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Quick Start
Initial
Preparation
Telephone
Fax/Copy
Help
General
Information
Personal FAX
Model No.
KX-FT21HK
OPERATINGINSTRUCTIONS
Please read these Operating Instructions before using the unit and save forfuture reference.
To get started,please read the
Quick Start section(p. 49).
Kyushu Matsushita Electric Co., Ltd.
1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan
Printed in Hong Kong PFQX1383ZA WH1199WN0
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Thank you for purchasing a Panasonic facsimile.
Welcome to the world of Panasonic facsimiles.
This product combines the facsimile, telephone and copier features, to provideyou with more efficient office or home use. By utilising these convenient
features, you can maximise the effectiveness of this unit.
For your future reference
Date of purchase Serial number
(found on the bottom of the unit)
Dealers name and address
Dealers telephone number
Copyright:
This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee.Under the copyright laws, this manual may not be reproduced in any form, in whole or part,
without the prior written consent of KME and its licensee.
Kyushu Matsushita Electric Co., Ltd. 1999
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Important safety instructions!
When using this unit, basic safety precautionsshould always be followed to reduce the risk offire, electric shock, or personal injury.
1. Read and understand all instructions.2. Follow all warnings and instructions marked
on this unit.3. Unplug this unit from AC outlets before
cleaning. Do not use liquid or aerosolcleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for examplenear a bath tub, wash bowl, kitchen sink, orthe like.
5. Place the unit securely on a stable surface.Serious damage and/or injury may result if
the unit falls.6. Do not cover slots and openings on theunit. They are provided for ventilation andprotection against overheating. Never placethe unit near radiators, or in a place whereproper ventilation is not provided.
7. Use only the power source marked on theunit. If you are not sure of the type of powersupplied to your home, consult your dealeror local power company.
8. For safety purposes this unit is equipped
with a three prong grounded plug. If you donot have this type of outlet, please haveone installed. Do not use any type ofadaptor plug to defeat this safety feature.
9. Do not place objects on the power cord.Install the unit where no one can step or tripon the cord.
10. Do not overload wall outlets and extensioncords. This can result in the risk of fire orelectric shock.
11. Never push any objects through slots in this
unit. This may result in the risk of fire orelectric shock. Never spill any liquid on theunit.
12. To reduce the risk of electric shock, do notdisassemble this unit. Take the unit to anauthorised servicenter when service isrequired. Opening or removing covers mayexpose you to dangerous voltages or otherrisks. Incorrect reassembly can causeelectric shock when the unit is subsequentlyused.
13. Unplug this unit from the wall outlet andrefer servicing to an authorised servicenterwhen the following conditions occur:A. When the power supply cord or plug is
damaged or frayed.
B. If liquid has been spilled into the unit.C. If the unit has been exposed to rain or
water.D. If the unit does not work normally by
following the operating instructions.Adjust only controls covered by theoperating instructions. Improperadjustment may require extensive workby an authorised servicenter.
E. If the unit has been dropped orphysically damaged.
F. If the unit exhibits a distinct change inperformance.
14. During thunderstorms, avoid using
telephones except cordless types. Theremay be a remote risk of an electric shockfrom lightning.
15. Do not use this unit to report a gas leak,when in the vicinity of the leak.
SAVE THESEINSTRUCTIONS
INSTALLATION1. Never install telephone wiring during a
lightning storm.2. Never install telephone jacks in wet
locations unless the jack is specificallydesigned for wet locations.
3. Never touch uninsulated telephone wires orterminals unless the telephone line hasbeen disconnected at the network interface.
4. Use caution when installing or modifyingtelephone lines.
WARNINGq To prevent the risk of fire or electrical shock,
do not expose this product to rain or any typeof moisture.
OTHER INFORMATIONq Keep the unit away from electrical noise
generating devices, such as fluorescentlamps and motors.
q The unit should be kept free from dust, high
temperature and vibration.q The unit should not be exposed to direct
sunlight.q Do not place heavy objects on top of this unit.q Do not touch the plug with wet hands.
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Quick Start
Installing the recording paper!
10 cm
1Open the cover by pressingthe cover open button.
3Pull the leading edge of
the paper out of the unit.
4Close the cover securely,and tear off the excess
paper.
5Install the document stacker.
2Install a recording paper roll.
correct incorrect
Document stacker
q For further details, see page 17.
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Quick Start
Connections!
To connect a telephone,remove the stopper with a keyor similar object and connectthe cord to the EXT jack.
Stopper
Handset cord1A. Connect to the unit.
B. Connect to the handset.
Telephone line cord2A. Connect to LINE on the unit.
B. Connect to a single telephone
line jack.
Power cord3A. Connect to the unit.
B. Connect to a power outlet.
Telephone (not included)
To the single telephone line
To the power outlet (220240 V)
q For further details, see page 18.
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Quick Start
Voice calls - making!
1Lift the handset.
3 When finished talking,replace the handset.
2Dial the number.
q For further details, see page 24.q If you are having trouble, see page 58.
Voice calls - answering!
1When the unit rings,lift the handset.
2When finished talking,replace the handset.
q For further details, see page 25.q If you are having trouble, see page 58.
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Quick Start
Fax - sending!
FACE DOWN(up to 10 sheets)
Check that the document stacker
is in the upright position.
Adjust the width of the
document guides to
the size of the document.
1
2
3
Dial the fax number.4
Insert the document untilthe unit grabs the document
and a single beep is heard.
press .5When a fax tone is heard,
START/COPY/SET
q For further details, see page 31.q If you are having trouble, see pages 58 and 59.
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Quick Start
Fax - receiving!
1When the unit rings, lift the handset.
3Replace the handset.
2When: document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,press .START/COPY/SET
q For further details, see page 42.q You can select the way to receive calls according to your needs (p. 40, 41).q If you are having trouble, see page 59.
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Quick Start
Copying!
Press .
4
Check that the document stacker
is in the upright position.1
FACE DOWN(up to 10 sheets)
Check that the document stacker
is in the upright position.
Adjust the width of the
document guides tothe size of the document.
1
2
3Insert the document until
the unit grabs the document
and a single beep is heard.q Make sure the handset
is on the cradle.
