Canadian Assembly of Narcotics Anonymous (CANA) Guidelines 2015-02.… · Web viewOnce the CCNA chairperson has been ratified ... Will work in collaboration with the RD teams and

CANA Guidelines CANA Guidelines (2015)(2015)

Canadian Assembly of Canadian Assembly of Narcotics AnonymousNarcotics Anonymous (CANA) (CANA)

Guidelines (2015)Guidelines (2015)

CANA Vision statementCANA Vision statement

Inspired by the primary purpose of the groups we serve, our Vision provides direction for all the Inspired by the primary purpose of the groups we serve, our Vision provides direction for all the efforts and actions of the Canadian Assembly of Narcotics Anonymous.efforts and actions of the Canadian Assembly of Narcotics Anonymous.

In our vision is a time:In our vision is a time:

When addicts throughout the geographical expanse we serve need no longer suffer and When addicts throughout the geographical expanse we serve need no longer suffer and die without having had the opportunity to discover and experience the miracle of die without having had the opportunity to discover and experience the miracle of recovery offered by Narcotics Anonymous.recovery offered by Narcotics Anonymous.

When the NA message of recovery is freely carried in every language and across all When the NA message of recovery is freely carried in every language and across all boundaries of culture, ethnicity and geography from coast to coast to coast.boundaries of culture, ethnicity and geography from coast to coast to coast.

When the Canadian Assembly is universally recognized as a dynamic and reliable When the Canadian Assembly is universally recognized as a dynamic and reliable resource for NA services and information.resource for NA services and information.

This vision directs all our service efforts. With the guidance of a loving Higher Power we strive This vision directs all our service efforts. With the guidance of a loving Higher Power we strive towards these ideals.towards these ideals.

February 2015 revisionFebruary 2015 revision 1


Table of ContentsTable of Contents1.1. PURPOSE AND FUNCTION OF THE CANADIAN ASSEMBLYPURPOSE AND FUNCTION OF THE CANADIAN ASSEMBLY2.2. OPERATIONAL GUIDELINESOPERATIONAL GUIDELINES3.3. COMPOSITION OF THE CANA BODYCOMPOSITION OF THE CANA BODY4.4. SEATING PROCEDURESSEATING PROCEDURES5.5. DECISION MAKING PROCESSDECISION MAKING PROCESS6.6. PROPOSALSPROPOSALS7.7. VOTINGVOTING8.8. GENERAL DISCUSSION PROCEDUREGENERAL DISCUSSION PROCEDURE9.9. SMALL GROUP DISCUSSION PROCEDURESMALL GROUP DISCUSSION PROCEDURE10.10. CONSENSUS BASED DECISION MAKING PROCEDURECONSENSUS BASED DECISION MAKING PROCEDURE11.11. INTERIM DECISIONSINTERIM DECISIONS12.12. ELECTION PROCEDURESELECTION PROCEDURES13.13. QUALIFICATIONS OF OFFICERS AND SUBCOMMITTEE CHAIRSQUALIFICATIONS OF OFFICERS AND SUBCOMMITTEE CHAIRS14.14. JOB DESCRIPTIONSJOB DESCRIPTIONS15.15. DISMISSAL AND RESIGNATIONDISMISSAL AND RESIGNATION16.16. CANADIAN ASSEMBLY FUNDSCANADIAN ASSEMBLY FUNDS17.17. CCNA (CANADIAN CONVENTION OF NA)CCNA (CANADIAN CONVENTION OF NA)18.18. FELLOWSHIP DEVELOPMENTFELLOWSHIP DEVELOPMENT19.19. NATIONAL CONVENTION RESOURCE COORDINATOR (NCRC)NATIONAL CONVENTION RESOURCE COORDINATOR (NCRC)20.20. TRANSLATION POLICYTRANSLATION POLICY21.21. DEFINITIONSDEFINITIONS

1.1. PURPOSE AND FUNCTION OF CANAPURPOSE AND FUNCTION OF CANA

1.11.1 The name of this body shall be the Canadian Assembly of Narcotics Anonymous. The name of this body shall be the Canadian Assembly of Narcotics Anonymous.

1.21.2 The purpose of this Assembly is to allow its member Regions to assemble and meet the The purpose of this Assembly is to allow its member Regions to assemble and meet the needs of the Fellowship and to encourage CANA unity, cooperation and communication. needs of the Fellowship and to encourage CANA unity, cooperation and communication. This body has been created to complement the existing service structure of Narcotics This body has been created to complement the existing service structure of Narcotics Anonymous.Anonymous.

1.31.3 The Canadian Assembly of Narcotics Anonymous is directly responsible to the Fellowship of The Canadian Assembly of Narcotics Anonymous is directly responsible to the Fellowship of Narcotics Anonymous through its Regional service. Narcotics Anonymous through its Regional service.

1.41.4 The immediate goals of the Canadian Assembly of Narcotics Anonymous shall be: The immediate goals of the Canadian Assembly of Narcotics Anonymous shall be:1.4.11.4.1 To sponsor a Canadian Convention. To sponsor a Canadian Convention.1.4.21.4.2 To provide N.A. services in English and French. To provide N.A. services in English and French.1.4.31.4.3 To develop, conduct and coordinate Public Relations efforts. To develop, conduct and coordinate Public Relations efforts. 1.4.41.4.4 To maintain a National website. To maintain a National website.

Future meetings of the Canadian Assembly of Narcotics Anonymous will develop additional Future meetings of the Canadian Assembly of Narcotics Anonymous will develop additional goals.goals.

1.5 1.5 Some of the functions of the Canadian Assembly of Narcotics Anonymous shall be:Some of the functions of the Canadian Assembly of Narcotics Anonymous shall be:



1.5.1 1.5.1 To meet as a body at least one (1) time per year.To meet as a body at least one (1) time per year.1.5.2 1.5.2 To form subcommittees and Workgroups to accomplish the goals of the Assembly.To form subcommittees and Workgroups to accomplish the goals of the Assembly.1.5.3 1.5.3 To maintain a post office box address.To maintain a post office box address.1.5.4 1.5.4 To maintain and make available an electronic archive of NA service material and To maintain and make available an electronic archive of NA service material and

tools relevant to NA services in Canada. tools relevant to NA services in Canada. 1.5.5 1.5.5 To generate and distribute minutes/reports of the Assembly to its constituent To generate and distribute minutes/reports of the Assembly to its constituent

membership as describedmembership as described in in article 3article 3..1.5.6 1.5.6 To manage funds in accordance with established NA guidelines.To manage funds in accordance with established NA guidelines.

1.6 1.6 The Canadian Assembly of Narcotics Anonymous shall be self-supporting through its own The Canadian Assembly of Narcotics Anonymous shall be self-supporting through its own fund raising activities including the Canadian Convention (CCNA) and by the voluntary fund raising activities including the Canadian Convention (CCNA) and by the voluntary contributions of the Fellowship.contributions of the Fellowship.

This Purpose and function was originally adopted by the delegates to the Mississauga meeting of July 29, This Purpose and function was originally adopted by the delegates to the Mississauga meeting of July 29, 1989 for submission to and ratification by Regional Service Committees of Canada.1989 for submission to and ratification by Regional Service Committees of Canada. Ratified by the B.C., AL-SASK, Ontario, and Quebec Regions and the Winnipeg Area on January 19, 1990 in Ratified by the B.C., AL-SASK, Ontario, and Quebec Regions and the Winnipeg Area on January 19, 1990 in Calgary, Alberta.Calgary, Alberta.

2. OPERATIONAL GUIDELINES 2. OPERATIONAL GUIDELINES

2.12.1CANA will develop and adopt as practice or procedure, the programs, policies, guidelines andCANA will develop and adopt as practice or procedure, the programs, policies, guidelines and events it may find desirable, from time to time, to fulfill and implement the broad purposeevents it may find desirable, from time to time, to fulfill and implement the broad purpose and functions authorized by the Canadian Fellowship for CANA. and functions authorized by the Canadian Fellowship for CANA.

2.1.1 2.1.1 Matters affecting the document “Matters affecting the document “The Purpose and Functions of the CanadianThe Purpose and Functions of the Canadian Assembly of Narcotics AnonymousAssembly of Narcotics Anonymous” will require consensus of the Delegates after” will require consensus of the Delegates after being returned to the Canadian Fellowship for approval. being returned to the Canadian Fellowship for approval.

2.1.22.1.2 Any amendment or revision to the CANA Guidelines may be inserted into the official Any amendment or revision to the CANA Guidelines may be inserted into the official version of the guidelines, and is to be translated into French at the soonestversion of the guidelines, and is to be translated into French at the soonest convenience. A notation will be entered into the French document when changesconvenience. A notation will be entered into the French document when changes are made. are made.

2.2 2.2 CCNA is required to have their own guidelines, which are subject to CANA approval. CCNA is required to have their own guidelines, which are subject to CANA approval. 2.2.1 2.2.1 Each subcommittee is responsible for the distribution of their guidelines, preferablyEach subcommittee is responsible for the distribution of their guidelines, preferably

in electronic format, to the entire CANA body.in electronic format, to the entire CANA body. 2.3 2.3 In all its actions, CANA will refer to the following documents in succession: In all its actions, CANA will refer to the following documents in succession:

2.3.12.3.1 The Twelve TraditionsThe Twelve Traditions2.3.22.3.2 The Twelve ConceptsThe Twelve Concepts2.3.32.3.3 The The Statement of Purpose and FunctionStatement of Purpose and Function2.3.42.3.4 The current CANA GuidelinesThe current CANA Guidelines2.3.52.3.5 A Guide to Local Service in Narcotics AnonymousA Guide to Local Service in Narcotics Anonymous 2.3.6 2.3.6 The current editions of all NA handbooksThe current editions of all NA handbooks

2.42.4 The CANA Meeting will take place at least once a year in the same city as, and immediately The CANA Meeting will take place at least once a year in the same city as, and immediately preceding our annual convention (CCNA). The second weekend in November is the preceding our annual convention (CCNA). The second weekend in November is the traditional time for this event; however other dates may be considered.traditional time for this event; however other dates may be considered.



2.52.5 A copy of all archive materials from the main body and all subcommittees of CANA will be A copy of all archive materials from the main body and all subcommittees of CANA will be retained by the CANA Secretary in an electronic format stored in the secure section of the retained by the CANA Secretary in an electronic format stored in the secure section of the CANA website. These archives will be accessible by all admin members. All originalCANA website. These archives will be accessible by all admin members. All original archives archives are to be returned to new Officers and Subcommittee Chairpersons at the end of each are to be returned to new Officers and Subcommittee Chairpersons at the end of each annual CANA Meeting. annual CANA Meeting.

3. COMPOSITION OF THE BODY OF CANA: 3. COMPOSITION OF THE BODY OF CANA:

3.13.1 CANA is made up of the representatives of the seated regions as well as CANA is made up of the representatives of the seated regions as well as all all trusted servantstrusted servants elected to serve the Body. These are all known as elected to serve the Body. These are all known as CANA Members/ParticipantsCANA Members/Participants. .

3.23.2 CANA’s trusted servants: the trusted servants of CANA are CANA’s trusted servants: the trusted servants of CANA are to be groupedto be grouped into three (3) into three (3) different committees, the purpose of which is to assess, initiate and coordinate actionsdifferent committees, the purpose of which is to assess, initiate and coordinate actions based on the Body’s decisions – these committees do not govern; they perform the tasksbased on the Body’s decisions – these committees do not govern; they perform the tasks assigned to them and report to CANA.assigned to them and report to CANA.

3.3 3.3 The CANA committees are the following:The CANA committees are the following:3.3.1 CANA Administration Team (Admin):3.3.1 CANA Administration Team (Admin):

3.3.1.1 Chairperson Chairperson3.3.1.2 Vice-Chairperson Vice-Chairperson 3.3.1.3 Secretary Secretary3.3.1.4 Treasurer Treasurer3.3.1.5 NCRC NCRC

3.3.2 Canadian Convention Committee of NA (CCNA)3.3.2 Canadian Convention Committee of NA (CCNA)3.3.2.1 3.3.2.1 Incoming and Outgoing CCNA ChairpersonIncoming and Outgoing CCNA Chairperson

3.3.33.3.3 Canadian Fellowship Development Team (FD)Canadian Fellowship Development Team (FD)3.3.3.13.3.3.1 Fellowship Development East Fellowship Development East3.3.3.23.3.3.2 Fellowship Development West Fellowship Development West3.3.3.3 3.3.3.3 Fellowship Development CentralFellowship Development Central

3.4 3.4 CANA Regional Members: these are the duly elected representatives (Regional Delegates &CANA Regional Members: these are the duly elected representatives (Regional Delegates & Alternates) from seated Regional Service Committees, which are: Alternates) from seated Regional Service Committees, which are:

3.4.13.4.1 Alberta-Saskatchewan Region (Al-SASK)Alberta-Saskatchewan Region (Al-SASK)3.4.23.4.2 British Columbia RegionBritish Columbia Region3.4.33.4.3 Canadian Atlantic RegionCanadian Atlantic Region3.4.43.4.4 Le Nordet RegionLe Nordet Region3.4.5 3.4.5 Ontario Region Ontario Region 3.4.63.4.6 Quebec RegionQuebec Region

3.5 3.5 CANA will recognize a maximum of two (2) Service Delegates from each seated Region.CANA will recognize a maximum of two (2) Service Delegates from each seated Region.

