Cabinet EA Performs P9

Period 9 2011/12 (11 December 2011)

REVENUE

Revised Annual Budget

£m

Projected Variance

(favourable) / adverse

£m1.667 0.1508.790 0.000

63.895 (0.244)23.688 0.03113.918 (0.099)65.730 (1.006)

177.688 (1.168)

Facilities ManagementSocial WorkEducational & Social Services

Key Points:

Revenue

ResourcesPPPSchoolsCommunity Support

ResourcesThe variance relates to additional teaching costs in relation to the annual Pupil Roll Adjustment,following the school census in September 2011.

Social WorkThe re-ablement activities that are being rolled out across the service have resulted in a reduction inresidential and nursing placements. While this may result in increased care at home costs, anunderspend is currently also projected in this area even allowing for an element of increased costs.

Savings associated with the timing of filling vacancies associated with the Children and Families

1

0.168 0.0002.537 (0.275)2.615 (0.012)

10.934 0.3273.890 (0.163)2.783 (0.103)

(48.687) 0.456HB/CTB 50.539 0.000

(50.280) (0.310)19.451 0.000

(6.050) (0.080)

Finance

Legal, Procurement & RegulatoryCouncil Tax

Debt ChargesFinance & Corporate Support

HB/CT Benefit Subsidy

Central Management Support

Corporate InfrastructureDemocratic Services

Human Resources

Savings associated with the timing of filling vacancies associated with the Children and Familiesservice redesign contribute around £0.520m to the projected favourable variance.

There is an underspend of £0.115m in the Equipment and Adaptations budget. This is as a result ofa range of operational issues across departmental services including contractual arrangements, theimpact of asbestos screening, assessment and service delivery capacity (installation work). Thisvariance is offset by reduced income from the Housing Revenue Account. The Head of CommunityCare, Head of Housing and Head of Corporate Infrastructure are reviewing and will meet with seniorofficers to develop an action plan to address these issues.

There is an adverse variance within the Transport Costs budget of the Children and FamiliesService, arising from the use of taxis to transport children to school, meetings and visits. TheExecutive Director has initiated a review of the use of taxis across the department.

There are currently no secure accomodation placements and this position has been assumed tocontinue to 31 March 2012.

1


£m

Projected Variance


RevenueKey Points:

FinanceThere are a number of vacancies pending implementation of the management review. Additionalbenefits grants have been received from the DWP in relation to legislative changes.

Corporate InfrastructureThe variance relates to the timing of fees from work in respect of the capital programme, partlyoffset by vacancies pending the implementation of the management review. The PropertyMaintenance budget is anticipated to be fully committed, and while the level of repairs committedbut incomplete at the year end is not yet quantifiable, it is likely to be significant and would requireto be earmarked to complete the repairs in 2012/13.

Democratic ServicesVacancies within the Policy, Planning and Performance division and a reduction in Local Areagrants have resulted in a favourable variance.

Legal, Procurement & RegulatoryAdditional income to cover Licencing Board expenses and reduced expenditure principally onTobacco Sales Enforcement, Chemist and ASB Night Noise are partly offset by the costs of atemporary solicitor and other service expenditure.

2

£m0.437 (0.052)

10.915 (0.026)0.054 (0.003)

24.931 0.0003.622 (0.239)

12.955 0.0029.902 (0.079)

62.816 (0.397)

7.464 (0.025)Central Services

Police & Fire

Central Management SupportLeisure ServicesEmergency Planning

Planning & Economic DevelopmentRoads & TransportationGeneral Fund HousingNeighbourhood Services

Key Points:Central Management SupportThe variance principally reflects a reduction in office administration costs.

Planning & Economic DevelopmentThe variance principally relates to the new Employability contract which commenced in July 2011.There was limited training in place for the July - September period, and administrative arrangementsrequired to be put in place around agreeing contracts. This is partly offset by an adverse variance inrelation to building warrant fee income of £0.218m.

The timing issues around the Employability contract will require the department to earmark anestimated £0.423m at the year end.