START/COPY/SET
q For further details, see page 55.q If you are having trouble, see page 60.
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Table of Contents
Initial Preparation
Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Accessory order information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Help Button Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Finding the Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Controls Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Setup Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Document stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Dialling mode (touch tone or pulse) . . . . . . . . . . . . . . . . . . . . . . . . . 18
Date and time, your logo and facsimile telephone number . . . . . . . . 19
Volumes Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Telephone
Making and Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Answering Calls Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
TONE, FLASH and PAUSE buttons. . . . . . . . . . . . . . . . . . . . . . . . . 26
Automatic Storing names and telephone numbers for automatic dialling . . . . . 27Dialling Making a voice call using automatic dialling . . . . . . . . . . . . . . . . . . 28
Telephone Directory with Alpha-Search (selecting a station name
in the directory). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Voice Contact Talking to the caller after fax transmission or reception . . . . . . . . . . 30
Fax/Copy
Sending Faxes Sending a fax manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31Sending a fax using automatic dialling. . . . . . . . . . . . . . . . . . . . . . . 32
Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Sending report for confirmation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34Automatic journal report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Delayed transmission (sending a fax at a specified time). . . . . . . . . 36
Transmit polling (letting another machine retrieve a fax on your unit) . . 37
Overseas mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Connecting tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Receiving Faxes Setting the unit to receive calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40TEL mode (answering all calls manually). . . . . . . . . . . . . . . . . . . . . 42
(continued)
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Fax/Copy
Receiving Faxes FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . . 43
(continued) Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45Fax activation code. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Receiving with a duplex ring service . . . . . . . . . . . . . . . . . . . . . . . . 46
TEL/FAX mode (receiving voice calls with rings and fax calls
without rings when you are near the unit) . . . . . . . . . . . . . . . . . . 48
Receiving polling (receiving a fax placed on another partys machine) . 52
Friendly reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Auto disconnection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Pager call - when your unit receives a fax . . . . . . . . . . . . . . . . . . . . 54
Copying Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Help
Error Messages Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56LCD display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Operations When a function does not work, check here before requesting help. 58If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Jams Recording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Document jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62Sending document does not feed, or multi-feeds . . . . . . . . . . . . . . . 62
Cleaning Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63Thermal head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
General Information
Print Reports Printing the feature settings, telephone numbers, journal. . . . . . . . . 64
Original Mode Setting the original mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Reset Resetting the advanced features. . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Specifications Technical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Index Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Features Summary Summary of user programmable features . . . . . . . . . . . . . . . . . . . . 69
Initial
Preparation
Telephone
Fax/Copy
Help
General
Information
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Accessories
Included accessories!
Accessory order information!
Power cord .....................1pc. Telephone line cord .......1pc. Handset ..........................1pc.
Handset cord ..................1pc. Recording paper .............1pc. Document stacker...........1pc.
q If any items are missing or damaged, check with the place of purchase.q Save the original carton and packing materials for future shipping and transportation of the
unit.
Use the following types of paper for replacement.
Model No.
KX-A106 Standard thermal recording paper216 mm x 30 m (812"x 98') roll,with 25 mm (1") core
Description Specifications
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Help Button
Initial
Preparation
Help function!
You can print a quick reference for assistance as
follows.
1 Select which operation you want to print bypressing repeatedly.q Pressing one time:
How to use your unit
two times:
How to program names
and telephone numbers
three times:
How to program your unit
2 Press .PRINTING
START/COPY/SET
HOW TO SET UP
PHONE NUMBER
HOW TO USE
HELP
HELP
START/COPY/SET
HELP
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Finding the Controls
Location!
DEFABC
WXYZTUVPQR
S
MNOJKLGHI
TONE
REDIAL/PAUSE
FLASH
MONITOR
FAX
TEL
RESOLUTION RECEIVE MODE
Dial keypad
qTo select a resolution (p. 31).
qHookswitch (p. 26)
qTo change the receive mode (p. 40).
qTo dial without lifting the handset.
qTo redial the last number dialled (p. 24, 31).qTo insert a pause during dialling (p. 26).
qTo change from pulse to toneduring dialling (p. 26).
Display panelqThe arrow indicator on thedisplay points to your selectedmode (p. 40).
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Finding the Controls
Initial
Preparation
VOOLUMEHELP SEARCH
START/COPY// SETSTOPMENU
1
4
3
6
2
5LOWEROWER
DIRECTCTORY
qFor the One-Touch Dial (p. 27, 28, 32).qCommand keys (p. 21).
qTo initiate or exit programming.
qTo print a quick reference (p. 13).
qTo adjust volumes (p. 23).qTo select feature settings during
programming.qTo search for a stored name(p. 29).
qTo stop an operation orcancel programming.
qTo initiate fax transmission,reception or copying.
qTo store a setting duringprogramming.
qFor the Speed Dial (p. 28, 32).qFor the Telephone Directory with Alpha-Search (p. 29).
qTo select stations 46 for the
One-Touch Dial (p. 27, 28, 32).
qTo keep the telephone numbersecret (p. 27).
qTo insert a hyphen (p. 21, 27).
qTo insert one character or onespace (p. 20, 21).
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Finding the Controls
Overview!
Cover open button
Document exit
Document guide(s)
Document entrance
Document stackerqTo match the width of
the document.
qTo open the cover.
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Setup
Initial
Preparation
Recording paper!
Document stacker!
1 Open the cover by pressing the cover openbutton and install the recording paper roll.
q If the paper is secured with glue or tape,
cut approximately 15 cm (6 inches) from
the beginning.
2 Pull the leading edge of the paperapproximately 10 cm (4 inches) out of theunit.
q Make sure that there is no slack in the
paper roll.
3 Close the cover securely by pushing downon both ends.
4 Tear off the excess paper by pulling ittowards you.
Install the document stacker.
Cover openbutton
10 cm
Document stacker
Note:q Only use the included roll of paper or specified recording paper, or else the print quality may be
affected and/or excessive thermal head wear may occur.q For accessory order information, see page 12.q When the power cord is connected, everytime you close the cover a message will be printed. If the
recording paper is set to the wrong side, the message will not be printed. Install the paper correctly.
correct incorrect
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Power cord
To the singletelephone lineConnect to LINE.