4. SEATING PROCEDURES4. SEATING PROCEDURES

4.1 4.1 Requirements for Regional seating at CANA:Requirements for Regional seating at CANA:4.1.14.1.1 Registered with WSO.Registered with WSO.4.1.24.1.2 Agreement with the “Agreement with the “Purpose and Functions of the Canadian Assembly of NarcoticsPurpose and Functions of the Canadian Assembly of Narcotics

AnonymousAnonymous”.”.4.1.34.1.3 Represented by a Service Delegate elected by the Region.Represented by a Service Delegate elected by the Region.



4.24.2 Procedure for Regional seating at CANA.Procedure for Regional seating at CANA.4.2.14.2.1 Introduction by a seated participant.Introduction by a seated participant.4.2.24.2.2 Brief Regional report stating a commitment to the “Brief Regional report stating a commitment to the “Purpose and Functions of thePurpose and Functions of the

Canadian Assembly of Narcotics AnonymousCanadian Assembly of Narcotics Anonymous”.”.4.2.34.2.3 Agreement by Consensus to seat by the CANA body. Agreement by Consensus to seat by the CANA body.

5. DECISION MAKING PROCESS5. DECISION MAKING PROCESS

5.1 5.1 In all its decisions, CANA strives to reach consensus.In all its decisions, CANA strives to reach consensus.5.1.1 5.1.1 In order to minimize the time spent discussing topics within the Assembly, a In order to minimize the time spent discussing topics within the Assembly, a

Workgroup system, and/or forum or small group system may be used instead. Workgroup system, and/or forum or small group system may be used instead. 5.1.2 5.1.2 Input to the Assembly, including questions, ideas, proposals, suggestions, Input to the Assembly, including questions, ideas, proposals, suggestions,

experiences and needs may be referred to an ad-hoc or standing committee and/or experiences and needs may be referred to an ad-hoc or standing committee and/or forum or small group. forum or small group.

5.1.3 5.1.3 The basic purpose of these committees and open forums or small groups is to The basic purpose of these committees and open forums or small groups is to collect, clarify, define and state the decisions of CANA within specific areas of collect, clarify, define and state the decisions of CANA within specific areas of concern and to initiate and co-ordinate actions based on these decisions. These concern and to initiate and co-ordinate actions based on these decisions. These committees do not govern; they perform the necessary task, reporting the results tocommittees do not govern; they perform the necessary task, reporting the results to CANA. CANA.

6. PROPOSALS6. PROPOSALS

6.1 6.1 Only Assembly participants are allowed to participate in the decision making process, submitOnly Assembly participants are allowed to participate in the decision making process, submit proposals and discussion items or address the Assembly except as directed by the Assembly.proposals and discussion items or address the Assembly except as directed by the Assembly.

6.1.1 6.1.1 CANA encourages regions to present their issue as a topic discussion item or CANA encourages regions to present their issue as a topic discussion item or proposalproposal..

6.1.2 6.1.2 All proposals are to be submitted in writing.All proposals are to be submitted in writing.6.1.3 6.1.3 All proposals recorded in the Assembly’s Minutes shall include the members name All proposals recorded in the Assembly’s Minutes shall include the members name

and the region that submitted the proposal. and the region that submitted the proposal.

7. VOTING7. VOTING

7.1 7.1 A person chairing the Assembly, conducting a vote or officially counting a vote, does not A person chairing the Assembly, conducting a vote or officially counting a vote, does not have a vote while serving in this capacity except to break a tie. have a vote while serving in this capacity except to break a tie.

7.2 7.2 In the absence of the CCNA Chairperson, the Vice Chairperson of that committee will be In the absence of the CCNA Chairperson, the Vice Chairperson of that committee will be recognized as a voting participant at CANA meetings.recognized as a voting participant at CANA meetings.

8. GENERAL DISCUSSION PROCEDURES8. GENERAL DISCUSSION PROCEDURES

8.1 8.1 The Chairperson shall have the right to limit the time for each participant to speak. This may The Chairperson shall have the right to limit the time for each participant to speak. This may be invoked by the Chairperson at any time and is subject to appeal. be invoked by the Chairperson at any time and is subject to appeal.

8.2 8.2 No member may speak on a proposal or discussion item more than once unless others No member may speak on a proposal or discussion item more than once unless others desiring to speak have exercised their opportunity. desiring to speak have exercised their opportunity.



8.3 8.3 Only one (1) voice per Region will be recognized on any proposal referred by CANA for Only one (1) voice per Region will be recognized on any proposal referred by CANA for Regional conscience.Regional conscience.

9. SMALL DISCUSSION GROUPS’ PROCEDURE9. SMALL DISCUSSION GROUPS’ PROCEDURE

9.1 9.1 At the start of each group discussion a Recorder and a Facilitator will be appointed from At the start of each group discussion a Recorder and a Facilitator will be appointed from each group’s participants. Participants will rotate the responsibilities of the Recorder and each group’s participants. Participants will rotate the responsibilities of the Recorder and Facilitator throughout the following days of the Assembly. This will allow each member an Facilitator throughout the following days of the Assembly. This will allow each member an opportunity to share in the activities and discussion. opportunity to share in the activities and discussion.

9.2 9.2 The duty of the Facilitator is simply to keep the group focused on the solution and not the The duty of the Facilitator is simply to keep the group focused on the solution and not the problem. If the subject of discussion is too large, the subject can be broken into smaller problem. If the subject of discussion is too large, the subject can be broken into smaller items. items.

9.39.3The duty of the Recorder is to take minutes or record ideas during the meeting and to The duty of the Recorder is to take minutes or record ideas during the meeting and to formulate and submit a written report to the Assembly. formulate and submit a written report to the Assembly.

9.4 9.4 Decide at the start of the meeting what the purpose for the discussion group is. The group Decide at the start of the meeting what the purpose for the discussion group is. The group should be able to define a goal they wish to achieve. should be able to define a goal they wish to achieve.

10. CONSENSUS BASED DECISION MAKING PROCEDURE10. CONSENSUS BASED DECISION MAKING PROCEDURE

Consensus Based Decision Making is used where ever possible. Consensus Based Decision Making is used where ever possible.

11stst level: level:10.1 10.1 Proposal or item is presented with budget implication if any; any clarification needed is Proposal or item is presented with budget implication if any; any clarification needed is

provided, short discussion period if warranted. provided, short discussion period if warranted.

10.2 10.2 Facilitator asks for consensus. Does item receive 100% approval or rejection? If 100% Facilitator asks for consensus. Does item receive 100% approval or rejection? If 100% approval, proposal carries, if 100% rejection, proposal fails, record the results in the approval, proposal carries, if 100% rejection, proposal fails, record the results in the minutes. If item does not receive 100% in either go to the minutes. If item does not receive 100% in either go to the 22ndnd level level. .

22ndnd level: level:10.3 10.3 Facilitator facilitates consensus building. More information is provided, with full intent for Facilitator facilitates consensus building. More information is provided, with full intent for

proposal. A brief break may be necessary. Discussion is had for/against the proposal; small proposal. A brief break may be necessary. Discussion is had for/against the proposal; small group discussion may be warranted. group discussion may be warranted.

10.4 10.4 Facilitator asks for consensus. Does item receive 100% approval or rejection? If 100% Facilitator asks for consensus. Does item receive 100% approval or rejection? If 100% approval, proposal carries; if 100% rejection, proposal fails; record the results in the approval, proposal carries; if 100% rejection, proposal fails; record the results in the minutes;minutes; if item does not receive 100% in either go to the if item does not receive 100% in either go to the 33rdrd level level. .

33rdrd level: level:10.5 10.5 Straw Poll is taken. Straw Poll is taken.



10.6 10.6 If 85% in favour/15% opposed: listen to the minority point of view or have small group If 85% in favour/15% opposed: listen to the minority point of view or have small group discussion; discuss to reach consensus. Accept the proposal as proposed – If 50% in discussion; discuss to reach consensus. Accept the proposal as proposed – If 50% in favour/50% opposed, 40%/60%, 25%/75% we need reflection: favour/50% opposed, 40%/60%, 25%/75% we need reflection:

10.7 10.7 Delay the decision to the next meeting or specified time, doing one of the following: Delay the decision to the next meeting or specified time, doing one of the following: 10.7.1 10.7.1 Form a workgroup with members with experience on the topic. Form a workgroup with members with experience on the topic. 10.7.2 10.7.2 Seek more information toSeek more information to present at the following meeting. present at the following meeting.10.7.3 10.7.3 Send back to the regions/workgroup.Send back to the regions/workgroup.10.7.4 Make an interim decision and set a time to continue discussion 10.7.4 Make an interim decision and set a time to continue discussion

10.8 Stand Aside:10.8 Stand Aside: When a concern has been fully discussed and cannot be resolved, the person When a concern has been fully discussed and cannot be resolved, the person with the concern is willing to stand aside: that is, acknowledge that the concern still exists, with the concern is willing to stand aside: that is, acknowledge that the concern still exists, but allow the proposal to be adopted. but allow the proposal to be adopted.

10.9 Block:10.9 Block: A blocking concern must be based on a generally recognized principle (violates one A blocking concern must be based on a generally recognized principle (violates one of the 12 Traditions or 12 Concepts), not a personal preference, or it must be against the of the 12 Traditions or 12 Concepts), not a personal preference, or it must be against the entire group’s well being. Before a concern is considered to be blocking, the group must entire group’s well being. Before a concern is considered to be blocking, the group must have already accepted the validity of the concern and a reasonable attempt must have beenhave already accepted the validity of the concern and a reasonable attempt must have been made to resolve it. If legitimate concerns remain unresolved and the person has not agreed made to resolve it. If legitimate concerns remain unresolved and the person has not agreed to stand aside, consensus is blocked. to stand aside, consensus is blocked.

Note:Note: With such a small number of participants, the Chairperson shall be aware of a high With such a small number of participants, the Chairperson shall be aware of a high number of stand asides as an indication for discussion to continuenumber of stand asides as an indication for discussion to continue ..

11.11. INTERIM DECISIONSINTERIM DECISIONS

Interim decisions: Interim decisions: In order to achieve consensus on a proposal or discussion item, the followingIn order to achieve consensus on a proposal or discussion item, the following process will be utilized. process will be utilized.

11.1 11.1 Any discussion item or proposal is sent to the Admin Committee for review and input.Any discussion item or proposal is sent to the Admin Committee for review and input. Proposals requesting funds require a fixed dollar amount. Proposals affecting our “Proposals requesting funds require a fixed dollar amount. Proposals affecting our “ PurposePurpose and Functionsand Functions” document must always return to the Regions. ” document must always return to the Regions.

11.2 11.2 The CANA Chairperson will present the proposal to the body by e-mail, for discussion only,The CANA Chairperson will present the proposal to the body by e-mail, for discussion only, for a period of one (1) week. for a period of one (1) week.

11.3 11.3 Following one (1) week of discussion, the CANA Chairperson and vice chairperson willFollowing one (1) week of discussion, the CANA Chairperson and vice chairperson will gather consensus. If unanimity cannot be reached then 85% will be considered consensus asgather consensus. If unanimity cannot be reached then 85% will be considered consensus as per our consensus guidelines.per our consensus guidelines.

11.4 11.4 One (1) week following the presentation of the proposal to the body for consensus, in theOne (1) week following the presentation of the proposal to the body for consensus, in the absence of sufficient responses to indicate a decision, the CANA Secretary shall attempt toabsence of sufficient responses to indicate a decision, the CANA Secretary shall attempt to contact by telephone, those who have not yet participated in discussion. contact by telephone, those who have not yet participated in discussion.

11.5 11.5 Two (2) weeks following the presentation of the proposal or discussion item to the body forTwo (2) weeks following the presentation of the proposal or discussion item to the body for consensus, in the absence of sufficient responses to indicate a decision, the CANAconsensus, in the absence of sufficient responses to indicate a decision, the CANA Chairperson shall consider those who have not voted to have stood aside.Chairperson shall consider those who have not voted to have stood aside.



12. ELECTION PROCEDURES12. ELECTION PROCEDURES

12.1 12.1 Terms of office for all positions will be two (2) CANA Conference Cycles (each conference Terms of office for all positions will be two (2) CANA Conference Cycles (each conference cycle is one (1) year), renewable by the standard conference election process to a maximum cycle is one (1) year), renewable by the standard conference election process to a maximum of two (2) consecutive terms, except for the FD team positions. of two (2) consecutive terms, except for the FD team positions.

