CAIRNS CITY COUNCIL CAIRNS WORKS COMMITTEE 21 … · artist has been selected for the project. Written confirmation from the artist accepting the undertaking of the project is being

i

CAIRNS CITY COUNCIL

CAIRNS WORKS COMMITTEE

21 NOVEMBER 2001

TABLE OF CONTENTS

1. REGIONAL CENTRES PROGRAM - STAGE 2 - MARLIN COASTLANDSCAPE MASTER PLAN WORKS........................................................................................1

Chris McGoldrick: 8/24/5-02 #369991

2. NOBLE CLOSE – ERECTION OF ADVISORY SIGN – ENTRANCE TO RESIDENTIAL AREA/DRIVE CAREFULLY...........................................................4

Chris McGoldrick: 1/3/81-01 #370424

3. SALTWATER CREEK BRIDGE AT COLLINS AVENUE.......................................6 Elizabeth Munzenberger:etm : 1/58/10-01: #369222

4. BARLOW PARK TRACK AND OVAL REDEVELOPMENT.................................10 Chris McGoldrick :CM: 26/7/5-01: # 369974

5. PROVISION OF SUBSOIL DRAINAGE WORKS.................................................11 Chris McGoldrick:AC: 1/58/10-01: #366072

6. BOTANIC GARDENS’ LOGO ..............................................................................13 D.warmington:nc: 19/9/4-01: #368370

7. SPORT AND RECREATION REFERENCE GROUP – COUNCILLOR REPRESENTATION .............................................................................................15

Adam Peut : 10/13/3-03: #359260

8. SHIELDS STREET UPGRADING.........................................................................17 George Pegoraro:AC: 15/7/6-02: #369126

9. DISCRETIONARY FUNDS – DIVISION 2.............................................................19 ALP: Adam Peut : 10/7/1-31: #367016

10. PROVISION OF SHADE STRUCTURES OVER EXISTING PLAYGROUND EQUIPMENT IN DIVISION 12...............................................................................23

George Pegoraro:AC: 1/58/10-01: #365003

ii

11. DIVISION 8 EMERGENT WORKS FUNDING – FRIEND STREET, EDGE HILL.24 George Pegoraro:AC: 1/58/10-01: #365064

12. DIVISION 6 EMERGENT WORKS FUNDING - SEVERIN STREET PATHWAY PARRAMATTA PARK..........................................................................................24

Elizabeth Munzenberger: rg : 1/58/10-01: #367662

13. CAIRNS ESPLANADE PROJECT .......................................................................24 Chris McGoldrick:AC: 8/24/6-21: #365999

14. 2001/2002 CAPITAL WORKS BUDGET – 3-MONTH REVIEW...........................24 R.Miller:1/1/3-01: #370380

15. COMMUNITY JOBS PLAN – BREAKING THE UNEMPLOYMENT CYCLE - JOINT COUNCIL/DEPARTMENT OF EMPLOYMENT AND TRAINING INITIATIVE............................................................................................................24

Dalitta Ash : 5/5/1-03: #370669

16. CITY WORKS & SERVICES MONTHLY REPORT FOR MONTH OF OCTOBER 2001 ......................................................................................................................24

John Hawkes:AC: 1/3/83-01: #367038

17. OUTSTANDING ISSUES – CAIRNS WORKS COMMITTEE...............................24 John Hawkes:AC: 1/58/10-01: #370277

18. COUNCILLOR PEZZUTTI, EMERGENT WORKS BUDGET FOR DIVISION THREE..................................................................................................................24

John van Grieken : JvG: #371946

1


21 NOVEMBER 2001

1 REGIONAL CENTRES PROGRAM - STAGE 2 - MARLIN COASTLANDSCAPE MASTER PLAN WORKS Chris McGoldrick: 8/24/5-02 #369991

RECOMMENDATION: It is recommended that this report be noted.

INTRODUCTION: This report outlines the progress of proposed works for the 2001/2002 year.

COMMENT: The application for the Regional Centres Program outlined the following works to occur in Stage 2 and approvals from various Authorities are being sought. Approved works totals are shown and final approval of funds from the Department is being formalised. • Incorporated Art $ 80,000 • Vehicle Circulation Works $ 50,000 • Amenities Block Upgrading $100,000 • Street Furniture $100,000 • Formalise Access Points $120,000 Incorporated Art Submissions for the incorporated art at Machans Beach have been evaluated and an artist has been selected for the project. Written confirmation from the artist accepting the undertaking of the project is being sought, in addition to time-lines for the Concept Development and Construction phases of the works. Vehicle Circulation The proposals currently are to seal and formalise the northern turnaround at Trinity Beach adjacent to the northern toilet block and to provide an access to the new picnic nodes at Ellis Beach south. Concept designs are complete and documentation is underway for the Trinity Beach site. The Ellis Beach site is awaiting approval and comment from Beach Protection Authority and Department of Main Roads.

2

Street Furniture Locations of the street furniture will be related to the requirements of the Master Plan. Previous requests have been received from Beach Associations and these will be checked on site with representatives. Amenities Block The Master Plan includes a new toilet block on the northern section of Trinity Beach in front of the hotel. The alternate site on the land side of the Vasey Esplanade roadway has been approved by the Beach Protection Authority and is under design. This toilet block can gravitate to the existing sewerage system. Formalised Access Points Locations for the incorporation of access points/entry statements to various beach areas are identified as the following locations: • Machans Beach roundabout adjacent to the Machans Beach Primary School (no

Beach Protection Authority approval required). • Trinity Beach at the roundabout at the intersection of Trinity Beach Road and

Moore Street (no Beach Protection Authority approval required). • Clifton Beach on Arlington Esplanade opposite the end of Clifton Beach Road

(Beach Protection Authority approval received). • Yorkeys Knob on the esplanade opposite the intersection of the Sims Esplanade

and Evans Street (Beach Protection Authority approval received). • Palm Cove on the esplanade opposite the intersection of Williams Esplanade and

Cedar Road (Beach Protection Authority approval received). A quotation document is ready to enable calling for the fabrication and installation of these entry statements. The final number of signs will depend on cost for each versus available budget. There may be scope for additional entry statements. Additional pathways for Palm Cove and Ellis Beach are being compiled for approval. The timeline for the works is broadly outlined in the attached program.

CONSIDERATIONS: Financial: Works would need to be in accordance with the regional Centres Program funding scheme with the State Government. Costs are anticipated to be as indicated in the earlier part of the report.

3

Social: The works will have a major impact on the amenity and user friendliness of the northern beaches.

CONSULTATION: Consultation has occurred internally with Strategic Planning, Precinct and Facilities and Community Services areas. Consultation has commenced with the relevant Beach Associations for the location of street furniture and the Machans Beach art community in terms of the integrated art feature. Information pertaining to the program is on display at the Smithfield Library and at the Chambers reception area and a flyer was included in the Cairns Sun newspaper for distribution to the northern beaches.

CONCLUSION: This report outlines the status of works currently proposed for the Regional Centres Program. CHRIS MCGOLDRICK MANAGER PROJECT SERVICES JOHN HAWKES GENERAL MANAGER CITY WORKS & SERVICES

4


21 NOVEMBER 2001

2 NOBLE CLOSE – ERECTION OF ADVISORY SIGN – ENTRANCE TO RESIDENTIAL AREA/DRIVE CAREFULLY Chris McGoldrick: 1/3/81-01 #370424

RECOMMENDATION: That Council

1. notify the signatories on the petition and the objecting resident of the details of the signage including the amended location, size and wording, and

2. make arrangements for an appropriate advisory sign to be erected on the

existing Noble Close Signpost.

INTRODUCTION: At Council’s Planning, Development and Community Services Committee on the 9th of October, 2001, the Divisional Councillor;

“…presented a petition to the Chief Executive Officer on signage to be erected at the entrance to Noble Close, Hambledon Gardens informing motor vehicles to the fact that they are entering a residential area and to drive carefully requesting a report be presented to the October Cairns Works Committee”.

COMMENT: The report was not presented to the October Cairns Works Committee meeting as originally requested, due to strong objections received from a resident of Noble Close. Council Officers met with the affected resident and determined that they were concerned about the location of the sign as originally proposed, in relation to “a clear line of sight” to the corner when reversing from their property. The original request for signage was raised some time ago and arrangements for its installation occurred. Due to the location and size of the signage, the resident objected and the sign was not erected. Email communications between the resident and Councillor have been ongoing. On 12 September, 2001 a letter was received from a resident formally objecting to a proposal

5

to install a sign outside their property in Noble Close due to several reasons including questioning the real need for the sign, visual pollution, hazard when reversing out of driveway and devaluation to property. The petition tabled by Councillor Lindsay on 9 October was dated 18 September, 2001 and supports 31 signatures from properties at Noble, Carpenter, Newby and Selby Closes.

CONSIDERATIONS: Social: A petition was tabled at the Planning, Development & Community Services Committee Meeting on 9 October 2001 indicating strong support for the sign.

CONSULTATION: The Divisional Councillor has maintained consultation with the residents, both the Divisional Councillor and Council officers have undertaken consultation with the resident objecting to the proposal.

CONCLUSION: An appropriate advisory sign should be erected on the existing Street Name Signpost as requested by the majority of residents in Noble Close. CHRIS MCGOLDRICK MANAGER PROJECT SERVICES JOHN HAWKES GENERAL MANAGER CITY WORKS & SERVICES

6

CAIRNS WORKS COMMITEE

21 NOVEMBER 2001

3 SALTWATER CREEK BRIDGE AT COLLINS AVENUE Elizabeth Munzenberger:etm : 1/58/10-01: #369222


INTRODUCTION: A section of the Saltwater Creek bridge at Collins Avenue subsided in May 2001. The bridge has been monitored on a regular basis since this occurred and a ten tonne load restriction has been applied to the bridge.

BACKGROUND: Council’s Surveyors have monitored the levels of the bridge since the incident occurred. No vertical movements were recorded at the abutments or piers between 4 June 2001 and 1 October 2001. The Department of Main Roads – RTCS section have undertaken some investigations at the Collins Avenue Bridge. The inspections were carried out on 15 May 2001 and 15 June 2001. The Department of Main Roads – Bridge Asset Management Section have undertaken some more detailed investigations. The inspections were carried out on 2 October 2001 and 3 October 2001. During these inspections two locations were identified for concrete core samples to be taken. The cores samples were taken from the substructure of the bridge two weeks after the inspections occurred.

COMMENT: The Department of Main Roads – Bridge Asset Management Section are experienced in bridge evaluations. Based on visual inspections and previous experience they have identified a number of principal component defects that will require attention. These defects are summarised as follows:

7

1. Localised cracking and spalling of concrete deck soffits; 2. Cracking and spalling of Pier stems; 3. Deterioration of concrete mortar bearings as well as their steel encasements; 4. Rusting and action loss of steel girders and diaphragms; 5. Rusting and action loss of exposed portion of a number of pier piles.

Each of these issues represents significant durability issues which will need to be addressed within the short to medium term (0 to 3 years). There is evidence to suggest that the subsidence may have occurred as a result of the loss of roadway embankment fines through a rectangular slot which exists in the ballast of the wall. The slot has been provided to facilitate the installation of a water main. Future rehabilitation work should include the sealing off of this slot to prevent the reoccurrence of this problem. As an interim measure the depression can be filled with asphalt to improve the rideability along Collins Avenue. A more detailed list of remedial works can be provided once the results of the core testing are available. If the results from the core testing are favourable it is possible that the load limit may be removed from the bridge.

CONSIDERATIONS: Statutory: Nil. Policy: Nil. Financial: Once the remediation works are identified they will be forwarded to the Asset Management Section for consideration during the budget deliberations. Social: Nil.

CONSULTATION: Maintenance and Construction are aware of the progress on this matter.

8

OPTIONS: Nil.

CONCLUSION: The Department of Main Roads – Bridge Asset Management section have carried out some detailed investigations on the Collins Avenue Bridge. As an interim measure the depression in the road can be filled with asphalt to improve the rideability along Collins Avenue.

ATTACHMENTS: Locality Plan Mr Chris McGoldrick Manager Project Services Mr John Hawkes General Manager City Works & Services

9

Locality Plan

Location of bridge

10


21 NOVEMBER 2001

4 BARLOW PARK TRACK AND OVAL REDEVELOPMENT Chris McGoldrick :CM: 26/7/5-01: # 369974 It is recommended that this Report be noted.

INTRODUCTION: This report provides a status update on this project for Council's information.

COMMENT: The civil contractor has completed those civil works that were necessary to allow the surfacing contractor to commence work. Some infield works and minor works will continue in parallel with the track surfacing works. The continuing program of works includes: • asphalt paving works - Complete • commencement of synthetic surfacing contract - 21 November • completion of synthetic surfacing including linemarking - 19 December Council officers are keeping representatives of various groups and the Office of Sport & Recreation informed at all stages of the project.

