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Reduce application backlogsand increase productivity
John BebbPrincipal Business [email protected] 995 098
Capability Statement
Land Referencing
Contents
The Company
TerraQuest System Overview
Land Referencing Experience
Resource Capacity
Quality, Data Security, Insurance
Formed in 1972 TerraQuest, now part of the Mears Group, is oneof the UK's oldest and largest multi-disciplinary business supportcompany specialising in land and planning services.
TerraQuest is an Ordnance Survey business partner, is G-Cloudaccredited and custodian of the national Planning Portal, havingbeen appointed by DCLG in 2015. TerraQuest has over 250personnel, approx. 110 of which are actively involved in deliveringthe land referencing service.
Specialising in land and planning services has required thedevelopment of processes and proprietary systems specificallydesigned to collect and manage large volumes of propertyinformation.
TerraQuest land referencing services identify landowners andoccupiers within a specified area. This information is utilised todevelop effective schedules and plans. The land referencingservice supports Statutory Procedures including CompulsoryPurchase Orders (CPO) and Development Consent Orders (DCO)applications under the Planning Act, Transport and Works Act,Town and Country Planning and Parliamentary Bills, fortransportation, energy, regeneration and other infrastructuraldevelopment projects..
Our processes are ISO certified including ISO 27001 to addressongoing concerns regarding the secure storage of personal data.TerraQuest has a reputation as a large project contractor astestified by its involvement in many of the UK's major and high-profile infrastructure projects.
These include HS2, Crossrail, Heathrow, EDF Hinkley Point,Scottish Power transmission lines, Highways England roadschemes, National Grid, TfL Station upgrades, and LocalAuthority housing and regeneration schemes.
TerraQuest therefore has considerable experience and expertiseacross many sectors including Utilities, Energy, Transport andRegeneration schemes in urban and rural environments.TerraQuest is active across the UK and currently supportsprojects in the north at Darlington, the south in Devon, Wales andthe South East. In Northern Ireland TerraQuest currently has ateam of over 60 involved in land referencing and landregistration, the latter on behalf of the Land and PropertyServices NI.
TerraQuest works very closely with key stakeholders especiallylegal, environmental and engineering firms to ensure theinterdependencies between each discipline are fully understoodand as a result costs are controlled without compromisingdiligence and best practice.
TerraQuest is probably the UKs most technologically innovativecompany in the processing and management of land andproperty information, introducing new methods of datacollection and delivery. Our web-based solutions can addressevery aspect of land acquisition, from Site Access to LandRegistration.
TerraQuest also provides outsourced planning services to localauthorities which enables the Authority to remove backlog orprocess applications quicker thus addressing current concernswith the speed of the planning process.
The Company
Land Acquisition and Recording System (LARS)
TerraQuest manages all referencing information within itsproprietary Land Acquisition and Recording System (LARS) thisincludes:
LARS is a geospatial solution enabling spatial data to be fullyintegrated with database records and electronic documents. Thespatial extents of each Land Parcel and Title are digitised inLARS to maintain full referential integrity between data records.Land parcel areas are automatically calculated from the spatialextents, and the database attributed accordingly.
The system also supports the recording of public footpaths,bridleways, cycle tracks, byways and any other rights of way. Thesystem maintains a full audit log of site visits and both telephoneand written enquiries are updated on a continual basis.
All incoming documents (e.g. Official Copies, Filed Plans, LandInterest Questionnaires, Confirmation Schedules etc). arescanned and linked to the core record within LARS.
The Book of Reference (Schedules), plans and notices areproduced via an automatic process from LARS.