12.2 12.2 It is strongly recommended that at least one member of the CANA Admin be bilingual.It is strongly recommended that at least one member of the CANA Admin be bilingual.12.1.1 12.1.1 Each FD team position: FD West, FD Central and FD East shall be for a three (3) yearEach FD team position: FD West, FD Central and FD East shall be for a three (3) year

period. period. 12.1.2 12.1.2 The FD Team positions cannot be elected for a second term. The FD Team positions cannot be elected for a second term.

12.3 12.3 Requirements to be elected as an Officer or a Sub-Committee Chairperson of CANA:Requirements to be elected as an Officer or a Sub-Committee Chairperson of CANA:12.3.1 12.3.1 A commitment to service.A commitment to service.12.3.2 12.3.2 Service experience.Service experience.12.3.3 12.3.3 The willingness to give time and resources necessary to do the job.The willingness to give time and resources necessary to do the job.12.3.4 12.3.4 A good working knowledge of the 12 Steps, 12 Traditions, and 12 Concepts of NA A good working knowledge of the 12 Steps, 12 Traditions, and 12 Concepts of NA

and Consensus Based Decision Making.and Consensus Based Decision Making.

12.4 12.4 Although written nominations from CANA participants or Regional service Committees are Although written nominations from CANA participants or Regional service Committees are preferred, the body can approve a nomination that does not have regional support and is preferred, the body can approve a nomination that does not have regional support and is not a CANA participant. Careful consideration will be given to the qualifications and not a CANA participant. Careful consideration will be given to the qualifications and commitment of the candidate and mentorship will be provided.commitment of the candidate and mentorship will be provided.

12.5 12.5 If a Regional Delegate is elected to a CANA Admin or Sub-committee Chair position, it is If a Regional Delegate is elected to a CANA Admin or Sub-committee Chair position, it is understood that they will be returning in the CANA capacity and not as a Delegate.understood that they will be returning in the CANA capacity and not as a Delegate.

12.6 12.6 If a CANA Officer or Sub-committee Chair should be elected to a position as a Regional If a CANA Officer or Sub-committee Chair should be elected to a position as a Regional Delegate between CANA Meetings, there will be an election for that position at the next Delegate between CANA Meetings, there will be an election for that position at the next scheduled CANA Meeting. Requirements for the position remain as above.scheduled CANA Meeting. Requirements for the position remain as above.

12.7 12.7 Election Procedures for Officers of CANA:Election Procedures for Officers of CANA:12.7.1 12.7.1 Nominations are accepted from:Nominations are accepted from:

12.7.1.1 12.7.1.1 CANA participantsCANA participants12.7.1.2 12.7.1.2 CANA RegionsCANA Regions12.7.1.3 12.7.1.3 The incoming CCNA Chair will be granted voting privileges after the The incoming CCNA Chair will be granted voting privileges after the

election processelection process12.7.2 12.7.2 Absentee nominations are accepted in writing.Absentee nominations are accepted in writing.12.7.3 12.7.3 Nominations must be seconded by a participant of CANA.Nominations must be seconded by a participant of CANA.12.7.4 12.7.4 Nominees may decline, but only after nominations have been closed.Nominees may decline, but only after nominations have been closed.12.7.5 12.7.5 Upon acceptance of a nomination by nominee:Upon acceptance of a nomination by nominee:

12.7.5.1 12.7.5.1 Each nominee shall provide a statement of his/her qualifications.Each nominee shall provide a statement of his/her qualifications.12.7.5.2 12.7.5.2 Each nominee shall be given the opportunity to respond to questions Each nominee shall be given the opportunity to respond to questions

concerning his/her qualifications.concerning his/her qualifications.



12.7.5.3 12.7.5.3 Should the nominee not be present due to personal circumstances, the Should the nominee not be present due to personal circumstances, the nominator shall address questions from the Assembly on behalf of the nominator shall address questions from the Assembly on behalf of the nominee.nominee.

12.7.5.4 12.7.5.4 CANA participants shall be given the opportunity to give their objections CANA participants shall be given the opportunity to give their objections (if any) to any nominee. (if any) to any nominee.

12.7.6 12.7.6 Nominations open thirty (30) days prior to the election meeting.Nominations open thirty (30) days prior to the election meeting.12.7.7 12.7.7 Elections are to take place on the last dayElections are to take place on the last day of the Assembly Meeting.of the Assembly Meeting.12.7.8 12.7.8 Voting to be held by secret ballot.Voting to be held by secret ballot.

12.7.9 12.7.9 Election of officers is determined by simple majority. In the case where no Election of officers is determined by simple majority. In the case where no single nominee receives the support of a clear majority, the nominee who single nominee receives the support of a clear majority, the nominee who received the least votes is excluded from the ballot prior to each received the least votes is excluded from the ballot prior to each subsequent vote.subsequent vote.

12.7.10 12.7.10 In the event that only one (1) nominee is standing for any admin position, In the event that only one (1) nominee is standing for any admin position, a two-third (⅔) majority of voting participants is necessary for their election.a two-third (⅔) majority of voting participants is necessary for their election.

12.8 12.8 The Chairperson of CCNA elected by their RSC/ASC will be ratified by CANA delegates The Chairperson of CCNA elected by their RSC/ASC will be ratified by CANA delegates immediately following the report of the outgoing CCNA Committee.immediately following the report of the outgoing CCNA Committee.

13. QUALIFICATIONS OF OFFICERS AND SUBCOMITTEE CHAIRS13. QUALIFICATIONS OF OFFICERS AND SUBCOMITTEE CHAIRS

13.1 13.1 Suggested requirements and qualification:Suggested requirements and qualification:13.1.1 Chairperson13.1.1 Chairperson

13.1.1.1 13.1.1.1 A suggested minimum A suggested minimum 5 years5 years continuous abstinence from all drugs. continuous abstinence from all drugs.13.1.1.213.1.1.2 Previous experience on CANA Previous experience on CANA13.1.1.3 13.1.1.3 Facilitation experienceFacilitation experience13.1.1.413.1.1.4 Knowledgeable with CBDM Knowledgeable with CBDM

13.1.2 Vice-Chairperson13.1.2 Vice-Chairperson13.1.2.113.1.2.1 A suggested minimum A suggested minimum 5 years5 years continuous abstinence from all drugs continuous abstinence from all drugs13.1.2.213.1.2.2 Previous experience on CANA Previous experience on CANA13.1.2.313.1.2.3 Ability to coordinate with the chair Ability to coordinate with the chair13.1.2.413.1.2.4 Prepared to chair CANA meetings Prepared to chair CANA meetings13.1.2.5 Knowledgeable with CBDM13.1.2.5 Knowledgeable with CBDM

13.1.313.1.3 TreasurerTreasurer13.1.3.113.1.3.1 A suggested minimum A suggested minimum 5 years5 years continuous abstinence from all drugs continuous abstinence from all drugs13.1.3.2 13.1.3.2 Bookkeeping skillsBookkeeping skills13.1.3.3 13.1.3.3 Previous Treasurer Experience in NAPrevious Treasurer Experience in NA13.1.3.4 13.1.3.4 Familiar with the Concepts & Traditions of NAFamiliar with the Concepts & Traditions of NA

13.1.4 Secretary13.1.4 Secretary13.1.4.113.1.4.1 A suggested minimum A suggested minimum 4 years4 years continuous abstinence from all drugs continuous abstinence from all drugs13.1.4.2 13.1.4.2 Secretarial skillsSecretarial skills

13.1.5 Sub-committee Chairpersons13.1.5 Sub-committee Chairpersons13.1.5.113.1.5.1 A suggested minimum A suggested minimum 4 years4 years continuous abstinence from all drugs continuous abstinence from all drugs13.1.5.2 13.1.5.2 Related Committee experienceRelated Committee experience



13.1.5 NCRC13.1.5 NCRCSee point 19 for detailsSee point 19 for details

13.1.6 Web Coordinator (Technology Coordinator)13.1.6 Web Coordinator (Technology Coordinator)13.1.6.1 A suggested minimum 5 years continuous abstinence from all drugs13.1.6.2 Skilled in the operation of a computer13.1.6.3 Skilled in using HTML, SQL, PHP, CSS and other relevant program

languages13.1.6.4 Skilled with use of FTP and content management13.1.6.5 Regular unobstructed access to a computer, a high speed internet

connection & email13.1.6.6 Skilled in creating PDF's13.1.6.7 Working knowledge of the 12 Traditions, 12 Concepts and 12 Steps13.1.6.8 Working knowledge of the FIPTRemoved at Sept 2014 meeting in Nanaimo, BC

13.1.7 FD TeamSee point 18 for detailsSee point 18 for details

14. JOB DESCRIPTIONS14. JOB DESCRIPTIONS

14.1 Officers:14.1 Officers:14.1.114.1.1It is the responsibility of the Officers of CANA to plan and arrange the next CANA It is the responsibility of the Officers of CANA to plan and arrange the next CANA

Meeting.Meeting.14.1.2 14.1.2 Maintain lines of communication between assembly participants, subcommittees Maintain lines of communication between assembly participants, subcommittees

and service bodies throughout the year.and service bodies throughout the year.14.1.3 14.1.3 Ensures that an updated, accurate and complete record of the Policies and Ensures that an updated, accurate and complete record of the Policies and

Procedures from the activities and meetings of CANA are recorded and includedProcedures from the activities and meetings of CANA are recorded and included in in our Guidelines document.our Guidelines document.

14.1.4 14.1.4 Establishes and maintains a CANA Post Office Box.Establishes and maintains a CANA Post Office Box.14.1.5 14.1.5 The Chair or Vice-Chair of CANA will attempt to be in direct contact with all The Chair or Vice-Chair of CANA will attempt to be in direct contact with all

Member Regions and Admin Members at least once a month between CANA Member Regions and Admin Members at least once a month between CANA Meeting.Meeting.

14.2 Chairperson14.2.1The chairperson is the single point of responsibility to CANA. 14.2.2 The chair is responsible for ensuring that all committee members have prepared

the required documents for the timelines set for each position. 14.2.3 The Chair is the main point of contact for CANA members and for other service

bodies such as World Services, other Zonal Forums and other service bodies outside CANA.

14.2.4 The Chair facilitates the CANA meetings using our strategic plan as the main focus of business.

14.2.5 Facilitates the CANA meetings in order to complete the agenda and achieve consensus.

14.2.6 Organizes CANA committee online meetings and conference calls, between meetings.



14.2.7 Facilitates the CANA online/conference call meeting in order to complete the agenda and achieve consensus.

14.2.8 Assists the Secretary when necessary, in planning the online meetings and conference calls.

14.2.9 Provides newly elected members with contact information for members with previous experience.

14.2.10 Directs the secretary to circulate any relevant information received between meetings to all CANA participants.

14.2.11 Produces a draft agenda with the Vice Chair and ensures it is sent out prior to meetings.

14.2.12 Works in conjunction with the vice chair to produce the CANA chair report one month before the meeting.

14.2.13 Monitors all committee members’ tasks, ensuring no duplication of service. 14.2.14 Prepares the CANA Zonal report to the WSC for final approval by the CANA body,

before the next conference.14.2.15 Appoints a qualified candidate to any open position when necessary in between

meetings gaining the support of the CANA body.14.2.16 Fills out and emails the request for participation form to World Services in

cooperation with the CANA body 4 to 6 months prior to the CANA meeting.14.2.17 Mentors the Vice chairperson in the role of Chair by allowing the Vice Chair to

chair the meeting at times.

14.3 Vice-chair14.3.1 The primary role of the vice-chair is to assist the Chair and is responsible for

chairing the CANA meeting if the Chair is unavailable. 14.3.2 Takes an active role in ‘shadowing’ the chairperson (i.e. taking the chairperson’s

role once a day at CANA sessions).14.3.3 Works with the Chair in drafting an agenda to be sent out prior to all CANA

meetings.14.3.4 Works with the Chair to produce the Chair and Vice Chair report one month before

the meeting for inclusion in minutes.

14.4 Secretary14.4 Secretary 14.4.1 14.4.1 Mailing a suggested delegate report items list, along with the Assembly’s next Mailing a suggested delegate report items list, along with the Assembly’s next

agenda.agenda.14.4.2 14.4.2 This list would state:This list would state:14.4.3 14.4.3 List the RSC Officers, Subcommittee Chairpersons, RCM’s and RCM Alts in your List the RSC Officers, Subcommittee Chairpersons, RCM’s and RCM Alts in your

region or the RCM and RCM Alt in your Area.region or the RCM and RCM Alt in your Area.14.4.1.1 14.4.1.1 Region mailing address/Secretary’s address.Region mailing address/Secretary’s address.14.4.1.2 14.4.1.2 Region meeting list.Region meeting list.14.4.1.3 14.4.1.3 Past and up-coming events and activities in your Region.Past and up-coming events and activities in your Region.

14.4.4 14.4.4 The Secretary shall collect electronic formats of reports from all members of CANA The Secretary shall collect electronic formats of reports from all members of CANA compile and store them on a main CD and the CANA website and bring them to eachcompile and store them on a main CD and the CANA website and bring them to each CANA Meeting.CANA Meeting.