CONCLUSION: The Contract is well advanced and progress is satisfactory. ALL OTHER CONSIDERATIONS WERE REVIEWED AND DEEMED NOT APPLICABLE. Chris McGoldrick MANAGER PROJECT SERVICES John Hawkes GENERAL MANAGER CITY WORKS & SERVICES

11


21 NOVEMBER 2001

5 PROVISION OF SUBSOIL DRAINAGE WORKS Chris McGoldrick:AC: 1/58/10-01: #366072

RECOMMENDATION: It is recommended this report be noted.

INTRODUCTION: Council in its 2001/2002 Capital Budget allocated $50,000 to undertake subsoil drainage works. This report provides advice to council as to the works to be undertaken.

COMMENT: Subsoil drainage is now a normal requirement of new works to protect road pavements. In many areas of Cairns subsoil drainage does not exist and groundwater flows from adjacent higher ground sometimes finding relief under or adjacent the road pavement. The aim of the subsoil system is to intercept and remove water from the road pavement and improve its strength. A review of sites listed for future works was undertaken and the following sites are proposed: Macilwraith Street, Manoora (part) $10,000 Lae Street, Trinity Beach (part) $8,000 Madang Street, Trinity Beach (part) $8,000 Vico Street, Gordonvale (part) $10,000 McManus Street, Whitfield (part) $5,000 Corcoran Street, Gordonvale (part) $9,000 TOTAL: $50,000 Sites that need to be considered when future funding permits include: Perkins Street, Manoora Huon Street, Trinity Beach The works are programmed in the near future with a view for completion before the end of the year where possible.

12

CONCLUSION: The work sites identified are considered essential to protect the road asset.

ATTACHMENTS: Locality plans Chris McGoldrick MANAGER PROJECT SERVICES John Hawkes GENERAL MANAGER CITY WORKS & SERVICES

13


21 NOVEMBER 2001

6 BOTANIC GARDENS’ LOGO D.warmington:nc: 19/9/4-01: #368370

RECOMMENDATION: That Council approve the use of the logo design to promote the Flecker Botanic Gardens.

INTRODUCTION: Flecker Botanic Gardens is recognised as an important destination for international and domestic tourists. To assist in the promotion and marketing of the facility, a logo needs to be developed.

BACKGROUND: Flecker Botanic Gardens does not have a logo to be used for marketing or promotional purposes. The native flower of the Backscratcher ginger (Tapeinochilos ananassae) has been used in some situations such as advertisements and promotional material. This flower a local native plant and is well represented in the Gardens. Its shape and colour make it a suitable subject to be used in a graphic situation. This flower was the floral emblem of Cairns City Council before amalgamation. A graphic designer has produced a design which can be used for promotion and marketing of the Gardens. The design brief was to produce a logo with the names Flecker Botanic Gardens, Cairns City Council and to reflect a bright tropical image. This design would be used on embroidered cloth patches for outdoor staff uniforms, advertising, branded shop merchandise, interpretive handouts, letterhead etc.

COMMENT: The logo has now been available for comment for four months and no negative comments have been received.

14

CONSIDERATIONS: Statutory: Nil Policy: Nil Financial: Initial design cost was $300 and initial quotes for embroidered cloth patches will be $6-$7 per unit. Costs for other products have not yet been considered. Social: The public have a great affinity with the Gardens. A logo will assist in providing an identity which is immediately recognisable.

CONSULTATION: Consultation has occurred with the following:

- Staff of Flecker Botanic Gardens - Friends of the Botanic Gardens

OPTIONS: A number of different colour options were considered by Flecker Botanic Gardens staff.

CONCLUSION: It is appropriate that Flecker Botanic Gardens has a distinctive logo considering its importance to the city as a tourist destination.

ATTACHMENTS: Colour logo sample will be available in the Councillors Room and displayed at the meeting. Beth Mitchell Acting Manager, Precincts & Facilities John Hawkes General Manager City Works & Services

15


21 NOVEMBER 2001

7 SPORT AND RECREATION REFERENCE GROUP – COUNCILLOR REPRESENTATION Adam Peut : 10/13/3-03: #359260

RECOMMENDATION: That Council appoint a second elected member representative on the Sport and Recreation Reference Group.

INTRODUCTION: Council’s Sport and Recreation Reference Group (SRRG) consists of nine (9) community representatives to advocate and advise on the planning, development, management and assessment of existing and new sport and recreation facilities, programs and policies in relation to Sport and Recreation provision in Cairns. The group provides advice and recommendations to Council, with its major role the assessment of applications under the Sport and Recreation Development Program (Grants). The group also comprises two (2) non-voting Council staff, two (2) non-voting Councillors and one (1) non-voting representative from Sport and Recreation Queensland. Cr Paul Gregory and Cr Fran Lindsay were appointed as Council’s elected member representatives.

BACKGROUND: Cr Paul Gregory has recently submitted his resignation from the SRRG due to other commitments within his Division clashing with SRRG meeting times. On a number of occasions when Cr Gregory was unable to attend meetings, he requested that Cr Margaret Cochrane attend the meetings on his behalf in her capacity as Council’s representative on the North Queensland Sports Foundation (NQSF). Officers seek to have Council formalise the appointment of a second elected member to the SRRG as no provision is made for proxies under the Terms of Reference for the Group.

COMMENT: Nil

16

CONSIDERATIONS: Policy: The formal appointment of the second elected representative is required under the Terms of Reference of the SRRG. Social: It is important that the elected representatives on this Group have an active interest and understanding of Sport and Recreation in Cairns to ensure the ongoing viability of the Group.

CONSULTATION: Nil.

OPTIONS: That Council appoint a Councillor as its second elected representative on the Sport and Recreation Reference Group to replace Cr Paul Gregory.

CONCLUSION: Councillor representation on the SRRG is essential to ensure appropriate information on Council policy and processes is delivered to the Sport and Recreation community via its community representatives on the Group. Furthermore, it is important that Council is given a clear briefing in the Chambers of the recommendations of the Group, best achieved if delivered by Councillors present at SRRG meetings.

ATTACHMENTS: Nil Beth Mitchell Acting Manager Precincts and Facilities John Hawkes General Manager City Works and Services

17


21 NOVEMBER 2001

8 SHIELDS STREET UPGRADING George Pegoraro:AC: 15/7/6-02: #369126


INTRODUCTION: This report proposes to update Council on the activities that have occurred relating to this project and advise of upcoming activities.

COMMENT: Council would be aware that works are well underway and considerable resources are involved in completing the works. Now that the underground works are complete, and the greater portion of paving is placed, the final concerted effort of installing a myriad of other works is underway. The program identifies that the majority of the paving will be complete in early December and available to trafficking. Some finishing works relating to landscaping, lighting, public art installation and other activities will continue for a short time. A progressive opening up of the area will now commence. Arrangements for the official opening are currently being considered. This will be done in coordination with the Divisional Councillor, Mayor and State Representative.

CONCLUSION: Considerable resources are engaged at present to finalise the works in an expedition manner. ALL OTHER MATTERS HAVE BEEN CONSIDERED AND DEEMED NOT APPLICABLE.

18

CHRIS MCGOLDRICK Manager Project Services JOHN HAWKES General Manager City Works & Services

19


21 NOVEMBER 2001

9 DISCRETIONARY FUNDS – DIVISION 2 ALP: Adam Peut : 10/7/1-31: #367016

RECOMMENDATION: That Council approve the allocation of $1275 from the Division 2 Discretionary Fund to meet half of the costs associated with purchasing fencing for the boundary separating St Therese’s Primary School and Council Reserve Land Lot 500 on RP849653.

INTRODUCTION: Cr Fran Lindsay has been approached by St Therese’s School for assistance in meeting part of the costs of constructing a suitable fence to finish the enclosure of the school’s grounds in Edmonton.

BACKGROUND: Vandalism within the school grounds has been an ongoing issue. The school has requested the assistance of Council, through Cr Lindsay, to construct the remaining section of fencing around its grounds, to assist in the crime prevention strategies that the school is putting in place. It is believed that the ability of people to access surrounding parks and public facilities through the school grounds contributes to the levels of vandalism within the school. The property has become a thoroughfare despite the provision of adequate public pathways in the vicinity of the school and surrounding amenity. The majority of the property is already fenced, a requirement of development to offset safety concerns associated with the tramline running alongside the property. A double gate will be provided to ensure Council’s access to the Reserve land is not restricted.

COMMENT: The school will meet the balance of the purchase cost for fencing equipment and provide the appropriate labour to have the fence installed. In accordance with the aims of the discretionary funds, the fence will be constructed on the Reserve side of the boundary to ensure the fence remains the property of Council and at its pleasure at all times. Officers will ensure that the location of the fence is as close as possible to the boundary to prevent the consumption of available land area.

20

The proposed fencing is not expected to impact on any future use of the Reserve land, including the pending development of part of the lot by the Southside Swallows Gymnastics Club. Other measures have already been undertaken to deter pedestrian traffic through the school, including the definition of the school area with tree plantings and a gate on the tramline fence.

CONSIDERATIONS: Financial: Cr Lindsay has identified the availability of the $1275 required for this project within the Division 2 Discretionary Funds. Social: The issue of vandalism within the area has been an ongoing issue. Council’s Community Safety Officer has had ongoing involvement in strategies to overcome these issues.

CONSULTATION: Cr Lindsay has had ongoing consultation with school representatives and relevant interest groups within this area regarding the issues of vandalism and associated crime.

OPTIONS: That Council approve the allocation of $1275 from the Division 2 Discretionary Fund to meet half of the costs in purchasing fencing for the boundary separating St Therese’s Primary School and Council Reserve land Lot 500 on RP849653. That Council not approve the allocation of $1275 from the Division 2 Discretionary Fund to meet half of the costs in purchasing fencing for the boundary separating St Therese’s Primary School and Council Reserve land Lot 500 on RP849653.

CONCLUSION: It is believed that the proposed fencing is a relatively low cost means of offsetting some of these issues from within the school grounds.

21

ATTACHMENTS: Latitude map identifying Reserve Land Lot 500 on RP849653 as well as the St Therese’s School. Beth Mitchell Acting Manager, Precincts and Facilities John Hawkes General Manager, City Works and Services

22

23


21 NOVEMBER 2001

10 PROVISION OF SHADE STRUCTURES OVER EXISTING PLAYGROUND EQUIPMENT IN DIVISION 12 George Pegoraro:AC: 1/58/10-01: #365003

RECOMMENDATION: It is recommended that a total of $9,000 be allocated from the Division 12 portion of the Emergent Works Budget to install shade structures over existing playground equipment as follows; (i) Rainy Mountain Park at Cumberland Avenue, Smithfield, $3,500. (ii) Matheson Reserve Park at Cowley Street, Kamerunga, $5,500.

INTRODUCTION: This report identifies works proposed for funding from the Division 12 Emergent Works budget.

COMMENT: An inspection with the Divisional Councillor identified the following works as a priority: The junior play equipment in Rainy Mountain Park off Cumberland Avenue,

Smithfield requires shade. The size of a proposed cover is about 8 m x 8 m and is likely to cost $3,500.

The Matheson Reserve Park off Cowley Street, Kamerunga similarly requires

shade. A cover of about 10 m x 12 m is required with a likely cost of $5,500.

CONSIDERATIONS: Statutory: Nil Policy: Nil

24

Financial: A current balance of $30,000 exists and the unallocated balance would be $21,000 following this work. Social: The works will extend the usable times of the equipment, and addresses a concern of the wider community.

CONSULTATION: Consultation has occurred with the Divisional Councillor.

CONCLUSION: The works are generally in accordance with the guidelines for the expenditure of available funds.

ATTACHMENTS: Locality plans for works. ALL OTHER MATTERS HAVE BEEN CONSIDERED AND DEEMED NOT APPLICABLE. Chris McGoldrick Manager Project Services John Hawkes General Manager City Works & Services

25

26

27


21 NOVEMBER 2001

11 DIVISION 8 EMERGENT WORKS FUNDING – FRIEND STREET, EDGE HILL George Pegoraro:AC: 1/58/10-01: #365064

RECOMMENDATION: It is recommended that $28,000 funding be allocated from the Division 8 portion of the Emergent Works budget for the shoulder sealing of Friend Street, Edge Hill.

INTRODUCTION: An inspection of a limited range of sites where works could occur was undertaken with the Divisional Councillor.

COMMENT: The possible work sites were considered and estimates developed to enable priorities to be established. The shoulder sealing of Friend Street was determined to be a high priority. It was determined that the work would use the remaining $28,000 allocation, and any further works would need to be listed for future works. The works meet the criteria set for application of this funding. There is a history of scouring of the shoulder area, particularly near the kerb and channel and against the sealed pavement in streets of relatively steep grade and unsealed shoulders. This leads to the need for repeated maintenance activities depending on severity of scour.

CONSIDERATIONS: Statutory: Nil Policy: Nil

28

Financial: It is proposed to use funds from the emergent works fund for Division 8. Funding has previously been allocated for Division 8 in the form of a $2,000 allocation to the Cultural Precinct entry statements. It is estimated that works would cost in the order of $28,000. This will leave a balance of funds of $NIL. Social: This will provide a maintenance free road surface for residents.

CONSULTATION: Consultation has occurred with the Divisional Councillor.