Notwithstanding the in-year line by line adjustments there remains an issue with income relating toPlanning Fees and Building Warrant Fees.

7.464 (0.025)

241.918 (1.670)

Central Services

NET EXPENDITURE

2


£m

Projected Variance


£m

(238.800) 0.000(1.000) 0.000(2.500) 0.000(4.153) 0.000

(246.453) 0.000

0.000 (1.670)(4.535) 0.000

46.057 (2.780)(46.057) 0.780

0.000 (2.000)

Utilisation of Previous Years Balances

Net Expenditure

Surplus for the year - departmental c/fwdTransfer to uncommitted general fund

Housing Revenue AccountExpenditureIncome

Key Points:

Funded byAggregate external finance

Contribution from Repairs and Renewals Transfer from Capital Fund

Revenue

Total Income

3

Opening Balances

£m

Projected Movement

£m

Projected Closing Balance

£m

Uncommitted (11.150) (6.441) (17.591)Committed and Departmental (17.348) 4.389 (12.959)Total (28.498) (2.052) (30.550)

Total (all uncommitted) (1.397) (2.000) (3.397)

General Fund Balances

Key Points:

HRA Balances

Housing Revenue AccountThe expenditure variance includes £1.300m budgeted for in relation to a legal settlement. Thishowever was charged to the HRA in the previous financial year and is therefore no longer requiredfor this purpose. In addition, changes to the Housing Capital programme due to asbestos relatedissues and reprioritisation of maintenance work has resulted in expenditure being incurred later thanplanned.

The reprioritisation of maintenance work and changes to the capital programme has resulted inprojected income (recharge to capital) being under recovered by £0.920m, partly offset by aninsurance recovery of £0.188m in relation to frost damage repair work undertaken last winter.

3

Departments require to find alternative savings to offset any unmet savings. Cabinet approval will be required where service levels are affected. Saving Achieved To

Date

Change advertising arrangements to reduce advertising costs for teachers posts 17,250£ 11,250£

Deletion of 16+ Learning Choices Co-ordinator post, following cessation of external funding support 18,055£ -

Review of day services including redesigned management arrangements from 3 to 2 teams and utilise new Kilmarnock facility to provide more efficient and effective models of support.

200,000£ 25,000£

Relocate Muirkirk Nursery Class into Muirkirk Primary School and close Muirkirk Nursery Class Building from August 2011, subject to all necessary statutory consultations.

11,369£ -£

Savings

Comment: There was a slight delay in advertising promoted posts on the MyJobScotland portal. This is now in place - estimated shortfall of £6,000 due to timing.

Comment: Postholder retired in August rather than March - saving will not be achieved as a result of timing delay.

Comment: The original saving relates to set up of new day care centre which will not occur until 2013. Offsetting savings have been realised in other areas of the budget.

C t A t th lt ti d b C bi t 31 A t 2011 Th

Unmet Savings

Educational & Social Services

85% 8% 7%Current Status Fully met In Progress Unmet

4

Review Youth Work Provision across the authority 50,000£ -£

Reduce the number of classroom assistant numbers by 10 FTE in academic session 2011/12 91,000£ -£

Surplus Property security costs 100,000£ 50,000£

Additional Income from parking charges (car parks) 28,540£ -£

Increase parking charges for on-street parking from 15 pence to 20 pence per quarter hour 52,190£ -£

Introduce standard charging for all bulky uplifts 55,120£ -£

Comment: A report on the consultation process was approved by Cabinet on 31 August 2011. The consultation ended on 28 October 2011, and a report is being presented to Cabinet on 25 January.

Comment: New charges became effective 1 April 2011. Current projections suggest the increased

Finance & Corporate Support

Neighbourhood Services

Comment: Closure of Lugar offices was originally anticipated for September 2011, but will now remain open until February 2012. Security costs have already reduced and this will continue - it is expected that £50k will be realised in the current year.

Comment: An option appraisal is currently being undertaken. Any recommendations made are unlikely to achieve the full saving in the current year.