14.4.514.4.5 The secretary receives the bank statements then photocopies them and sends the The secretary receives the bank statements then photocopies them and sends the original to the treasurer. The secretary keeps these copies and confirms the totals original to the treasurer. The secretary keeps these copies and confirms the totals with reports made by the treasurer. with reports made by the treasurer.



14.4.614.4.6 Able to attend all CANA meetings. Able to attend all CANA meetings. 14.4.714.4.7 Produces minutes from all CANA meetings within thirty (30) days following the Produces minutes from all CANA meetings within thirty (30) days following the

meeting.meeting.14.4.8 14.4.8 Has a computer and is proficient in Word processing.Has a computer and is proficient in Word processing.14.4.914.4.9 Has access to the internet and email on a regular basis. Has access to the internet and email on a regular basis.

14.5 Treasurer14.5 Treasurer14.5.1 14.5.1 The first duty of the CANA treasurer is to be familiar with these guidelines and The first duty of the CANA treasurer is to be familiar with these guidelines and

other related NA material relevant to the duties of the Treasurer as well as all other related NA material relevant to the duties of the Treasurer as well as all aspects of CANA finances and the financial records.aspects of CANA finances and the financial records.

14.5.2 14.5.2 Qualifications of the CANA Treasurer position (2 terms):Qualifications of the CANA Treasurer position (2 terms):14.5.2.1 14.5.2.1 Able to attend all CANA conference meetings.Able to attend all CANA conference meetings.14.5.2.2 14.5.2.2 Able to serve as a signing authority on the CANA bank account.Able to serve as a signing authority on the CANA bank account.14.5.2.3 14.5.2.3 Able to serve the two (2) terms of the position.Able to serve the two (2) terms of the position.14.5.2.4 14.5.2.4 Provide quarterly and yearly Treasurer reports to the CANA committee.Provide quarterly and yearly Treasurer reports to the CANA committee.14.5.2.5 14.5.2.5 Is knowledgeable in use of Microsoft Excel.Is knowledgeable in use of Microsoft Excel.14.5.2.614.5.2.6 Is responsible for payment of all regular invoices, including but not Is responsible for payment of all regular invoices, including but not

limited to website renewals and mail forwards.limited to website renewals and mail forwards.14.5.2.714.5.2.7 Confirms the CCNA bank account to statements through online viewing. Confirms the CCNA bank account to statements through online viewing.

14.5.3 14.5.3 The CANA Treasurer will also note possible improvements and revisions for these The CANA Treasurer will also note possible improvements and revisions for these guidelines and present proposed amendments to the CANA committee for approval.guidelines and present proposed amendments to the CANA committee for approval.

14.6 NCRC (National Convention Resource Coordinator14.6 NCRC (National Convention Resource CoordinatorSee point 19 for detailsSee point 19 for details

14.7 Web Coordinator (Technology Coordinator) 14.7 Web Coordinator (Technology Coordinator) These duties are to be taken care of by the These duties are to be taken care of by the Vice ChairVice Chair14.7.1 Provides regular reports on status of website.14.7.2 Addresses all concerns relating to the website14.7.3 Follows CANA direction relating to website14.7.4 Maintains accurate meeting list14.7.5 Posts and updates resource documents and events on website14.7.6 Assists member regions and their areas with CANA web template.14.7.7 Ensures domain name registration renewals and web hosting renewal.14.7.8 Maintains member list and assists members with access to trusted servant section

of website.14.7.9 Maintains a list of logins and passwords necessary to access CANA website and

domains and shares such with CANA Secretary.14.7.10 Updates, creates and maintains web pages as necessary in a timely fashion.14.7.11 Performs a quarterly review/inventory of website ensuring link fidelity and that all

information is relevant.14.7.12 Creates a monthly offsite back up of the web site.14.7.13 Is fully accountable to CANA Admin committee.14.7.14 Liaises with other Web Coordinators & trusted servants as it relates to the CANA

website.14.7.15 Ensures the web site content conforms with CANA wishes and respects the 12

Traditions and FITP.



14.7.16 Ensures all relevant email is responded to or directed to the appropriate CANA member within 48hours.

14.7.17 Attends and participates in all CANA meetings.14.7.18 Leverages emerging technologies to facilitate effective communication and

operation of CANA.14.7.19 Submits and maintains a fiscal responsible budget every year or when requested

by CANA.14.7.20 Attempts to develop and train a potential successor.14.7.21 Ensures no personal contact information is present on the public access area of

the web site.

14.8 FD Team14.8 FD TeamSee point 18 for detailsSee point 18 for details

15. DISMISSAL AND RESIGNATION15. DISMISSAL AND RESIGNATION

15.115.1 Dismissal: Officers may be dismissed from their positions at any time for:15.1.1 Admitted interruption in continuous abstinence (loss of clean time) will result in

immediate dismissal.15.1.2 Gross negligence of responsibilities or assigned tasks.15.1.3 Violence or threat of violence.15.1.4 Continuous non participation through email, meetings either online or in person

including discussion topics and interim decisions.(except for humanitarian/ compassionate reasons).

15.1.5 Inability or unwillingness to perform responsibilities.15.1.6 Refusal to comply with CANA guidelines.15.1.7 Refusal to comply with the documents listed in Section 2.3 of the CANA guidelines.15.1.8 Misappropriation/Absconding with NA funds will result in immediate removal.15.1.9 By a written proposal for dismissal, showing due cause and receiving at least

75% support from the CANA body.15.1.10 The Chairperson Committee member may suspend a committee member for

cause pending review at the next Core meeting. 15.1.11 Any CANA officer who is removed from their CANA position before the end of

his/her term of office, shall not be eligible for election to any CANA position for a period of one cycle (two (2) years), following such removal.

15.1.11.1 Terms of delayed ability to serve will commence after the normal term would have expired.

15.1.11.2 For a removal in reference to point 15.1.8, the period of ineligibility is 2 cycles (four (4) years) contingent on the funds being repaid.

15.2 Process for Dismissal:15.2.1 The officer must be duly notified in writing and shall be afforded the opportunity to

speak on their own behalf.15.2.2 Final decision for dismissal will be determined by secret ballot voting of the CANA

body. 15.2.3 A minimum of 75% majority is required for the removal of any officer or

subcommittee Chair of CANA. The CANA chair will verify the final tally.



15.3 Removal of the Chair: If the committee has reason to believe that the Chair should be removed:

15.3.1 The Chair will stand aside and allow the Vice Chair to conduct the vote. 15.3.2The Vice Chair will gain a 75% vote of non-confidence from the administrative

committee after the Chair has been given the opportunity to speak on their own behalf.

15.3.3 If 75% are in agreement, the Chair will be notified. 15.3.4 A vote of non-confidence by the regional delegates will take place after the Chair

has been afforded the opportunity to speak on their own behalf. 15.3.5 If the result of the confidence vote is NO-CONFIDENCE and exceeds 75%, the

proposal the Vice Chair will notify the CANA Chairperson. 15.3.6 The Vice Chair will take over duties immediately.

15.4 Resignation15.4.1 Voluntary resignation should be submitted in writing to the CANA Chair.15.4.2 Written resignation becomes effective at the end of the meeting in which it is

received and read into the minutes. 15.4.3 If a resignation is submitted in writing in between CANA meetings, the position will

become vacant immediately.15.4.4 Any CANA officer who resigns from their CANA position before the end of his/her

term of office shall not be eligible for election to any CANA position for a period of one cycle (two (2) years), following such resignation.


15.5 Removal from a Workgroup15.5.1 If a workgroup member is not participating in the Workgroup, the workgroup can

agree to have the person removed.15.5.2 The workgroup point person will contact the Chair of CANA with their decision.15.5.3 If the Chairperson agrees with their decision, the chairperson will remove the

group member after contact with the member.15.5.4 If the point person of a workgroup fails to participate in the workgroup in the

agreed manner, the point person will be removed and the member will not be assigned as a point person of a workgroup for a minimum of one (1) year.


15.6 Interim filling of Open Positions15.6.1 The Chairperson may appoint a member to a vacant position.15.6.2 This position will become open to the fellowship at the next regular CANA meeting

where the election will take place.

16. CANADIAN ASSEMBLY FUNDS16. CANADIAN ASSEMBLY FUNDS



16.1 16.1 All transactions made by the CANA committee will comply with the accepted principles set All transactions made by the CANA committee will comply with the accepted principles set out in our Traditions, Concepts and other NAout in our Traditions, Concepts and other NA approved service documents concerning approved service documents concerning accountability and use of NA funds.accountability and use of NA funds.

16.2 16.2 The following Guidelines provide the framework for a complete and accurate record of The following Guidelines provide the framework for a complete and accurate record of CANA finances and the documentation procedures for all revenues and disbursements.CANA finances and the documentation procedures for all revenues and disbursements.

16.3 16.3 The CANA Treasurer is responsible for administering all aspects of CANA finances pursuant The CANA Treasurer is responsible for administering all aspects of CANA finances pursuant to CANA guidelines, committee directives and generally accepted standards of to CANA guidelines, committee directives and generally accepted standards of accountability in NA and reporting completely and promptly to the CANA committee.accountability in NA and reporting completely and promptly to the CANA committee.

16.4 16.4 Banking Procedures: Banking Procedures: 16.4.116.4.1 CANA shall maintain a single chequing bank account with a CDIC insured financial CANA shall maintain a single chequing bank account with a CDIC insured financial

institution of the Treasurer’s choosing and agreed upon by the committee.institution of the Treasurer’s choosing and agreed upon by the committee.16.4.2 16.4.2 The Treasurer is responsible for maintaining the bank account; its records including The Treasurer is responsible for maintaining the bank account; its records including

signing authority, and receiving cancelled cheques with bank statements.signing authority, and receiving cancelled cheques with bank statements.

16.5 Bank Deposits16.5 Bank Deposits16.5.1 16.5.1 Revenue received by CANA is deposited directly into the CANA bank account in a Revenue received by CANA is deposited directly into the CANA bank account in a

timely and orderly manner.timely and orderly manner.16.5.2 16.5.2 These deposits include all contributions received by CANA from individual NA These deposits include all contributions received by CANA from individual NA

members, groups, areas, regions, activities, CCNA or other NA entities. Any other members, groups, areas, regions, activities, CCNA or other NA entities. Any other deposits must require the CANA committee approval.deposits must require the CANA committee approval.

16.5.3 16.5.3 All approved contributors will receive a numbered receipt upon bank receipt and All approved contributors will receive a numbered receipt upon bank receipt and verification of the deposit of funds. This receipt number will be noted on the verification of the deposit of funds. This receipt number will be noted on the financial spreadsheet.financial spreadsheet.

16.5.4 16.5.4 The Treasurer will file a duplicate numbered receipt in the CANA financial records.The Treasurer will file a duplicate numbered receipt in the CANA financial records.16.5.5 16.5.5 All deposits will be recorded in the CANA deposit records, and be itemized by All deposits will be recorded in the CANA deposit records, and be itemized by

contributor, amount, date and method of contribution (i.e. cheque, money order, contributor, amount, date and method of contribution (i.e. cheque, money order, etc.).etc.).

16.6 Signing Officers16.6 Signing Officers16.6.1 16.6.1 CANA is to have three (3) signing officers registered on the CANA bank account.CANA is to have three (3) signing officers registered on the CANA bank account.16.6.2 16.6.2 Normally these signatories areNormally these signatories are:: the CANA Treasurer, Chairperson, and one (1) other the CANA Treasurer, Chairperson, and one (1) other

member of the Admin committee. The CANA committee will decide which member member of the Admin committee. The CANA committee will decide which member of the committee will serve as the third signing officer.of the committee will serve as the third signing officer.

16.6.3 16.6.3 When three (3) signing officers cannot be obtained as described in 15.6.1, the When three (3) signing officers cannot be obtained as described in 15.6.1, the CANA committee will appoint another member to serve as a signing officer.CANA committee will appoint another member to serve as a signing officer.

16.6.4 16.6.4 No two (2) CANA signing authorities may be joined in any relationship or venture. No two (2) CANA signing authorities may be joined in any relationship or venture. Examples of this restriction include, but are not limited toExamples of this restriction include, but are not limited to , , family, residential, family, residential, romantic, business.romantic, business.

16.7 Bank Statements16.7 Bank Statements16.7.1 16.7.1 The Bank statements, including cancelled cheques will be mailed to the CANA post The Bank statements, including cancelled cheques will be mailed to the CANA post

office box and then forwarded to the Treasurer.office box and then forwarded to the Treasurer.

16.8 Disbursements16.8 Disbursements



16.8.1 16.8.1 Any and all disbursement of funds by the Treasurer requires CANA committee Any and all disbursement of funds by the Treasurer requires CANA committee approval according to the Treasurer’s guidelines.approval according to the Treasurer’s guidelines.

16.8.2 16.8.2 Disbursements are to be made by cheque.Disbursements are to be made by cheque.16.8.3 16.8.3 Release of funds requires two (2) signatures on every cheque.Release of funds requires two (2) signatures on every cheque.16.8.4 16.8.4 When funds are to be released to a signing officer the other two (2) signing officers When funds are to be released to a signing officer the other two (2) signing officers

will sign the cheque. If this is not possible the 2 signers will inform the committee will sign the cheque. If this is not possible the 2 signers will inform the committee before issuing a cheque.before issuing a cheque.

