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CALIFORNIA ENVIRONMENTAL REPORTING SYSTEM
TRAINING FOR BUSINESSES
Contra Costa CountyHazardous Materials
Programs
AGENDA
INTRODUCTIONS/HOUSEKEEPING
THE BASICS ABOUT CERS
ACCESSING CERS
FINDING/ADDING A BUSINESS/FACILITY INTO CERS
SUBMITTAL ELEMENTS
MANAGING USERS
ANNUAL RESUBMITTAL
CONCLUSION
INTRODUCTIONS
CCHSHMP STAFF INTRODUCTIONS
BUSINESS INTRODUCTIONS
NAME
TYPE OF BUSINESS (E.G., AUTO REPAIR, AUTO
BODY, DRY CLEANER, GASOLINE STATION, ETC.)
HAVE YOU USED CERS BEFORE?
THE BASICS ABOUT CERS
ASSEMBLY BILL (AB) 2286 WAS PASSED AND
SIGNED INTO LAW IN SEPTEMBER 2008
AB 2286 MANDATED BUSINESSES TO
ELECTRONICALLY REPORT ALL HAZARDOUS
MATERIALS DATA
BUSINESSES MUST REPORT
ELECTRONICALLY AFTER JANUARY 1, 2013
ACCESSING CERS
ACCESSING CERS
http://cers.calepa.ca.gov/
ACCESSING CERS (CONT.)
ENTER YOUR USER NAME
ACCESSING CERS (CONT.)
ENTER YOUR PASSWORD
ACCESSING CERS (CONT.)
USER NAME: _______________________
PASSWORD: _______________________
ACCESSING CERS (CONT.)
YOU MUST AGREE TO USER CONDITIONS
FINDING/ADDING A NEW BUSINESS/FACILITY TO CERS
FINDING/ADDING A NEW FACILITY TO CERS
ALWAYS SEARCH FOR YOUR FACILITY FIRST!
FINDING YOUR BUSINESS/FACILITY IN CERS
Facility Address is the best search. Less information is better when performing a search.
Facility Address is the best search. Less information is better when performing a search.
FINDING YOUR BUSINESS/FACILITY IN CERS
YOUR SEARCH WILL YIELD BUSINESS NAME(S)
Click on the number in the “Facilities” column. This will list all facilities owned by this Business.
FINDING YOUR BUSINESS/FACILITY IN CERS
LOOK TO SEE IF YOUR FACILITY EXISTS UNDER THE CORRECT BUSINESS NAME
Click “Close” once you have reviewed the list.
ACCESSING YOUR BUSINESS/FACILITY
“REQUESTING ACCESS” FROM THE LEAD USER
Click “Request Access…”
ACCESSING YOUR BUSINESS/FACILITY
A “REQUEST CONFIRMATION” IS PROVIDED. ACCESS REQUEST IS SENT TO THE LEAD USERS.
ACCESSING YOUR BUSINESS/FACILITY
ONCE APPROVED BY THE LEAD USER, YOU MAY BEGIN A SUBMITTAL FOR YOUR FACILITY
Click “Start/Edit Submittal”
ADDING A NEW BUSINESS/FACILITY
IF YOU DID NOT FIND YOUR BUSINESS/ FACILITY, CLICK “ADD NEW FACILITY”
ADDING A NEW BUSINESS/FACILITY
ENTER THE PHYSICAL ADDRESS OF YOUR FACILITY
ADDING A NEW BUSINESS/FACILITY
ENTER THE FACILITY NAME
NOTE: If the address you entered matches another facility that already exists in CERS, you will be prompted to “Request Access” to this facility. You will need to decide whether to request access to the existing facility or enter a new facility (e.g., a gasoline station and auto repair shop operating at the same physical address with two different owners).
ADDING A NEW BUSINESS/FACILITY
FILL IN THE INFORMATION REQUESTED
ADDING A NEW BUSINESS/FACILITY
A “CERS ID” WILL BE ISSUED.
Click “Continue”
SUBMITTAL ELEMENTS
BEGIN YOUR SUBMITTAL
CLICK EITHER “START FACILITY SUBMITTAL” OR “START/EDIT SUBMITTAL” TO BEGIN
FACILITY INFORMATION
BUSINESS ACTIVITIES
Answer “YES” or “NO” to each question.
BUSINESS ACTIVITIES (CONT.)
If you generate hazardous waste, you will be required to provide an EPA identification number (e.g., CAL123456789).
BUSINESS ACTIVITIES (CONT.)
Once you answer all the “YES” or “NO” questions, click Save.