Comment: The number of classroom assistants is being carefully monitored and has reduced overall in the last 3 years. The variable factor remains the need to respond to individual children's needs which emerge in any one year. Managers continue to take action reduce the number in the long term.

Comment: There has been a 10% reduction in car park usage from last year, which is broadly similar to other authorities who were contacted. There are no concerns with enforcement with an increase in notices issued compared to last year.

Comment: 10% reduction in on-street usage. Regular meetings are held with the Police who report an increased level of enforcement action compared to 2010/11.

The addition of the "classroom assistants" line is the only change from the period 7 position

Comment: New charges became effective 1 April 2011. Current projections suggest the increased income target will not be met. Charges will be removed with effect from 1 April 2012.

4

CAPITAL PROGRAMME

Budget Allocation

(£m)

Expenditure to Date (£m)

Forecast Expenditure

(£m)

Current Milestone Status

Darvel Primary School and Nursery School 5.000 1.721 5.000 Construction

Flowerbank Nursery 1.750 0.018 1.750 Design/Tender

Kilmarnock Area Day Centre 2.500 0.009 2.500 Design/Tender

Willowbank School 10.000 2.562 10.000 Construction

New Cumnock Nursery and Primary School 9.600 1.180 9.600 Construction

Patna / St Xavier’s Primary Schools Co-location 10.000 3.735 10.000 Construction

Littlemill Primary School 1.320 0.197 1.320 Construction

Sorn Primary School 1.100 0.409 1.100 Construction

Gargieston Primary School 12.000 2.934 12.000 Construction

Auchinleck Community Facilities 4.900 0.157 4.900 Tender

School - Knockroon 10.500 0.000 10.500 Development N/A

Galston Community Facilities 1.000 0.275 1.000 Construction

Galston Office Facilities 2.800 0.046 2.800 Tender

Galston TCRF 0.605 0.559 0.605 Complete

Benrig Children's House 1.210 1.133 1.210 Complete

General Projects 1.643 0.594 1.687 N/A N/A

Capital

Educational & Social Services

5

Key Points:Flowerbank NurseryThe delay on the Willowbank School is being monitored closely to determine the overall impact onprogress with regard to the Flowerbank Nursery project. Timescales will require to be revised fromthose previously outlined however final determination of these will be dependent on progress withthe Willowank School during the winter period.

Willowbank SchoolConstruction of the floor slab has been completed; external blockwork is on-going. Secondarysteelwork for roof is on-going with the remainder of roof works due to start shortly. Work is currentlybehind schedule, however it is anticipated that the building will be wind and water tight by March2012 which would then potentially allow acceleration of internal works. This is dependent onfavourable weather conditions and progress during the winter period.

Auchinleck Community FacilitiesTender awarded 20 December 2011. Currently anticipated that works will commence on site 27February 2012 following completion of ground investigation works, with all construction workscompleted by May 2013. Demolition works have been completed.

Galston Office FacilitiesTender documents have been returned and a preferred contractor identified. However, final awardcannot be made until issues relating to the access / lease arrangements and common repairs forshared premises are resolved. The start date for construction works will be determined once theagreement of all interested parties has been secured.

5

Budget Allocation

(£m)

Expenditure to Date (£m)

Forecast Expenditure

(£m)

Current Milestone Status

Council Chambers/Data Centre/London Road HQ 4.075 4.081 4.081 Complete


Palace Theatre / Grand Hall 3.281 2.304 3.281 Construction

Stewarton Sports Facilities 4.300 3.531 4.300 Construction

Kilmarnock Athletics Facilities 6.525 4.353 6.525 Construction

Depot Improvements 5.600 1.326 5.600 Development

Dean Road Bridge 1.000 0.057 1.150 Tender

Kilmarnock Town Centre Regeneration (Johnnie Walker Bond) 3.500 3.722 4.000 Complete

