Caldwell County, North Carolina Capital Improvement Plan Plan_U2JBrd.pdf · PROJECT TITLE: Cedar Rock Tank & Pump Station PROJECT LOCATION: Cedar Rock / Eagle Heights Cedar Rock Tank

Caldwell County, North Carolina

Capital Improvement Plan

BUILDING A BETTER FUTURE FOR

THE CITIZENS OF CALDWELL

COUNTY

PROGRESS THROUGH PLANNING

Water Fund Summary

General Fund Summary

Water Fund Detail pages 7-14

Buildings and Grounds Detail pages 15-29

Emergency Services pages 30-36

Animal Shelter pages 37-38

Sheriff's Office pages 39-40

Information Technology pages 41-42

TABLE OF CONTENTS

TODAY WE LAY THE

FOUNDATIONS FOR A BETTER

TOMORROW

CALDWELL COUNTY, NORTH CAROLINA

SUMMARY OF CAPITAL IMPROVEMENT PLAN

Project Description Source of Funds 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 Five Year Total

Water - Cedar Rock Tank Water Fund - - - - 528,000 528,000

Water - Draco Tank Water Fund - - 200,000 - - 200,000

Water - Electronic Read Meters Water Fund 410,000 410,000 410,000 - - 1,230,000

Water - Equipment Replacement Water Fund - - - 170,000 - 170,000

Water - Temple Hill Tank Water Fund 1,182,000 - - - - 1,182,000

Water - West Tank Water Fund - 1,078,800 - - - 1,078,800

Water - Vehicle Replacements Water Fund 142,000 - - 35,000 - 177,000

1,734,000$ 1,488,800$ 610,000$ 205,000$ 528,000$ 4,565,800$

Cash Balance as of 06/30/2016 (projected) 6,800,000$

Add Cash Flow from Operations 600,000 600,000 600,000 600,000 600,000

Deduct CIP Spending (1,734,000) (1,488,800) (610,000) (205,000) (528,000)

Running Cash Balance 5,666,000$ 4,777,200$ 4,767,200$ 5,162,200$ 5,234,200$




Buildings and Grounds

Convenience Site Mount Herman General Fund 70,000 - - - - 70,000

Convenience Site Railings General Fund - 15,000 15,000 15,000 - 45,000

Court House Boiler General Fund 185,000 - - - - 185,000

Court House HVAC General Fund 10,000 - - - - 10,000

Cook Building HVAC General Fund - 5,000 - - - 5,000

Courthouse Holding Cells General Fund 425,000 - - - - 425,000

Cook Building Gutters General Fund - 10,000 - - - 10,000

Court House Door Locks General Fund 15,000 5,000 5,000 5,000 - 30,000

Health and Human Services Buildng HVAC General Fund - 90,000 90,000 90,000 - 270,000

Health and Human Services Buildng Road General Fund 350,000 - - - - 350,000

Lenoir Library Elevator General Fund - 5,000 - - - 5,000

Library - Lenoir (boiler replacement) General Fund 23,000 - - - - 23,000

Library - Lenoir (painting) General Fund - 30,000 - - - 30,000

Library - Lenoir (HVAC controls) General Fund - 25,000 25,000 25,000 - 75,000

Library - Lenoir (floor tiles) General Fund - 20,000 10,000 10,000 - 40,000

Library - Hudson (carpet) General Fund - 15,000 - - - 15,000

Total Buildings and Grounds 1,078,000 220,000 145,000 145,000 - 1,588,000

EMS

EMS Base Borrowing 1,200,000 - - - - 1,200,000

EMS Power Stretchers General Fund 210,834 - - - - 210,834

EMS - Heart Monitor General Fund 37,000 37,000 37,000 37,000 37,000 185,000

EMS- Lucas Device General Fund 16,000 16,000 16,000 16,000 16,000 80,000

Emergency Management Vehicle Replacement General Fund - - - 60,000 - 60,000

Fire Marshal Vehicle Replacements General Fund 57,972 - - 60,000 - 117,972

EMS Ambulance Replacements General Fund 380,000 230,000 230,000 250,000 250,000 1,340,000