CONCLUSION: The works will provide an upgrade of the street for the residents and reduce Council’s maintenance costs. ALL OTHER MATTERS HAVE BEEN CONSIDERED AND DEEMED NOT APPLICABLE. CHRIS MCGOLDRICK Manager Project Services JOHN HAWKES General Manager City Works & Services

29


21 NOVEMBER 2001

12 DIVISION 6 EMERGENT WORKS FUNDING - SEVERIN STREET PATHWAY PARRAMATTA PARK Elizabeth Munzenberger: rg : 1/58/10-01: #367662

RECOMMENDATION: It is recommended that Council approve up to $28,000 from the Emergent Minor Works allocation for the construction of a pathway at Severin Street between Minnie Street and Gatton Street.

INTRODUCTION: A request has been received to use funds from the Emergent Minor Works Allocation to undertake works in Division 6.

COMMENT: The proposed works include the construction of a new two (2) metre wide asphalt path along Severin Street between Minnie Street and Gatton Street. The estimated cost for this work is $28,000.00. Availability of funding is as follows:

Original funds: $ 30,000.00 Previously allocated: $ 2,000.00 ---------------------- Balance: $ 28,000.00 ============

With the approval of this work all of the funds for Division 6 would be allocated. The works would occur as resources permit.

CONSULTATION: Consultation has occurred with the Divisional Councillor and Asset Management Branch staff.

30

CONCLUSION: This work meets the guidelines for the application of funds. All other considerations were reviewed and deemed not applicable.

ATTACHMENTS: Locality Plan. Ms. Elizabeth Munzenberger Assistant Project Leader – Project Services Mr. Chris McGoldrick Manager Project Services Mr. John Hawkes General Manager City Works & Services

31

Locality Plan

Location of works

32


21 NOVEMBER 2001

13 CAIRNS ESPLANADE PROJECT Chris McGoldrick:AC: 8/24/6-21: #365999


INTRODUCTION: This report proposes to update Council on activities that have occurred recently related to the Cairns Esplanade Project.

COMMENT: The construction of the curved seawall around the reclaimed area is expected to be completed in the next few weeks. Significant areas have been available for public use and feedback from the Pier management indicate no problems during the seawall construction. The Cairns Esplanade project information on Council’s web site is now available, and appears to be well used. Detailed design and documentation of the works is now approaching finalisation with a view to completion in early December. The internal project reference group has now met for the second time. This group will provide direct feedback on various issues required for input into final documentation. A proposal has been received from the Queensland Police Service to establish a larger presence than a Police Beat at the Esplanade Project. Further negotiations will be required with a view to achieve an outcome in which Council will build in the additional accommodation space in the Amenities building, and the Queensland Police Service fitting out and operating from this new location. Assurances on manning levels and operating hours would also be sought.

33

The Cairns CBD Business Association requested Council include a water playground similar to that at the Strand in Townsville. Consideration of this suggestion and research into the Townsville facility indicates a high capital cost, significant operating cost and regular maintenance regime. It is considered out of character in the Lagoon Precinct and would be better suited in the proposal for a Regional playground beyond Minnie Street. It is now likely that some temporary carparking (approximately 100 bays) will need to be provided in the current Fogarty Park area to ensure no loss of carparking during the Foreshore carpark re-configuration. It is also probable that some construction worker carparking may also be located here. A second meeting with operational and maintenance staff has occurred to update them on progress, answer queries and receive feedback for incorporation in the works. The Cityport North early works including the creation of the Spence Street extension, the removal of the coach building beside the Pier and re-configuration of the former car/trailer parking area for marina users has commenced. Some of the available surplus sand has been transported to the new Regional Waste Facility site to offset Councils cost relating to provision of fill by others. A suitable budget adjustment will be made to accommodate this. A nett saving of about $20,000 to $30,000 will result to the Regional Waste Facility works. Early sourcing of materials for the works are now possible. Various mechanisms are being considered and an expression of interest may become a viable process prior to seeking formal costing. Items being considered are: (i) Supply of light poles and light fittings. (ii) Supply of large plant stock. Attached to the report is an example of the signage being proposed for the project. The announcement by the sitting Federal member of the Liberal Government’s support and funding of $9,000,000 over 4 years is encouraging, and will need to be confirmed. This will be the subject of a separate report in the near future.

CONSULTATION: Officers are in regular communication with Cairns Port Authority. A communication strategy to relaunch the project to key stakeholders is underway. The web site is operational and a presentation took place in October to the Chamber of Commerce. Fact sheets of the project are available and are being distributed.

34

CONCLUSION: Detailed design and documentation is underway. The communication strategy is also in place.

ATTACHMENTS: Programme Example of proposed signage Chris McGoldrick MANAGER PROJECT SERVICES John Hawkes GENERAL MANAGER CITY WORKS & SERVICES

35

36

37

38

39


21 NOVEMBER 2001

14 2001/2002 CAPITAL WORKS BUDGET – 3-MONTH REVIEW R.Miller:1/1/3-01: #370380

RECOMMENDATION: It is recommended that Council adopt the reviewed 3-Month 2000/2001 Capital Works Program (excluding Cairns Water works) for projects listed in document #354919.

INTRODUCTION: The following summary and the attached detailed Project Budget Review and Capital Funding Review detail the 2000/2001 Capital Projects Expenditure and funding required for completion of 2000/2001 capital works (excluding Cairns Water). Approved

2001/2002 Budget *

2001/2002 3-Mth Review

Budget Corporate Services 2,240,061 1,238,363 City Development 254,333 253,813 City Works & Services - General 14,828,139 14,025,133 - Roads, Transport 10,115,401 10,287,451 - Drainage 2,289,252 2,396,341 Environmental Management 3,767,630 4,262,630 Less Provision for Carryover to 2002/2003 -1,500,000

TOTAL 33,494,816 30,963,731

* The Approved 2001/2002 Capital Budget includes Carryover of the balance of funding for completion of works from the 2000/2001 Capital Works Program, as confirmed at Ordinary Meeting 30 August 2001

40

Funding Source

Approved 2001/2002

Budget

2001/2002 3-Mth Review

Budget Loan 714,429 714,429 Grant & Subsidy 12,179,571 11,450,565 Developer Contributions 1,719,792 1,617,954 Revenue 18,881,024 18,680,783 Less Provision for Carryover to 2002/2003 -1,500,000

TOTAL 33,494,816 30,963,731

It is noted that after discussion with Finance personnel, a provision has been made in the 3-Month Capital Budget Review for the anticipated carryover of Revenue-funded works to the 2002/2003 financial year. The most significant Budget or Funding Movements are as follows: Corporate Services: PCF3200 Systems Improvement Project Implementation

$581,000 reallocated to recurrent budget $125,000 reallocated to PCF3250, PCF3260 IT Infrastructure Replacement

City Works and Services – General PCP3240 Beach Restoration Work

$49,531 balance of PCP2021 Beach Safety Machans Beach 2000/01 has been identified as available for future beach restoration works on other sites. This may include restoration works at the southern end of Arlington Esplanade, Clifton Beach.

PCP3300 (and associated projects) Esplanade Redevelopment Identified Grant & Subsidy Funding reduced to match anticipated 2001/02 expenditure.

Current Community Jobs Plan works have been identified as Capital Works. The major part of Council funding is expected to be represented by contribution of used pavers from the Shields St upgrading project.

41

City Works and Services – Transport PCT3350 Kerb & Channel Replacement CBD PCT3380 Garden Beds Lake St $110,000 reallocated from PCF3400 Minor Asset Replacement as per Council

minute Council has received confirmation of the 2001/2002 Road and Drainage Grant totalling $585,786 from the Department of Local Government and Planning. City Works and Services – Drainage PCD3115 Moody Creek Drain Lining

$290,000 reallocated from PCF3400 Minor Asset Replacement as per Council minute

PCD3158 Moody Creek Detention Basin

It is anticipated that Council will receive formal advice of rejection of the Special Funding application under Regional Flood Mitigation. Application is therefore being processed for 20% subsidy from Department of Local Government and Planning $65,000 reallocated from PCF3400 Minor Asset Replacement as per Council minute, with balance of funding provided from Revenue.

Environmental Management PCE3410 Purchase of land for Regional Waste Transfer Station

$500,000 Revenue funding included. The Review notes proposed funds transfers from other Environmental Management projects to the following projects. These transfers are subject to confirmation by Council approval of separate reports.

Portsmith Transfer Station $400,000 Revenue Babinda Cemetery Extension $140,249 Revenue

42

CONSULTATION: Manager, Project Services, Preconstruction Coordinator, Project Services and Manager, Financial Services.

ATTACHMENTS: Document #354919 “Capital Budget Review Sep 2001”

“Capital Funding Review Sep 2001” R. Miller Acting Manager Asset Management G. Underwood Acting General Manager Corporate Strategy

43

44

45

46

47

48

49

50

51

52

53


21 NOVEMBER 2001

15 COMMUNITY JOBS PLAN – BREAKING THE UNEMPLOYMENT CYCLE - JOINT COUNCIL/DEPARTMENT OF EMPLOYMENT AND TRAINING INITIATIVE Dalitta Ash : 5/5/1-03: #370669

RECOMMENDATION: That Council

1. note this report; and 2. make arrangements for a public relations exercise to fulfil the

requirements of the funding and to inform the community of the benefits of the program and those works expected to be undertaken.

INTRODUCTION: On 22 October, 2001 Council in conjunction with the Department of Employment and Training commenced a training program “The Community Jobs Plan” which is a component of the Breaking the Unemployment Cycle initiative. The Plan funds Council to provide full-time employment for twelve trainees for a total of eighteen weeks. The trainees are long-term unemployed people and those at risk of experiencing long-term unemployment on a range of public works, community and environmental projects. The grant funding meets the participant wages costs associated with the project. The funding is granted on the understanding the projects will benefit the broader community. Council supports this concept and has the group working on lower priority, high profile projects.

BACKGROUND: Consideration was given to a range of projects within Council limits which have been identified under the Equitable Access Review or are of community benefit. To enhance the quality of life of all people regardless of any disability or restricted mobility the review determined current levels of access and identified areas for improvement. The proposed projects include:

54

1. The Esplanade Paving and Disabled Access – paving project 2. Botanic Gardens Fencing 3. Tanks Art Centre and Smithfield Library – paving project 4. Environmental Rehabilitiation – Northern Beaches 5. Upgrade footpaths – Esplanade

Appropriate trainees will be encouraged to continue their traineeships for a further twelve months with Council, also funded by Department Employment and Training. The traineeship will enhance the skills and qualifications of the trainees, ensure they are equipped with work-ready qualifications. The community benefits from this program are;

- equitable access to the project sites for all people regardless of any disability or restricted mobility,

- security to the Botanic Gardens Project for the safety of the community who utilise this area for recreational purposes,

- environmental rehabilitation of the northern beaches to beautify and deter erosion ultimately encouraging recreational use by the community.

COMMENT: As part of the funding conditions, publicity is encouraged early in the project. It is suggested State Government input with an official launch. Council is also supporting several other Community Jobs Plans which should form part of the official launch. Comments have been received from the public on the effectiveness and purpose of the works currently being undertaken on the Esplanade at Charles and Mackenzie Streets. The purpose of this report is to bring to Council’s attention the benefits being implemented by this program, to raise the profile of the projects within the community and to fulfill the requirement of the funding to publicise the program.

CONSIDERATIONS: Financial: The Community Jobs Plan provides Council with the ability to undertake works considered not priority at a fraction of the cost normally expected. Council’s contribution to these projects is by way of provision of recycled concrete pavers predominantly from the Shields Street/City Place refurbishment project and directly from existing approved capital works such as CBA and suburban footpath construction.

55

Social: Council is assisting State Government with their Breaking the Unemployment Cycle initiative. Public infrastructure is being upgraded and improved and will benefit the community as a whole and in particular provide equitable access to areas not currently accessible for all people.

CONSULTATION: Prior to applying for the funding, the Human Resource branch arranged for several letters of support from the community. They are from Tropical North Qld TAFE, FNQ Employment, Desley Boyle MP, the Mayor gave his personal support and Council’s support as well. Internal consultation has occurred within the Divisions to ensure a smooth commencement of the Community Jobs Plan. Dalitta Ash Public Consultation and Communications Officer John Hawkes General Manager City Works & Services

56


21 NOVEMBER 2001

16 CITY WORKS & SERVICES MONTHLY REPORT FOR MONTH OF OCTOBER 2001 John Hawkes:AC: 1/3/83-01: #367038

RECOMMENDATION: That this report be noted.

INTRODUCTION: That this report be noted.

CONSIDERATIONS: Statutory: This report reports on performance against the 2001/2002 Operational Plan. J.P. Hawkes GENERAL MANAGER CITY WORKS & SERVICES

57

Monthly Report of General Manager City Works & Services SUB PROGRAM City Works & Services – Management & Support [EA] Outcome Statement To ensure infrastructure services are delivered in an efficient and accountable manner within budget frameworks. ACTIVITY City Works & Services – Management & Support [EAA] Aim: To provide leadership and executive management services for the City Works & Services

Division to achieve Councils objectives. Level of Service Management of City Works and Services Division activities, including precincts & facilities, maintenance & construction, waste management & cemeteries and technical support. Officer Responsible: General Manager City Works & Services

On target Operating Initiatives Due date Complete Yes No

Define current levels of service across all Divisional activities.

