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Campus Tour Exchanges of Information. Ebony Smith, The Ohio State University & Aviva Walls, New York University. Our Session Agenda. Introduction Unique Experiences Icebreaker The 5 Ws of an exchange Why host an exchange? Breakout into regions Discussion and questions. - PowerPoint PPT Presentation
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Campus Tour Exchanges Campus Tour Exchanges of Informationof Information
Ebony Smith, The Ohio State University
&Aviva Walls, New York University
Our Session AgendaOur Session AgendaIntroductionUnique Experiences IcebreakerThe 5 Ws of an exchangeWhy host an exchange?Breakout into regions Discussion and questions
Introduction of PresentersIntroduction of PresentersEbony Smith – The Ohio State University
◦Program Coordinator- Office of Undergraduate Admissions & First Year Experience
◦Supervises 100 University Ambassadors & Hosts
◦Worked at Ohio State since July 2003◦Has participated in five exchanges
Introduction of PresentersIntroduction of Presenters
My fantastic students!!!!
Introduction of PresentersIntroduction of PresentersAviva Walls- New York University
◦Senior Assistant Director – Undergraduate Admissions, Special Events
◦Supervise 100+ Ambassadors◦Worked at NYU since 2004◦Worked at Barnard College 2002-
2004◦Exchanges
Introduction of PresentersIntroduction of Presenters
My incredible students!!!!
Unique Experiences Unique Experiences IcebreakerIcebreaker
Get to know your fellow CIVSA members!
Take 5 minutes◦Introduce yourself to 1-2 individuals
closest to you◦Share one campus visit experience
that is unique to your campus What makes your visit program so
awesome/unique that you want others to see that?
Don’t be modest!
The 5 Ws of an Campus The 5 Ws of an Campus ExchangeExchange
WHAT is a campus exchange?WHY should I do an exchange?WHO could go on an exchange?WHERE should I go?WHEN should I visit another
school?Plus…HOW can I get support to do an
exchange?
Campus exchange? What Campus exchange? What is that?is that?A campus exchange can be
defined as…◦Sharing information and best
practices between two institutions/visit programs
◦Professional development for full-time and student staff members
◦Compare and contrast visit operations◦A FUN way to meet peers in the
college visit and information world
Types of Campus Types of Campus ExchangesExchanges
Spy tripPartnership tripModified knowledge trip
Establishing relationships with CIVSA members can help you design which
exchange program is best for you AND find contacts to exchange with
Why should I do an Why should I do an exchange?exchange?
Professional development for your staff (full-time professional and student)
Share ideas and learn from your peers
Establish relationships and partnerships
See a campus through the eyes of a visitors
Why should I do an Why should I do an exchange?exchange?
95% of students say they will visit a school before they decide to attend
Prospective students will visit 5-7 schools each year - how many do you visit?
A successful campus visit is the best indicator that a student will enroll
Who could go on an Who could go on an exchange?exchange?
Visitor relations staffCampus event planners (ie.
recruitment events, information center events)
Student leaders (campus tour guide captains, student host captains)
Admissions counselor for the regionStaff members that make your visit
program stand out (in the right way)
Where should I go?Where should I go?What research has your office done?
◦With admitted students◦With campus visitors◦With applicants/inquiries
What have prospective students told you?◦What other schools are they considering?◦Why they are not coming to your
institution?◦What concerns them about your
institution?
Where should I go?Where should I go?
Who does visits well?What schools are
similar/dissimilar to yours? Things to consider◦Size◦Public/Private◦Location (urban/suburban/rural)◦Visit volume
Where should I go?Where should I go?Use student evaluation data
◦What other schools are your prospective students checking out?
Examples of ResearchExamples of Research
Ohio State uses student telecounselors to gather data
from interested students
Examples of ResearchExamples of ResearchNew York University uses information
gathered from students who did not attend
Examples of Online Examples of Online ResearchResearch
When should I visit?When should I visit?What are you trying to observe?
◦Daily visit experience◦Large scale on-campus recruitment event◦Visitor center/Information center
operations◦Campus tour guide training
Check out the college’s website for clues
Find out what time works best for your OWN staff
Website Schedule Website Schedule ExampleExample
Website Location: http://www.miami.muohio.edu/admission/visit/index.cfm
How do I get support to do How do I get support to do this?this?
Exchanges can be less expensive professional development
Who needs convincing?◦Who controls the budget or
determines allocation?What areas of your program
need improvement that an exchange can help?
Be thorough!
Example of Support Example of Support GatheringGatheringPrepared detailed schedule of
events
Example of Support Example of Support GatheringGatheringDetailed listing of expenses
Why should I host an Why should I host an exchange?exchange?
Great demonstration of collegial working
Get honest and helpful feedback from those who understand what you do
Peer to peer reflection for student workers
Show off what makes your university shine!
Minimal preparation needed by your staff
Region Breakout GroupsRegion Breakout GroupsPlease move to the area of the room
that corresponds to your region
Region Breakout GroupsRegion Breakout GroupsIntroduce yourself/your school to
fellow region membersDiscussion points
◦How can you do an exchange for your staff?
◦What schools would you like to visit? Why?
Select a recorder for group◦At end of chat, please have recorder
share with entire group
Questions? Ideas to Questions? Ideas to Share?Share?
Contact InformationContact InformationEbony Smith
◦Email: [email protected]◦Tel: (614) 292-3383
Aviva Walls◦Email: [email protected]◦Tel: (212) 998-4531
We’re here all week! We like to talk about CIVSA!