To the power outlet(220240 V)
Telephoneline cord
Handset cord
18
Setup
Connections!
1 Connect the handset cord.
2Connect the telephone line cord.
3 Connect the power cord.
Note:q When you operate this product, the power outlet should be near the product and easily
accessible.
Dialling mode!(touch tone or pulse)
1 Press .Display:
2 Press , then .
3 Press .
4 Press or to select PULSE.
5 Press .
6 Press .MENUSETUP ITEM [ ]
START/COPY/SET
MODE=TONE wv
START/COPY/SET
DIALING MODE
1 3
SYSTEM SET UP
MENU
MENU
START/COPY/SET
/
Note:
q To return to TONE, select TONE instep 4.
This feature is set to TONE as a pre-selected setting. If you cannot dial, change the dialling
mode setting to PULSE by following the instructions below.
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Setup
Initial
Preparation
Date and time, your logo and facsimiletelephone number!
You should program the date and time, your logo and facsimile telephone number. This
information will be printed on each page transmitted from your unit.
Setting the date and time
Fax Correspondence
Your logo Your facsimile telephone number Date and time
FROM : Panasonic Fax
Example:FAX NO. : 1234567 Feb. 26 1999 04:02PM P1
1 Press .Display:
2 Press , then .
3Press .
Cursor
4 Enter the correct month/day/year by selecting2 digits for each, using the dial keypad.Example: Aug. 10, 1999
Press .
5 Press .
6 Enter the correct hour/minute by selecting2 digits for each, using the dial keypad.Press to select AM or PM.
Example: 3:15PM
1. Press .
2. Press until PM is displayed.
TIME: 03:15PM
TIME: 03:15AM
1 50 3
TIME: 12:00AM
START/COPY/SET
M:08/D:10/Y:99
00 1 98 9
M:01/D:01/Y:99
START/COPY/SET
SET DATE & TIME
0 1
SYSTEM SET UP
MENU 7 Press .
8 Press .MENUSETUP ITEM [ ]
START/COPY/SET
/
MENU
START/COPY/SET
STOP
Note:
q The accuracy of the clock isapproximately 60 seconds a month.
sTo correct a mistakeqPress or to move the cursor to the
incorrect number, then make the correction.q If you press while programming, the
display will return to the previous one.STOP
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Setup
Setting your logoThe logo can be your company, division or name.
1
Press .
Display:
2 Press , then .
3 Press .
4Enter your logo, up to 30 characters, using
the dial keypad. See next page for details.Example: Bill
1. Press twice.
Cursor
2. Press six times.
3. Press six times.
4. Press to move the cursor to the next
space and press six times.
5 Press .
6 Press .MENUSETUP ITEM [ ]
START/COPY/SET
LOGO=Bill
5
LOGO=Bil
5
LOGO=Bi
4
LOGO=B
2
LOGO=
START/COPY/SET
YOUR LOGO
0 2
SYSTEM SET UP
MENU
/
START/COPY/SET
(Delete)STOPMENU
1
2
sTo correct a mistakeqPress or to move the cursor to the
incorrect character, then make the correction.
sTo delete a character
qMove the cursor to the character you want to
delete and press .STOP
sTo insert a character1. Press or to move the cursor to the
position to the right of where you want to insert
the character.
2. Press (One-Touch Dial key 2) to insert aspace and enter the character.
2
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Setup
Initial
Preparation
1
1
2
3
4
5
6
7
8
9
0
STOP
2
Keys Characters
HYPHEN key (To insert a hyphen.)
INSERT key (To insert one character or one space.)
Delete key (To delete a character.)
key (To move the cursor to the left.)
key (To move the cursor to the right.)To enter another character using the same number key, move the cursor to the next space.
1 [ ] { } + / = , . _ ` : ; ? |
A B C a b c 2
D E F d e f 3
G H I g h i 4
J K L j k l 5
M N O m n o 6
P Q R S p q r s 7
T U V t u v 8
W X Y Z w x y z 9
0 ( ) ! " # $ % & @ ^
sTo select characters with the dial keypad
Pressing the dial keys will select a character as shown below.
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Setup
Setting your facsimile telephone number
1 Press .Display:
2 Press , then .
3 Press .
4 Enter your facsimile telephone number up to20 digits using the dial keypad.Example:
5 Press .
6 Press .MENUSETUP ITEM [ ]
START/COPY/SET
NO.=1234567
NO.=
START/COPY/SET
YOUR FAX NO.
0 3
SYSTEM SET UP
MENU
sTo correct a mistakeqPress or to move the cursor to the
incorrect number, then make the correction.
sTo delete a numberqMove the cursor to the number you want to
delete and press .STOP
/
MENU
START/COPY/SET
STOP
1
Note:q The button replaces the digit with a + and
the button replaces it with a space.
Example (using the dial keypad): +234 5678
Press .q To enter a hyphen in a telephone number, press
(One-Touch Dial key 1).1
2 4 6 7 83 5
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Volumes
Initial
Preparation
Adjusting volumes!
Ringer volume4 levels (high/middle/low/off) are available.
While the unit is idle, press or .
sTo turn the ringer off:
1. Press repeatedly until the following
message is displayed.
Display:
2. Press .
q To turn the ringer back on, press .
sWhile the ringer volume is set to off:
The display will show the following message.
When a call is received, the unit will not ring andwill display the following.
Handset receiver volume5 levels (high to low) are available.
While using the handset, press or .
Monitor volume8 levels (high to low) are available.
While using the monitor, press or .
INCOMING CALL
RINGER OFF
START/COPY/SET
YES: PRESS SET
RINGER OFF=OK?
START/COPY/SET
/
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Making and Answering Calls
1 Press or lift the handset.Display:
2 Dial the telephone number.Example:
q If you misdial, hang up and dial again.
3 When the other party answers, speak withthe handset.
4 When finished talking, replace the handset.
TEL=2345678
TEL=
MONITOR
Handset
MONITOR
REDIAL/PAUSE
sTo redial the last number
1. Press or lift the handset.
2. Press .
3. When the other party answers, speak with the
handset.q If the line is busy when using the
button, the unit will automatically redial the number
up to 14 times.qDuring redial, the following will be displayed.
