Calendar, Contacts, Tasks and Notes

Copyright Gary Maunder, 2003Nipawin School Division No.61, Box 2044 Nipawin, SK

Calendar When you launch

Microsoft Outlook you will be placed in the “Outlook Today” screen from which you can go to all the various parts of Microsoft Outlook

We have already examined the Mail functions of Outlook however Outlook is a personal manager which has several other functions

The first one we will use will be the Calendar

This is actually much more than a calendar, it is an automated personal assistant which will keep track of appointment, events and meetings.

You launch it by clicking here.

Calendar

Your screen may look somewhat different, however it will have the same basic components

There are the usual menu buttons across the top

The current month or months

An the current day, divided into half hour segments

Finally, there are the Outlook function buttons so you can quickly transfer back to email or any of the other functions

Calendar

If you enter an appointment into the Outlook calendar, Outlook can remind you at specified periods of upcoming appointments.

To enter an appointment, click on the day of the month for your appointment

Calendar

Now click on the time of the appointment

The blue bar will appear

You may have to scroll up or down the page to find the proper time

Calendar

Type in a short message for your appointment

Then press enter

Calendar

Position your cursor on the wall of your appointment

Drag the wall up or down to “block out the duration of your appointment

Calendar

To add a reminder of this appointment:

right click on the bar

choose Open

Calendar

On this screen, you can change as set a lot of the parameters for this appointment

First put a check mark in the Reminder box

Then drop the options list down and choose how long before the appointment you wish to be reminded

Calendar

If you wish you can have your appointments color coded, by dropping down the options list next to the “Show time as” label

Your choices are Free, Tentative, Busy and Out of the Office

Choose one

Calendar

You can color code the appointment by dropping this options list and choosing the appropriate category

Calendar

If this appointment is to be a recurrent appointment, click the Recurrence button

Calendar

Choose whether this appointment is to recur Daily, Weekly, Monthly or Yearly

Calendar

I have chosen Weekly

This appointment will recur every Tuesday

Calendar

I have also chosen to have this appointment stop after 10 occurrences

When you are done choose OK

Calendar

Now you will be dropped back to the previous screen

If you are finished, choose the Save and Close button

Calendar

When you set a reminder for an appointment, this screen will pop up at the time you set, to remind you that the appointment is due or overdue

To get tell Outlook to remind you later, click Snooze

To get Outlook to stop reminding you, click the Dismiss button

Extras you might want to try

Test yourself:Start up Outlook CalendarSet up a recurring appointment for

the next 3 Tuesdays at 6:30pm for 2 hours to be at L.P.Miller