June 2002

b

Establish precinct management system throughout the City.

June 2002

b

On target Performance Targets Yes No

Improve existing levels of service. b Achieve operating initiatives b Achieve 2001/02 Operational Plan divisional targets within budget tolerances. b

Operating Budget YTD

Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 374 0 374 N/M Expenditure 140,760 86,969 (53,792) (62)

Variance Report Employee costs currently reflect $52K that is incorrectly mapped to this Activity. Issues in Month Awaiting detailed payroll report in order to effect corrections. Prospective Actions

58

Monthly Report of Manager Technical Support Services SUB PROGRAM Technical Support Services [EE] Outcome Statement We will ensure the provision of technical logistic support for Council’s operations. ACTIVITY Technical Support Services - General Administration [EEA] Aim: To provide management and support for all technical logistical activities. Level of Service Management and supervision is provided for fleet operations, facilities maintenance, design & survey, logistics, engineering support and administrative support. Officer Responsible: Manager Technical Support Services


Develop fleet replacement program from fleet replacement and augmentation reserve.

Dec. 2001 b

Develop plan to reduce fleet maintenance costs. Mar. 2002 b Develop plan to improve facilities condition by programmed maintenance.

Jun. 2002 b

Develop plan to enhance security of CBD and Council assets.

Jun. 2002 b


Maintain existing levels of service b Achieve operating initiatives b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 538 0 538 N/M Expenditure 187,182 191,458 4,276 2

Variance Report No variance to be reported. Issues in Month Prospective Actions

59

Monthly Report of Manager Technical Support Services ACTIVITY Fleet Operations [EEC] Aim: To provide a plant fleet hire service to operational branches of Council. Level of Service Fleet and plant hire services provided to the needs of Council’s operational branches. Mechanical maintenance and repair services undertaken on Council’s plant fleet. Fleet and plant acquisition undertaken in accordance with approved plant purchasing program. Officer Responsible: Manager Technical Support Services


Develop performance indicators for plant fleet operations

Dec 2001 b


Maintain existing levels of service. b Achieve operating initiatives. b Achieve 95% plant availability. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 3,638,456 3,322,790 315,666 9.5 Expenditure 3,456,522 2,858,020 (589,502) (21)

Variance Report Income and expenditure are up due to seasonal construction and maintenance activities. Depreciation costs are $424K over budget due to recent revaluations beyond Branch control. Issues in Month Prospective Actions Depreciation costs and budget to be reviewed. Employee costs to be checked against payroll report.

60

Monthly Report of Manager Technical Support Services ACTIVITY Facilities Maintenance [EEE] Aim: To provide maintenance services for Council’s facilities and buildings. Level of Service Maintenance and repair of all Council buildings. Operation of Council’s major buildings, including utility services, fire services and security services. Provision of electrical, mechanical, plumbing and boilermaker trade maintenance and repair services to all other Council operating branches. Officer Responsible: Manager Technical Support Services


Develop programmed maintenance system and services for major Council buildings.

June 2002

--- b

Develop performance indicators for facilities maintenance activities with client branches.

March 2002

--- b


Maintain existing levels of service b Achieve operating initiative. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 265,265 307,304 (42,039) (14) Expenditure 752,831 697,478 (55,353) (8)

Variance Report Material costs in 3820 over by $160K, due to maintenance demand and delayed journal changing. No budget for employee costs in 3822 therefore $88K over. Issues in Month Prospective Actions Maintenance activity to be monitored and capped at budget levels in future months. Budget allocations to be reviewed.

61

Monthly Report of Manager Technical Support Services ACTIVITY Control Systems [EEC] Aim: To operate, maintain and repair building and facility control services including air conditioning,

parking station, parking meters and closed circuit television systems. Level of Service Operation, maintenance and repair of air conditioning systems at Council operated and nominated locations. Maintenance and repair of control systems at Lake St and Grafton St parking stations. Maintenance and repair of on-street parking meters. Operation, maintenance and repair of CCTV systems. Officer Responsible: Manager Technical Support Services


Develop programmed maintenance system for control systems.

June 2002

--- b

Develop performance indicators for control systems with client branches.

March 2002

--- b


Maintain existing levels of service b Achieve operating initiatives b 100% CCTV system availability and functionality b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 14,648 0 14,648 N/M Expenditure 78,243 25,067 (53,176) (212)

Variance Report This activity is made up of three functions, of which only one, Function 3826 (Parking Meters) has an expenditure budget allocated. Currently functions 3824 (Building Maintenance Systems) and 3825 (CCTV Surveillance) have zero budgets. Issues in Month Prospective Actions Budget allocation to be reviewed.

62

Monthly Report of Manager Technical Support Services ACTIVITY Design & Survey [EEI] Aim: To provide design and survey services for Council’s operating branches. Level of Service Provide investigative and detailed surveys. Provide construction set-out assistance to construction crews. Provide as-constructed survey data for completed works. Provide an investigation and preliminary and detailed design service for traffic, roads, recreation and drainage operation and capital projects. Provide design services for landscaping, electrical/mechanical services and public lighting. Provide Work As Executed (WAE) plans for completed projects. Provide general drafting services for internal and external clients. Officer Responsible: Manager Technical Support Services


Complete review of client satisfaction with specification and requirements and report.

March 2002

--- b

Develop performance indicators for design and survey services with client branches.

March 2002

--- b


Maintain existing service levels b Achieve operating initiatives b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 119,347 95,650 23,697 25 Expenditure 240,665 250,927 10,262 4

Variance Report Revenue exceeded budget due to increase in amount of work instigated by customers. This is expected to reduce in the future and conform to budget projections. Issues in Month Prospective Actions

63

Monthly Report of Manager Technical Support Services ACTIVITY Counter Disaster [EEK] Aim: To provide administrative, financial and operational support to the Cairns Local Government

Disaster Committee, the Cairns Disaster Co-ordination Centre, volunteer units and the State Emergency Service.

Level of Service The Cairns Counter Disaster Plan is reviewed and updated annually. The Cairns Local Government Disaster Committee meets at least 8 times per annum. Standard Operating Procedures are in place and reviewed annually to enable the Cairns Disaster Co-ordination Centre to be established and operated in response to an emergency. Adequate and competent trained volunteer staff are available to operate the Cairns Disaster Co-ordination Centre in advance of the cyclone season. Cyclone and other emergency warning information is updated and distributed annually to all City residents. All volunteer SES Units are adequately resourced and trained to respond safely and promptly to an emergency. Officer Responsible: Manager Technical Support Services


Review Counter Disaster Plan and Operating Procedures after completion of the Natural Hazards Disaster Risk Management Review.

June 2002

--- b




Actual ($) YTD

Budget ($) Var ($)

Var (%)


Variance Report Unexpected $30,797 over-expenditure on Internal Fleet Hire Charges. Issues in Month Prospective Actions Investigate internal transactions for Fleet Hire.

64

Monthly Report of Manager Technical Support Services ACTIVITY Engineering Support [EEM] Aim: To provide environmental, workplace health & safety and quality assurance support to City Works

& Services branches. Level of Service Environmental, Workplace Health & Safety and quality assurance support is provided to Maintenance & Construction, Technical Support, Waste Management & Cemeteries and Precincts & Facilities branches. Officer Responsible: Manager Technical Support Services


Review of environmental, workplace health & safety and quality assurance procedures.

June 2002

--- b

Develop performance indicators for engineering support services with client branches.

March 2002

--- b

Investigate and report on feasibility of implementing ISO9000 series quality assurance systems.

March 2002

b


Maintain existing levels of service b Achieve operating initiatives b Achieve 100% compliance with environmental and Workplace Health & Safety statutory requirements. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 20,586 0 20,586 N/M Expenditure 57,776 140,834 83,058 59

Variance Report Materials and employment costs underspent as this unit is not yet fully resourced and functional. Issues in Month Prospective Actions Planning has been completed this month to enable this unit to be fully functional by March 2002.

65

CONTRACT, TENDER AND PROCUREMENT ACTIVITIES CARRIED OUT DURING OCTOBER 2001 During October 2001 tasks were undertaken with respect to the following tenders and quotations: Contract No. 1587 - Supply and delivery of two, 6 cylinder, automatic transmission, 4 door executive sedans. This vehicle is for use under the YACCA Project (Community Development branch). Only one vehicle of this type is required, the second vehicle will be acquired under Contract No. 1589. A report has been prepared for the purchase of one motor vehicle. Purchasing action is to follow approval of the report. Contract No. 1588 - Supply and delivery of two, 11 seat, 4WD, 6 cylinder, diesel powered, manual transmission, station wagons. Request for Quotations realised a limited number of submissions. A report is to be prepared and purchasing action will follow approval of the report. These vehicles are SES vehicles to be deployed at Gordonvale and Cairns. The old vehicle from Gordonvale is to be deployed to Buchans Point, until funds for a new vehicle become available. Contract No. 1589 - Supply and delivery of one, 4 cylinder, petrol powered, manual transmission, eight seat passenger motor vehicle. This vehicle is for use by the Manoora Community Renewal Project's Sport and Recreation Officer (Precincts and Facilities branch). A report has been prepared. Purchasing action is to follow approval of the report. Contract No. 1593 - Supply, delivery and installation of one (1), Honda BF50 Outboard Motor. A Request for Quotations was issued and closed on 26 October 2001. A report has been prepared. Purchasing action is to follow approval of the report. This motor replaces Council Fleet No. 11267, which is fitted to the SES flood boat at Machans Beach SES depot. Contract No's 1596, 1597, 1598, 1599, 1600, 1601, 1602 - Each for the supply and delivery of one (1), four or six cylinder, petrol powered, automatic transmission, four door executive sedan. These vehicles are to replace existing pool vehicles that have exceeded their optimum period of economical ownership. Some may be allocated to Council Managers under the salary sacrifice scheme. A Request for Quotations has been issued and closes on Friday 9 November 2001. Contract No. 1603 - Supply and delivery of one (1) four or six cylinder, petrol powered, automatic transmission five door executive station wagon. This vehicle is to replace Council Fleet No. 32 in the carpool. The existing vehicle has exceeded its optimum period of economical ownership. A Request for Quotations has been issued and closes on Friday 9 November 2001. Contract No. 1607 - Supply and delivery of one (1) diesel powered 4.5m3 tipping truck. The tender was advertised in the "Cairns Post" on Wednesday 7 November 2001, and closes on Wednesday 28 November 2001. This vehicle will replace Fleet No. 7007 that was damaged beyond repair in the collision with the goods train in July 2001.

66

MECHANICAL & FLEET MAINTENANCE SERVICES During the month of October 2001, Maintenance Services carried out preventative and reactive maintenance tasks in support of Council's fleet and in support of Cairns Water. Tasks completed by the Maintenance Services section are summarised as follows: Mechanics Preventative Maintenance 170 Reactive Maintenance 347 Total 517

Boilermakers 139 Note: The increase in jobs completed is due to the boilermakers working overtime throughout the month to eliminate a backlog. The overtime ceased at the end of October. Vehicle accidents 2 FLEET OPERATIONS Allocation of Plant: The month of October was busy as a result of continued work due to the Lyons Street link, drain cleaning and City Place in the latter part of the month. The Lyons Street project is now nearing completion and Shield Street is well on the way. A major reseal program has helped to keep Council trucks busy for most of the month. Most of Council's plant has worked at a reasonable percentage but the rollers have been a concern due to breakdowns. The rollers are old and in need of replacement. Replacement action will occur shortly. The Mini Excavator on hire from Paramount Hire is still being used for cleaning of kerb and channelling as well as drains. The recently purchased Caterpillar 226 Skid Steer is working on the Shield Street project, operated by construction staff.

Maintenance Types - Mechanics

0.0020.0040.0060.0080.00

100.00

May Ju

l

Sep Nov Jan

Mar

May Ju

l

Sep Nov

Month

Perc

enta

ge

% PreventativeReactive Maintenance

67

The demand for single axle trucks during the month increased. There has been a slight decrease in the Owner Driver's percentage of use over the past month. Although the fleet replacement program is providing new equipment with negligible downtime, the remaining old equipment, particular backhoes and multi-tyred rollers are accruing downtime leading to unavailability during the month. The average percentage of hire is listed below: • Council's 13 trucks averaged 107%. • Council's backhoes averaged 84%. • Council's graders averaged 91%. • Council's Volvo float averaged 55%. • Council's loaders averaged 83%. • Council's rollers averaged 47%. • Council's Skid Steer averaged 78%. The top eleven Owner Drivers averaged 74% with the top three drivers averaging 96%. FACILITIES MAINTENANCE SERVICES During the month of October 2001, Facilities Maintenance Services carried out preventative and reactive maintenance tasks. Some of the major activities undertaken by this Section include: Electrical Maintenance: • City Place upgrade • Smithfield Community Centre Car Park lighting. • Three phase supply to Whites Gap reservoir. • Upgrade power and lighting at Babinda and Edmonton Pools. Electrical Vandalism City Esplanade Lighting $600.00 Palm Cove BBQ's $200.00 Goomboora Park power $250.00 Bramston Beach Park lighting $250.00 City lighting toilets $300.00 Murray Street park lighting & BBQ's $500.00 Total: $2,100.00 Reactive maintenance 36 Preventative maintenance 8 Building Maintenance Works included: • Cleaning, retiling and painting of bedroom, replacing of flyscreen mesh with antitheft

flyscreen mesh at No. 23 cottage, Pease Street. • Attended to concreting around edges of Edmonton Pool as per Workplace Health &

Safety report. Removed concrete spoon drain and installed Everhard drainage to side and end of main pool.