EMS Vehicle Replacements General Fund - 60,000 - - 60,000 120,000

Total EMS 1,901,806 343,000 283,000 423,000 363,000 3,313,806




Animal Shelter Borrowing - 3,000,000 - - - 3,000,000

Sheriff's Office

Sheriff Evidence Room Expansion General Fund 100,000 - - - - 100,000

Sheriff Camera System for Jail General Fund 77,190 - - - - 77,190

Sheriff Vehicle Replacements General Fund 289,100 295,000 300,000 305,000 310,000 1,189,100

Total Sheriff 466,290 295,000 300,000 305,000 310,000 1,366,290

General Government

Board of Elections Voting Machines General Fund 181,563 - - - - 181,563

Building Inspections General Fund 48,800 - - - - 48,800

Communications Radio Consolettes General Fund 50,000 - - - - 50,000

Social Services Vehicle Replacements General Fund 36,080 - - - - 36,080

xl 316,443 - - - - 316,443

Information Technology

Information Technology - Vehicle General Fund - 24,000 - - - 24,000

Information Technology - HHS Phone System General Fund - 315,000 - - - 315,000

Total Information Technology - 339,000 - - - 339,000

General Fund Items Total 3,762,539$ 4,197,000$ 728,000$ 873,000$ 673,000$ 9,923,539$

School System - Granite Falls Middle School Borrowing -$ -$ 17,000,000$ -$ -$ 17,000,000$

Water Fund Items Total (see previous page) 1,734,000$ 1,488,800$ 610,000$ 205,000$ 528,000$ 4,565,800$

Grand Total 5,496,539$ 5,685,800$ 18,338,000$ 1,078,000$ 1,201,000$ 31,489,339$

Water Fund

DIVISION: Public Utilities

DEPARTMENT: Water

PROJECT TITLE: Cedar Rock Tank & Pump Station

PROJECT LOCATION: Cedar Rock / Eagle Heights

Cedar Rock Tank.

FIVE YEAR

SOURCE OF FUNDS 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 TOTAL

Water Fund / Grants 528,000 528,000

TOTAL -$ -$ -$ -$ 528,000$ 528,000$

PLANNED FINANCING OF PROJECT

PROJECT DETAIL

DESCRIPTION AND JUSTIFICATION

1. Upgrade to Cedar Rock pump station and ground storage tanke

2. Installation of air release valves on the higher points of elevation. This will assist and maximizing the usage of

page 8 of 42


DEPARTMENT: Water

PROJECT TITLE: Draco Tank Improvements

PROJECT LOCATION: Draco Road

FIVE YEAR



TOTAL -$ -$ 200,000$ -$ -$ 200,000$


PROJECT DETAIL


1. installation of automatic valves at the master meters which will allow the system to float off the Draco Tank. The automatic

timeres would elminate stagnant water or in the event of a fire in the system to maximize the use of the water tank

page 9 of 42


DEPARTMENT: Water

PROJECT TITLE: Electronic Read Meters

PROJECT LOCATION: County Water System

FIVE YEAR


Water Fund / Grants 410,000 410,000 410,000 1,230,000

TOTAL 410,000$ 410,000$ 410,000$ -$ -$ 1,230,000$


PROJECT DETAIL


1. Converting all water meters to electronic read capability would improve the accuracy of the utility billing and meter reading

process. With the installation of radio read meters the liability for accidents is reduced.

page 10 of 42


DEPARTMENT: Water

PROJECT TITLE: Equipment

PROJECT LOCATION: Water Department

FIVE YEAR



TOTAL -$ -$ -$ 170,000$ -$ 170,000$


PROJECT DETAIL


1. Replacement of a 1970 Trackhoe

page 11 of 42


DEPARTMENT: Water

PROJECT TITLE: Vehicles


2. Replace service truck given to maintenance department

4. Replace service truck

FIVE YEAR


Water Fund 102,000 102,000

Water Fund 40,000 35,000

TOTAL 142,000$ -$ -$ 35,000$ -$ 102,000$


PROJECT DETAIL


1. Replace a heavy duty service truck

3. Replace small service truck

page 12 of 42


DEPARTMENT: Water

PROJECT TITLE: Temple Hill Tank (southeast)