• Addresses
• Titles
• Site Reference
• Land Parcels
• Interests
• Parties
Typical Stages and Outputs of the Land Referencing Process
System Overview Process Overview
Data Flow
Stage Output
DesktopReferencingLand RegistryDocumentation; Draft Land ReferencingSchedule and Maps
Contact Referencing 2nd DraftCPO Schedule and Maps; enquiryevidence
PreparationofOrderSchedule andMap
FinalCPO Schedule and Maps; informationrequiredforStatement of Reasons; Notices of Making the Order (incl.Site Notices); Proof of Service; StatutoryCompliance File
Preparation forPublic Inquiry Public InquiryPortal; witnessstatements
ConfirmationNotices of Confirmation (incl. Site Notices);Proof of Service
CompulsoryAcquisition/Acquisition byAgreement
GVD Plans and individualplot plans foreach party;
Non-ContactInputs
OSMapping
LandRegistryTitles
StatutoryUndertakerDetails
LocalAuthorityDetails
ServiceOutputs
TerraQuestGIS
Database
LARS
E-ConfirmationSchedules
Site Visit Details
E-LIQs
Contact Inputs
ConsultationSupport
Book ofReference& plans
NtT & GVDNotices
ExaminationSupport
S42,S46,S134
Birmingham City Council – Paradise Circus RedevelopmentFareham Borough Council - Welborne Garden VillageL.B. Waltham Forest - Marlowe RoadL.B. Southwark – Elephant & Castle RegenerationL.B. Harrow – Grange Farm CloseL.B. Wandsworth – Alton EstateL.B. Wandsworth – York Road/ Winstanley EstateL.B. Bexley – Erith Town CentreWarrington B.C. - Warrington WaterfrontWarrington B.C. – A57 Lingley Green AvenueWarrington B.C. – Burtonwood RoadWarrington B.C. – Western Link RoadBirmingham City Council – Perry Barr (Commonwealth Games)Birmingham City Council – Axis BuildingPortsmouth City Council - City Centre Link RoadNuneaton and Bedworth Council – Camp Hill RegenerationWigan & Bolton Council – Key Route NetworkCheshire East Council – Crewe Station HubAnglesey County Council – A5025 upgradeL.B. Enfield – Meridian WaterL.B. Enfield – Montagu406L.B. Barnet - Brent Cross Shopping Centre RedevelopmentThurrock Council – Purfleet RegenerationBirmingham City Council – Brickfield RoadNottingham County Council – Gedling Access RoadEbbsfleet Development Corporation – Grove RoadWindsor & Maidenhead Council – The LandingCheshire East Council – North West Crewe HighwayDarlington Borough Council – Darlington Station RegenerationLondon Borough of Ealing – The Green, SouthallTorbay District Council – Crossway Shopping Centre, PaigntonBradford Borough Council – Harrogate Road/New Line
Development of infrastructure projects to support nationalinitiatives is reliant on securing the relevant powers to acquirethe necessary legal interests in land. Effective acquisition of landis critical to the reduction of both cost and risk to majorinfrastructure schemes.
TerraQuest can mobilise quickly and apply its data managementand systems which are second to none in the industry indelivering the right information to stakeholders at the right timein the right format. This is a major consideration for complex,multi stakeholder programmes working to demandingtimeframes where requirements can change but delivery datesdo not.
TerraQuest work very closely with all stakeholders typically legal,environmental and engineering teams to ensure theinterdependencies between each discipline are fully understoodand that costs are controlled without compromising diligenceand best practice.
Since 1972 TerraQuest has undertaken literally 100’s of CPOschemes and cover the entire process from desktop researchthrough to GVD. Those undertaken within the past three yearsand those on which we are currently engaged include thefollowing. Land Referencing Service
The following projects have involved some or all of the followingLand Referencing Services
Notices of MakingCPO Schedule and Map
ConfirmationGVD/NtT and NoE
Desktop ReferencingContact Referencing
Project Experience CPO Schemes
TerraQuest has outstanding DCO credentials and have beeninvolved in infrastructure schemes involving Roads (HighwaysEngland), Rail (HS2, & Crossrail 1&2), Energy including (Nuclear,Tidal, EfW, Hydro, Carbon Capture, and Gas-Fired) plusTransmission Lines (National Grid and Scottish Power).
We therefore fully understand the challenges, complexities andrisks involved and how they should be mitigated in order that acompliant process is observed resulting in a successful outcome.