68

• Removed cracked and sunken concourse around pool edge at Smithfield Pool. • Repaired various leaks through main roof section and cleaned gutters at Marlin Coast

Recreation Centre. • Repaired box gutter and cut down all overflow pipes in gutter to gyprock ceiling in work

room then replaced damaged section and repainted same at Smithfield Library. • Repaired blocked stormwater drain under pathway and rescrewed sections of roof

around leaking vent on main office area of Windarra Day Care building. • Installed and connected plumbing and electrical and carried out earth works to redivert

line to service new separation tank beside washdown bay at Martyn Street depot. • Installed new roof sheeting then rediverted stormwater pipes from lean-to of workshop to

run into stormwater pit beside washdown bay at Martyn Street depot. • Carried out repairs to gardens and pathways around perimeter and access ways of

Spence Street building after areas sank due to compaction rates not being adequate. Building Vandalism Vandalism was reported and repaired at toilet blocks at North Cairns Reserve, Holloways Beach, Norman Park and Bessie Point at a cost of $1,200. Reactive maintenance 4 Preventative maintenance 33 CONTROL AND COMMUNICATIONS During October 2001, the Control Systems team carried out preventative and reactive maintenance tasks in support of Council's TMR and CCTV networks. Some of the major activities undertaken by this group, including airconditioning, were: 1. Council Chambers - Trending of temperature in training areas on Level 3 has been

suspended as it has proven too difficult to have rooms set up with blinds open/closed for a suitable length of time. Further reprogramming is ongoing in the building management system with information for alternative control being sought. Some reprogramming of c-bus lighting system is to be undertaken in conjunction with security reprogramming.

Routine cleaning of all plant rooms and return air ducts has begun to remove dust build-

up together with treating areas with "Bactigas" teatree oil germicide against mould build up.

2. Regional Art Gallery - Quotes are still being arranged for noise abatement barrier.

Chiller compressor No. 1 has now been replaced and is running successfully. A full report and costing is still being obtained.

3. Tanks Art Centre - The unit was completely dismantled and cleaned together with major

works on premises to destroy growths. 4. Security Systems - Upgrade of chamber system on-going. New work orders 21 Preventative 8 Carried over 8 Reactive 13 Total: 29

69

COUNTER DISASTER UNIT The next Cairns Local Counter Disaster Committee Meeting will be held in October 2001. Updating of Standard Operating Procedures and Counter Disaster Plan have been updated in readiness for the cyclone season. Suncorp Metway have declined to be a sponsor of the Action Guide. Gary Schofield is presently looking for a suitable sponsor. The Risk Management Assessment is now in draft form and should be ready for the Mayor and Chief Executive Officer to read and provide feedback to the Committee. DESIGN SERVICES Current Works Projects commenced or underway in October include: %Completed • Thompson Road Boat Ramp - shore facilities 60% • Trinity Beach public toilet - replacement facility 15% • Lyons Street upgrade - concept development 5% • Aumuller Street - augmentation 15% • New Babinda cemetery 5% • Bentley Park College - carpark extension (on hold) 5% • Grafton Street - concept for streetscape upgrade (on hold) 50% • Patience Street - bikeway (on hold) 5% • Stratford Shops - landscaping improvements (on hold) 15% • Moody Creek - drainage improvements (on hold) 5% Several projects have been fully documented and released to Project Services or Cairns Water for construction co-ordination: • Rifle Creek water main. • Earlville bus stop alterations (for Queensland Transport). • Birch Street - culvert replacement. • Edge Hill School - LATM traffic improvements. • Cost estimates - various candidate projects for capital funding. • Mapping for proposed mowing contract. Other tasks undertaken during the last month include: • Services and flood searches. • Street lighting investigations. • Traffic surveys • Landfill monitoring. • Engineering check of subdivision designs. • Landscaping check of development applications. SURVEYORS The following are some of the surveys that the Survey office has been involved with during October 2001.

70

• Monitoring of: - Saltwater Creek Bridge - Portsmith Landfill - Cairns Esplanade Reclamation. • Heavey Crescent - as constructed. • Babinda Landfill - as constructed. • Barlow Park - as constructed checks. • White Rock Landfill - as constructed. • Moody Creek Detention Basin - control survey. • Possum Park - southern end of Vasey Esplanade Trinity Beach - detail survey. • Bellenden Ker, Cool Waters Caravan Park, Bartle Frere Road water main, Northern

Water Pollution Control Plant, Woopen Creek road/Price Road water main, Kewarra Beach, Brighton, Noosa, Coogee Closes - parks - boundary locations.

• Lake Placid Road - Flood Locations. • Charles Street/Lily Creek - drainage levels. • Moody Creek Detention Basin - control survey. • Bramston Beach water reservoir - site investigation. • Chinamans Creek Drain - Detention Basin investigation. ENVIRONMENTAL SUPPORT Ongoing Activities in Relation to Licences and Permits This month there was ongoing activity in relation to the following permits and licences: 1. Collection and collation of dredging site information in order to get a "systematic EPA

Licence" to include sites to the south and north of the City. 2. Participation in obtaining EPA development approval for the Moody Creek Detention

Basin. This involved liaison with consultants on flora and fauna investigation and meeting the requirements of the Integrated Planning Act in regard to a material change of use to carry out an environmentally relevant activity.

3. Lodging of a six month work plan for works undertaken under Council's maintenance

dredging licence. Submission of emergency dredging works notification. 4. Submission of "pre and post-works" notifications to the Department of Primary Industries

and Boating & Fisheries Patrol in relation to pruning and removal of marine plants. Other Matters 5. Participation in the development of the Cairns Sustainable City Plan. 6. Representing the Association of Professional Engineers, Scientists and Managers

Australia (APESMA) at the Enterprise Bargaining Agreement 3 negotiations. 7. Handling Section 86 Sanctions in relation to developments on Cairns Port Authority land. 8. Participation in the development of Terms of Reference for Consultancy Services for

improved flood mitigation in the CBD and environs and a management plan for the Cairns Central Swamp.

71

Monthly Report of Co-ordinator Divisional Support Services ACTIVITY Divisional Support Services - Stores [EEO] Aim: To provide a stores and small plant hire service to operating branches. Level of Service Stores services are provided at Martyn St, Gordonvale and Stratford Works depots. Purchase, transportation and delivery of dangerous goods and fuel supplies. Provide small plant, construction equipment and other daily hire services to operating branches. Stores inventory is managed to increase supply availability and reduce stores holding costs. Stocktakes are undertaken on a rolling program. Officer Responsible: Co-ordinator Divisional Support Services


Develop performance indicators for stores services with client branches.

March 2002

b

Develop performance indicators for stores availability and holding cost.

March 2002

b


Maintain existing levels of service b Achieve operating initiatives b Maintain stocktake results within 97% of expectation. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 18,322 0 18,322 N/M Expenditure 156,114 125,879 (30,235) (24)

Variance Report Incorrect revenue recovery from ICP. Incorrect mapping of employee costs. Issues in Month “Inventory” at Kamerunga Store is currently being investigated. Report to go to Council. Prospective Actions Employee costs to be corrected against Payroll report. Correcting journal to be processed. ICP to be interrogated and corrected.

72

Monthly Report of Co-ordinator Divisional Support Services ACTIVITY Divisional Services - Administration [EEQ] Aim: To provide administrative and financial support to branches in the City Works & Services Division. Level of Service Administrative services provided to City Works & Services Division. Project accounting, cost control and financial support services provided to City Works & Services Division. Budgets prepared in accordance with budget preparation timetable. Monthly budget and operational plan performance reports prepared within required time limits. Officer Responsible: Co-ordinator Divisional Support Services


Develop performance indicators for administration support services with client branches.

March 2002

b

Enhance existing cost control systems for City Works & Services Division.

June 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 14,877 0 14,877 N/M Expenditure 297,886 295,877 (2,009) (<1)

Variance Report Incorrect revenue recovery from ICP. Issues in Month Divisional Support commenced as the service provider of Level 2 Reception. Prospective Actions Employee costs to be checked against Payroll report for accuracy. ICP to be interrogated and corrected.

73

Monthly Report of Manager Precincts & Facilities SUB PROGRAM Precincts & Facilities [EC] Outcome Statement To ensure Council’s precincts and facilities are managed and operated to provide a quality and positive experience for residents and visitors to Cairns. ACTIVITY Precincts & Facilities-General Administration [ECA] Aim: To provide guidance and direction to the Precincts & Facilities Branch, to ensure the delivery of

Operational Plan targets. Level of Service Attend to all administration requirements in an accurate and timely manner. Provide management and support for branch staff and operations. Officer Responsible: Manager Precincts & Facilities


Maintain existing levels of service b Operating Budget YTD

Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue (347,645) (341,816) (5,829) (2) Expenditure 347,417 350,575 3,159 1

Variance Report Issues in Month Prospective Actions

74

Monthly Report of Manager Precincts & Facilities ACTIVITY Botanic Reserves [ECC] Aim: To provide a range of display settings for botanic species of ornamental, economic, cultural and

conservation value for education, recreational and scientific purposes. Level of Service Flecker Botanic Gardens are open 7.30 am – 5.30 pm weekdays, 8.30 am – 5.30 pm weekends and public holidays. An estimated 200,000 persons visited the Flecker Botanic Gardens during 2000/01. The Botanical Gardens Information Centre is open Monday – Friday. The Centenary Lakes Reserve is available for use 24 hrs per day 365 days per year. Sugarworld Reserve is available for use 7.00 am – 6.30 pm daily and other times by prior arrangement. Entry to the Botanic Gardens and reserves is free of charge. Officer Responsible: Manager Precincts & Facilities


Review of Botanic Gardens Restaurant lease and operations.

Jan. 2002

b

Develop the Friends of the Gardens volunteer program to allow opening of the Botanical Gardens Information Centre on weekends and public holidays.

June 2002

b


Maintain existing levels of service b Increase Flecker Botanic Gardens visitations by 5%. b Achieve operating initiatives b


Actual ($) YTD

Budget ($) Var ($)

Var (%)


Variance Report 3344 – Sugarworld Expenditure – Pond maintenance delayed pending permission from EPA. 3341 – Flecker depreciation below budget. Investigating with Asset Management. Issues in Month Prospective Actions

75

Monthly Report of Manager Precincts & Facilities ACTIVITY Conservation Parks [ECE] Aim: To provide management of Smithfield, Kamerunga, Mt Whitfield and Cairns Central Swamp

Conservation parks in partnership with Queensland Parks & Wildlife Service in accordance with the Nature Conservation Act.

Level of Service Maintain conservation parks to approved management plans within budget limits. Officer Responsible: Manager Precincts & Facilities


Implement Management Plans for Mt Whitfield Conservation Park and Cairns Central Swamp in conjunction with Queensland Parks & Wildlife Service.

June 2002

b

Encourage Queensland Parks & Wildlife Service to prepare new Management Plans for Smithfield and Kamerunga Conservation Parks.

June 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 0 0 0 0 Expenditure 13,307 36,004 22,697 63

Variance Report Expenditure – Down due to seasonal nature of work. Some projects not yet commenced. Other work awaiting completion of management plans. Issues in Month Prospective Actions

76

Monthly Report of Manager Precincts & Facilities ACTIVITY Natural Resource Management [ECG] Aim: To provide management and operational support for Council’s natural and cultural resource

responsibilities. Level of Service Provide pest management and control services within budget limits. Provide vegetation protection services within budget limits. Undertake regeneration of natural areas within budget limits. Provide management, improvement and maintenance of cultural heritage sites within budget limits. Provide support for Council’s Community Advisory groups Officer Responsible: Manager Precincts & Facilities


Review Pest Management Plan. April 2002 b Implement new crocodile Management Plan. Aug.2001 b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 35,649 30,000 5,648 19 Expenditure 189,595 179,577 (10,019) (6)

Expenditure ($) Capital Initiatives Due date Budget ($) YTD Projected

Purchase boat for S E S crocodile management Dec 2001 20,000 0 20,000 TOTAL 20,000 0 20,000

Variance Report 3362 – Pest Management – Natural Heritage Grant received for $5,000. Issues in Month Need to budget for purchase of guns and storage equipment $2,200 Prospective Actions Tenders called for provision of crocodile management boat.