16.8.5 16.8.5 No disbursement of funds will be made unless there are sufficient funds available No disbursement of funds will be made unless there are sufficient funds available to cover the disbursement.to cover the disbursement.

16.8.6 16.8.6 CANA expenditures shall be dispersed in accordance with the following list of CANA expenditures shall be dispersed in accordance with the following list of priorities:priorities:16.8.6.1 16.8.6.1 Outstanding expenses of CANA.Outstanding expenses of CANA.16.8.6.2 16.8.6.2 Reimbursements.Reimbursements.16.8.6.3 16.8.6.3 Expenditures of the CANA conference.Expenditures of the CANA conference.16.8.6.4 16.8.6.4 Budgeted items.Budgeted items.

16.8.7 16.8.7 The CANA treasurer upon request of reimbursement of funds or bill payment shall The CANA treasurer upon request of reimbursement of funds or bill payment shall write a check and mail it to the second signer within 3 days of receiving the request.write a check and mail it to the second signer within 3 days of receiving the request. Priority post shall be used if the payee would not receivePriority post shall be used if the payee would not receive payment within 2 weeks.payment within 2 weeks.

16.8.7.116.8.7.1The CANA treasurer will release funds to members who provide an The CANA treasurer will release funds to members who provide an estimate of the approved trip or expense usually 2 weeks before the estimate of the approved trip or expense usually 2 weeks before the event. All excess funds will also be returned to the treasurer within 2 event. All excess funds will also be returned to the treasurer within 2 weeks of the event.weeks of the event.

16.9 Expenditures16.9 Expenditures16.9.116.9.1The Treasurer or other signing officer shall only expend funds for approved The Treasurer or other signing officer shall only expend funds for approved

expenditures.expenditures.16.9.216.9.2Types of expenses shall fall into one of the following categories:Types of expenses shall fall into one of the following categories:

16.9.2.1 16.9.2.1 Regular Expenditures.Regular Expenditures.16.9.2.216.9.2.2 Interim Expenditures. Interim Expenditures.16.9.2.3 16.9.2.3 Budgeted Expenditures.Budgeted Expenditures.16.9.2.4 16.9.2.4 General Expenditures.General Expenditures.

16.9.3 Regular Expenditures16.9.3 Regular Expenditures16.9.3.116.9.3.1Regular Expenditures are paid by the Treasurer in a timely manner and doRegular Expenditures are paid by the Treasurer in a timely manner and do

not require additional approval.not require additional approval.16.9.3.2 16.9.3.2 The list of regular expenditures are pre-approved by the CANA committeeThe list of regular expenditures are pre-approved by the CANA committee

and generally include any bills such as bank charges, postage, Post Office and generally include any bills such as bank charges, postage, Post Office box rental, etc.box rental, etc.

16.9.3.3 16.9.3.3 An approved regular expenditure list should be maintained by the An approved regular expenditure list should be maintained by the Treasurer and archived by the Secretary.Treasurer and archived by the Secretary.

16.9.3.4 16.9.3.4 A report of these expenditures must be made at every CANA meeting.A report of these expenditures must be made at every CANA meeting.16.9.4 Interim Expenditures16.9.4 Interim Expenditures

16.9.4.1 16.9.4.1 Interim expenditures are those that occur between CANA meetings that Interim expenditures are those that occur between CANA meetings that must be paid before the next CANA meeting and are not approved regular must be paid before the next CANA meeting and are not approved regular or budgeted expenditures. (Unexpected expenses such as extra conference or budgeted expenditures. (Unexpected expenses such as extra conference call, extra travel expenses, etc.).call, extra travel expenses, etc.).

16.9.4.2 16.9.4.2 In order to receive approval to pay these expenses or obligating the fundsIn order to receive approval to pay these expenses or obligating the funds for these expenses; written consensus must be reached by the CANA for these expenses; written consensus must be reached by the CANA committee and be recorded by the Secretary. This consensus may be committee and be recorded by the Secretary. This consensus may be



obtained through email consensus as described in Section 11 of these obtained through email consensus as described in Section 11 of these guidelines. guidelines.

16.9.4.3 16.9.4.3 A report of these expenditures must be made at the next CANA meeting A report of these expenditures must be made at the next CANA meeting and quarterly report.and quarterly report.

16.9.5 Budgeted Expenditures16.9.5 Budgeted Expenditures16.9.5.1 16.9.5.1 A budget for the upcoming year will be approved at the CANA service A budget for the upcoming year will be approved at the CANA service

meeting where each predicted expense is itemized, the selected vendor or meeting where each predicted expense is itemized, the selected vendor or payee, the estimated amount and the maximum amount approved.payee, the estimated amount and the maximum amount approved.

16.9.5.2 16.9.5.2 The fiscal year will be defined as the day immediately following the The fiscal year will be defined as the day immediately following the current conference, to the day immediately following the next conference.current conference, to the day immediately following the next conference.

16.9.5.3 16.9.5.3 When the CANA committee approves such a budget, the Treasurer is When the CANA committee approves such a budget, the Treasurer is authorized to make these expenditures to the approved vendors or payees authorized to make these expenditures to the approved vendors or payees up to the maximum amount budgeted without requiring additional up to the maximum amount budgeted without requiring additional approval.approval.

16.9.5.4 16.9.5.4 A detailed report of these expenditures must be made at every CANA A detailed report of these expenditures must be made at every CANA meeting.meeting.

16.9.6 General Expenditures16.9.6 General Expenditures16.9.6.1 16.9.6.1 If the expenditure does not fit the definitions of If the expenditure does not fit the definitions of regularregular, , interiminterim or or

budgetedbudgeted, then it is a , then it is a general expendituregeneral expenditure that requires approval at the that requires approval at the CANA service meeting before the expenditure can be paid. (Ex. CANA service meeting before the expenditure can be paid. (Ex. Photocopying at the conference, motion expenses, etc.).Photocopying at the conference, motion expenses, etc.).

16.9.6.2 16.9.6.2 A Reimbursement Request form must be completed for all expenditures. A Reimbursement Request form must be completed for all expenditures. A receipt for each expense must be attached before any reimbursement is A receipt for each expense must be attached before any reimbursement is made.made.

16.9.6.3 16.9.6.3 A report of these expenditures must be made at the next CANA meeting A report of these expenditures must be made at the next CANA meeting and quarterly report.and quarterly report.

16.9.6.4 16.9.6.4 Any request for funding or expenses, which falls outside of established Any request for funding or expenses, which falls outside of established CANA Guidelines or the annual budget, will require a two-third (⅔) majority CANA Guidelines or the annual budget, will require a two-third (⅔) majority of the Assembly, which includes Admin and Member Regions.of the Assembly, which includes Admin and Member Regions.

16.9.6.4.1 16.9.6.4.1 If these requests are received between meetings, it shall be treated as If these requests are received between meetings, it shall be treated as an interim decision and consensus may be obtained through email an interim decision and consensus may be obtained through email consensus as described in Section 11 of these guidelines. consensus as described in Section 11 of these guidelines.

16.10 Reporting16.10 Reporting16.10.1 16.10.1 Quarterly Income/Expense and Balance Report:Quarterly Income/Expense and Balance Report:

16.10.1.116.10.1.1 Each quarter (March 31, June 30, September 30, and December 31) a Each quarter (March 31, June 30, September 30, and December 31) a Treasurer’s report should be created and distributed to all members of the Treasurer’s report should be created and distributed to all members of the CANA committee.CANA committee.

16.10.1.2 16.10.1.2 This report should include itemized income and expenses. It should also This report should include itemized income and expenses. It should also show cash assets beginning balance and ending balance for the quarter.show cash assets beginning balance and ending balance for the quarter.

16.10.1.316.10.1.3The quarterly reports shall be sent out to the CANA committee membersThe quarterly reports shall be sent out to the CANA committee members no later than fifteen (15) days after the end of the quarter. (March by April no later than fifteen (15) days after the end of the quarter. (March by April 30, June by July 31, September by October 30, and December by January 30, June by July 31, September by October 30, and December by January 31).31).

16.10.2 16.10.2 Fiscal Year End Report (at the end of the annual Assembly meeting):Fiscal Year End Report (at the end of the annual Assembly meeting):



16.10.2.1 16.10.2.1 At the close of the fiscal year a final income/expense and balance reportAt the close of the fiscal year a final income/expense and balance report is submitted to the CANA body as a whole and to any legal agency that is submitted to the CANA body as a whole and to any legal agency that requires this information.requires this information.

16.10.2.2 16.10.2.2 The fiscal year-end report shall be sent out to the CANA committee no The fiscal year-end report shall be sent out to the CANA committee no later than thirty (30) days after year-end. later than thirty (30) days after year-end.

16.10.3 16.10.3 All financial records are to be retained for a period of seven (7) years from the All financial records are to be retained for a period of seven (7) years from the current year. Beyond seven (7) years, relevant records will be electronically stored current year. Beyond seven (7) years, relevant records will be electronically stored before hard copies are disposed of.before hard copies are disposed of.

16.11 Audits16.11 Audits16.11.1 16.11.1 At every CANA meeting an audit must be performed by an ad-hoc committee that At every CANA meeting an audit must be performed by an ad-hoc committee that

includes the Treasurer and at least two (2) people that are not signing officers of theincludes the Treasurer and at least two (2) people that are not signing officers of the CANA committee. The CANA committee as a whole will appoint at least two (2) CANA committee. The CANA committee as a whole will appoint at least two (2) members to the ad-hoc audit committee.members to the ad-hoc audit committee.

16.11.2 16.11.2 Complete details supplied to all members of CANA within thirty (30) days of the Complete details supplied to all members of CANA within thirty (30) days of the audit. (The Treasurer may be present to answer questions, but not an auditor).audit. (The Treasurer may be present to answer questions, but not an auditor).

16.11.3 16.11.3 At anytime the CANA committee may decide to perform an audit that excludes At anytime the CANA committee may decide to perform an audit that excludes any or all signing authorities from the audit, or to have an outside auditor review any or all signing authorities from the audit, or to have an outside auditor review the CANA financial documents. Procedures pursuant to this policy may be the CANA financial documents. Procedures pursuant to this policy may be developed and implemented by the CANA committee as needed.developed and implemented by the CANA committee as needed.

16.11.4 16.11.4 All Officers and/or Subcommittees with bank accounts, budgets etc. are to be All Officers and/or Subcommittees with bank accounts, budgets etc. are to be audited at each CANA meeting. Audits are to be done independently of the Officers audited at each CANA meeting. Audits are to be done independently of the Officers and/or Committees. Officers and/or Committees should be in attendance during the and/or Committees. Officers and/or Committees should be in attendance during the audit.audit.

16.12 Convention16.12 Convention16.12.1 16.12.1 The CANA convention start-up funds are approved through the CANA committee.The CANA convention start-up funds are approved through the CANA committee.16.12.2 16.12.2 Once the CCNA chairperson has been ratified and a CCNA bank account has been Once the CCNA chairperson has been ratified and a CCNA bank account has been

opened, a cheque for start-up funds will be issued to the CANA member Region thatopened, a cheque for start-up funds will be issued to the CANA member Region that is sponsoring the convention.is sponsoring the convention.

16.12.3 16.12.3 Start-up funds will only be dispersed (by mail) to the Region, approved to hold theStart-up funds will only be dispersed (by mail) to the Region, approved to hold the convention by the CANA committee if a bank account has not been set up.convention by the CANA committee if a bank account has not been set up.

16.12.4 16.12.4 If deposits are required immediately (hotel, food services, etc.) a cheque can be If deposits are required immediately (hotel, food services, etc.) a cheque can be issued to the approved vendor with the remaining amount being issued to the issued to the approved vendor with the remaining amount being issued to the sponsoring Region. Approval for this must come from the CANA Admin.sponsoring Region. Approval for this must come from the CANA Admin.

16.12.5 16.12.5 The current convention start-up amount is a maximum of $5000.00.The current convention start-up amount is a maximum of $5000.00.16.12.6 16.12.6 If any extra funds are required for the convention, approval is required by the If any extra funds are required for the convention, approval is required by the

CANA Admin.CANA Admin.

16.13 Travel expenses16.13 Travel expenses16.13.1 16.13.1 Travel expenses for the CANA Admin, FD Team, and the incoming CCNA chair Travel expenses for the CANA Admin, FD Team, and the incoming CCNA chair

designate to the CANA conference will be paid by CANA.designate to the CANA conference will be paid by CANA.16.13.2 16.13.2 All CANA elected Officers are funded to attend CANA meetings and CCNA.All CANA elected Officers are funded to attend CANA meetings and CCNA.16.13.16.13. The CCNA Vice Chairperson shall be funded by CANA in the absence of the Chair. The CCNA Vice Chairperson shall be funded by CANA in the absence of the Chair.16.13.4 16.13.4 CCNA is held in conjunction with the CANA conference, travel expenses and per CCNA is held in conjunction with the CANA conference, travel expenses and per

Diem, will be extended for the duration of the convention.Diem, will be extended for the duration of the convention.16.13.5 16.13.5 Travel expenses would include cost effective transportation, shared hotel room Travel expenses would include cost effective transportation, shared hotel room

and a per diem set by the CANA committee.and a per diem set by the CANA committee.