FIVE YEAR


Water Fund / Grants 1,182,000 1,182,000

TOTAL 1,182,000$ -$ -$ -$ -$ 1,182,000$


PROJECT DETAIL


Install new tank at the Temple Hill site to serve the southeastern portion of the water sysm

page 13 of 42


DEPARTMENT: Water

PROJECT TITLE: West Tank


FIVE YEAR


Water Fund / Grants 1,078,800 1,078,800

TOTAL -$ 1,078,800$ -$ -$ -$ 1,078,800$


PROJECT DETAIL


Installation of a new tank to serve the western portion of the water system

page 14 of 42

Buildings and Grounds


DEPARTMENT: Buildings and Grounds

PROJECT TITLE: Lenoir Library Boiler

PROJECT LOCATION: Lenoir

Replace Boiler at Library

FIVE YEAR


General Fund 23,000 23,000

TOTAL 23,000$ -$ -$ -$ -$ 23,000$

PROJECT DETAIL



page 16 of 42



PROJECT TITLE: Lenoir Library Paint


FIVE YEAR



TOTAL -$ 30,000$ -$ -$ -$ 30,000$


PROJECT DETAIL


Painting of the main floor of the Lenoir Library. This will need to be completed by a professional painting company that can do the work

quickly to avoid closing the library.

page 17 of 42



PROJECT TITLE: Lenoir Library Electronic Controls


FIVE YEAR


General Fund 25,000 25,000 25,000 75,000

TOTAL -$ 25,000$ 25,000$ 25,000$ -$ 75,000$


PROJECT DETAIL


In order to maximize the operations of the chiller and boiler, the controls and thermostats need upgrading. The controls that are operating

the heating and air conditioning are approximately 40 years old. Throughout the years, various HVAC changes have been but no work has

been done to renovate the controls.

page 18 of 42



PROJECT TITLE: Lenoir Library Tile Flooring


1. Replace tile flooring in Entry Way of Library

2. Replace tile flooring Downstairs of Library

3. Replace tile in both Women’s and Men’s restrooms

FIVE YEAR


General Fund 20,000 10,000 10,000 40,000

TOTAL -$ 20,000$ 10,000$ 10,000$ -$ 40,000$

PROJECT DETAIL


Flooring is worn and needs replacing. The restrooms are original to the building. Upgrades are needed to insure the bathrooms are clean.

The restrooms at the Library have been overlooked for years.


page 19 of 42



PROJECT TITLE: Lenoir Library Elevator


FIVE YEAR



TOTAL -$ 5,000$ -$ -$ -$ 5,000$

PROJECT DETAIL


Upgrade elevator doors to replace the existing obsolete mechanical door edge with the newest technology, infrared door scanner


page 20 of 42



PROJECT TITLE: Library Carpet - Hudson Branch

PROJECT LOCATION: Hudson

Replace carpet in the Hudson Library.

FIVE YEAR



TOTAL -$ 15,000$ -$ -$ -$ 15,000$

PROJECT DETAIL



page 21 of 42



PROJECT TITLE: Cook Building Gutters

PROJECT LOCATION: Cook Building

FIVE YEAR



TOTAL -$ 10,000$ -$ -$ -$ 10,000$


PROJECT DETAIL


Gutters have rusted and fallen off. New gutters need to be added to protect the building.

page 22 of 42



PROJECT TITLE: Cook Building HVAC

PROJECT LOCATION: Cook Building

FIVE YEAR



TOTAL -$ 5,000$ -$ -$ -$ 5,000$


PROJECT DETAIL


Add heat in areas where employees work to stack electronics

page 23 of 42



PROJECT TITLE: Convenience Site Railings

PROJECT LOCATION: Convenience Sites

FIVE YEAR


General Fund 15,000 15,000 15,000 45,000

TOTAL -$ 15,000$ 15,000$ 15,000$ -$ 45,000$


PROJECT DETAIL


Installation of guard posts and safety railings at all the convenience sites

page 24 of 42



PROJECT TITLE: Courthouse Boiler

PROJECT LOCATION: Courthouse

FIVE YEAR


General Fund 185,000 185,000

TOTAL 185,000$ -$ -$ -$ -$ 185,000$


PROJECT DETAIL


Replace boiler at the Courthouse

page 25 of 42



PROJECT TITLE: Courthouse HVAC


FIVE YEAR



TOTAL 10,000$ -$ -$ -$ -$ 10,000$


PROJECT DETAIL


Replace HVAC at the Courthouse

page 26 of 42



PROJECT TITLE: Courthouse Holding Cells


FIVE YEAR


General Fund 425,000 425,000

TOTAL 425,000$ -$ -$ -$ -$ 425,000$


PROJECT DETAIL


Renovate a portion of the courthouse to create additional holding cells for inmates ready for trial.