77

Monthly Report of Manager Precincts & Facilities ACTIVITY Caravan/Camping Grounds [ECI] Aim: To manage the contract operation of Council’s Caravan Parks and Camping Grounds. Level of Service Provide support for Council’s contract caretakers and site managers. Inspect caravan parks and camping grounds monthly with caretaker/manager for compliance with lease and licence conditions. Officer Responsible: Manager Precincts & Facilities


Review caravan parks and camping ground operations against new local laws and State legislation and report on status, with recommendations to General Manager.

March 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 84,657 66,666 17,991 27 Expenditure 29,616 28,716 (900) (3)

Variance Report Revenue above budget due to peak season. Issues in Month Environmental Health report received regarding conditions at Palm Cove Caravan Park. A number of issues require attention. Prospective Actions Costing report to remedy the problems being prepared.

78

Monthly Report of Manager Precincts & Facilities ACTIVITY Parks & Reserves [ECK] Aim: To work in partnership with the community by assisting in providing an appropriate range of park

and recreation facilities and services. Level of Service Provide a planning and management service for parks and recreation, operation and development by working in partnership with the community. Officer Responsible: Manager Precincts & Facilities


Undertake monitoring of participation in sport and recreation programs and recommend actions to increase participation.

Dec. 2001

b

Review Sport and Recreation Strategic Plan. Jun. 2002 b Undertake evaluation of Manoora Leisure Plan and develop exit plan.

March 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)



Install soft fall to playgrounds Jun 2002 30,000 0 30,000 Upgrade ablution facilities to EPA request. Jun 2002 100,000 0 100,000 Replace park assets Jun 2002 45,000 0 45,000 TOTAL 175,000 0 175,000

Variance Report 3425 Miscellaneous Revenue - due to prior year unexpended grant money received. Not budgeted for. 3420 Other Expenses – Grants programme Round One grants not yet approved and awarded. 3431 No Planning Consultancies let in this financial year to date. Issues in Month Prospective Actions

79

Monthly Report of Manager Precincts & Facilities ACTIVITY Swimming Pools [ECM] Aim: To provide a range of aquatic facilities, which are affordable and meet the needs of the

community. Level of Service Swimming pools are provided at Babinda, Gordonvale, Edmonton, Edmonton (Sugarworld), Woree, North Cairns (Tobruk) and Smithfield. Edmonton, Woree, North Cairns and Smithfield complexes have heated pools. Management of all pool complexes is undertaken by contract. Swimming Pools operate generally from 6.00 am – 8.00 pm, 7 days per week. Babinda and Gordonvale pools close for the winter period. Swimming pools are inspected monthly for compliance with lease and licence conditions. Officer Responsible: Manager Precincts & Facilities


Review opportunities for operating cost savings for heated pools.

October 2001

b

Investigate and report on strategic needs of Edmonton community for aquatic facilities.

March 2002

b

Review and report on compliance with workplace health and safety and environmental legislation for swimming pools.

March 2001

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue (576,556) (560,469) (16,085) (3) Expenditure 294,925 268,407 (26,517) (10)

Variance Report 3446 Revenue – Sugarworld Water Park revenue received but needs to be journalled to correct budget head. Income now in-line with budget projections. 3341 Expenditure – Edmonton Pool had an extraordinary item of maintenance. 3344 Seasonal variation- gas supplies for winter period for heated pools. Issues in Month Prospective Actions 3341 will need additional funds due to extraordinary item.

80

Monthly Report of Manager Precincts & Facilities ACTIVITY Sport Facilities [ECO] Aim: To provide a range of and encourage use of quality and accessible sporting facilities. Level of Service Provide sporting facilities at Barlow Park, Fretwell Park and Marlin Coast Recreation Centre. Fretwell Park and Marlin Coast Recreation Centres are managed and operated by community groups. Facilities for which Council is responsible are maintained within budget limits. Officer Responsible: Manager Precincts & Facilities


Review lease and user arrangements of all facilities. June 2002

b

Prepare a needs analysis and marketing plan for Barlow Park.

Dec. 2001

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 0 3,833 (3,833) (100) Expenditure 23,737 72,445 48,709 67


Construct new Synthetic Athletics track at Barlow Park.

Dec 2001 1,600,000 744,260 1,600,000

Construct drainage and ancillary works at Barlow Park.

Dec 2001 500,000 1,977 500,000

TOTAL 2,100,000 746,237 2,100,000 Variance Report 3460 No revenue received for Barlow Park due to redevelopment. 3460 Expenditure on maintenance and employee costs at Barlow Park suspended due to redevelopment. 3463 Depreciation shown against Fretwell Park, needs to be reviewed by Asset Management. Issues in Month Prospective Actions

81

Monthly Report of Manager Precincts & Facilities ACTIVITY Recreation Facilities [ECQ] Aim: To provide a range of and encourage use of quality and accessible recreation facilities Level of Service Beach bathing facilities are provided at Bramston Beach, Machans Beach, Holloway’s Beach, Yorkeys Knob, Trinity Beach, Clifton Beach, Kewarra Beach, Palm Cove and Ellis Beach. Stinger nets operated at all beaches for the stinger season, approx November – May. Lifeguard services provided at all beaches under contract. Beach recreation facilities maintained within budget limits. Officer Responsible: Manager Precincts & Facilities


Investigate and report on consolidation and upgrade of children’s play areas.

April 2002

b

Review and report on the provision of lifeguards and stinger resistant enclosures, beach safety contract services and facilities.

June 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 19,899 0 19,899 N/M Expenditure 85,413 235,167 149,754 64


Construct Fogarty Park improvements Jun.2002 300,000 0 300,000 TOTAL 300,000 0 300,000

Variance Report 3470 Revenue – Operating subsidies and grants – QPWS for Lifeguard services for Green Island. 3471 Revenue – For jetties not budgeted for. 3470 Expenditure – Payment for stinger net contract not yet finalised for financial year. Issues in Month Stinger contract now finalised. Payment will be backdated to July 2001. Prospective Actions

82

Monthly Report of Manager Precincts & Facilities ACTIVITY Off Street Parking [ECS] Aim: To provide affordable, and secure off street parking facilities. Level of Service 354 covered bays provided in the Lake St Parking Station 60 % average usage of Lake St Parking Station in 2000/01 672 off street bays provided in Graft’n’Arts, Grafton St and the Pier car parks. 100% average usage of Graft’n’Arts and the Pier car parks 70% average use of Grafton St car park. Parking fees for off-street car parking is $0.40 per hour. Officer Responsible: Manager Precincts & Facilities


Develop implementation plan for CBD Parking Sub-Strategy.

Dec.2001 b

Review local law for CBD Parking Sub-Strategy. Dec.2001 b


Maintain existing levels of service b Achieve operating initiatives b Increase the use of off street parking facilities by 20% during 2001 / 02 b


Actual ($) YTD

Budget ($) Var ($)

Var (%)


Variance Report Employee costs are causing the discrepancy with budget. Review currently being undertaken to investigate. Issues in Month Prospective Actions

83

Monthly Report of Manager Precincts & Facilities ACTIVITY Regulated Parking [ECU] Aim: To provide and regulate on-street parking that best serves the community as a whole. Level of Service 1269 metered and 2731 unmetered parking bays provided in the central business district. Parking meters operate from 9.00 am – 5.00 pm Monday to Friday and 8.30 am – 11.30 pm Saturday. Officer Responsible: Manager Precincts & Facilities


Develop implementation plan for CBD Parking Sub-Strategy.

Dec. 2001

b

Review local law for CBD Parking Sub-Strategy. Dec. 2001

b


Maintain existing levels of service b Achieve operating initiatives b Increase the use of on street parking facilities by 20% during 2001/02 b


Actual ($) YTD

Budget ($) Var ($)

Var (%)


Variance Report Revenue – Reduction in the collections from parking meters – less cars identified in CBD, but further investigation occurring. Budget calculated on expectation of revised charges. Local Law must be amended before charges can be amended. Expenditure – Legal Services Enforcement Costs shown in this budget rather than Legal Services. Issues in Month Prospective Actions Legal services costs were corrected in the Three Monthly Review.

84

Monthly Report of Manager Precincts & Facilities ACTIVITY City Place [ECW] Aim: To provide a sense of place in the central business district that provides entertainment, education

and relaxation in a safe and comfortable setting. Level of Service Free public entertainment is provided in City Place from Monday - Saturday. Public safety and services are provided in the CBD by security personnel on contract. City Place will be redeveloped during the year. Officer Responsible: Manager Precincts & Facilities


Manage the needs of City Place stakeholders during the redevelopment period.

b

Undertake marketing and promotion of City Place after re-opening to restore use and patronage of City Place.

b

Develop performance indicators for public safety in City Place and the CBD.

b


Restore existing levels of service once City Place redevelopment is complete. b Increase use and participation in City Place activities after redevelopment. b Achieve operating initiatives b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 53,097 59,360 (6,263) (11) Expenditure 182,224 206,388 24,164 12


Renew electrical system in School of Arts Building

Jun 2002 100,000 0 100,000

TOTAL 100,000 0 100,000 Variance Report Rental and leases reduction due to redevelopment. Issues in Month Employment costs reduced during redevelopment period. Prospective Actions

85

Monthly Report of Manager Project Services SUB PROGRAM Project Services [EI] Outcome Statement To ensure that Council’s approved Capital Works program for roads, drainage and associated works is delivered on time and to budget. ACTIVITY Project Services [EIA] Aim: To plan, manage and delivery the annual approved Capital Works program for roads, drainage

and associated works and to investigate resident and other work requests, report on solutions and recommend projects for inclusion in capital works listings.

Level of Service Capital works projects are delivered within the budget year. Investigations and reports are completed for requests for new, replacement/renewal or modification of existing infrastructure. Officer Responsible: Manager Project Services


Develop plan to implement a consistent project management system for capital works.

Dec. 2001

b

On target Performance Targets

Yes No Deliver 90% of the capital works program within a budget tolerance of +/- 10% by June 2002. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)


Expenditure ($) Capital Initiatives Due date Budget

($) YTD Projected Preconstruction works for capital projects June 2002 100,000 Nil TOTAL 100,000

Variance Report 1. $102K of expenses capitalised against a zero budget. 2. Employee costs underspent due to delays in recruiting. Issues in Month Prospective Actions 1. A budget to be established for Expenses Capitalised.

86

87

88

89

90

91

92

Monthly Report of Manager Waste Services & Cemeteries SUB PROGRAM Waste Services & Cemeteries [EG] Outcome Statement To ensure that the public facilities of Cairns are clean and usable for residents and visitors and that the community has adequate cemetery facilities. ACTIVITY Cleansing [EGA] Aim: To provide a street litter and toilet cleansing service to the community. Level of Service Street litter bins are located in tactical locations throughout the City. Public toilets are provided in 82 locations. Officer Responsible: Manager Waste Services & Cemeteries


Investigate methods to reduce the hazards from discarded hypodermic needles.

Dec. 2001

b

Introduce sharps containers in selected toilet cubicles. b


Maintain existing levels of service b Achieve operating initiatives b Service 100% of street litter bins daily. b Service 100% of street litter bins within 5 hours of receipt of a complaint. b Service 100% of public toilets daily. b Service 100% of public toilets within 5 hours of receipt of a complaint b Service 100% of sharps containers weekly. b Service 100% of sharps containers within 5 hours of receipt of a complaint. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)


Variance Report Revenue – Variance to be corrected when journals are transferred across Issues in Month Unable to introduce sharps containers into selected toilets due to no funding in capital budget. Prospective Actions

93

Monthly Report of Manager for Waste Services & Cemeteries ACTIVITY Cemeteries [EGC] Aim: To provide an adequate supply of burial plots for the City. Level of Service Cemeteries are provided at Babinda, Gordonvale, White Rock and Cairns. 100% of burial plots are prepared to time as requested. 100% of requests for advice responded to within 2 working days of receipt. Officer Responsible: Manager Waste Services & Cemeteries


Develop columbarium walls to extend life of cemeteries. Jun.2002 b Assist in development of Cemetery Strategic Plan. Jun.2002 b


Maintain existing service levels. b Achieve operating initiatives b


Actual ($) YTD

Budget ($) Var ($)

Var (%)


Variance Report Revenue – Less funerals for year to date Expenditure – Less expense due to fewer funerals Issues in Month Prospective Actions

94

Monthly Report of Manager Waste Services & Cemeteries SUB PROGRAM Waste Management [GA] Outcome Statement To ensure that waste is collected and disposed of in an environmentally responsible and economic manner. ACTIVITY Waste Management Administration [GAA] Aim: To provide management and administrative support to the waste management sub-program. Level of Service Rates and charges revenue managed within budget tolerances. Waste management activities managed within budget tolerances. Monthly updates to Council on progress on Regional Waste Management Facility Officer Responsible: Manager Waste Services & Cemeteries


Review and cleansing rate charges.