BUSINESS OWNER/OPERATOR IDENTIFICATION
HAZARDOUS WASTE GENERATOR REPORTING FORM
Click “Miscellaneous State-Required
Documents”
HAZARDOUS WASTE GENERATOR REPORTING FORM
Upload your HW Generator Reporting Form (For Calendar Year 2013)
Enter: “HW GENERATOR REPORTING FORM”
http://cchealth.org/hazmat/pdf/HWG-Reporting-Form.pdf
HAZARDOUS MATERIALS INVENTORY
HAZARDOUS MATERIALS INVENTORY
YOU MUST REPORT EACH HAZARDOUS MATERIAL/WASTE ONSITE THAT MEET OR EXCEED THE FOLLOWING THRESHOLD VALUES:
55 GALLONS500 POUNDS200 STANDARD CUBIC FEET
HAZARDOUS MATERIALS INVENTORY (CONT.)
Click “Start” to begin
HAZARDOUS MATERIALS INVENTORY (CONT.)
Click “Add Material”
HAZARDOUS MATERIALS INVENTORY (CONT.)
Enter Name of Chemical
HAZARDOUS MATERIALS INVENTORY (CONT.)
Click “Add”
HAZARDOUS MATERIALS INVENTORY (CONT.)
COMPLETE ALL REMAINING INFORMATION
Click Save when Complete
SITE MAP
Click “Add Site Map”
SITE MAP - REQUIREMENTS
INDICATE NORTH (↑)LOADING AREASINTERNAL ROADSADJACENT STREETSSTORM AND SEWER DRAINSACCESS AND EXIT POINTSEMERGENCY SHUT OFF(S)EVACUATION STAGING AREAIDENTIFY ALL HAZARDOUS MATERIAL/WASTE
STORAGE LOCATION(S)EMERGENCY RESPONSE EQUIPMENT
SITE MAP (CONT.)
CHOOSE A DOCUMENT OPTION AND COMPLETE:
EMERGENCY RESPONSE AND TRAINING PLANS
EMERGENCY RESPONSE/TRAINING PLAN
Click “Start”
EMERGENCY RESPONSE/TRAINING PLAN (CONT.)
CHOOSE A DOCUMENT OPTION AND COMPLETE:
EMERGENCY RESPONSE/TRAINING PLAN (CONT.)
TEMPLATE AVAILABLE AT:http://cchealth.org/hazmat/pdf/CERS-Consolidated-Emergency-Response-Contingency-Plan.pdf
TRAINING PLAN
EMPLOYEE TRAINING PLAN SECTION MUST BE COMPLETED
TRAINING PLAN (CONT.)
NOTE: Choose “Provided Elsewhere in CERS” if previously uploaded (e.g., CERS Consolidated Emergency Response/Contingency Plan)
UNDERGROUND STORAGE TANK
UNDERGROUND STORAGE TANK
CLICK “START”
UNDERGROUND STORAGE TANK (CONT.)
CLICK “START”
UST PERMIT APPLICATION – FACILITY INFORMATION
BOE : 44######
UNDERGROUND STORAGE TANK (CONT.)
TANK ID IS A REQUIRED
FIELD
UST PERMIT APPLICATION – TANK INFORMATION
EACH COMPARTMENT MUST BE REPORTED AS AN INDIVIDUAL TANK
UNDERGROUND STORAGE TANK (CONT.)
MONITORING PLAN
UNDERGROUND STORAGE TANK (CONT.)
ADDING AN ADDITIONAL TANK
UNDERGROUND STORAGE TANK (CONT.)
UST PERMIT APPLICATION – TANK INFORMATION
UNDERGROUND STORAGE TANK (CONT.)
UNDERGROUND STORAGE TANK (CONT.)
UST PERMIT APPLICATION – TANK INFORMATION
UNDERGROUND STORAGE TANK (CONT.)
MONITORING PLAN
UNDERGROUND STORAGE TANK (CONT.)
UNDERGROUND STORAGE TANK (CONT.)
REQUIRED EVERY YEAR
http://cchealth.org/hazmat/pdf/UST-Certification-of-Financial-Responsibility.pdf
UNDERGROUND STORAGE TANK (CONT.)
MONITORING SITE PLAN – CURRENT FORM MUST BE ON FILE WITH CCHSHMP
RESPONSE PLAN – CURRENT FORM MUST BE ON FILE WITH CCHSHMP
UST OWNER/OPERATOR WRITTEN AGREEMENT – CURRENT AGREEMENT ON FILE WITH CCHSHMP
UST LETTER FROM CHIEF FINANCIAL OFFICER – SUBMITTED ANNUALLY IF PROVIDING $5,000 ON CFR FORM
OWNER STATEMENT OF DESIGNATED UST OPERATOR COMPLIANCE – CURRENT FORM ON FILE WITH CCHSHMP
TIERED PERMITTING
TIERED PERMITTING
CLICK “START”
TIERED PERMITTING (CONT.)
