California Department of

Food & Agriculture

Fairs & Expositions

Fair CEO Orientation

Fairs & Expositions Staff

John Quiroz – Branch Chief

Thanh Nguyen (CPA) – Financial Analyst

Sarah Watkins – Resource Coordinator

Sue Fick (part-time) – Contracts Analyst

Jeff Cesca – Director of Division of Marketing Services(DMS)

Kathy Diaz – Special Assistant DMS

CFSA, CFFA, WFA, and CDFA Executive Office

CDFA Divisions

Animal Health & Food Safety Inspection Services Measurement Standards Plant Health Marketing

Fairs & Expositions

CDFA Video

https://www.youtube.com/watch?v=-gJa2DbYcXs

Youtube.com – CDFA New Employee Orientation

Fairs & Expositions Roles & Responsibilities

Provide limited fiscal & policy oversight Statement of Operations (GAAP and Census Reporting)

Financial Audits/Financial Reviews

Contract Review

Intervention Transition Fairs on the Watch

Fair consultation

Community Relevance Economic Impact Reports

Board Meetings

State Rules for Livestock & Still Exhibits

Training Programs for Fairs

Fairs & Expositions current issues

Fairs & Expositions structure transition

AB2490 – Fair Reporting

USDA grant opportunities Broadband

California Energy Commission grants

California’s Golden Fairs (PBS series)

California State Parks

Visit California

Coordination with Emergency Agencies

Network of California Fairs

The network of California fairs includes 79 fair organizations divided into four categories:

• 54 District Agricultural Association's (DAA) - a state government entity

• 2 DAA’s were deactivated during fiscal year 1997/98, leaving 52 active DAA’s

• 22 county fairs – County government or not-for-profit organizations

•  2 citrus fruit fairs – not-for-profit organizations

• The California Exposition and State Fair (Cal Expo)

History of Fair Funding 1933 – 2009 Horse Racing (avg. 2000-2009 $40M per FY)

2010 – 2011 General Fund ($32M per FY)

2012 – 2014 No Funding! 2012-2014 Allocation for small to medium size fairs Staff and program reduction

2015-2016 10.1 Million 7 million – deferred maintenance 2.6 Fair allocations

Fairs Class Size I-IV+ & I-X receive allocations (approx. 25% of original allocation) $200,000 Training allocations $200,00 F&E Operations

Fair Class Size Class Level Operating Revenue

I   Up to $360,000

II   $360,000-$550,000

III   $550,001-$1,000,000

IV    $1,500,000-$3,000,000

V   $5,000,000-$6,000,000

VI   $6,000,001-$10,000,000

VII Over $10,000,000

I-X Owns no land

Fair Board Appointments Each DAA Fair Board is composed of 9

Board of Directors appointed by the Governor

Form 700 & Ethics Training Appointments Office

Rene Santiago 916-445-4541 Board support

New appointments

Resources for Fair Board Directors

Recommended Guidance for Fair Board Directors Part I & II Located on CDFA F&E website

Boards that Lead & Succeed –A Guide to Effective Fair Board Leadership

Human Resources

Hiring/Laying Off Assistance Exams Personnel Issues Disciplinary Action Benefits Retirement

Fair Roles & Responsibilities to F&E

Submit yearly Statement of Operations

Adhere to AB2490 Reach out to F&E with any

questions & concerns Fire/Evacuation Camps Thefts/Embezzlements

Required TrainingsTitle Employees Required

Protecting Privacy In State Government AllViolence in the Workplace Prevention All

Sexual Harassment Prevention Rank & FileDefensive Driver Training Drivers

Ethics Orientation for State Officials Those Using 700 Form

Heat Illness Prevention Those Working Outdoors/In Hot EnvironmentsBasic Supervision (409-A & B) New SupervisorsSexual Harassment Prevention Managers & Supervisors

Reasonable Accommodation 101 Managers & SupervisorsViolence in the Workplace Prevention Managers & Supervisors

Introduction to Labor Relations Managers & SupervisorsProtecting Privacy In State Government Managers & Supervisors

Training Allocation

Training Course Dates of Trainings Required documents for reimbursement

State Required trainings Anytime Certificate of completion and proof of payment, if payment is required.

Western Fairs Association Annual Convention

January 3 - 6, 2016 Proof of registration and a list of all training sessions attended. Any certificates and proof of payment.

International Association of Fairs & Expositions

November 29 -December 4, 2015

Proof of registration and a list of all training sessions attended. Any certificates and proof of payment.

Fall Managers Conference November 3 – 5, 2015 Proof of registration and a list of all training sessions attended.

Maintenance Mania October 27 – 29, 2015 Proof of registrationEvent Sales & Management Symposium

October 27 – 29, 2015 Proof of registration

Fair Regional Training Spring 2016 Proof of registration and agendaNew Fair CEO Orientation Anytime Proof of attendance

Strategic Planning

Anytime

Final Strategic Plan Report and proof of payment. Strategic planning must be performed by a third party excluding fair employees and board members.

Board of Director Training Anytime Proof of attendance

Fairs class size I-X, I-IV+ are eligible for training funds.

Contracts must be signed prior to any reimbursements.

All reimbursement requests are due June 1, 2016. No

late requests will be accepted. Send request to Sarah Watkins, Sarah.Watkins@cdfa.ca.gov

General Allocation Fairs class size I-X, I-IV+ are eligible

Request for funding due June 1, 2016

Requirements Current on STOP’s

Current on Audits/Reviews

Submit 2016 Budget by Jan 31, 2016

Submit Board minutes with motion requesting funds

Class Level General Allocation

Class I $50,920

Class I-X $50411

Class II $45,828

Class III $42,009

Class III+ $38,190

Class IV $35,644

Class IV+ $30,552

Bagley Keene Board meetings must be posted 10 days prior

Agendas must be posted online (fair’s website)

Agenda items must include a description of all items.

Any sub-committee with three or more board members must be posted 10 days prior

Any documents you give the board at the meeting should be made available to the public

CEO evaluations are closed session agenda items, CEO are notified 24hrs in advance and have option for open session review

When in doubt call the Attorney General’s Office

Evaluation

Board (In progress) CEO Staff Yearly fair/revolving events

Fair Roles & Responsibilities Hold annual Fair

Serve as community gathering place

Emergency evacuation site

Command centers for emergency response teams (Butte Fire)

Building rental for functions to serve the community

Fiscally solvent

Fairs on the Watch Fairs with a negative reserve

2 years of positive reserves to be removed

Requirements:

Submit monthly board packet

Submit monthly financials

Submit monthly meeting minutes

Resources

Monthly review of finances

Attend board meetings as requested

Meet with CEO as requested

Priority of attention

Joint Powers Authorities California Fairs & Service Authority California Fairs Financing Authority California Authority of Racing Fairs

Insurance

CFSA Property Insurance Insurance Outside of the

CFSA Pool

Trade Associations

Western Fairs AssociationInternational Association

of Fairs & Expositions

Resources

CDFA F&E Website

State Administrative Manual (SAM) Manual

F&E Staff

CDFA Human Resources

Fellow CEO’s

Emails (Please read them)

GOOGLE

Questions & Comments