Display: WAITING REDIAL
MONITOR
REDIAL/PAUSE
MONITOR
Voice calls - making!
Note:
q To mute your voice to the other party, press
during a telephone conversation.
To resume the conversation, press .MONITOR
MONITOR
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Making and Answering Calls
Telephone
1 When the unit rings, lift the handset.
2 When finished talking, replace the handset.Handset
MONITOR
Voice calls - answering!
Note:
q To mute your voice to the other party, press
during a telephone conversation.
To resume the conversation, press .MONITOR
MONITOR
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Making and Answering Calls
TONE, FLASH and PAUSE buttons!
TONE buttonThe ( ) button is used for rotary pulse
dial services and allows you to temporarily change
from the pulse to tone mode during a diallingoperation.
When you hang up, the unit will automatically
return to the pulse mode.
TONE
FLASH buttonThe button functions as the hookswitch
on a regular telephone. If you misdial a telephone
number, press the button firmly.
The button also allows you to use
special features of a host exchange (if connected)
or local telephone company services such as call
waiting.
For further details, contact your host exchange
supplier or local telephone company.
FLASH
FLASH
FLASH
Entering pausesWhen the button is pressed
during dialling, a pause will be inserted. Pressing
once creates a 5 second pause.
Example 1:
If your unit is connected to a host exchange, insert
a pause to get an outside line.
REDIAL/PAUSE
REDIAL/PAUSE
FLASH
TONE REDIAL/PAUSE
9 PAUSE
Line access code
Telephone number
Example 2:
If a transmission error occurs during an overseas
transmission, add two pauses at the end of the
telephone number.
Internationalaccess code
Countrycode
PAUSE PAUSETelephone
number
Note:
q TONE, FLASH and PAUSE can be
stored into a telephone number for
automatic dialling.
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Automatic Dialling
Telephone
Storing names and telephone numbers forautomatic dialling!
The units memory allows you to use both the One-Touch Dial and the Speed Dial for rapid
access to your most frequently dialled numbers.One-Touch Dial: The unit is equipped with 3 One-Touch Dial keys, each of which is divided
into an upper station and a lower station.
Speed Dial: The unit is equipped with 50 additional dialling stations. These stations are
assigned to 2-digit numbers (0049).
1 Press two times.Display:
2aProgramming for One-Touch Dial:
For upper stations (13)
Press one of the One-Touch Dial keys.
For lower stations (46)
Press , then press one of the
One-Touch Dial keys.
2b Programming for Speed Dial:Press , then press the desired 2-digitnumber (0049).
3 Enter the station name, up to 10 characters,by following the instructions on page 21.Example:
4 Press .Example:
5 Enter the telephone number up to 30 digits inlength.q To enter a hyphen in a phone number,
press (One-Touch Dial key 1).
Example:
6 Press .
q To program other stations, repeat steps2 to 6.
7 Press .STOP
STORE TEL NO.
REGISTERED
START/COPY/SET
=111-4497
1
=
START/COPY/SET
NAME=John
LOWER
STORE TEL NO.
MENU
One-TouchDial keys
LOWER
START/COPY/SET
STOP
1 3
MENU
Helpful hint:
q You can confirm the stored items on the
telephone number list (p. 64).
Note:
q A hyphen entered in a telephone
number is counted as two digits.
sTo keep the telephone number secretPress (One-Touch Dial key 3) after
entering the telephone number in step 5.qA secret number cannot be viewed after this
is set.qThe telephone number will not appear on the
telephone number list.qPressing does not count as a digit.
sTo edit a stored station name andnumber
Enter the desired name in step 3.
Enter the desired number in step 5.
3
3
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Automatic Dialling
1 Press or lift the handset.Display:
2a Using the One-Touch Dial:For stations 13Press the desired One-Touch Dial key.
For stations 46
Press , then press the desired
One-Touch Dial key.
Example:
2b Using the Speed Dial:Press , then press andthe desired 2-digit number (0049).
3 When the other party answers, speak withthe handset.
4
When finished talking, replace the handset.
DIRECTORY
TEL=
LOWER
TEL=
MONITOR
One-TouchDial keys
LOWER
DIRECTORY
MONITOR
Handset
Making a voice call using automatic dialling!
Helpful hint:
q You can confirm the stored items on the
telephone number list (p. 64).
Before using this feature, program the desired names and telephone numbers into the
One-Touch Dial or the Speed Dial (p. 27).
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Automatic Dialling
Telephone
Telephone Directory with Alpha-Search!(selecting a station name in the directory)
The station names stored in memory are automatically registered in the electronic telephone
directory in alphabetical order. You can make a fax or voice call by selecting the desired stationname on the display.
If you wish to send a fax, insert the documents first.
1 Press .Display:
2 Press the dial key to which the first letter ofthe station name is assigned (see the indextable below).
Example: To search for a name starting
with N:
Press until the first station
name starting with N is
displayed. Press until the
desired name is displayed.
OR
Press or repeatedly until thedesired name is displayed.
3 Press .q The unit will start dialling.q If a document is fed into the unit, the unit
will start transmission.
START/COPY/SET
6
SELECT INDEX
DIRECTORY
1
A, B, C, 2
1
IndexDial
key
D, E, F, 3
G, H, I, 4
J, K, L, 5
2
3
4
5
M, N, O, 66
7
T, U, V, 8
P, Q, R, S, 7
IndexDial
key
W, X, Y, Z, 9
0
Other symbols
8
9
0
(Used for theSpeed Dial)
/
FACE DOWN
START/COPY/SET
DIRECTORY
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Voice Contact
1 Press while transmitting orreceiving documents.Display:
q Your unit will call the other party with adistinctive ring.
q When the other party answers, your unit
will emit a distinctive ring.
2 Lift the handset to start talking.
VOICE STANDBY
MONITOR
FACE DOWN
MONITOR
Handset
Note:
q If you initiate voice contact during transmission,
the unit will call you with a distinctive ring afterall of the documents have been transmitted.
q If you initiate voice contact during reception, the
unit will call you with a distinctive ring after the
current page of the document is received.
Talking to the caller after fax transmissionor reception!
You can talk to the other party after a fax message is completed. This will save the added
expense and time of making another call.This feature only works when the other partys fax machine is equipped with a voice
contact feature.