Kilmarnock Town Centre Regeneration (Civic Centre) 6.410 0.349 6.410 Development

Kilmarnock Town Centre Regeneration (Opera House) 8.413 0.036 8.413 Construction

Cumnock Town Centre (Office) 10.500 7.976 10.300 Construction

Cumnock Town Centre (Retail) 3.466 2.143 4.142 Land Acquisition

Council House Building Prog. (Ph 2) 3.000 3.556 3.600 Complete

Capital


Finance & Corporate Support

6

Council House Building Prog. (Ph 3) 1.000 0.976 1.000 Construction


Housing Investment Programme 12.345 7.030 14.638 N/A N/A

Key Points:Palace Theatre / Grand HallAll major roof and stonework repairs are completed with the exception of some minor works to theground floor areas. Scaffolding has also been removed. It is currently anticipated that all finalinternal works will be completed by January / February 2012.

Stewarton Sports FacilitiesThe building was handed over by the contractor on 21 December 2011, approximately 2 weeksahead of original programme. The facility opened to the public over the weekend of 14/15 January,with the formal opening due to have taken place on 19 January.

Kilmarnock Athletics FacilitiesAdverse weather conditions have caused some delays to construction. Every effort is being made toabsorb the delays during the remainder of the programme, however this is dependent on favourableweather during the winter period. Blockwork to the main building and external works are on-going.

Dean Road BridgeTender documents have been returned and checked, however the award of contract has been heldpending resolution of all outstanding issues relating to access to private gardens. Construction startanticipated for January 2012 with completion by July 2012.

Cumnock Town Centre (Retail)The project team continues to try to attract an anchor tenant for the proposed development.Projected costs for land assembly and other initial expenses are currently in excess of the originalallocation; a further £0 280m incurred by the Joint Venture company may also potentially be requiredallocation; a further £0.280m incurred by the Joint Venture company may also potentially be requiredto be met from revenue budgets. While the intention is to sell the new development on completion torecoup building costs, the level of recovery will depend on the number and quality of tenantsattracted. A further update will be provided by the Depute Chief Exceutive / Executive Director ofNeighbourhood Services before the end of the financial year.6

PEOPLE

Headcount Qtr2 2011

% Working Days Lost

November 2011Status

12 0.6%534 4.7%

3,055 6.1%1,478 3.0%1,406 5.1%

6,485 5.1%

People

Educational & Social Services (LGE).

East Ayrshire Council

Finance & Corporate Support.

Neighbourhood Services. Educational & Social Services (Teachers).

Chief Executive’s Office and Internal Audit

6,586 6,590 6,648 6,617 6,507 6,485

0

2,000

4,000

6,000

8,000

Quarter 1 Quarter 2 Quarter 3 Quarter 4 Quarter 1 Quarter 2

2010/11 2011/12

Headcount

7

Vacancies AdvertisedQ2 2011/12

214465

Disciplinary Action:Verbal / Written Final Dismissal Other

0 0 0 01 0 0 01 2 0 17 3 1 1

Internal onlyExternal and internal

Chief Executive's OfficeFinance and Corporate Support

Total

Q2 2011/12

Educational and Social ServicesN i hb h d S i

1.6%

3.4%

1.5%

2.9%

1.5%

3.2%

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

Quarter 1 Quarter 2 Quarter 3 Quarter 4 Quarter 1 Quarter 2

2010/11 2011/12

Leavers as a Percentage of Employees

7 3 1 19 5 1 2Total


7

People

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%

Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar

Percentage of Working Days Lost (Council Wide)

Short Term Long Term Target YTD 2011/12 2009/10

21.9%

16.1%14.3%

7.4% 6.7%10.0%

20.0%

30.0%

Top 5 Reasons for Absence (Council Wide) - November 2011

8

Key Points:

%

0.0%

Stress/Debility –Personal

Operations/Recovery/Treatm

ent

Musculoskeletal

Stomach/Abdom

inal

Colds/Flu

5

9

18

23

16

11

13

17

1

2

2

5

2

4

0

1

29

15

35

14

11

30

14

22

33

47

27

33

40

38

34

35

0 10 20 30 40 50 60 70 80 90

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Occupational Health Referrals

Short Term New Referral Short Term Ongoing Long Term New Referral Long Term Ongoing

The strike day held on 30 November 2011 has been excluded from these statistics to allow for comparison withprevious months Inclusion of the strike day would increase the November absence rate from 5 1% to 7 5%previous months. Inclusion of the strike day would increase the November absence rate from 5.1% to 7.5%.The Managing Absence Policy and Procedures is currently being reviewed. This involves benchmarking againstbest in class comparators to identify opportunities for improvement.