DCO / hybrid Bill Projects Strategic InfrastructureSchemes
Client SchemeLegislative
Regime
EDF Energy Hinkley Point C Nuclear Station DCO
EDF Energy Sizewell C Nuclear Power Station DCO
NuGen Moorside Nuclear Power Station DCO
Scottish Power North Wales Grid Connection DCO
Scottish Power Mid Wales Grid Connection DCO
Scottish Power North Shropshire Connection DCO
Tidal Lagoon Power Swansea Tidal lagoon DCO
Capture Power White Rose Carbon Capture DCO
Stag Energy Hirwaun Gas-Fired Power Station DCO
Stag Energy Progress Gas-Fired Power Station DCO
Stag Energy Abergelli Gas-Fired Power Station DCO
Stag Energy Millbrook Gas-Fired Power Station DCO
Stag Energy Deeside Gas-Fired Power Station DCO
Alternative Energy Boston EfW project DCO
Heathrow Airport Ltd Expansion at Heathrow DCO
HS2 Phase 1 London Metropolitan area hybrid Bill
HS2 Phase 1 West Midlands Metropolitan area hybrid Bill
Crossrail 1 Central London Section hybrid Bill
Crossrail 2 Central and South London Sections hybrid Bill
Ashfield Land DCO
Four Ashes DCO
Sirius Minerals York Potash - Teesside Harbour DCO
Carbon Capture Power DCO
Highways England DCO
Highways England DCO
Highways England A64 Road Improvement Scheme DCO
Highways England A50 Road Improvement Scheme DCO
Highways England A45 Road Improvement Scheme DCO
Rail Central Strategic Rail Freight
InterchangeWest Midlands Strategic Rail Freight
Interchange
White Rose Carbon Capture
StorageM25 Junction 10 Road Improvement
M25 Junction 28 Road Improvement
TerraQuest has approximately 250 staff delivering variousproperty-related services, including land referencing which isTerraQuest’s core business activity. Land referencing personnelare located at the head office in Birmingham and other offices inBristol and Belfast.
TerraQuest has over 100 land referencing personnel and istherefore able to deploy from its extensive and availableresources and respond to urgent ad-hoc requests that may arisethus mitigating risk to the programme
TerraQuest operates a certified Quality Management System(QMS) which has been maintained since 1991 complying with therequirements of ISO 9001:2008 for the following scope:
“The provision of process support and improvement services,including consultancy, service implementation andmanagement, processing and management of data.”
TerraQuest has implemented the QMS throughout all sectors ofthe company with operations conducted in accordance with,measured and audited against the requirements of all pertinentlegislation and relevant industry guidance, standards and bestpractice, including:
ISO 9001:2015
ISO 14001:2015
OHSAS 18001:2007
ISO 27001:2013
All projects are managed using Prince2, government’srecommended project management method. Coupled with theQuality Management System (QMS) (continuously accredited byBSI to ISO9001 since 1991), TerraQuest offers its clients a highlycontrolled and quality assured approach to land referencing.
1 x Service Delivery Manager
1 x Head of Technical Services
1 x Programme Manager
9 x Project Manager
8 x Technical Consultant
2 x Quality Manager
10 x Assistant Project Manager
20 x Snr Referencing Technician
60 x Technician
Resource Capacity
Currently TerraQuest hasthe following resources
Project Management & Quality
TerraQuest is registered with the Information CommissionersOffice (ICO) and is fully compliant with the Data Protection Actsince its introduction. TerraQuest, its subsidiaries and parentcompany Mears, take data protection seriously, and arecompliant to the General Data Protection Regulations (GDPR) asa core policy for all aspects of our businesses, including thesecure processing and storage of data and the individuals’ rightssurrounding the data we collect, process and have access to.
TerraQuest Data Protection Officer, (DPO) is a senior member ofour parent company, reporting to the Mears board, and hasregular communication with the Information Asset Owners (IAO).TerraQuest IAOs operate at a business level and are responsiblefor data protection at a project level, providing a single point ofcontact for each project and performing Privacy ImpactAssessments (PIAs) for their project areas.
Data Security
Since its inception in 1972, TerraQuest has never had a claimagainst its Professional Indemnity Insurance
Current levels of insurance cover are as follows:
Insurance
Policy InsurerIndemnity
Value
Public and Products
Liability
Aviva Insurance Limited & othersPolicy No. 100644920CLP & others
Renewal 30th December 2020£150M
Employers LiabilityAviva Insurance Limited & othersPolicy No. 1006449CLP & others
Renewal 30th December 2020
£50M
Professional IndemnityHCC International InsuranceCompany PLCPolicy Number 35251P18Renewal 30th December 2020
£10M