16.13.5.1 16.13.5.1 Travel will be reimbursed at fuel plus $0.10 per kilometer. The least Travel will be reimbursed at fuel plus $0.10 per kilometer. The least expensive mode of transportation (vehicle vs. flight) will be reimbursed.expensive mode of transportation (vehicle vs. flight) will be reimbursed.

16.13.5.216.13.5.2The per diem is $50.00 CDN/ day.The per diem is $50.00 CDN/ day.16.13.6 16.13.6 The per diem works on an Honour System. At the end of the Conference, the The per diem works on an Honour System. At the end of the Conference, the

portion of the per diem that is not used will be returned to CANA. It is the portion of the per diem that is not used will be returned to CANA. It is the responsibility of the individual to return any unused per diem portion.responsibility of the individual to return any unused per diem portion.

16.13.7 16.13.7 The per diem will be given at the conference and will include two travel days plus The per diem will be given at the conference and will include two travel days plus the number of days of the conference and convention, if applicable.the number of days of the conference and convention, if applicable.

16.13.8 16.13.8 Bookings for transportation will be made in discussion with the CANA Treasurer.Bookings for transportation will be made in discussion with the CANA Treasurer.16.13.9 16.13.9 All travel expenses will be supported with receipts, no receipts are required for All travel expenses will be supported with receipts, no receipts are required for

the per diem.the per diem.16.13.10 16.13.10 It will be the responsibility of the Treasurer to include travel expenses as a line It will be the responsibility of the Treasurer to include travel expenses as a line

item in the annual budget for CANA.item in the annual budget for CANA.16.13.11 16.13.11 If cancellation insurance is not purchased and the CANA member cannot attend If cancellation insurance is not purchased and the CANA member cannot attend

the CANA meeting for any reason, he/she is responsible to reimburse CANA for the the CANA meeting for any reason, he/she is responsible to reimburse CANA for the flight cost and any other monies received in advance. flight cost and any other monies received in advance.

16.14 Cost subsidization16.14 Cost subsidization16.14.1 16.14.1 The underlying principle of this plan is that each Region seated at CANA will make The underlying principle of this plan is that each Region seated at CANA will make

its best effort to cover transportation expenses for their participant/representative.its best effort to cover transportation expenses for their participant/representative.16.14.2 16.14.2 In the event a seated Region is unable to cover parts or all of the travel expenses In the event a seated Region is unable to cover parts or all of the travel expenses

associated with sending a representative to a scheduled CANA meeting, they mightassociated with sending a representative to a scheduled CANA meeting, they might qualify for subsidization from CANA using the following guidelines.qualify for subsidization from CANA using the following guidelines.

16.14.2.1 16.14.2.1 Cost subsidization would be for a maximum of one person from a Cost subsidization would be for a maximum of one person from a Region.Region.

16.14.2.2 16.14.2.2 Travel would be done by cost effective transportation. Travel would be done by cost effective transportation. 16.14.2.3 16.14.2.3 Cost subsidization would only include transportation expenses to and Cost subsidization would only include transportation expenses to and

from the CANA conference and a shared hotel room for the length of the from the CANA conference and a shared hotel room for the length of the conference.conference.

16.14.2.4 16.14.2.4 Requests for cost subsidization must be in writing from the requesting Requests for cost subsidization must be in writing from the requesting Region Chairperson, Region Chairperson, including their current Regional financial statements, including their current Regional financial statements, and sent to the CANA Treasurer a minimum of sixty (60) days prior to the and sent to the CANA Treasurer a minimum of sixty (60) days prior to the upcoming conference.upcoming conference.

16.14.2.5 16.14.2.5 The request for travel subsidization must state the estimated expenses The request for travel subsidization must state the estimated expenses for travel and itinerary outlines of day and times most suitable for travel.for travel and itinerary outlines of day and times most suitable for travel.

16.14.2.6 16.14.2.6 Bookings for transportation will be made in discussion with the CANA Bookings for transportation will be made in discussion with the CANA Treasurer.Treasurer.

16.14.3 16.14.3 Every request for cost subsidization would need approval from the CANA Admin Every request for cost subsidization would need approval from the CANA Admin by consensus.by consensus.

16.14.4 16.14.4 All cost subsidization expenses will be supported with receipts.All cost subsidization expenses will be supported with receipts.16.14.5 16.14.5 It will be the responsibility of the Treasurer to include cost subsidization as a line It will be the responsibility of the Treasurer to include cost subsidization as a line

item in the annual budget for CANA.item in the annual budget for CANA.

17. CCNA (CANADIAN CONVENTION OF NA)17. CCNA (CANADIAN CONVENTION OF NA)

17.1 Operational Guidelines17.1 Operational Guidelines



17.1.1 17.1.1 The Canadian Convention of Narcotics Anonymous (CCNA) is managed by the The Canadian Convention of Narcotics Anonymous (CCNA) is managed by the Canadian assembly of Narcotics Anonymous/(CCNA) through the ratified Canadian Canadian assembly of Narcotics Anonymous/(CCNA) through the ratified Canadian Convention Committee and Chairperson of Narcotics Anonymous CCNA.Convention Committee and Chairperson of Narcotics Anonymous CCNA.

17.1.2 17.1.2 CANA is financially responsible for CCNA.CANA is financially responsible for CCNA.17.1.2.1 17.1.2.1 The full profit generated from CCNA shall go entirely to CANA within The full profit generated from CCNA shall go entirely to CANA within

ninety (90) days of the convention ending.ninety (90) days of the convention ending.17.1.2.217.1.2.2CCNA is responsible for providing CANA meeting space.CCNA is responsible for providing CANA meeting space.

17.1.3 17.1.3 The Canadian Convention will be held on the weekend following the CANA The Canadian Convention will be held on the weekend following the CANA meeting.meeting.

17.1.4 17.1.4 The Canadian Convention is only to be held within the physical borders of Canada.The Canadian Convention is only to be held within the physical borders of Canada.17.1.5 17.1.5 Whenever possible, main Convention speakers will be chosen from the pool of Whenever possible, main Convention speakers will be chosen from the pool of

Canadian speakers and NAWS Representatives who attend the CANA meeting.Canadian speakers and NAWS Representatives who attend the CANA meeting.17.1.5.1 17.1.5.1 Efforts are to be made so that speakers are representative of as many Efforts are to be made so that speakers are representative of as many

Canadian Regions as possible.Canadian Regions as possible.17.1.5.2 17.1.5.2 Funding for the travel expenses of the main speakers will be at the Funding for the travel expenses of the main speakers will be at the

discretion of the host committee.discretion of the host committee.17.1.6 17.1.6 The Canadian Convention will be awarded based on the bidding process. A Region The Canadian Convention will be awarded based on the bidding process. A Region

rotation list will be utilized.rotation list will be utilized.17.1.6.1 17.1.6.1 The rotation will be as follows:The rotation will be as follows:

17.1.6.1.117.1.6.1.1West West –– Al-Sask and B.C. Regions Al-Sask and B.C. Regions17.1.6.1.2 17.1.6.1.2 EastEast – – Le Nordet Le Nordet, , Quebec and CARNA RegionsQuebec and CARNA Regions17.1.6.1.3 17.1.6.1.3 Central Central –– Ontario Region and Manitoba Area Ontario Region and Manitoba Area

17.1.6.2 17.1.6.2 The rotation would commence again following the last Region on the list:The rotation would commence again following the last Region on the list:17.1.6.2.1 17.1.6.2.1 Should the Regions within CANA wish to bypass their option to Should the Regions within CANA wish to bypass their option to

host that year’s Convention, the next zone on the rotation would host that year’s Convention, the next zone on the rotation would have the option.have the option.

17.1.6.3 17.1.6.3 Any new member Region would be added to the appropriate zone on theAny new member Region would be added to the appropriate zone on the list.list.

17.1.6.4 17.1.6.4 That at least once every two (2) years the convention is held in a large That at least once every two (2) years the convention is held in a large urban center in the zone on the rotation list.urban center in the zone on the rotation list.

17.1.7 17.1.7 The CCNA Bidding Procedure is as follows:The CCNA Bidding Procedure is as follows:17.1.7.1 17.1.7.1 Bids must be from an Area or Regional Service Committee.Bids must be from an Area or Regional Service Committee.

17.1.7.1.1 17.1.7.1.1 The Area or Region must have held conventions previously and The Area or Region must have held conventions previously and some of those convention committee members must be on the some of those convention committee members must be on the Bid Committee.Bid Committee.

17.1.7.2 17.1.7.2 The Area of a Region bidding for the Canadian Convention must have The Area of a Region bidding for the Canadian Convention must have documented conscience approval from their RSC unless the area is not part documented conscience approval from their RSC unless the area is not part of a Canadian Region in which case, support from a neighbouring Region of a Canadian Region in which case, support from a neighbouring Region would be required.would be required.

17.1.7.3 17.1.7.3 The bid must be accompanied by a history or summary of NA events in The bid must be accompanied by a history or summary of NA events in that Area and Region.that Area and Region.

17.1.7.4 17.1.7.4 The Bid Committee must provide a letter explaining the qualifications of The Bid Committee must provide a letter explaining the qualifications of each of the principal committee members along with information on their each of the principal committee members along with information on their clean time.clean time.

17.1.7.5 17.1.7.5 The Bid Committee must provide a written outline explaining all The Bid Committee must provide a written outline explaining all information on facility where the Canadian Convention would be held.information on facility where the Canadian Convention would be held.

17.1.7.6 17.1.7.6 Bids in compliance with the aforementioned requirements must be Bids in compliance with the aforementioned requirements must be submitted for review to CANA twenty four (24) months prior to the date the submitted for review to CANA twenty four (24) months prior to the date the



Convention is to be held. The bid may be submitted either by RD, post, or Convention is to be held. The bid may be submitted either by RD, post, or electronically.electronically.

17.1.8 17.1.8 The outgoing Committee of CCNA is responsible for passing on the left over The outgoing Committee of CCNA is responsible for passing on the left over merchandise to the incoming CCNA committee.merchandise to the incoming CCNA committee.

17.1.9 17.1.9 CCNA Admin Committee follows current operational guidelines as established by CCNA Admin Committee follows current operational guidelines as established by CANA.CANA.

17.1.10 17.1.10 CCNA will incorporate “CCNA will incorporate “The Adventure/L’AventureThe Adventure/L’Aventure” in its theme.” in its theme.17.1.11 17.1.11 The CCNA Committee is formed in the city that is awarded the Convention after itsThe CCNA Committee is formed in the city that is awarded the Convention after its

bid has been selected and does most of the actual work of putting together the bid has been selected and does most of the actual work of putting together the Convention.Convention.

17.1.12 17.1.12 From the time of the formation of a Host Committee until its dissolution, the From the time of the formation of a Host Committee until its dissolution, the Chairperson or Vice Chairperson will be present with a report at all CANA meetings.Chairperson or Vice Chairperson will be present with a report at all CANA meetings.

17.1.13 17.1.13 Between meetings of CANA a committee composed of the Admin of CANA, plus Between meetings of CANA a committee composed of the Admin of CANA, plus one (1) participant of CANA from the delegation of the Host Region, and the one (1) participant of CANA from the delegation of the Host Region, and the outgoing Chairperson of CCNA shall act as the outgoing Chairperson of CCNA shall act as the Convention Administrative CommitteeConvention Administrative Committee whose functions shall be:whose functions shall be:

17.1.13.1 17.1.13.1 Receive monthly reports from the Convention Host Committee.Receive monthly reports from the Convention Host Committee.17.1.13.2 17.1.13.2 Will have the authority to act on behalf of CANA regarding all issues thatWill have the authority to act on behalf of CANA regarding all issues that

might put in jeopardy the success of the Convention.might put in jeopardy the success of the Convention.

17.2 Election Guidelines17.2 Election GuidelinesCCNA Host CommitteeCCNA Host Committee

17.2.1 17.2.1 The Convention Committee is generally made up of members who were involved inThe Convention Committee is generally made up of members who were involved in the preliminary planning and bidding process. However, membership in the the preliminary planning and bidding process. However, membership in the Convention Committee should be open to all members of the Fellowship. The Convention Committee should be open to all members of the Fellowship. The Convention Committee consists of an Administrative Committee, Subcommittee Convention Committee consists of an Administrative Committee, Subcommittee Chairpersons and attending members. The Admin Committee and Subcommittee Chairpersons and attending members. The Admin Committee and Subcommittee Chair Positions are identified as follows.Chair Positions are identified as follows.

