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Canadian Association of Research Libraries Institutional Repositories Pilot Project Jean-Pierre Côté Coordinator, Institutional Repositor Pilot Project and direct général des bibliothèque Université de Montréal Kathleen Shearer Research Associate, Canadian Association of Research Libraries Marie-Hélène Vézina System Librarian, Université d Montréal

Canadian Association of Research Libraries Institutional Repositories Pilot Project Jean-Pierre Côté Coordinator, Institutional Repositories Pilot Project

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Canadian Association of Research LibrariesInstitutional Repositories Pilot Project

Jean-Pierre Côté Coordinator, Institutional Repositories Pilot Project and directeur général des

bibliothèques, Université de Montréal

Kathleen Shearer Research Associate, Canadian Association of Research Libraries

Marie-Hélène Vézina System Librarian, Université de Montréal

Canadian Association of Research LibrariesInstitutional Repositories Pilot Project

What is the Project?

• A Canadian initiative to implement institutional repositories at several Canadian research libraries

• Project began in August 2002

• Overwhelming interest in institutional repositories from Canadian research libraries

Canadian Association of Research LibrariesInstitutional Repositories Pilot Project

CISTIYork UniversityMcGill UniversityNational Library of CanadaQueen’s UniversitySimon Fraser UniversityUniversity of Calgary

Université de MontréalUniversity of New BrunswickUniversity of TorontoUniversity of VictoriaUniversity of Western OntarioUniversity of Windsor

What is the Project?

13 Participating Libraries:

Canadian Association of Research LibrariesInstitutional Repositories Pilot Project

Purpose

1. To increase the visibility of institutional and Canadian content, especially of journal articles that are mostly published outside of Canada.

2. To enhance the current scholarly publishing environment. We are promoting the current SPARC position—to complement the current publishing system with the use of IRs, rather than replace it.

Canadian Association of Research LibrariesInstitutional Repositories Pilot Project

Purpose (cont…)

3. To experiment with a variety of content, format, and software systems.

4. To showcase the interoperability of Institutional Repositories in the Canadian context.

5. To speed up the learning process through exchanging best practices with each other.

Canadian Association of Research LibrariesInstitutional Repositories Pilot Project

Panel Members:

Gwendolyn Ebbett, University of Windsor

Merle Steeves, York University

Lynn Copeland, Simon Fraser University

Sharda Tarachandra , CISTI

Marie-Hélène Vezina, Université de Montréal

Canadian Association of Research LibrariesInstitutional Repositories Pilot Project

CARL’s Role in the Project

Research Support

Web Portal

Listserv

Facilitate meetings

Canadian Association of Research LibrariesInstitutional Repositories Pilot Project

Implementation Issues:

Copyright Promotion and Advocacy Long-term Preservation Faculty PartnershipsContent TypesDocumentation for UsersArchiving and Quality Control Metadata/Subject HeadingsImplementation of Software

Canadian Association of Research LibrariesInstitutional Repositories Pilot Project

Software:

Eprints

DSpace

Neuroinformatics Portal (http://www.neuroinf.de/), created by the OECD.

Canadian Association of Research LibrariesInstitutional Repositories Pilot Project

CISTI Science and Technical

Simon Fraser Linguistics, Communications, and English

York University

Center for Feminist Research, Association for Research on Mothering, Canadian Association of Nursing in Oncology

University of Windsor

Chemistry, Physics, Mathematics & Statistics,Biology, Earth Sciences, Computer Science, Great Lakes Institute for Environmental Research.

Université de Montréal

Physics, Biochemistry, Physiology, Psychology, Dentistry, and Information Science

Canadian Association of Research LibrariesInstitutional Repositories Pilot Project

What we have learned so far:

1. Institutional Repository tools are easily accessible and not too complex to implement and use.

2. Buy-in from stakeholders has been easier than anticipated.

3. The “In-Action” learning process is valuable.

Canadian Association of Research LibrariesInstitutional Repositories Pilot Project

Future Goals:

1. Content, content, content…

2. Harvester

3. Continue experimenting and sharing experiences.

Canadian Association of Research LibrariesInstitutional Repositories Pilot Project

Implementation of

Papyrus – Institutional Eprints Repository

at Université de Montréal

http://papyrus.bib.umontreal.ca

Canadian Association of Research LibrariesInstitutional Repositories Pilot Project

Software installation

• GNU Eprints 2.1

• Apache web server (with mod_perl)

• Redhat Linux

• MySQL database

• Perl

Canadian Association of Research LibrariesInstitutional Repositories Pilot Project

Software configuration

Document types• Preprint• Learning or Scientific Journal's article• Conference Paper• Conference Proceedings• Departmental Technical Report• Book Chapter• Thesis• Multimedia presentation• Other

Canadian Association of Research LibrariesInstitutional Repositories Pilot Project

Software configuration (cont.)

Metadata (ex. Journal article)• status of the article• refereed or not• authors (m)• title• subjects (m)• year/month• abstract (m)• publication name• volume/number• pages• commentary on• alternative locations (m)• keywords (m)• notes• comments and suggestions

Canadian Association of Research LibrariesInstitutional Repositories Pilot Project

Software configuration (cont.)

File formats• HTML• XML• PDF• PostScript• Text• RTF• MPEG• QuickTime• PowerPoint• Other

Canadian Association of Research LibrariesInstitutional Repositories Pilot Project

Software configuration (cont.)

Subject classification• LC (Information science)• NLM (Medicine and Pre-clinical Sciences)• Classification outline from arXiv (Physics)• Roy Classification (Law)

Registration, Browse/Search and Submission processes

Customizing the user interface (“look and feel”)

Review / rewrite sections

Translation

Canadian Association of Research LibrariesInstitutional Repositories Pilot Project

Conclusion

Good feedback

Concerns about copyright

Multiple interfaces / one repository

Standard subject classification outline