8

HEALTH AND SAFETY

Health and Safety

Key Points:

157 242 232 235 180 238 23796

81 168 182117 125 13784

136 91 13483

99 99

0

200

400

600

800

Q1 Q2 Q3 Q4 Q1 Q2 Q3

2010/11 2011/12

Non Reportable Incidents

Non Reportable ‐ Employees Non Reportable ‐ Pupil Injuries Non Reportable ‐ Others

As incidents are not necessarily reported to the Health and Safety Section before the quarterlystatistics are produced, historic Health & Safety statistics require to be recalculated at the end ofeach quarter. As a result, historic information is subject to a degree of change.

In terms of non reportable incidents, the top three causes of incidents account for 70% of allincidents. These were Violence and Aggression (162 incidents); Slip / Trip and Fall (105 incidents)and Step On / Striking Object (65 incidents).

R t bl I id t

9

Key Points:RIDDOR - The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995

There were 19 reportable incidents in Quarter 3 of 2011/12. The causes of the 19 incidents were asfollows: Slip, Trip and Fall (8 incident); Lifting/Moving and Handling (2 incidents); Step On/StrikingObject (2 incidents); Physical Exercise (2 incident); Falling Object (1 incident); Vehicle (2 incidents);Dangerous Occurrence (1 incident) and Hand Tool / Equipment (1 incident).

There was 1 dangerous occurrence reported during quarter 3.

The Health and Safety Section continues to work closely with Services and establishments whoreport a high number of incidents, in identifying management action that is being taken in an effort toreduce the number of incidents; this includes implementation of tailored remedial actions, trainingcourses and toolbox talks.

8 11 149

14 16 132

3 14

4 1 322

11 111

0510152025

Q1 Q2 Q3 Q4 Q1 Q2 Q3

2010/11 2011/12

Reportable Incidents

RIDDOR ‐ Employee Injuries RIDDOR ‐ Pupil Injuries RIDDOR ‐ Others Injuries

RIDDOR ‐ Reportable Diseases RIDDOR ‐ Dangerous Occurrences

9

Health and Safety

54.9%

28.3%

6.5% 4.3% 3.7% 2.4%0.0%

20.0%

40.0%

60.0%

Educational establishm

ents

Leisure Facilities and public places

Council offices

Other

Social Work

establishments

Sheltered Housing

Location of Incidents (Qtr 3 2011)

0

20

40

60

80

100

Apr‐0May

Jun‐ 0Jul‐0Aug‐Sep‐Oct‐ 0

Nov‐

Dec‐Jan‐1Feb‐Mar ‐

Apr‐May

Jun‐ 1Jul‐1Aug‐Sep‐Oct‐

Nov ‐

Dec‐Jan‐1Feb‐Mar ‐

Apr‐May

Jun‐ 1Jul‐1Aug‐Sep‐Oct‐

Nov ‐

Dec‐

Violence & Aggression Reporting (Apr '09 to Dec '11)

10

2011/12 Q1 2011/12 Q2 2011/12 Q3Average number of Days to Report an Incident 7.8 9.3 9.1

Unannounced visits undertaken 97 211 175

Number of Incident Investigations 19 19 18

% of properties with a Fire Risk Assessment 77% 95% 100%

% of training identified which has been completed 69% 70% 77%

Number of days lost to work related stress absence 1147 718.5 528*

Number of managers and supervisors completed Stress Management Course 199 321 372

* October and November absence stats only.