TIERED PERMITTING (CONT.)
ADD ADDITIONAL UNITS (NOTE: CE-CL UNITS DO NOT NEED TO BE INDIVIDUALLY ADDED.)
TIERED PERMITTING (CONT.)
REQUIRED FORMSPERMIT BY RULE:
FACILITY PAGE UNIT PAGE (Includes Waste and Treatment Process
Page(s)) FINANCIAL ASSURANCE PAGE (+ Mechanism is
Over $10,000) CLOSURE COST ESTIMATE PLOT PLAN
TIERED PERMITTING (CONT.)
REQUIRED FORMSCONDITIONALLY AUTHORIZED:
FACILITY PAGE UNIT PAGE (Includes Waste and Treatment Process
Page(s)) FINANCIAL ASSURANCE PAGE (+ Mechanism is
Over $10,000) CLOSURE COST ESTIMATE PLOT PLAN
TIERED PERMITTING (CONT.)
REQUIRED FORMSCONDITIONALLY EXEMPT:
FACILITY PAGE UNIT PAGE (Includes Waste and Treatment Process
Page(s)) PLOT PLAN
TIERED PERMITTING (CONT.)
REQUIRED FORMSCONDITIONALLY EXEMPT – COMMERICAL
LAUNDRY: FACILITY PAGE
RECYCLABLE MATERIALS REPORT
RECYCLABLE MATERIALS REPORT
CLICK “START”
RECYCLABLE MATERIALS REPORT (CONT.)
http://cchealth.org/hazmat/pdf/Recyclable-Materials-Report.pdf
REMOTE WASTE CONSOLIDATION
ANNUAL NOTIFICATION
REMOTE WASTE CONSOLIDATION
CLICK “START”
REMOTE WASTE CONSOLIDATION (CONT.)
COMPLETE THE FORM AND CLICK “SAVE”
HAZARDOUS WASTE TANK CLOSURE CERTIFICATION
HAZARDOUS WASTE TANK CLOSURE
CLICK “START”
HAZARDOUS WASTE TANK CLOSURE (CONT.)
http://cchealth.org/hazmat/pdf/Hazardous-Waste-Tank-Closure-Certification-Form.pdf
ABOVEGROUND PETROLEUM STORAGE
ACT
ABOVEGROUND PETROLEUM STORAGE ACT
CLICK “START”
HAZARDOUS WASTE TANK CLOSURE (CONT.)
http://cchealth.org/hazmat/pdf/Aboveground-Petroleum-Storage-Act-Facility-Statement.pdf
DO NOT UPLOAD SPILL PREVENTION CONTROL AND COUNTERMEASURE (SPCC) PLANS
THE APSA FACILITY STATEMENT IS REQUIRED
READY TO SUBMIT
ALL ELEMENTS ARE READY TO SUBMIT:
READY TO SUBMIT
SUCCESS!!!
MANAGING USERS
MANAGING USERS
MANAGING USERS (CONT.)
ALWAYS ASSIGN AT LEAST TWO “LEAD USERS”
MANAGING USERS (CONT.)
1. ENTER THE PERSON’S EMAIL ADDRESS
2. ENTER THE PERSON’S FIRST NAME, LAST NAME, CONTACT INFORMATION, AND BUSINESS TITLE
3. SELECT THE APPROPRIATE PERMISSION LEVEL (SEE NEXT SLIDE)
MANAGING USERS (CONT.)
APPROVERS – CAN ADD, VIEW EDIT, AND SUBMIT FACILITY REPORTS TO THEIR FACILITY’S REGULATOR
EDITORS – CAN ADD/EDIT FACILITY SUBMITTALS/REPORTS, BUT CANNOT SUBMIT REPORTS TO THEIR FACILITY’S REGULATOR
LEAD USERS – CAN VIEW/ADD/EDIT/SUBMIT FACILITY REPORTS TO REGULATORS, AS WELL AS ADD, REMOVE, AND OTHERWISE MANAGE THEIR BUSINESS’ USER ACCOUNDS, FACILITIES, AND OTHER DATA
VIEWERS – CAN VIEW FACILITY SUBMITTALS/REPORTS (READ ONLY)
ANNUAL RESUBMITTAL
ANNUAL RESUBMITTAL
CLICK “START/EDIT SUBMITTAL”
ANNUAL RESUBMITTAL (CONT.)
CLICK “START” FOR EACH SUBMITTAL ELEMENT. ALWAYS BEGIN FROM A PREVIOUS SUBMITTAL. REVISE INFORMATION AS NECESSARY AND SUBMIT.
QUESTIONS?
CONCLUSION
FOR ADDITIONAL ASSISTANCE CONTACT (925) 335-3200.