Initiating voice contact
1
If the other party initiates voice contact, your
unit will sound a distinctive ring and thefollowing will be displayed.
Display:
2 Lift the handset within 10 seconds of thedistinctive ring to start talking.
PLEASE PICK UP
Handset
Note:
q If you do not answer within 10 seconds of the
distinctive ring, the line will be disconnected.
Receiving a request for voice contact
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Sending Faxes
Fax/Copy
Sending a fax manually!
1 Check that the document stacker is in theupright position.
2Adjust the width of the document guides to
the size of the document.
3 Insert the document (up to 10 pages) FACEDOWN until the unit grabs the document anda single beep is heard.
Display:
4 If necessary, press repeatedlyto select the desired setting (see below).
5Press or lift the handset. (This
step is optional. See note.)
6 Dial the fax number.Example:
7 When a fax tone is heard:Press , and replace thehandset if using it.
ORWhen the other party answers your call:
Lift the handset if using the monitor and ask
them to press their start button. When a fax
tone is heard, press your
and replace the handset.
CONNECTING.....
START/COPY/SET
START/COPY/SET
TEL=5678901
TEL=
MONITOR
RESOLUTION
STANDARD
Documentguide(s)
Documentstacker
FACE DOWN
REDIAL/PAUSE
RESOLUTION
MONITOR
Handset
START/COPY/SET
STOP
Note:
q If you cannot send a fax, confirm the
problem by printing a journal report
(p. 64) and see page 56 to solve theproblem.q Performing step 5 allows you to identify
any possible problems in sending a fax.
For the parties with whom you have
experienced no problems, you can skip
step 5. Dial the fax number and press
.START/COPY/SET
sTo feed more than 10 pages at a timeInsert the first 10 pages of the document. Add the
extra pages (up to 10) before the last page is fed
into the unit.
sTo redial the last numberPress .q If the line is busy, the unit will automatically
redial the number up to 5 times.qDuring redial, the following will be displayed.
Display:
qTo cancel redialling, press again.
sTo stop transmissionPress .
To eject the document, press again.STOP
STOP
STOP
WAITING REDIAL
REDIAL/PAUSE
sTo select the resolutionSelect the desired resolution according to the type
of document.
STANDARD: For printed or typewrittenoriginals with normal-sized
characters.
FINE: For originals with small printing.SUPER FINE: For originals with minute printing.HALF TONE: For originals containing
photographs, shaded drawings,
etc.
qUsing the fine, super fine or half tone setting will
increase the transmission time.q If the resolution setting is changed during
feeding, it will be effective from the next sheet.qThe super fine resolution only works with other
compatible fax machines.
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Sending Faxes
Before using this feature, program the desired names and telephone numbers into the
One-Touch Dial or the Speed Dial (p. 27).
Sending a fax using automatic dialling!
1Check that the document stacker is in the
upright position.
2 Adjust the width of the document guides tothe size of the document.3 Insert the document (up to 10 pages) FACEDOWN until the unit grabs the document and
a single beep is heard.
Display:
4If necessary, press repeatedly
to select the desired setting (p. 31).
5a Using the One-Touch Dial:For stations 13Press the desired One-Touch Dial key.
For stations 46
Press , then press the desired
One-Touch Dial key.
Example:
5b Using the Speed Dial:Press , then press andthe desired 2-digit number (0049).
q The unit will start transmission.
DIRECTORY
CONNECTING.....
FAX=
LOWER
RESOLUTION
STANDARD
One-TouchDial keys
Documentguide(s)
Documentstacker
FACE DOWN
RESOLUTION
MONITOR LOWER
DIRECTORY
STOP
Helpful hints:
q You can confirm the stored items on the
telephone number list (p. 64).q The connecting tone will be heard during
dialling to tell you the status of the other
partys machine (p. 39).
s If your unit does not send a faxVerify that the number dialled is answered by the
other partys machine.
1. Press .
2a. Using the One-Touch Dial:
For stations 13
Press the desired One-Touch Dial key.
For stations 46
Press , then press the desired
One-Touch Dial key.
2b. Using the Speed Dial:Press , then press and the
desired 2-digit number.
DIRECTORY
LOWER
MONITOR
sFax auto redialIf the line is busy or there is no answer, the unit
will automatically redial the number up to 5 times.qThis feature is also available for:
receiving polling (p. 52), and
delayed transmission (p. 36).qDuring redial, the following will be displayed.
Display:
qTo cancel redialling, press .STOP
WAITING REDIAL
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Sending Faxes
Fax/Copy
600mm
(2358")
Paper width
Minimum size
128 mm(5")
128
mm
(5
")
Maximum size
216 mm(812")
208 mm (8316")
Effective scanning area
4 mm
Scannedarea
216 mm (812")
Note:
q Remove clips, staples or other similar fastening objects.q Check that ink, paste or correction fluid has dried.q Do not send the following types of documents. Use copies for fax transmission.
Chemically treated paper such as carbon or carbonless duplicating paper
Electrostatically charged paper
Heavily curled, creased or torn paper
Paper with a coated surface
Paper with a faint image
Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)
Documents you can send!
Document weight
Single sheet:
45 g/m2 to 90 g/m2
(12 lb. to 24 lb.)
Multiple sheets:
60 g/m2 to 75 g/m2
(16 lb. to 20 lb.)
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Sending Faxes
1 Press .Display:
2 Press , then .
3 Press .
4 Press or to select the desiredsetting.
5
Press .
6 Press .MENUSETUP ITEM [ ]
START/COPY/SET
MODE=ERROR wv
START/COPY/SET
SENDING REPORT
0 4
SYSTEM SET UP
MENU
START/COPY/SET
MENU
/
Sending report for confirmation!
The sending report will provide you with a printed record of the fax transmission result.
One of the following choices is available.
ERROR: The sending report will print out only when fax transmission fails (pre-selected setting).
ON: The sending report will always print out, indicating whether fax transmission is
successful or not.
OFF: The sending report will not print.