page 27 of 42



PROJECT TITLE: Health and Human Services Building HVAC

PROJECT LOCATION: Health and Human Services Building

FIVE YEAR


General Fund 90,000 90,000 90,000 270,000

TOTAL -$ 90,000$ 90,000$ 90,000$ -$ 270,000$


PROJECT DETAIL


Replacement of HVAC Unit

page 28 of 42



PROJECT TITLE: Health and Human Services Building Entrance Road


FIVE YEAR


General Fund 350,000 350,000

TOTAL 350,000$ -$ -$ -$ -$ 350,000$


PROJECT DETAIL


Construct new entrance road for the Health and Human Services Building that will connect with the existing stoplight.

page 29 of 42

EMERGENCY SERVICES

DIVISION: Emergency Services

DEPARTMENT: EMS

PROJECT TITLE: Ambulance Replacements

PROJECT LOCATION: Various

FIVE YEAR


General Fund 380,000 230,000 230,000 250,000 250,000 1,340,000

(2 GMC) (1 Ford) (1 Int'l) (1 FHL) (1 FHL)

TOTAL 380,000$ 230,000$ 230,000$ 250,000$ 250,000$ 1,340,000$



PROJECT DETAIL

In accordance with the vehicle replacement policy made effective July 1, 2015 the vehicles noted below will meet the threshold for

replacement over the next 5 years due to the following:

Ambulances reaching 250,000 mile threshold: FY17/18 - Ambulance 10 (2007 GMC), Ambulance 11 (2007 GMC); FY18/19 -

Ambulance 8 (2007 Ford); FY19/20 – Ambulance 16 (2004 International); FY20/21 Ambulance 9 (2014 Freightliner); FY21/22

Ambulance 12 (2015 Freightliner)

**Costs below are estimated and shown at new apparatus cost. The potential for remounts remain, and should be utilized when

available. Cost of a remount should reflect a decrease of approx. $20-30k/unit. In FY17/18 the potential for obtaining reserve units

to replace A10 and A11 from Lovelady Rescue Squad will reduce the CIP of Apparatus substantially. Potentially by $380,000+/-

.Decreased downtime in primary units due to efficiency may allow for a break in CIP purchasing in FY19/20 thus decreasing overall

cost of CIP an additional 230,000.

page 31 of 42


DEPARTMENT: EMS

PROJECT TITLE: Facility Replacement

PROJECT LOCATION: TBD

FIVE YEAR


Sales Tax 1,200,000 1,200,000

Reinvestment Fund

TOTAL 1,200,000$ -$ -$ -$ -$ 1,200,000$

PROJECT DETAIL


Proceed with facility replacement plan for current Lenoir EMS Base at 616 W. Ave NW, Lenoir, NC at the identified locations on Taylorsville Rd.

in the Lower Creek Community of Lenoir, and on Clarke Dr. in the Valmead Community of Lenoir. Financing of said project an option, reflected

below is a total cost estimate of completing facilities.

**The plan of the Office of Emergency Services is to develop a finance plan with Caldwell County Finance Department to spread the cost of the

project over a period of time TBD by the Finance Officer.


page 32 of 42


DEPARTMENT: EMS

PROJECT TITLE: Vehicle Replacement


FIVE YEAR


General Fund 60,000 60,000 120,000

TOTAL -$ 60,000$ -$ -$ 60,000$ 120,000$

PROJECT DETAIL




Quick Response Vehicles reaching the 135,000 mile threshold for emergency use and/or the 150,000 mile surplus threshold: FY19/20 2009

Chevrolet Pickup; FY21/22 2014 Chevrolet Tahoe


page 33 of 42


DEPARTMENT: EMS

PROJECT TITLE: Stryker Power-LOAD™ Stretchers


FIVE YEAR


General Fund 210,834 Included with Included with Included with Included with 210,834

new unit new unit new unit new unit

TOTAL 210,834$ -$ -$ -$ -$ 210,834$

PROJECT DETAIL


Requested continuation of replacement plan of current Stryker manual stretchers with the Stryker Power-LOAD™ System in an attempt to

decrease the number of on the job injuries and workload on current pre-hospital emergency staff. The Power-LOAD™ cot fastener system lifts

and lowers the cot into and out of the ambulance, reducing spinal loads and the risk of cumulative trauma injuries.