March 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 4,018,560 4,002,111 16,450 0 Expenditure 225,125 243,535 18,410 8

Variance Report Expenditure – Less due to operational procedures seasonal Issues in Month Prospective Actions

95

Monthly Report of Manager Waste Services & Cemeteries ACTIVITY Waste Management - Engineering [GAC] Aim: To provide environmental engineering and analytical monitoring support to the Solid Waste

Management Sub-program. Level of Service 100% of environmental monitoring undertaken to EPA licence requirements. 100 % of analytical results processed, collated and analysed to identity trends and potential issues. Environmental engineering advice provided to managers and operators as required. Officer Responsible: Manager Waste Services & Cemeteries


Investigate opportunities to reduce amount of waste landfilled.

June 2002

b

Investigate opportunities to utilise landfill gas for power generation.

June 2002

b


Maintain existing service levels. b Achieve operating initiatives b


Actual ($) YTD

Budget ($) Var ($)

Var (%)


Variance Report Expenditure – Currently investigating option of trainee to assist in monitoring program. Issues in Month Prospective Actions

96

Monthly Report of Manager Waste Services & Cemeteries ACTIVITY Transfer Stations [GAE] Aim: To provide waste disposal facilities to communities outside the Cairns urban business district. Level of Service Transfer stations are provided at Smithfield, Gordonvale and Babinda for domestic waste and recyclable material. Smith field transfer station is open from 6.00 am – 5.45 pm Monday to Saturday, and 9.00 am – 5.45 pm Sunday. Gordonvale and Babinda transfer stations are open from 8.00 am – 5.00 pm, 7 days per week. Fees apply for disposal of waste. Domestic waste up to 1m3 is accepted free of cost. Officer Responsible: Manager Waste Services & Cemeteries




Actual ($) YTD

Budget ($) Var ($)

Var (%)


Variance Report Investigating Smithfield Transfer Station’s lower than expected revenue and expenditure. Awaiting analysis of revenue and account reports from Finance. Investigation expected to be complete for December Report. Issues in Month Prospective Actions

97

Monthly Report of Manager Waste Services & Cemeteries ACTIVITY Landfills [GAG] Aim: To provide waste disposal facilities for waste generated within the Cairns City Council area. Level of Service Portsmith Landfill operated to Environmental Authority’ from Environmental Protection Authority. Portsmith Landfill operated from 6.00 am – 5.45 pm, 7 days per week. Waste disposal service provided for domestic, industrial and commercial waste. Landfill closures undertaken in accordance with EPA requirements. 100% of non-compliance issues reported within license time limits to EPA. Officer Responsible: Manager Waste Services & Cemeteries


Investigate increased recycling and waste diversion opportunities for waste currently being landfilled and report.

June 2002

b


Maintain existing levels of service b Achieve operating initiatives b Achieve capital initiatives. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 1,024,357 1,154,996 (130,639) (11) Expenditure 474,681 508,081 33,400 7

Variance Report Revenue – Portsmith landfill had less refuse being delivered. Expenditure – Portsmith operational procedures change due to short run, will fall back in line next month. Gordonvale & Babinda landfills closed – nil expenditure Issues in Month Prospective Actions

98

Monthly Report of Manager Waste Services & Cemeteries ACTIVITY Waste Collection [GAI] Aim: To provide a domestic waste and recycling collection service to properties requesting service,

excluding some rural residences. Level of Service Domestic waste collection service provided weekly by contract. Domestic recycling collections service provided fortnightly by contract. Officer Responsible: Manager Waste Services & Cemeteries


Investigate and report on feasibility of reducing frequency of domestic recycling collection service and developing recycling drop-off centres.

June 2002 b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 3,249 3,500 (251) (7) Expenditure 1,251,437 1,200,668 (50,769) (4)

Variance Report Expenditure due to 5 week billing period. Issues in Month Prospective Actions

99

Monthly Report of Manager Waste Services & Cemeteries ACTIVITY Regional Waste Management [GAK] Aim: To provide a regional waste management facility to serve the needs of Cairns, Douglas and

Mareeba Councils for the next 30 years using appropriate and affordable technology. Level of Service Regional waste management facility is proceeding by contract for commencement in late 2002. Officer Responsible: Manager Waste Services & Cemeteries


Maintain existing service levels b Achieve operating initiatives b


Actual ($) YTD

Budget ($) Var ($)

Var (%)


Variance Report Expenditure – Phase II commenced seasonal expenditure. Issues in Month Prospective Actions

100

Monthly Report of Manager Maintenance & Construction SUB PROGRAM Maintenance & Construction [MA] Outcome Statement To ensure that Council’s transport, drainage and open space infrastructure function is to the general satisfaction of the community. ACTIVITY Administration [MAA] Aim: To provide efficient and effective direction to the Branch to ensure the Operational Plan targets

are met. Level of Service Action all administrative tasks in a responsible and timely manner. Officer Responsible: Manager Maintenance & Construction


Meet budget and maintain existing levels of service. b b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 564,112 566,781 (2,669) (0.5) Expenditure 1,184,000 1,043,317 (140,683) (13.5)

Variance Report Incorrect coding of Works Orders and Purchase Orders to this account. Corrections yet to be reflected in figures. Issues in Month Prospective Actions

101

Monthly Report of Manager Maintenance & Construction ACTIVITY Road Infrastructure [MAC] Aim: To provide a safe road network with high levels of user satisfaction. Level of Service 750 km of sealed roads, 260 km of AC roads and 100 km of gravelled roads. All potholes filled within 7 days. Shoulder drop off not to exceed 100m. Road furniture kept fit for service. Officer Responsible: Manager Maintenance & Construction


Increase in programmed maintenance. Jun.2002 b Introduce planned maintenance system for Council’s road network.

Jun.2002 b


Provide stated level of service. b Achieve operating initiatives b Meet budget. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 1,537,699 956,523 581,176 60.8 Expenditure 3,411,332 3,585,262 173,930 4.9

Variance Report Funds difference due to Capital Grants and subsidies received not shown in forecast budget figure. Analysis ongoing. Issues in Month Prospective Actions

102

Monthly Report of Manager Maintenance & Construction ACTIVITY Bridges Infrastructure [MAE] Aim: To provide a bridge maintenance program to maintain structural capacity of Council’s timber and

concrete bridges. Level of Service Programmed maintenance of timber and concrete bridges 100% of bridges capable of carrying legal loads. Officer Responsible: Manager Maintenance & Construction


Enter into Performance Contract with RTCS. Jun.2002 b


Meet budget b Achieve operating initiatives b


Actual ($) YTD

Budget ($) Var ($)

Var (%)



Renew bridge over Grays Creek on Mt Peter Road.

Jun 2002 776,885 4,858

Complete 25% of renewal of bridge over Stony Creek on Mt Peter Road.

Jun 2002 237,888 5,797

TOTAL 1,014,773 10,655 Variance Report $81,000 depreciation not budgeted for. Issues in Month Prospective Actions

103

Monthly Report of Manager Maintenance & Construction ACTIVITY Footpaths/ Bicycleways Infrastructure [MAG] Aim: To provide a safe footpath/bicycle network for users. Level of Service Potholes filled within 7 days. Officer Responsible: Manager Maintenance & Construction


Increased programmed maintenance for the footpaths and bicycle ways.

Jun.2002 b


Maintain existing levels of service b Achieve operating initiatives b 5% reduction in claims for damages. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 0 0 0 0 Expenditure 207,922 149,522 (58,400) (39.1)


Construct Bicycleway in Patience St. (TIDS) Jun 2002 100,000 471 Construct footpaths in residential areas to be determined.

Jun 2002 150,000 882

TOTAL 250,000 1,353 Variance Report $110,000 depreciation not budgeted for. Footpath / Bikeway maintenance underway. Construction of Bicycleway in Patience Street yet to commence. Alignment of bikeway being reviewed. Construction of footpaths in residential areas yet to commence. Location of footpaths reviewed, draft locations identified. Issues in Month Prospective Actions

104

Monthly Report of Manager Maintenance & Construction ACTIVITY Street Sweeping [MAI] Aim: To provide clean streets and kerb and channels where shoulders are sealed. Level of Service Streets in the central business district are swept daily. Streets in urban areas are swept four times per year on average. Officer Responsible: Manager Maintenance & Construction

On target Operating Initiatives Due date

Complete Yes No

Maintain existing levels of service. b


Achieve operating initiatives b Meeting budget b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 0 0 0 0 Expenditure 154,350 176,594 22,244 12.6

Variance Report Projected budget expenditure does not accurately reflect programmed expenditures. Some lost time to plant breakdowns. Issues in Month Prospective Actions

105

Monthly Report of Manager Maintenance & Construction ACTIVITY Drainage Infrastructure [MAK] Aim: To provide a drainage network that operates at its design capacity. Level of Service Clean 100% of lined open drains once a year. Clean 100% of both sides of unlined open drains over a 6 year period. Officer Responsible: Manager Maintenance & Construction


Increase programmed maintenance Jun.2002 b


Meet budget b Achieve operating initiatives b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 2,054 0 2,054 Expenditure 1,712,105 2,053,624 341,519 16.6

Variance Report Seasonal works programmed to commence. Awaiting relevant permits to commence additional works reflecting season activities. Issues in Month Prospective Actions

106

Monthly Report of Manager Maintenance & Construction ACTIVITY Kerb & Channel Infrastructure [MAM] Aim: To provide a clean and functional drainage network of kerb and channels. Level of Service 1040 km of kerb and channels. 100% of kerb and channels flatter than 0.5% cleaned once a year. Officer Responsible: Manager Maintenance & Construction


Increased programmed maintenance Jun.2002 b


Achieve level of service and operating initiatives. b Meet budget. b


Actual ($) YTD

Budget ($)

Var ($)

Var (%)


Variance Report $220,000 depreciation not budgeted for. To be corrected by pending 3 monthly review. Reflects commencement of K&C cleaning programme. Issues in Month Prospective Actions

107

Monthly Report of Manager Maintenance & Construction ACTIVITY Parks Infrastructure [MAO] Aim: To provide public open space that encourages public use. Level of Service As per the draft Service Level Agreement to the limit of the budget. Officer Responsible: Manager Maintenance & Construction


Complete Yes No

Maximising use of resources b


Meet budget. b Achieve level of service and operating initiatives. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 399,124 508,333 (109,209) (21.5) Expenditure 2,193,781 2,404,867 211,086 8.8

Variance Report Expenditure reflects seasonal low period of activity. Issues in Month Prospective Actions

108

Monthly Report of Manager Maintenance & Construction ACTIVITY Foreshore Infrastructure [MAQ] Aim: To provide usable and clean foreshores. Level of Service Foreshore maintained in clean condition. Officer Responsible: Manager Maintenance & Construction


Complete Yes No

Mechanical beach cleaning b


Meet budget b Reduction in complaints


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 29 0 29 Expenditure 118,697 105,631 (13,066) (12.4)

Variance Report Some additional expenditure shown in Central Maintenance area. Analysis ongoing. Issues in Month Prospective Actions

109

Monthly Report of Manager Maintenance & Construction ACTIVITY Natural Disaster Response [MAS] Aim: To provide timely reports of and repairs to damage. Level of Service Resources are sourced and managed in response to a natural disaster. Response costs in excess of $358,000 are generally funded by Federal Natural Disaster Relief Funds. Officer Responsible: Manager Maintenance & Construction


Meet budget and program. b Maintain existing levels of service b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 42,644 766,667 (724,023) (94.4) Expenditure 0 752,700 752,700 100

Variance Report Programme not yet commenced Issues in Month Some issues regarding Lake Morris Road outstanding. Programme not yet commenced. Tenders for repair work on lake Morris Road have been called, alternative design investigated. Queensland Government advice sought and a decision is pending. Prospective Actions

110

Monthly Report of Manager Maintenance & Construction ACTIVITY Road Maintenance Performance Contract [MAT] Aim: To provide road maintenance services on contract to Main Roads Queensland. Level of Service 100% of works undertaken in accordance with Road Maintenance Performance Contract with Main Roads Queensland. Officer Responsible: Manager Maintenance & Construction


Complete Yes No

Achieve 6% return on turnover. b


Maintain existing level of service b b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 162,856 266,667 (103,811) (38.9) Expenditure 27,628 246,767 219,139 88.8

Variance Report Revenue - claims have been issued awaiting payment – this will bring revenue back into forecast. Expenditure – journals are required to show correct expenditure, which is in line with budgeted figure. Issues in Month Prospective Actions

111

Monthly Report of Manager Maintenance & Construction ACTIVITY Private Works [MAW] Aim: To undertake private works as a cost recovery initiative. Level of Service Private works are undertaken in response to requests. Officer Responsible: Manager Maintenance & Construction


Review private works costing system. Dec 2001

b


Achieve 10% return on turnover b Operating Budget YTD

Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 1,146 73,333 (72,187) (98.4) Expenditure 16,462 57,433 40,971 71.3

Variance Report Journals for private works Revenue & Expenditure are outstanding. Issues in Month Prospective Actions

112

Monthly Report of Manager Maintenance & Construction ACTIVITY Street Lighting [MAU] Aim: To fulfil Council’s responsibilities for street lighting. Level of Service Street lighting services are provided by Ergon Energy. Officer Responsible: Manager Maintenance & Construction


Develop levels of service and performance indicators. June 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)