17.2.1.1 17.2.1.1 Administrative Committee:Administrative Committee:a)a) ChairpersonChairpersonb)b) Vice ChairpersonVice Chairpersonc)c) TreasurerTreasurerd)d) SecretarySecretary

17.2.2 17.2.2 Subcommittee Chairpersons:Subcommittee Chairpersons:a)a) Hotels and HospitalityHotels and Hospitalityb)b) Fundraising (Entertainment)Fundraising (Entertainment)c)c) Convention InformationConvention Informationd)d) RegistrationRegistratione)e) Arts and GraphicsArts and Graphicsf)f) ProgramProgramg)g) MerchandisingMerchandising

17.2.2 17.2.2 Requirements and qualifications suggested for the Administrative Committee and Requirements and qualifications suggested for the Administrative Committee and Subcommittee Chairpersons are as follows:Subcommittee Chairpersons are as follows:

17.2.2.1 17.2.2.1 Chairperson - 6 Years clean timeChairperson - 6 Years clean time17.2.2.2 17.2.2.2 Vice Chairperson - 5 Years clean timeVice Chairperson - 5 Years clean time17.2.2.3 17.2.2.3 Treasurer - 6 years clean timeTreasurer - 6 years clean time17.2.2.4 17.2.2.4 Secretary - 3 years clean timeSecretary - 3 years clean time



17.2.2.5 17.2.2.5 Subcommittee Chairs - 3 years clean timeSubcommittee Chairs - 3 years clean time17.2.3 17.2.3 The admin of CCNA would be elected by their respective RSC/ASC one (1) year priorThe admin of CCNA would be elected by their respective RSC/ASC one (1) year prior

to the Convention being held.to the Convention being held.17.2.4 17.2.4 Working knowledge of the Twelve Steps, Twelve Traditions and Twelve Concepts ofWorking knowledge of the Twelve Steps, Twelve Traditions and Twelve Concepts of

Narcotics Anonymous.Narcotics Anonymous.17.2.5 17.2.5 Willingness to give the time and resources as necessary.Willingness to give the time and resources as necessary.17.2.6 17.2.6 Ability to exercise patience and tolerance.Ability to exercise patience and tolerance.17.2.7 17.2.7 Active participation in Narcotics Anonymous.Active participation in Narcotics Anonymous.17.2.8 17.2.8 The chairperson of CCNA will require ratification from CANA.The chairperson of CCNA will require ratification from CANA.

17.3 Responsibilities of the CCNA Administrative committee17.3 Responsibilities of the CCNA Administrative committee17.3.1 17.3.1 The Administrative Committee carries out (executes) the conscience of the overall The Administrative Committee carries out (executes) the conscience of the overall

committee. It functions as the administrative committee of the Convention and committee. It functions as the administrative committee of the Convention and holds separate, periodic and special Subcommittee meetings. Its function is to holds separate, periodic and special Subcommittee meetings. Its function is to ensure that the various Subcommittees work together and to assist Subcommittees ensure that the various Subcommittees work together and to assist Subcommittees that may need extra help. However, it is not necessary for the Administrative that may need extra help. However, it is not necessary for the Administrative Committee to involve itself directly in the specific workings of each Subcommittee. Committee to involve itself directly in the specific workings of each Subcommittee. The members of the Administrative Committee discuss the performance of The members of the Administrative Committee discuss the performance of Subcommittees as well as the convention budget and all other matters that affect Subcommittees as well as the convention budget and all other matters that affect the Convention. The results of these discussions are included in reports at the Convention. The results of these discussions are included in reports at Convention Committee meetings.Convention Committee meetings.

17.3.2 17.3.2 As soon as possible, the Administrative Committee drafts a schedule of meeting As soon as possible, the Administrative Committee drafts a schedule of meeting dates for the Convention Committee. This schedule is then approved by the dates for the Convention Committee. This schedule is then approved by the Convention Committee and distributed to all members. It is advisable to choose a Convention Committee and distributed to all members. It is advisable to choose a particular night on which meetings will be held and schedule all meeting on that particular night on which meetings will be held and schedule all meeting on that night throughout the duration of the planning period.night throughout the duration of the planning period.

17.3.3 17.3.3 The Administrative Committee makes regular reports to the service committee The Administrative Committee makes regular reports to the service committee sponsoring the convention. Comments and suggestions from the sponsoring service sponsoring the convention. Comments and suggestions from the sponsoring service committee are included in the chairperson’s report at the beginning of each committee are included in the chairperson’s report at the beginning of each committee meeting.committee meeting.

17.3.4 17.3.4 The responsibilities and qualifications of the Administrative Committee are as The responsibilities and qualifications of the Administrative Committee are as follows:follows:

17.3.4. Chairperson:17.3.4. Chairperson: Demonstrated stability in local community and administrative Demonstrated stability in local community and administrative abilities.abilities.

17.3.4.1 17.3.4.1 Organizes Subcommittees and delegates major tasks to specific Organizes Subcommittees and delegates major tasks to specific Subcommittees. Stays informed of the activities of each Subcommittee and Subcommittees. Stays informed of the activities of each Subcommittee and provides help as needed.provides help as needed.

17.3.4.2 17.3.4.2 Keeps activities within the principles of the Twelve Traditions, Twelve Keeps activities within the principles of the Twelve Traditions, Twelve Concepts and in accord with the purpose of the Convention.Concepts and in accord with the purpose of the Convention.

17.3.4.3 17.3.4.3 Monitors the fund flow and overall convention costs, and helps organize Monitors the fund flow and overall convention costs, and helps organize the Subcommittee budgets. Prepares a budget for the Administrative the Subcommittee budgets. Prepares a budget for the Administrative Committee functions.Committee functions.

17.3.4.4 17.3.4.4 Prevents important questions from being decided prematurely, in order Prevents important questions from being decided prematurely, in order to foster understanding by the entire committee prior to action.to foster understanding by the entire committee prior to action.

17.3.4.5 17.3.4.5 Allows the Subcommittees to do their jobs while providing guidance and Allows the Subcommittees to do their jobs while providing guidance and support. Only major issues need to be brought to the Convention support. Only major issues need to be brought to the Convention Committee meeting. Subcommittees should be given trust and Committee meeting. Subcommittees should be given trust and encouragement to use their own judgment.encouragement to use their own judgment.



17.3.4.6 17.3.4.6 Prepares the agenda for Convention Committee meetings and Prepares the agenda for Convention Committee meetings and Administrative Committee meetings.Administrative Committee meetings.

17.3.4.7 17.3.4.7 Votes only to break a tie.Votes only to break a tie.17.3.4.8 17.3.4.8 Chairs the Convention Committee meetings as well as oversees all Chairs the Convention Committee meetings as well as oversees all

aspects of the Convention.aspects of the Convention.17.3.4.9 17.3.4.9 Demonstrates conflict resolutions skills to deal with difficulties as they Demonstrates conflict resolutions skills to deal with difficulties as they

arise.arise.17.3.5 Vice Chairperson:17.3.5 Vice Chairperson: Demonstrates an ability to work with all committee members in Demonstrates an ability to work with all committee members in

order to serve as a liaison between the Subcommittees and the hosting community.order to serve as a liaison between the Subcommittees and the hosting community. 17.3.5.1 17.3.5.1 Acts as Chairperson in the Chairperson’s absence.Acts as Chairperson in the Chairperson’s absence. 17.3.5.2 17.3.5.2 Co-ordinates Subcommittees and attends Subcommittee meetings in Co-ordinates Subcommittees and attends Subcommittee meetings in

order to ensure that they get the necessary support to complete their tasks.order to ensure that they get the necessary support to complete their tasks. 17.3.5.3 17.3.5.3 Works closely with the Chairperson to help delegate responsibilities to Works closely with the Chairperson to help delegate responsibilities to

Subcommittee Chairpersons.Subcommittee Chairpersons. 17.3.5.4 17.3.5.4 Makes a report to the hosting service committee on the progress of Makes a report to the hosting service committee on the progress of

convention planning.convention planning.17.3.6 Secretary:17.3.6 Secretary: Experience and good typing skills, as well as service experience to Experience and good typing skills, as well as service experience to

ensure that accurate minutes are distributed to the committee members.ensure that accurate minutes are distributed to the committee members.17.3.6.1 17.3.6.1 Keeps minutes of all committee meetings and Subcommittee reports.Keeps minutes of all committee meetings and Subcommittee reports.17.3.6.217.3.6.2Mails minutes to committee members after approval by the Mails minutes to committee members after approval by the

Administrative Committee Chairperson. Minutes are mailed out within ten Administrative Committee Chairperson. Minutes are mailed out within ten days after the Convention Committee meetings. An agenda for the next days after the Convention Committee meetings. An agenda for the next meeting can be attached to the minutes if it will help the committee meeting can be attached to the minutes if it will help the committee function.function.

17.3.6.3 17.3.6.3 Maintains a list of names, addresses and phone numbers of committee Maintains a list of names, addresses and phone numbers of committee members for committee use.members for committee use.

17.3.6.4 17.3.6.4 Keeps extra sets of minutes, updated after each committee meeting for Keeps extra sets of minutes, updated after each committee meeting for members who request a complete set.members who request a complete set.

17.3.6.5 17.3.6.5 Communicates to the local N.A. membership regarding the progress and Communicates to the local N.A. membership regarding the progress and planning of the convention. planning of the convention.

17.3.6.6 17.3.6.6 Assists all committees in mailing and correspondence.Assists all committees in mailing and correspondence.17.3.7 Treasurer:17.3.7 Treasurer: Demonstrated stability in the local community, accounting skills, service Demonstrated stability in the local community, accounting skills, service

experience with conventions or other largescale fellowship activities. experience with conventions or other largescale fellowship activities. Communication and contact with all committee members, especially the Communication and contact with all committee members, especially the Registration Chairperson.Registration Chairperson.

17.3.7.1 17.3.7.1 Opens bank account for the Convention Committee. Usually the Opens bank account for the Convention Committee. Usually the signatures required for the account are any two of four signatures. These signatures required for the account are any two of four signatures. These are the Convention Chairperson, Vice Chairperson, Secretary and Treasurer.are the Convention Chairperson, Vice Chairperson, Secretary and Treasurer.

17.3.7.2 17.3.7.2 Works with the Chairperson and Vice Chairperson to prepare a budget Works with the Chairperson and Vice Chairperson to prepare a budget for the convention, which is used for planning fundraising activities. The for the convention, which is used for planning fundraising activities. The budget is based on the Subcommittee’s recommendations as to the monies budget is based on the Subcommittee’s recommendations as to the monies they will need to carry out their tasks. The budget can be a rough estimate they will need to carry out their tasks. The budget can be a rough estimate at the beginning of the planning and revised as the convention draws near. at the beginning of the planning and revised as the convention draws near. Incomes from separate sources such as fundraising and registration are Incomes from separate sources such as fundraising and registration are listed separately and then totalled.listed separately and then totalled.

17.3.7.3 17.3.7.3 Writes all cheques and is responsible for collecting receipts from Writes all cheques and is responsible for collecting receipts from Subcommittees for the money paid out.Subcommittees for the money paid out.



17.3.7.4 17.3.7.4 Responsible for all monies, including revenues from registration and Responsible for all monies, including revenues from registration and banquet tickets. Pays all bills and advises the Chairperson and committee onbanquet tickets. Pays all bills and advises the Chairperson and committee on cash supply, income flow and rate of expenditures.cash supply, income flow and rate of expenditures.

17.3.7.5 17.3.7.5 Reviews Subcommittee reports for departures from the financial plan notReviews Subcommittee reports for departures from the financial plan not mentioned in original budget so that an accurate budget can be maintained.mentioned in original budget so that an accurate budget can be maintained. The information is included in the Treasurers’ report.The information is included in the Treasurers’ report.

17.3.7.6 17.3.7.6 Each cheque requires two signatures. Additionally, a complete treasurer’sEach cheque requires two signatures. Additionally, a complete treasurer’s report within three months of the Convention is to be submitted to the report within three months of the Convention is to be submitted to the sponsoring Service committee along with fund distribution. Many sponsoring Service committee along with fund distribution. Many convention committees also have the report audited as a further safeguard convention committees also have the report audited as a further safeguard of convention funds.of convention funds.

17.3.7.7 17.3.7.7 A periodic review of all financial records are to be made by the host A periodic review of all financial records are to be made by the host committee Administrative or CANA Administrative. The records are to be committee Administrative or CANA Administrative. The records are to be reviewed at the time of the actual fund distribution in accordance with reviewed at the time of the actual fund distribution in accordance with CANA policies and then forwarded to CANA Admin for auditing.CANA policies and then forwarded to CANA Admin for auditing.

