the amount of the contract. Geoff stated that the newcontract total was $8,000,000. Member Halsey questioned where the money is comingfrom. Geoff explained the money is coming from the reserves. Member Calhoun askedhow many times the reserves have been used. Geoff explained the reserves have onlybeen used once.ACTION:Based on discussion ofthe Extra Work Authorization for Contract No. MA 847-000-002R, a motion was made by Member Calhoun to recommend to the full Authoritythat the Executive Secretary's Delegated Authority be Increased. The motion wascarried unanimously.FOLLOW UP:NoneMdTA / Maryland Environmental Service MOU ModificationIncrease amount of MOU resource moneyPaul Truntich, Environmental Manager, Division of Operations, gave an overview andexplanation of the contract. Mr. Truntich explained the contract was for $1,000,000, andcurrently we have expended $600,000. He stated that between operations and engineeringexpenses he would be requesting an additional $1,500,000.Chairman Woodford inquired how many items in this contract are new items. Mr.Truntich said that all the items contained in the contract were new items. Mr. Truntichfurther elaborated that these were all new findings that could not have been anticipated.Chairman Woodford questioned if the cost to MES will actually fix the problems. Mr.Truntich explained to Chairman Woodford that this contract would be used to fix theproblems that have been discovered. Mr. Truntich said we are requesting that theMemorandum of Understanding between the MdTA and Maryland EnvironmentalService be extended from December 31,2009 to December 31,2010.Member Calhoun asked what Storm Water Management Facilities are and what are therepurposes. Mr. Truntich stated that Storm Water Management Facilities serve to slow the

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rate of storm water flow which helps to reduce erosion of earth stream channels and theyalso remove pollutants from the storm water. Mr. Truntich further elaborated that MdTAis responsible for ensuring that these facilities are maintained and operating properly. Mr.Truntich continued to explain that MdTA will need to do some reworking of currentponds and storm water products.ACTION:Based on discussion ofthe MdTA / Maryland Environmental Service MOU,Members unanimously agreed to approve the $1million increase to $2.5million ofthe MOU.FOLLOW UP:NoneMA 992-000-006Install CCTV Cameras and Related Equipment atMulti-Area FacilitiesWPL, NB, FSK, HB, HT, FMT, JFKGeoff Kolberg, Chief Engineer, explained this is an update on this contract. Geoff statedthat due to the specialized nature of the contract and because it must be integrated withour current system the procurement process was done in two steps. An RFP for technicaland price proposals was solicited. As a result of scoring, Transdyne was awarded thecontract. Cable Constructors is currently filing a protest.Chairman Woodford asked for the basis of the bid protest. Geoff stated that CableConstructors felt that the addendum changed the price and the firms should have beengiven the opportunity to resubmit their price proposal to reflect the change. ChairmanWoodford questioned what the next step in the appeals process would be. Geoff statedthe bid protest would go to the Board of Contract Appeals.Member Calhoun asked would we be integrating with the current system or replacing thecurrent system and would everything will be digital. Geoff explained the new systemwould be digital and have zoom capabilities. Geoff said currently we have some blackand white cameras and after integration of the new technology everything will be colorand fully integrated with our current system. Geoff also explained we currently have twocontracts for security related updates and preventative measures.Member Calhoun stated that we should be recording all traffic video. Bob Jordan,Manager of ITS and Electrical Engineering, explained the reasons why we are currentlynot recording all traffic. Bob stated that recorded traffic video used for trafficmanagement is not exempt from PIA requests. Bob also stated that recorded video that issecurity related is exempt from PIA requests. Chairman Woodford stated that this issueshould be further discussed with Executive Secretary Ron Freeland to get a consensus ofthe Authority Members to determine if we should be recording traffic for trafficmanagement as well as security.

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ACTION:NoneFOLLOW UP:NoneInfonnational Items1-95ETL lanes.Geoff Kolberg, Chief Engineer, stated we are planning to open a new ramp later thisweek and the previous two ramp openings had gone very smoothly. Geoff explained thatmaps have been distributed on traffic flow and the DMS signs have been installed to helptraffic flow and three of five lanes have been opened very smoothly.ETL ROW PurchasesChairman Woodford questioned how the Right-of-Way (ROW) purchases are going.Geoff stated everything is going well.ICC Status Update.Geoff Kolberg, Chief Engineer, explained that Contract D has been deferred. ChairmanWoodford explained that he had spent time with Executive Secretary, Ron Freelandtouring the ICC. Chairman Woodford also stated they were doing a very fine job andeverything was very impressive.Bay Bridge Preservation ProjectGeoff Kolberg, Chief Engineer, stated that we have gone back to redecking and willbegin demolition. Geoff explained that we are back to contra flow at night and we haveslowed down construction during the summer season and we are gearing back up and willresume working on the on the thru truss.Chairman Woodford questioned when work would resume on the thru truss. Geoff statedthe work would resume on the suspension span in November and the work would start onthe thru truss next year.Chairman Woodford also asked ifthere had been any feedback provided on theeastbound rumble strips. Ken Cimino explained there had been no feed back on theeastbound rumble strips and the rumble strips between lanes 3 and 5 will be finished bynext Friday.Chairman Woodford asked about the progress on the jersey barrier that was repaired.Geoff explained that we are assessing the way to retrofit the barrier and not just the fourquadrants. Geoff explained we are currently discussing eight alternatives to retrofitting.

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The alternatives are being considered to ensure the solution addresses our current andfuture needs. Geoff explained that we are currently studying the cost feasibility ofstrengthening the deck or is it monetarily feasible to go with one of the alternatives.

Member Calhoun spoke about the tour he took of the Bay Bridge and thanked KenCimino and his staff for their explanations about the bridge repairs and how theenvironmental factors are relevant. He also indicated that he felt it was explained wellenough to be understood by a layman. Member Calhoun stated he felt that MdTA isproceeding with safety in mind, without sacrificing quality. Geoff explained that thedecision must minimize the impact on traffic and that it is a delicate balancing act.Chairman Woodford spoke about attending the Bay Bridge Committee Meeting andrequested that Executive Secretary Ron Freeland provide a copy of the Queen Anne'sCounty's comments to the Bay Bridge Committee.

Chairman Woodford also requested the BRAGG meeting minutes be included in ouragenda as an informational item.Member Calhoun stated that Geoff offered to put together a summary of warrantyinformation at a previous Capital Committee Meeting. Geoff stated that he is currentlyworking on gathering this information and will provide at a future Capital CommitteeMeeting.In the absence of any further comments or questions, Chairman Woodford adjourned themeeting at 10:02 am. The next meeting is scheduled for Thursday, November 6,2008 at9:00 a.m. in Suite 160 at the Point Breeze complex located at 2310 Broening Highway.

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September 2008Approved Extra Work Authorizations (EWA)

ntract No. KH-2049-000-002 (Request No.9)xpansion Joint Modifications at the Millard E. Tydings Memorial Bridge

Contractor: Mumford &Miller Concrete, Inc.Amount of EWA: $ 213,203.89Original Contract Amount: $ 4,874,510.00% Increase by EWA: 4.37 %% Increase Total Contract: 15.37 %Approved: 08/20108 (TFP 018-09)

Documents

CapCom 2008 Minutes 10 08