Key Points:The Council is currently strengthening its Health and Safety Performance Management ReportingFramework based on the Ralston Review (2009) and the draft performance matrix developed by theWest of Scotland Health and Safety Forum. The new framework will improve the current Health andSafety reporting arrangements, particularly with regard to reporting processes, procedures andmanagement action. This section of East Ayrshire Performs will be revised early in 2012 to reflectthe revised reporting framework.

09 ‐090909 ‐09 09 09 ‐09‐0910 10 ‐1010 ‐101010 ‐10 10 10 ‐10‐1011 11 ‐1111 ‐111111 ‐11 11 11 ‐11‐11

Health and Safety operational arrangements have been reviewed and a new structure agreed byCabinet on 9 November 2011.

10

BUSINESS BRIEFINGS

Period Target Result StatusEducational & Social Services

2010/11 86% 88.4%

Business Briefing

Percentage of school leavers in positive and sustained destinations

Key Points:Increasing numbers of school leavers are now moving on to positive destinations in Education,Training or Employment. Despite large decreases in the number of young people leaving school and

Period Target Result StatusFinance & Corporate Support

Nov 2011 92% 94%

Nov 2011 85% 85%

P9 2011 (YTD) 75.0% 76.6%

Percentage of Consumer Complaints completed within 14 days Nov 2011 74.0% 68.9%

Percentage of benefits claims processed accurately.Percentage of benefits claims processed within 14 days

Percentage of Council Tax received.

entering employment the overall number of young people in positive destinations has improveddramatically from 76% in 2003 to 88.4% in 2010 and 2011. The number of young people who leaveschool and are unemployed seeking work has also fallen continuously from 20% in 2003 to 10% in2011.

The successes have been achieved by schools working with a range of partners including SkillsDevelopment Scotland (SDS), Kilmarnock and Ayr Colleges, Ayrshire Chamber of Commerce andThird Sector groups. Schools identify young people at risk of not moving on to a positive destinationas early as S1 and ensure that a range of supports are available to help the young people to sustaintheir attendance and achievement in school. As the young people approach school leaving age theyare supported by school staff and a range of partners to select and move on to an appropriatedestination in Employment, Education or Training.

The follow-up leaver destinations exercise is completed annually by SDS and measures thesustainability of initial school leaver destinations after nine months. The results of the 2010/11 follow-up, expected in June 2012, will be reported in East Ayrshire Performs during 2012.

within 14 days

11

Period Target Result StatusNeighbourhood Services

P9 2011 140,000 143,727

Key Points:

Number of attendances at all leisure facilities

Business Briefing

The accuracy of benefits claims processing is above the target level of 92% for the third month in arow. This reflects the efforts made within the service to ensure that employees are aware of errorsoccurring on a regular basis through staff training sessions. The number of complaints processedwithin 14 days met the target of 85% during November and this is the second consecutive monthwhere performance has improved.

The percentage of Council Tax received is broadly consistent with the percentage collected at thesame time last year.

The Trading Standards Service indicator in respect of consumer complaints completed within 14days has improved compared to the previous month, but is still below the target level of 74%. It isimportant to note however, that as complaints become more complex, it takes longer to resolve themand becomes more difficult to increase the percentage completed within 14 days.

The Management Review in respect of Democratic Services will be reported to Cabinet on 8February 2012. All other management reviews within the Department have been completed andapproved by Elected Members. Implementation of the agreed changes has been taking place andappointments have rcently been made to the post of Policy, Planning and Performance Manager andsenior posts within Corporate Infrastructure.

12

P9 2011 £749,340 £670,049P9 2011 95% 95.8%P9 2011 8,000 9,530 Salt Stock

Key Points:

Percentage of housing repairs completed first timeCar Parking Revenue

Visits to East Ayrshire Leisure Services facilities are up by 4.5% at 1,240,921 in year to date in2011/12 compared to 1,185,747 in the same period in 2010/11. This has been achieved through aninnovative and extensive programme of events and activities for residents and visitors.

This year’s annual Fireworks Display at Kay Park, Kilmarnock was a great success and wasattended by a record crowd who on the night donated £5,739 towards the event.