Variance Report Investigation / analysis of cost being investigated. Issues in Month Prospective Actions

113

Monthly Report of Manager Maintenance & Construction ACTIVITY Works [MAY] Aim: To provide cost centres for internal cost recovery for works activities. Level of Service Staff wages are charged to home cost centres and recharged against operating activities, leaving a balanced budget. Officer Responsible: Manager Maintenance & Construction


All costs recovered against operating activities b Operating Budget YTD

Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 1,049,263 1,110,490 (61,227) (5.5) Expenditure 1,163,801 1,166,499 2,698 0.2

Variance Report Analysis of revenue shortfall being undertaken. Issues in Month Prospective Actions

114

ADDITIONAL INFORMATION REGARDING THE ACTIVITIES OF THE MAINTENANCE AND CONSTRUCTION BRANCH FOR THE MONTH OF OCTOBER 2001: Following, for the information of Council is the October Works Reports from the Maintenance and Construction sections. This report generally addresses issues of staffing levels, budget performance and significant activities or initiatives within the Branch. STAFF ISSUES: Staff Establishment – as at 31 October, 2001. Martyn Street Maintenance Construction Stratford Gordonvale Babinda Approved Level

100

32

41

29

9

Permanent 91 29 39 28 7 Temporary / Contract

5 0 3 5 2

Vacancy 8

3 2 1 0

Total

96

29

42

33

9

MAINTENANCE SECTION: The major works completed for each maintenance district are detailed below:- NORTHERN DISTRICT: Parks The following works were undertaken by the Parks section during the month of October 2001: • Completed replacement of Yorkeys Knob BBQ • New softfall for swing set Yorkeys Knob • Levelling of Esplanade areas at Sims Esplanade Yorkeys Knob • Removed walkway northern end of Trinity Beach • Commence construction of Holloways Beach seawall • Commenced playground furniture rehabilitation • Routine maintenance Works The following works were undertaken by the Works section during the month of October 2001: Palm Cove • Repaired pavement failure Cedar Road Trinity Beach • Linemarking the new asphalt work

115

Redlynch • Stone pitch headwalls at Redlynch Valley Estate Smithfield • Repaired pavement failure Chatham Terrace • Construct PVC fence at Information Park • Cleaned bikeways at underpass and Cheviot Street Yorkeys Knob • Removed spiny plants along Esplanade • Shoulder work Varley Street • Cleaned pipe system Caddy Street Machans Beach • Constructed concrete stairs on seawall • Spray Crete rock wall • Relocated bus shelter from Christensen Street to Machans Beach Access Road outbound

lane Holloways Beach • Installed temporary water barriers on foreshore to alleviate erosion • Make alterations to timber wall for stinger net deployment Clifton Beach • Construction PVC fence for plumbers at pump station • Repaired drainage easement Lark Close Lake Placid / Caravonica • Repair kerb and channelling Norilla Close • Repaired damaged footpath Kamerunga Villas Kamerunga • Linemarked Lower Freshwater Road Other Works • Preparation for reseals and sweeping after reseals • Completed reseal program • Completed asphalt overlay program • Assisted Construction section in repairs of culverts

116

CENTRAL DISTRICT: In addition to routine maintenance to road, drainage and parks, the following works were undertaken in Precinct 2: Mowing • Usual programme • Main Roads – RMPC: Sheridan Street/Captain Cook Highway Mulgrave Road/Bruce Highway • Herbiciding: Concrete drains - Earlville, Portsmith, Bungalow, Manoora. Herbicide reseals - Bayview Drainage / Roads • Road patching for reseals • Work for other Depts. (Water, Construction and Sewerage) • RMPC - Sweeping • Sweeping for reseals • Tide gates • Underground stormwater cleaning • Replacing perambulators • Unlined channel cleaning • Replaced culverts • Cleaned up pipes on Esplanade • Major shoulder repairs • Kerb and channel repairs/cleaning • RMPC pothole patching Landscape/Horticulture • Assistance to Reef Festival • Outer CBD – Pioneer Cemetery • RMPC – Brinsmead / Kamerunga • Christies • Tree: Watering, removals 72, stumps 83, streetscapes 40 • Regular inspections, programming, public liaison, coconut audit etc. Plumbers/Irrigation • Construction – Babinda/Portsmith/White Rock Landfill/Shield Street • Building maintenance • Reactive Maintenance • Complaints and work orders • Callouts and reactive repairs

117

Painters • Repaint various parks play equipment and furniture • Repaint Babinda Pool, Kiosk / change rooms • Repaint entry gates, walls and flagpoles - Sugarworld • Repaint interior of 23 Pease Street cottage • Painted new timber routed park signs • Safety lines and signs all Council pools Linemarking • Linemarking and traffic control of asphalt and reseals • Linemarking parking bays and name lines CBD • Linemarking Lyons Street – Construction job • Linemarking maintenance Mooroobool • Various linemarking – for Project Services • Linemarking and signs – speed humps English / Anderson Street Sign Maintenance / Signs • Erect signage on various streets – Construction job • Main Road maintenance for signs, guide posts and guard rails • Various sign jobs for Project Services • Street name replacement Precinct 2 • Various CBD parking signs – for Project Services • Signs and traffic control for Reef Festival • Made up and erected Ray Jones Memorial Drive signs on Southern Access Road • Temporary signs for various construction jobs • Street name sign replacement Precincts 1 - 4 • Made up Sugarworld Entry signs • Sewerage maintenance – construction signs for Cairns Water • Safety signs – all Council pools Tree Crew/Contract Denutting/Inspections/Vegetation Waste • Tree removals – 39, Stumps – 43, Streetscapes – Bungalow /Portsmith • Vegetation waste collection – CBD/Esplanade, streetscapes and parks • Tree/coconut inspections and programming, coconut audit, contractor liaison, landscape • Contract Denutting – Removal 9 coconuts / African Tulip Stratford Plumbers/Irrigation • Programmed maintenance Precinct 1, 2 and 3 • Building maintenance • Work orders/Work requests Precinct 1, 2 and 3 • Call out and reactive repairs • Construction – Babinda, White Rock, Shield Street

118

SOUTHERN DISTRICT: In addition to routine maintenance to road, drainage and parks, the following works were undertaken in Precincts 3 & 4: • Reseals – White Rock, Centenary Heights, Edmonton, Gordonvale, Aloomba, Babinda,

Bartle Frere, Fishery Falls, Goldsborough Road. All reseals swept and cleaned up. • Overlay – Progress Road. Linemarked overlays and reseals in Precinct 3 and started

Precinct 4. • Slashed rural areas – Aloomba and Little Mulgrave • Babinda dump completed. Dump covering job. • Widening Price Road, Bartle Frere • Widening Woopen Creek Road. Completed except for 10m second seal • RMPC light shoulder grading Bramston Beach Road • Revegetation sprayed Fuller Park, Thompson Road, Castlereagh Street and Riverstone

Road – Moller Street intersection • Cleaned out concrete drainage Giggin Road 23 November 2001. • Dempsey Street – drainage and park off Dempsey Street revegetation. • Barbagallo Road bridge approach repair.

119

CONSTRUCTION SECTION: The following jobs were completed / commenced / under construction during the month of October 2001. PROJECT STATUS COMMENT Asphalt overlay program Under construction 90% Cairns Post Office Landscape To commence Chlorinator sheds for Cairns Water Under construction 95% on budget Culvert repairs Russell cnr Compass Street Completed On budget Drainage improvements Moody Creek at Cochran Street

Completed On budget

Driveway repairs Digger Street near McKenzie Street

Completed On budget

Edmonton sludge bund extension (for Cairns Water)

Completed On budget

Edmonton sludge pond (for Cairns Water) Under construction 80% on budget Kidston Street shoulder widening Completed On budget Lake Placid Road sewer extension (for Cairns Water)

Completed On budget

Lyons Street connection to Portsmith Road Completed On budget Moody Creek Detention Basin To commence

November

Pavement stabilising Lyons Street / New work to Spence Street

Completed On budget

Pavement stabilising – Esplanade Shields to Spence

To commence November

Pavement stabilising – Jensen Street To commence November

Repairs to culverts Spence Street Completed Reseal program Under construction 90% on budget Rusty Creek repairs to watermain supports for (Cairns Water)

Completed On budget

Shoulder widening Lyons / Hartley Completed On budget Shoulder widening Lyons / Little Spence Completed On budget Washdown Bay Portsmith Landfill Under construction 40% on budget Concrete lined drain repairs Fearnley Street Drain

Under construction 20% on budget

Concrete lined drain repairs Brown Street drain


Concrete lined drain repairs Boland Street drain


Concrete lined drain repairs Chinaman Creek drain


Griffith Street kerb and channel (D) = Drainage Works (R) = Roadworks (K) = Kerb & Channel & Median & Islands (T) = Traffic Lights

120


21 NOVEMBER 2001

17 OUTSTANDING ISSUES – CAIRNS WORKS COMMITTEE John Hawkes:AC: 1/58/10-01: #370277


INTRODUCTION: Attached is the Outstanding Issues relating to the Cairns Works Committee.

ATTACHMENTS: List of Outstanding Issues – Cairns Works Committee. John Hawkes General Manager City Works & Services

121

OUTSTANDING ISSUES


STATUS OF ACTIONS AS AT 21 NOVEMBER 2001 Meeting

Date Item Issue Action Officer Status

17/10/01 General Business

Removal of Problem Trees from Council’s Footpaths That: “A report be provided to Council on council’s obligations in relation to the removal of unsuitable trees from footpaths, including litigation ramifications and the provision of funds to carry out any necessary tree removal.” And “That Council’s Policy on suitable trees for footpaths be widely publicised.”

Acting Manager Precincts & Facilities

Report to December meeting

122


21 NOVEMBER 2001

18 COUNCILLOR PEZZUTTI, EMERGENT WORKS BUDGET FOR DIVISION THREE John van Grieken : JvG: #371946

RECOMMENDATION: That Council approve the expenditure of $4,821.00 against Councillor Pezzutti’s Emergent Works Budget for Division Three for the purchase and installation of playground equipment in Harlequin Street, White Rock.

INTRODUCTION: The local community has approached Councillor Pezzutti regarding installation of playground equipment in a small neighbourhood park at Harlequin Street, White Rock.

BACKGROUND: The developer of this subdivision has donated the land at 7 Harlequin Street (Lot 825) to Council to be developed as a neighbourhood park. The park is a grassed area of only 585 square meters. To date, there is no playground in this part of White Rock. The park closest to 7 Harlequin Street is Tiffany Street Reserve and is undeveloped open space. It is located 320 meters from 7 Harlequin Street. The nearest playground is Cavalcade Street Park, 890 meters north of 7 Harlequin Street.

COMMENT: The proposed playground consists of a swing set and a spring-toy and sand safety surface. The playground will benefit the residents in the streets close to the park. The equipment is aimed for children from 2 to 6 year old. Development of this park is not suitable for school age children.

123

CONSIDERATIONS: Statutory: None. Policy: Council’s Sport and Recreation Strategic Plan recommends that only selected neighbourhood parks be developed. Criteria for selection include distance from other parks. Consideration is given to the age of children in the area and access to the park. Financial: The cost for purchase of equipment and installation on the site, including the safety surface area, has been quoted at $4,821.00. Councillor Pezzutti currently has $30,000.00 in his ‘Emergent Works Budget for Division Three’. After expenditure for this park project Councillor Pezzutti will have $25,179.00 left in this account. Development of this park with playground equipment will increase the maintenance cost of the park. Social: This play equipment is suitable for this small neighbourhood park as there are a lot of young families with little children in the streets near the park. The nearby park on Tiffany Street is also undeveloped, but children have to cross Tiffany Street where heavy traffic flows occur during peak traffic times. In obtaining consent of the developer to provide this area for open space, the Councillor was pressured in a public open meeting to commit to providing play equipment on the site.

CONSULTATION: Councillor Pezzutti has met with the residents in the neighbourhood to discuss the need to develop this park. An expectation exists in the community that this park will be developed with play equipment for very young children who are too small to cross the road to the park on Tiffany Street.

OPTIONS:

1. Not approve expenditure of Councillor Pezzutti’s ‘Emergent Works Budget for Division Three’ for Harlequin Street Park, White Rock and to concentrate the development of play equipment in the larger park on Tiffany Street.

2. Approve expenditure of $4,821.00 for development of a playground in Harlequin Street Park, White Rock from Councillor Pezzutti’s Emergent Works Budget for Division Three.

124

CONCLUSION: Consideration has been given to the criteria for development of parks as listed in Council’s Sport and Recreation Strategic Plan. It is believed, given the community needs and the low cost of this proposed development, that this playground is suitable for Harlequin Street Park in White Rock.

ATTACHMENTS: Two maps of White Rock with parks highlighted. John van Grieken Coordinator, Parks Beth Mitchell Acting Manager, Precints and Facilities John Hawkes General Manager, City Works and Services

125

126

Documents

CAIRNS CITY COUNCIL CAIRNS WORKS COMMITTEE 21 … · artist has been selected for the project. Written confirmation from the artist accepting the undertaking of the project is being