Sample of a sending report
01 2345678 00'51 SND 00 COMMUNICATION ERROR (43)
Jan. 20 1999 01:19PM
Jan. 20 01:18PM
SENDING REPORT
CODENO. USAGE TIME MODE PAGESSTART TIME RESULTOTHER FACSIMILE
Communicationmessage (p. 56)
Error code(for servicepersonneluse only)
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Sending Faxes
Fax/Copy
1 Press .Display:
2 Press , then .
3
Press .
4 Press or to select the desiredsetting.q If this feature is not required, select OFF.
5 Press .
6 Press .MENU
SETUP ITEM [ ]
START/COPY/SET
MODE=ON wv
START/COPY/SET
AUTO JOURNAL
2 2
SYSTEM SET UP
MENU
START/COPY/SET
MENU
/
Automatic journal report!
This feature prints a journal report automatically after every 35 new fax communications.
After printing, only the oldest communication result will be erased when a new communication
occurs. When this feature is deactivated, the unit will store the records of the fax
communications, but will not print the journal report automatically.
Sample of a journal report
NO.
01
02
0304
3332222
9998765
John555556677
USAGE TIME
00'45
00'58
00'4802'45
'
MODE
SND
RCV
RCVSND
SND
PAGES
01
02
0103
05
03
OK
OK
OKCOMMUNICATION ERROR (43)
OK
OK
START TIME
Jan. 25 1999 05:22PM
Jan. 21 02:14PM
Jan. 21 03:17PM
Jan. 21 05:18PM. 22 10:35AM
RESULT CODEOTHER FACSIMILE
JOURNAL
Communicationmessage (p. 56)
Error code(for servicepersonneluse only)
Note:
q You can also print a journal report manually (p. 64).
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Sending Faxes
One-TouchDial keys
/
FACE DOWN
STOP
START/COPY/SET
MENU
Note:
q You can receive, transmit and copy
documents while delayed transmission is
set.q When transmit polling (p. 37) is set to
ON, delayed transmission is not
possible.
Delayed transmission!(sending a fax at a specified time)
Using a built-in clock, this unit can send documents automatically at a specified time. This allows
you to take advantage of low-cost calling hours offered by your telephone company. The delayed
transmission can be reserved to take place up to 24 hours in advance.
1 Insert the document FACE DOWN until theunit grabs the document and a single beepis heard.
Display:
2 Press .Display:
3 Press , then .
4 Press .
5 Press or to select ON.
6 Press .
7 Enter the fax number using the dial keypad,the One-Touch Dial or the Speed Dial.8 Press .
9Enter the transmission start time. Press
to select AM or PM.Example (using the dial keypad): 11:30PM
Press , then press until
PM is displayed.
10 Press .
11 Press .q At the programmed time, the unit will
automatically start transmission.
SEND AT 11:30PM
MENU
SETUP ITEM [ ]
START/COPY/SET
TIME=11:30PM
01 31
TIME=12:00AM
START/COPY/SET
FAX=
START/COPY/SET
MODE=ON wv
MODE=OFF wv
START/COPY/SET
DELAYED SEND
2 5
SYSTEM SET UP
MENU
STANDARD
sTo cancel the delayed transmissionsetting
1. Press while the unit is idle.
Display:
2. Press .START/COPY/SET
YES: PRESS SET
SEND CANCELED ?
STOP
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Sending Faxes
Fax/Copy
/
FACE DOWN
STOP
START/COPY/SET
MENU
Note:
q The caller pays for the document transmission.q When delayed transmission (p. 36) is set to
ON, transmit polling is not possible.
Transmit polling!(letting another machine retrieve a fax on your unit)
This feature allows another person to call your unit to retrieve a document loaded on your unit.
This saves you the call charges. This feature will not work when the unit is set to the TEL mode.
1 Insert the document FACE DOWN until theunit grabs the document and a single beep isheard.
Display:
2 Press five times.
3 Press .
4 Press or to select ON.
5 Press .POLLED ON
START/COPY/SET
MODE=ON wv
MODE=OFF wv
START/COPY/SET
POLLED
MENU
STANDARD
sTo cancel the transmit polling
1. Press while the unit is idle.
Display:
2. Press .START/COPY/SET
YES: PRESS SET
CANCEL POLLED
STOP
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Sending Faxes
Overseas mode!
START/COPY/SET
MENU
/
Note:
q After transmission, this feature will turn off
automatically.q A slower transmission speed will lengthen the
call duration. Therefore the calling charges maybe higher.
You may experience difficulty when transmitting documents overseas. This feature makes
sending documents easier as the transmission speed is slowed down. Before starting
transmission, follow the steps below.
1 Press .Display:
2 Press , then .
3
Press .
4 Press or to select ON.
q If this feature is not required, select OFF.
5 Press .
6 Press .MENUSETUP ITEM [ ]
START/COPY/SET
MODE=ON wv
MODE=OFF wv
START/COPY/SET
OVERSEAS MODE
2 3
SYSTEM SET UP
MENU
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Sending Faxes
Fax/Copy
Connecting tone!
START/COPY/SET
MENU
/
STOP
Note:
q The connecting tone volume cannot be adjusted.
This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy
tone for several seconds when you send a fax using the One-Touch Dial or the Speed Dial.
This will tell you the status of the other partys machine.
If you hear a:
Fax tone: The other partys machine is ready for reception.
Ring back tone: If this tone continues, the other partys machine may not be a facsimile or
may have run out of paper. Check with the other party.
Busy tone: The other partys machine is busy. Let the unit continue redialling or press
and try again later.
This feature is set to ON as a pre-selected setting. If this feature is not required, you can turn it
off.
STOP
1
Press .
Display:
2 Press , then .
3 Press .
4 Press or to select the desiredsetting.q If this feature is not required, select OFF.
5 Press .
6
Press .MENU
SETUP ITEM [ ]
START/COPY/SET
MODE=ON wv
START/COPY/SET
CONNECTING TONE
7 6
SYSTEM SET UP
MENU
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You have to
set this.
This is how
the unit willoperate.
40
Receiving Faxes
Setting the unit to receive calls!
How you
want the unit
to receive
calls
To answer all voiceand fax callsyourself.