At the beginning of winter 2011/12, the Roads & Transportation Service had 11,500 tonnes of salt instock for winter maintenance, as at P9 2011/12 the salt stock is 9,530 tonnes. In comparison,during the winter of 2010/11, which was the harshest winter in 40 years, a total of 10,440 tonnes ofsalt was used for winter maintenance.

As at P9 2011/12 the Roads Service has resurfaced 17km of road as part of the ongoing structuralmaintenance programme and an additional 26km of road has been resurfaced as part of the frostdamage road repair programme, in response to last winter’s severe weather.

The Housing Service has received confirmation from the Scottish Government that the Council’sfourth phase submission for the sum of £0.300m for the provision of a further ten new Councilhouses has been approved. The ten proposed additional new, affordable houses will be developedon the site adjacent to the new Children’s House development at Grassyards Road, Kilmarnock, andhave been identified specifically to meet the needs of a growing older population. Work on site isdue to start in March 2012.

12

RISK REGISTER

Risk No. Risk Risk Owner Overall Risk

We consider the overall risk rating to be Medium as there remainsuncertainty within the United Kingdom as to the longer term impact of theComprehensive Spending Review on Public Sector finance across Scotland.Reviews of existing structures / financial controls / service delivery modelsare ongoing to mantain strong financial management across the Council.The Council's efficiency strategy sets out key actions to manage this riskwith the 2012/13 budget recently agreed by the Council. Work hascommenced on the development of medium and long term financialstrategies designed to ensure a sustainable platform on which to deliverservices within available resources

AmberWe consider the overall risk to be Medium as the recent reforms to benefitsand forthcoming job losses in the area could have a severe impact acrosscouncil services.The anticipated downturn has been reflected in Council budgets with anincome contingency identified for 2012/13. Financial inclusion services arebeing redesigned to minimise the impact on individuals.

Amber

Economic climate - The local economic position will have a direct impact on the residents of East Ayrshire and their demand for Council services.

We consider the overall risk to be Medium as the recent changes to benefitsand forthcoming job losses in the area could have a serious impact acrosscouncil services.With regard to SOA commitments, the Community Planning PartnershipBoard reviews progress on an annual basis - Council agreed the 2010/11annual performance report at their September meeting; service structuresare being redesigned to reflect changing workloads; Economic Developmentactivities are being strengthened to nurture and develop local businessesand maintain / grow local jobs.

AmberThe overall risk is Medium recognising that there has been an increase infocus on Health and Safety. Failure in this area would have significantconsequences for employees, service users and the Council.We have arrangements in place to manage health and safety across theCouncil - these are kept under constant review. Strengthened operationalarrangements were agreed by Cabinet on 9 November, and are now in theimplementation phase.

AmberThe overall risk is Medium - the impact for individuals could be severe andwould adversely impact on the Council’s reputation.These areas of activity are subject to regular scrutiny and review.Sustainability actions will allow this risk to be proactively managed.

AmberWe consider the overall risk to be Medium as there remains an element ofuncertainty in respect of the total expected cost of resolving these, andpotential future claims.A reasonable provision has been identified to fund claims which are beingmanaged by the Council with its external advisers.

AmberThe overall risk is Medium as the nature of the activity is such that newattacks are increasingly likely.Enhanced procedures are in place to prevent and detect fraud, these wererecently escalated and are kept under constant review, especially in light ofinformation received from colleagues in other areas and anti-fraud networks.

Amber

Risks

Executive Director of

Finance and Corporate Support





1a

1b

1c

Economic climate - The current economic position will have an impact on the income collected by the Council

Economic climate - The level of grant funding available in the future will not support existing service levels.

Financial Risk - Equal Pay and Equal Value Claims will have a significant financial impact on the Council

Head of Human

Resources

5

Fraud and misappropriation of council resources - the Council is faced with financial loss through fraudulent activities.



4

2

Health and Safety - implementation of new arrangements fails to adequately address risk.

Depute Chief Exec / Executive Director of


3

Protection of Children and Vulnerable Adults - individuals are not adequately protected.


Educational and Social Services

13

Documents

Cabinet EA Performs P9