18. FELLOWSHIP DEVELOPMENT18. FELLOWSHIP DEVELOPMENT

18.1 FD Team Mission statement18.1 FD Team Mission statement18.1.1 18.1.1 To enhance the Public Relations image of CANA through interaction and To enhance the Public Relations image of CANA through interaction and

participation at professional events.participation at professional events.18.1.2 18.1.2 Utilize and develop tools that contribute to the growth and maturity of existing NA Utilize and develop tools that contribute to the growth and maturity of existing NA

communities.communities.18.1.3 18.1.3 Support isolated individuals/communities seeking recovery.Support isolated individuals/communities seeking recovery.18.1.4 18.1.4 Unite our services and service communities through infrastructure development.Unite our services and service communities through infrastructure development.18.1.5 18.1.5 Carry the message of recovery to individuals, communities and organizations that Carry the message of recovery to individuals, communities and organizations that

exist beyond the scope of our existing NA fellowship.exist beyond the scope of our existing NA fellowship.

18.2 Duties18.2 Duties18.2.1 Facilitates presentations at professional events of a national nature

18.2.1.1 The specific number of these events will be determined on an annual basis as budget resources allow.

18.2.1.2 Planning for these events will be finalized by Fellowship Development working in conjunction with the CANA Admin.

18.2.2 Will work in collaboration with the RD teams and the local NA Community to provide or facilitate presentations at the request of NA service bodies

18.2.2.1 NA Service Bodies will be required to submit a “Request for CANA Resources” which will be processed by Fellowship Development working in conjunction with CANA Admin.

18.2.3 Will work in conjunction with all national NA Service Bodies to respond to requests from individuals and organizations and reach out to isolated individuals to offer support

18.2.3.1 Examples of this support may include, but are not limited to, correspondence, visits, referral to local service bodies and provision of NA Literature.

18.2.3.2 The specific amount of these outreach efforts shall be determined on an annual basis as budget resources allow.



18.2.4 If there is an opportunity for attendance at an event which will cause a cost overrun of the FD budget, a specific Proposal will be submitted to the CANA body for consideration not less than 60 days prior to the event

18.2.4.1 The decision for attendance will be finalized not less than 30 days before the event.

18.2.5 If there is a request for resources/support which will cause a cost overrun of the FD budget, a specific Proposal will be submitted to the CANA body for consideration not less than 60 days prior to the event

18.2.5.1 A decision will be finalized not less than 30 days after the request18.2.6 Keeps a log of all correspondence received/sent thru the CANA website. 18.2.7 Each FD team member is responsible for their respective PR booth. This includes

facilitating each request form, and keeping the Booth Tracking Sheet up to date. 18.2.8 Basic Starter Kit:

18.2.8.1 One each of Basic Text, It Works How & why, Just for Today, Step Guide18.2.8.2 One each of White Booklet, Intro Guide to NA, Group Readings18.2.8.3 Keytags: 3 Welcome tags, 2-30 Day tags, 1 each of 60, 90 days, 6, 9

months18.2.8.4 One each of 16 IPs at $0.25 value, one each of 5 IPs at $0.30 value. 18.2.8.5 Also include a copy of the nearest service bodies literature price list

when possible.

19. NATIONAL CONVENTION RESOURCE COORDINATOR (NCRC)19. NATIONAL CONVENTION RESOURCE COORDINATOR (NCRC)To be referred to as To be referred to as NCRCNCRC for the remainder of the document for the remainder of the document

19.1 Position:19.1 Position:19.1.1 19.1.1 The NCRC will be an elected member of the Canadian Assembly The NCRC will be an elected member of the Canadian Assembly AdministrativeAdministrative

Committee and will oversee the business of the "Core Convention committee" of Committee and will oversee the business of the "Core Convention committee" of the yearly national convention in Canada. This position is ultimately and wholly the yearly national convention in Canada. This position is ultimately and wholly accountable to the Canadian Assembly of Narcotics Anonymous.accountable to the Canadian Assembly of Narcotics Anonymous.

19.2 Duties19.2 Duties19.2.1 19.2.1 Work directly with theWork directly with the Core ConventionCore Convention Committee Committee AdministrativeAdministrative to plan the to plan the

national convention.national convention.19.2.2 19.2.2 Sign and negotiate all contracts involved in National Convention on behalf of CANA Sign and negotiate all contracts involved in National Convention on behalf of CANA

in cooperation with the host region. (Example: but not limited to, hotel, in cooperation with the host region. (Example: but not limited to, hotel, transportation, food and beverage, entertainment, jewellery sales).transportation, food and beverage, entertainment, jewellery sales).

19.2.3 19.2.3 Responsible to chair a conference call with the Responsible to chair a conference call with the Admin Admin of the Core Convention of the Core Convention Committee at least 3 times prior to the convention.Committee at least 3 times prior to the convention.

19.2.4 19.2.4 The NCRC is fully responsible for overseeingThe NCRC is fully responsible for overseeing the financial records for each host the financial records for each host convention. This individual must have monthly contact with the Treasurer of the convention. This individual must have monthly contact with the Treasurer of the Core Convention committee to ensure accuracy of the books. During the conventionCore Convention committee to ensure accuracy of the books. During the convention the NCRC will work with the current CANA Treasurer as well as the Core Convention the NCRC will work with the current CANA Treasurer as well as the Core Convention Committee Chair and Treasurer to oversee all financial transactions during the Committee Chair and Treasurer to oversee all financial transactions during the convention.convention.

19.2.5 19.2.5 The NCRC is responsible for the training of the Core Convention committee The NCRC is responsible for the training of the Core Convention committee AdministrativeAdministrative. .



19.2.6 19.2.6 The NCRC will supply all existing CANA template materials, procedures and CCNA The NCRC will supply all existing CANA template materials, procedures and CCNA Convention Guidelines.Convention Guidelines.

19.2.7 19.2.7 The NCRC will maintain all previous convention banners, previous The NCRC will maintain all previous convention banners, previous hosthost Core Core Convention Committee contact information. Convention Committee contact information.

19.2.819.2.8 The NCRC is responsible to ensure all subcommittee Chairs receive instruction and tools during the orientation meeting held after the initial CCNA election

19.2.9 19.2.9 The NCRC is responsible for keeping awareness ofThe NCRC is responsible for keeping awareness of fiscal responsibility a topicfiscal responsibility a topic of the of the CoreCore Convention Committee. Convention Committee.

19.2.10 19.2.10 The NCRC will directly report quarterly to CANA the financial status of the The NCRC will directly report quarterly to CANA the financial status of the committee and any outstanding challenges and/or issues the Core Convention committee and any outstanding challenges and/or issues the Core Convention Committee may be having.Committee may be having.

19.2.11 19.2.11 The NCRC is the liaison between the CANA The NCRC is the liaison between the CANA AdministrativeAdministrative body and the Core body and the Core Convention Committee on all levels. The NCRC must be readily available to any Convention Committee on all levels. The NCRC must be readily available to any member of the Core Convention Committee as required.member of the Core Convention Committee as required.

19.2.12 19.2.12 Will be the liaison between the Core Convention Committee and all outside Will be the liaison between the Core Convention Committee and all outside source contracts involved in the convention.source contracts involved in the convention.

19.3 Term of office19.3 Term of office19.3.1 19.3.1 NCRC will be a 2 year term.NCRC will be a 2 year term.19.3.2 19.3.2 The NCRC will provide mentorship to an NA member that meets all requirements The NCRC will provide mentorship to an NA member that meets all requirements

19.4 Travel19.4 Travel19.4.119.4.1The position may involve 2-4 trips per Convention as reflected in our annual budget The position may involve 2-4 trips per Convention as reflected in our annual budget

(even if convention Core Convention(even if convention Core Convention Committee is formed 2 conventions prior).Committee is formed 2 conventions prior).19.4.2 19.4.2 The travel will be funded by the Canadian Assembly as the position represents the The travel will be funded by the Canadian Assembly as the position represents the

fiscal interests of the Assembly with the Core Convention Committee.fiscal interests of the Assembly with the Core Convention Committee.

19.5 Qualifications19.5 Qualifications19.5.1 19.5.1 Must have been Chairperson of 1 convention preferably Regional or National Must have been Chairperson of 1 convention preferably Regional or National

convention or a Convention.convention or a Convention.19.5.2 19.5.2 High level of understanding of the treasurer’s duties and responsibilities.High level of understanding of the treasurer’s duties and responsibilities.19.5.3 19.5.3 Elected member of either an RSC or CANA for a minimum of one term.Elected member of either an RSC or CANA for a minimum of one term.19.5.4 19.5.4 Familiar with Excel, Word and e-mail programs and willingness to check and Familiar with Excel, Word and e-mail programs and willingness to check and

respond to email daily.respond to email daily.19.5.5 19.5.5 A strong working knowledge of the 12 steps, 12 traditions, 12 concepts of NA A strong working knowledge of the 12 steps, 12 traditions, 12 concepts of NA

service and Consensus Based Decision Making.service and Consensus Based Decision Making.19.5.6 19.5.6 Minimum suggested clean time for this position is 7 years.Minimum suggested clean time for this position is 7 years.19.5.7 19.5.7 Will be familiar with the Policies and Guidelines of the Canadian Assembly.Will be familiar with the Policies and Guidelines of the Canadian Assembly.

19.6 Intent of position19.6 Intent of position19.6.1 19.6.1 To protect the fiscal position of CANA, so that CANA may continue to responsibly To protect the fiscal position of CANA, so that CANA may continue to responsibly

serve the national fellowship.serve the national fellowship.19.6.2 19.6.2 To ensure seamless transition between Core ConventionTo ensure seamless transition between Core Convention Committees.Committees.19.6.3 19.6.3 To ensure consistency in branding, templates and function of the national To ensure consistency in branding, templates and function of the national

convention on behalf of CANA.convention on behalf of CANA.19.6.4 19.6.4 To ensure the financial success of the convention.To ensure the financial success of the convention.19.6.5 19.6.5 To ensure that CANA can continue to fulfill its primary purpose and mission To ensure that CANA can continue to fulfill its primary purpose and mission

statement as outlined in the document "Policy and Guidelines of the Canadian statement as outlined in the document "Policy and Guidelines of the Canadian



Assembly of Narcotics Anonymous" while being fiscally responsible and accountableAssembly of Narcotics Anonymous" while being fiscally responsible and accountable to the fellowship it serves.to the fellowship it serves.

20. TRANSLATION POLICY20. TRANSLATION POLICYThere are two basic types of translation projects CANA may considerThere are two basic types of translation projects CANA may consider

20.1 CANA initiated20.1.1 CANA targets a language group which is most likely to possibly benefit from having

our literature available 20.1.2 The process for this type of project is:

20.1.2.1 Identify the language group20.1.2.2 Identify the CANA resource person120.1.2.3 Invite NA members who might be willing to participate20.1.2.4 Invite NA members who speak the targeted language who might be

willing to participate20.1.2.5 If a committee of qualified NA members can be constituted then the

project can be continued in which the glossary and IP#1 can be translated in conjunction with the CANA resource and the NAWS Translations Group in accordance with NAWS guidelines

20.1.2.6 If no native language committee can be constituted then a professional translator may be utilized

20.1.2.7 In this case NAWS should also be notified to provide guidance on how to use the translation tools such as the glossary of allowable variations

20.2 Initiated by an NA community20.2.1 The language group self-identifies and contacts CANA in response to a notice on

the CANA website20.2.2 CANA identifies the CANA resource person20.2.3 Invite NA members who might be willing to participate20.2.4 Invite NA members who speak the language who might be willing to participate20.2.5 If a committee of NA members can be formed then the project can be continued in

which IP#1 can be translated in conjunction with the CANA resource and the NAWS Translations Group in accordance with NAWS guidelines

21. DEFINITIONS (for the purpose of this document)21. DEFINITIONS (for the purpose of this document)

21.1 CANA:21.1 CANA: “ “Canadian Assembly of Narcotics AnonymousCanadian Assembly of Narcotics Anonymous”.”.

21.2 CANA Administration Team (Admin21.2 CANA Administration Team (Admin)):: Chairperson, Vice-Chairperson, Secretary, Chairperson, Vice-Chairperson, Secretary, and and Treasurer and the NCRC.Treasurer and the NCRC.

21.321.3 CANA ServantsCANA Servants: the Fellowship development team, and the National convention resource : the Fellowship development team, and the National convention resource coordinator.coordinator.



21.421.4 CANA Regional membersCANA Regional members: delegates and alternates (representatives) from seated Regional : delegates and alternates (representatives) from seated Regional service committees.service committees.

21.521.5 CANA Committee/Service bodyCANA Committee/Service body: Administration Team, CANA Servants, CANA Regional : Administration Team, CANA Servants, CANA Regional Members make up the CANA Service Body and are all known as CANA members.Members make up the CANA Service Body and are all known as CANA members.

21.6 Term21.6 Term//Terms:Terms: the length of time between the CANA election meeting and the following the length of time between the CANA election meeting and the following CANA election meeting.CANA election meeting.

21.7 Signing Officer 21.7 Signing Officer//Signatory:Signatory: a person that signs jointly with others. a person that signs jointly with others.

21.8 CCNA:21.8 CCNA: “ “Canadian Convention of Narcotics AnonymousCanadian Convention of Narcotics Anonymous


Documents

Canadian Assembly of Narcotics Anonymous (CANA) Guidelines 2015-02.… · Web viewOnce the CCNA chairperson has been ratified ... Will work in collaboration with the RD teams and