**The potential exists for completion of project in FY17/18 by financing total cost of project in single year or over multiple years by coupling

with a Capital Improvement Loan.


Suggested implementation plan is to continue to purchase three (3) systems in FY17/18, and two (2) systems in FY18/19 for a total of seven (7)

systems to outfit current apparatus. The system will also be included in apparatus specs to complete the process in all transport units within

the fleet.

page 34 of 42


DEPARTMENT: Fire Marshal



FIVE YEAR


General Fund 57,972 60,000 117,972

TOTAL 57,972$ -$ -$ 60,000$ -$ 117,972$


PROJECT DETAIL




Quick Response Vehicles reaching the 135,000 mile threshold for emergency use and/or the 150,000 mile surplus threshold: FY17/18 2000

Ford; FY19/20 2009 Chevrolet Pickup;

page 35 of 42


DEPARTMENT: Emergency Management



FIVE YEAR



TOTAL -$ -$ -$ 60,000$ -$ 60,000$

PROJECT DETAIL




Quick Response Vehicles reaching the 135,000 mile threshold for emergency use and/or the 150,000 mile surplus threshold: FY17/18

requested Capital for new position; FY20/21 Ford Expedition;


page 36 of 42

ANIMAL SHELTER

DIVISION: Health Department

DEPARTMENT: Animal Control

PROJECT TITLE: Animal Shelter Facility

PROJECT LOCATION: TBD

Managing volume of animals

Holding period for strays

Ambient temperature control

Cleaning and maintenance (walls are deteriorating and floors are cracked in current facility)

FIVE YEAR


TBD 3,000,000 3,000,000

TOTAL -$ 3,000,000$ -$ -$ -$ 3,000,000$


PROJECT DETAIL


Current facility requires significant repair and/or renovation with the addition of 10 kennels in order to meet NCDA requirements including:

Separation of adoption area would help reduce risk of disease transmission and promote safety. Additional kennels for rescues and other

adoptable animals. Improved design would promote efficiency re: animal intake, vaccinations, grooming/bathing, transports and euthanasia.

Current property lease expires January 10, 2025.

page 38 of 42

SHERIFF'S OFFICE

DIVISION: Sheriff's Office

DEPARTMENT: Patrol

PROJECT TITLE: Vehicle Replacement Schedule

PROJECT LOCATION: Sheriff's Office

FIVE YEAR


General Fund 289,100 295,000 300,000 305,000 310,000 1,499,100

TOTAL 289,100$ 295,000$ 300,000$ 305,000$ 310,000$ 1,499,100$

PROJECT DETAIL


In order to maintain a safe and effective fleet of emergency response vehicles at the sheriff’s office it is necessary to replace older high

mileage units on a regular basis. To meet that goal we propose to replace an average of 7 vehicles per year. This number may fluctuate

from year to year and will be based on the existing vehicle policy so that only vehicles that meet the current threshold are replaced each

year. The funding for this program will come from the general fund and be a part of the annual appropriation.


page 40 of 42

INFORMATION TECHNOLOGY

FOR DEPARTMENT OF SOCIAL SERVICES

DIVISION: Information Technology

DEPARTMENT: Health and Human Services Building

PROJECT TITLE: Phone System Replacement


FIVE YEAR


General Fund 212,625 212,625

-

DSS 50% -

Reimbursement 102,375 102,375

TOTAL -$ 315,000$ -$ -$ -$ 315,000$


PROJECT DETAIL


This project is the replacement of our current EON phone system that services the DHHS

Our current system has been in place for 16 years, which is 7 years past its expected life cycle of 9 years. The total would allow us to

replace the current system, as well as all the phones, and network switches, with a modern IP based system with more functionality. Our

department’s main fear is that the old system will die and getting a replacement system on short notice would be even more expensive.

As DSS utilizes 65% of the phone system, their portion of the system would be $204,750. The state 50% reimbursement would pay

$102,375. The remaining $212,625 would come from general funds.

page 42 of 42

Documents

Caldwell County, North Carolina Capital Improvement Plan Plan_U2JBrd.pdf · PROJECT TITLE: Cedar Rock Tank & Pump Station PROJECT LOCATION: Cedar Rock / Eagle Heights Cedar Rock Tank