Voice/Fax call
TEL mode(p. 42)
When the unit is in the TEL
mode, the arrow indicator on
the display points to TEL.
q If the arrow indicator(s) point(s)
to FAX or both TEL and
FAX, press .RECEIVE MODE
When the unit rings, you must
answer all calls.q If you hear a fax calling tone
(slow beep) or no sound is
heard, press
.START/COPY/SET
RingRingRing
FAX
TELDisplay:
Option A
You have a separatetelephone line justfor fax calls.
Fax call
FAX ONLY mode(p. 43, 44)
PRE-SELECTED SETTING
When the unit is in the FAX
ONLY mode, the arrow
indicator on the display points
to FAX.
q If the arrow indicator points to
TEL, press .RECEIVE MODE
All incoming calls will be
answered as faxes, and the
unit will try to receive a fax.
FAX
TELDisplay:
Option B
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Receiving Faxes
Fax/Copy
TEL/FAX mode
If you are near the unitand want to use it to
receive your voice
calls yourself and fax
calls automatically, see
pages 48 to 51.
Remote activation
If you answer a
telephone in anotherroom and hear the fax
tone, you can activate
the unit remotely by
pressing 9 (p.
45).
Other options
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Receiving Faxes
1 When the unit rings, lift the handset toanswer the call.
2 When: document reception is required, a fax calling tone (slow beep) is heard, or
no sound is heard,
press .
3 Replace the handset.q The unit will start reception.
Note:
q If you do not answer the call within 15 rings, theunit will temporarily switch to the fax and thecaller can send a document.
CONNECTING.....
START/COPY/SET
Handset
STOP
START/COPY/SET
RECEIVE MODE
sTo stop receiving
Press .
s
Friendly reception featureWhen you answer a call and hear a fax calling tone(slow beep), the unit will automatically start receiving.q If this feature is not required, set to OFF (p. 52).
STOP
TEL mode!(answering all calls manually)
If the arrow indicator(s) point(s) to FAX or both
TEL and FAX, press .q The display will show the following.
Display: TEL MODE
RECEIVE MODE
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Receiving Faxes
/
MENU
START/COPY/SET
1 Press .Display:
2Press , then .
3 Press .
4 Press or to select the desirednumber.
5 Press .
6 Press .MENUSETUP ITEM [ ]
START/COPY/SET
RING=1 wv
START/COPY/SET
FAX RING COUNT
0 7
SYSTEM SET UP
MENU
FAX ONLY mode ring count
This setting determines the number of rings before the unit answers a call in the FAX ONLY
mode. You can choose from 1 to 4 rings.
Helpful hints:q To answer a call before the unit does, increase the number of rings.q If you have difficulty receiving faxes, the other parties may have tried to send faxes before
confirming if your unit answered or not. Decrease the number of rings.
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Receiving Faxes
Fax/Copy
Extension telephone!
To the EXT jackor the same line
Note:q You can change the fax activation code
(see below).
If you connect an extension telephone to your unit or on the same line, you can receive fax
documents using the extension telephone.
You do not have to press on the unit.
Important:q Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.
START/COPY/SET
Fax activation code!
The fax activation code is used when receiving faxes using an extension telephone (see above).
Important:q
This code should be different from the remote access code of your answering machine.
1 When the extension telephone rings, lift thehandset of the extension telephone.2 When: document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
press (pre-selected fax
activation code) firmly.
3 Replace the handset.q The unit will start reception.
9
1 Press .Display:
2 Press , then .
3
Press .
4 Press or to select ON.q If this feature is not required, select OFF.
5 Press .
q The display will show the pre-selected code.
6Enter the new code number.q This code can be from 2 to 4 digits in
length using 09 and .
CODE= 9
START/COPY/SET
MODE=ON wv
START/COPY/SET
FAX ACTIVATION
14
SYSTEM SET UP
MENU 7 Press .
8 Press .MENUSETUP ITEM [ ]
START/COPY/SET
/
START/COPY/SET
MENU
Note:
q If you subscribe to any specialtelephone company services which
require a code, all or part of the faxactivation code must be different fromthe service access code.
q The fax activation code should not beset to 0000.
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Receiving Faxes
Receiving with a duplex ring service!
This feature can only be used when you subscribe to a duplex ring service from your
telephone company. For more information on the availability of this service, contact your
telephone company before activating this feature.
What is a duplex ring service?A duplex ring service will give you an additional telephone number on a single telephone line,
having a different ringing pattern (single bell).
Ring patterns:
Single bell (one long ring)
Double bell (two short rings)
Your telephone number
012 1234
012 5678
Ring pattern
Double ring
Single ring
Use
Telephone
Facsimile
When you subscribe to a duplex ring service, you can assign telephone numbers for telephone
number and fax telephone number.
When a call is received, you will know which number is being called by the ringing pattern.
Example:
To use one of the telephone numbers as a facsimilenumber
Set the ring pattern detection feature to ON.
When the unit detects a call with a single bell pattern, it will activate the fax function.
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Receiving Faxes
Fax/Copy
/
MENU
START/COPY/SET
Setting the ring pattern detection
How the unit will answer in each receive modeWhen a single bell is detected, the unit will automatically answer the call and activate the fax
function.
TEL mode: When a double bell is received, the unit will ring 15 times and temporarily
activate the fax function.
FAX ONLY mode: The unit automatically answers a distinctive ring call after the second ring.To change the number of rings, change the FAX ONLY mode ring count (p.
44) after setting the ring pattern.
TEL/FAX mode: When a double bell is received, the unit will ring until you answer the call.
1 Press .Display:
2 Press , then .
3 Press .
4
Press or to select the ON.
q If this feature is not required, select OFF.
5 Press .
q The unit will print an information list.
6 Press .MENUSETUP ITEM [ ]
PRINTING
START/COPY/SET
MODE=ON wv
MODE=OFF wv
START/COPY/SET
RING DETECTION
3 1
SYSTEM SET UP
MENU
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Receiving Faxes
TEL/FAX mode!(receiving voice calls with rings and fax callswithout rings when you are near the unit)
Use this mode when you are always near the unit, are not using an answering machine andwant the fax machine to detect faxes without ringing. When a call is received, the unit will work
as follows. If you connect an extension telephone to the same line, see the next page.
The unit will not ring.*
TEL/FAX delayedring count
Voice call
Fax callingtone**
The unit will automatically activatethe fax function for fax machinesthat do not send a fax calling tone.
