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California Emergency Management Agency
March 1, 2013
1
Disaster Service Worker Volunteer Program
(DSWVP)
California Statewide CERT Conference
• Nation at war
• Pacific situation
– Fear of mass attack on CA Coast
• Volunteer workforce
– Recruited and trained
– No expectation of compensation
• Legislative action
2
History
Certified War Councils (renamed Disaster Councils) as “accredited” • Allowed registration of volunteers as DSWs
Required Loyalty Oath
Provided worker’s compensation to registered volunteers
Offered limited liability protection Volunteer Protection Act of 1997 ESA Government Code §8657 Good Samaritan Laws
3
Legislation
California Emergency Management Agency (Cal EMA)
Approves disaster council accreditation, regulations, classifications
Delegates registration/oath authority to state
agencies Reviews claims, authorizes settlements, issues
checks
Manages DSW appropriation
Ensures compliance: Medicare Reporting federal
mandate 4
Program Administration
State Legislature Approves annual appropriation from General Fund
State Compensation Insurance Fund (SCIF) Processes claims Calculates benefits Communicates with Cal EMA from start of claim to closure
Accredited Disaster Councils (or authorized
designees) Registers, supervises, trains volunteers Determines criteria for supervision Determines level of background checks, if any, for classification Complete SCIF documents (when injury occurs)
Program Administration (continued)
5
• DSW Volunteer
• Disaster Service: Eligible & Excluded Activities
• DSW Registration
• Volunteer Classifications
• Oath Authority
• File Retention & Recordkeeping
• Worker’s Compensation
6
Program Regulations (Revised/Approved December 17, 2012)
Registered with:• Accredited Disaster Council (ADC) or
Authorized Designee (i.e. ADC designates County Animal Control)
• Cal EMA or authorized state agency Receives no pay Activated by supervising agency Impressed into service (rare) Auxiliary Firefighter Volunteer
EXCLUDES: Volunteer firefighters
Convergent volunteers7
A DSW Volunteer Is An Individual:
Adults physically and mentally capable of performing disaster related activities
Employed, unemployed, or retired persons
Volunteers under 18 with parental or legal guardian consent
8
Who Can Be A DSW Volunteer?
Activities authorized/defined in: California Emergency Services Act (ESA)
► Disaster activities resulting from:
- State of War emergency- State & Local proclaimed emergencies- Search and rescue missions- Official out-of-state deployments- Activities performed to mitigate imminent threat of extreme peril
to life, property
► DSW classifications & scope of duties
► Travel to and from the incident site
REF: GC Sections 8558 & 8585.5
9
Eligible Disaster Service
► Training may be required by: - ADC, authorized designee, supervising agency
► Training may include: √ Basic/Advanced/Refresher courses√ Exercises (Person in ‘victim’ role must be registered as DSW volunteer)√ Out-of-state: only under very specific criteria
► Training must be:1. Approved in advance by the ADC or authorized agency2. Documented to verify participation3. Supervised
► Offsite, onsite►Paid staff, volunteers
4.Commensurate with classification
10
Eligible Disaster Service (continued)
Day-to-day operations ◦ Activities typically associated with emergency response
agencies
(i.e., assisting with single structure fires, traffic collisions; crowd control for concerts & sporting events)
Preparedness/Planned Activities◦Educational fairs, first aid booths ◦Parades, festivals, fundraisers, smoke detector
installations
Other Non-Disaster Activities◦Website/newsletter development, event planning
Self ActivationTravel to and from the training site
Excluded Activities
11
Accredited Disaster Councils (ADC)• All 58 counties in CA• Most cities in CA
Authorized Designees of ADC• Government/public agencies
Cal EMA
County OES
Authorized state agencies
12
Where Can I Register as a DSW Volunteer?
Authorized Persons (GC §3104)
Elected officials
Designated public officials▸ local ordinance may identify persons/positions
County and city clerks
Notary public (without charging a fee)
Cal EMA Secretary
NOTE: Volunteers CANNOT administer the Loyalty Oath
13
Who Has Authority to Administer the Oath?
Required:
1. Name & address of registrant
2. Classification More than one may be identified depending
on scope of duties
3. Date enrolled (date Loyalty Oath signed)
4. Loyalty Oath √ Taken & signed by applicant before authorized official√ Signed by authorized official√ Signed prior to date of injury
5. Name of registering govt agency w/signature & title of authorized person.
Optional: Specialty, ID #, Emergency Contact, License #, Phone
#
Registration
14
Animal Rescue, Care & Shelter (Updated) Communications Community Emergency Response Team
Member Emergency Operations Center/Incident Command Human Services Fire Laborer Law Enforcement Logistics Medical & Environmental Health Safety Assessment Inspector (Updated) Search & Rescue (Updated) Utilities
Deleted: Finance & Admin Staff15
Volunteer Classifications
• Loyalty Oath – Registration Form
State: file w/in 30 days; follow Dept of Personnel Administration rules
County: file with Clerk
City: file with Clerk
Public Agency: file with designated Officer/Employee of the agency
• Inspections by SCIF/Cal EMA
• Registrations to be kept current
• Destruction of records: 5 years after DSW’s service ends
16
File Retention & Recordkeeping
Claim Package must include:
1. Completed SCIF #3301 by: - DSW volunteer & employer/supervisor
2. Completed SCIF #3267 by:- Employer/supervisor ONLY (Not volunteer) OR - Call 24 hr Claims Reporting Center (888) 222-3211
3. Copy : DSW Registration & Oath
4. Copy : Incident narrative
If injury due to training:
5. Copy :Training document verifying participation
6. Copy: Pre-authorization of training activity
Step-by-step claim information located at:
www.calema.ca.gov/PlanningandPreparedness/Pages/Disaster-Service-
Worker-Volunteer-Program.aspx17
Workers’ Compensation Claims
State Compensation Insurance Fund Specialized Claims Operations
PO Box 65005Pinedale, CA 93650
(951) 413-5954
California Emergency Management AgencyDSW Volunteer Program - Preparedness3650 Schriever AvenueMather, CA 95655
(916) 845-8763
20
Mail Claim Package to:
21
Thank you!
Anita Chant Kathryn Chin Program Lead Staff Services Analyst (916) 845-8763 (916) 845-8787 [email protected] [email protected]
DSWVP Regulations, Guidance & Related Documents:http://www.calema.ca.gov/PlanningandPreparedness/Pages/Disaster-Service-Worker-Volunteer-Program.aspx