OR
A call isreceived.
The unit will ring up to3 times.***
Silent fax recognitionring count
Answerthe call.
The unit willautomatically receivedocuments withoutringing.
RingRin
gRin
g
* A telephone fee will be charged to the caller from this point.
** A fax calling tone is automatically generated by the sending fax machine. Some fax
machines do not have this capability.
*** While ringing, the unit will emit a different ring back tone to the calling party.
Note:qThe unit will display the following when a call is received.
Display:
qSome fax messages that are transmitted manually may not send a fax calling tone. These calls must be
received manually.qThe ringer should be on (p. 23).
INCOMING CALL
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Receiving Faxes
Fax/Copy
Ring pattern when an extension telephone is connectedIf you absolutely must use another phone on the same phone line, you can disengage the
TEL/FAX mode on a call by call basis by pressing 0 before the fax machine begins
communicating. Once the fax machine is activated, the only way to turn it off is by pressing the
button on the unit.STOP
The extension telephonewill ring once.*
TEL/FAX delayedring count
The unit will not ring.
The unit will ring up to 3 times.***Silent fax recognition
ring count
The extension telephone will not ringbut you can answer the call with theextention telephone as shown below.1. Lift the handset.2. Enter (pre-selected code)
while the ring back tone is heard.qThe code number can be
changed (p. 53).
Voice call
Fax callingtone**
The unit will automatically activate
the fax function for fax machinesthat do not send a fax calling tone.
OR
A call isreceived.
Answerthe call.
The unit will automatically receivedocuments without ringing.
Ring
RingRingRing
0
TEL/FAX delayed ring count:Up to 4 ring signals will be generated before the unit answers, depending on feature setting #78 on page
51. In the TEL/FAX mode, the unit will not generate an audible ring during this time.
Silent fax recognition ring count:The unit generates audible rings to indicate that it is receiving a voice call. 3 to 9 rings will be generated,
depending on feature setting #30 on page 51. This signal will not ring at an extension telephone.
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Receiving Faxes
Changing the AUTO ANSWER setting to the TEL/FAX mode
1 Press .Display:
2 Press , then .
3 Press .
4Press or to select TEL/FAX.
5 Press .
6 Press .
7 If the arrow indicator on the display points toTEL, press .TEL/FAX MODE
RECEIVE MODE
MENU
SETUP ITEM [ ]
START/COPY/SET
MODE=TEL/FAX wv
MODE=FAX ONLYwv
START/COPY/SET
AUTO ANSWER
7 7
SYSTEM SET UP
MENU
RECEIVE MODE /
MENU
START/COPY/SET
Answeringmachine
qDo not connect an answeringmachine when using theTEL/FAX mode.
Only a fax machine isconnected and you arealways near the fax machine.
FFAX
TEL
Display:
Note:
q To return to the FAX ONLY mode, selectFAX ONLY in step 4.
q In the TEL/FAX mode, the display willshow the following.
sWe recommend the following setup.
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Receiving Faxes
Fax/Copy
TEL/FAX delayed ring countThis setting determines the number of times the extension telephone rings in the TEL/FAX
mode. You can choose from 1 to 4 rings.
This setting does not need to be changed if an extension telephone is not connected.
1 Press .Display:
2 Press , then .
3 Press .
4 Press or to select the desirednumber.
5 Press .
6 Press .MENUSETUP ITEM [ ]
START/COPY/SET
RING=1 wv
START/COPY/SET
TEL/FAX RING
7 8
SYSTEM SET UP
MENU /
MENU
START/COPY/SET
Note:
q If the number of rings is increased, youmay not be able to receive documentsfrom some older model fax machineswhich do not send a fax calling tone.
Silent fax recognition ring countWhen the unit detects a voice call in the TEL/FAX mode, it will ring up to 3 times. The number of
rings can be changed up to 9.
1 Press .Display:
2Press , then .
3 Press .
4 Press or to select the desirednumber.
5
Press .
6 Press .MENUSETUP ITEM [ ]
START/COPY/SET
RING=3 wv
START/COPY/SET
SILENT FAX RING
3 0
SYSTEM SET UP
MENU/
MENU
START/COPY/SET
Note:
q If the number of rings is increased, youmay not be able to receive documentsfrom some older model fax machineswhich do not send a fax calling tone.
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Receiving Faxes
Receiving polling!(receiving a fax placed on another partys machine)This feature allows you to retrieve a document from another compatible machine. Therefore, youpay for the call, saving the sending party the call charges.
Make sure that no documents are fed into your unit and that the other partys machine is readyfor your call.
1 Press four times.Display:
2 Press .
3 Dial the fax number.Example:
4 Press .
q The unit will start reception.
CONNECTING.....
START/COPY/SET
FAX=3331111
FAX=
START/COPY/SET
POLLING
MENU
MENU
START/COPY/SET
Friendly reception!
The friendly reception feature allows you to receive fax documents automatically without
pressing (p. 42).
When this feature is deactivated, you have to press to receive fax
documents each time you answer a fax call.
START/COPY/SET
START/COPY/SET
1 Press .Display:
2
Press , then .
3 Press .
4 Press or to select the desiredsetting.q If this feature is not required, select OFF.
5Press .
6 Press .MENUSETUP ITEM [ ]
START/COPY/SET
MODE=ON wv
START/COPY/SET
FRIENDLY RCV
4 6
SYSTEM SET UP
MENU/
MENU
START/COPY/SET
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Receiving Faxes
Fax/Copy
Auto disconnection!
This feature allows you to answer a call with the extension telephone during the silent fax
recognition rings in the TEL/FAX mode (p. 49). When you lift the handset of the extension
telephone and enter (pre-selected code) while the ring back tone is heard, the unit will be
disconnected and you can talk with the other party.
Important:q This code should be different from the fax activation code (p. 45) and the remote access code
of your answering machine.
0
1 Press .Display:
2
Press , then .
3 Press .
4 Press or to select ON.q If this feature is not required, select OFF.
5
Press .
q The display will show the pre-selected code.
6 Enter the new code.q This code can be from 2 to 4 digits inlength using 09, and .
7 Press .
8 Press .MENUSETUP ITEM [ ]
START/COPY/SET
CODE= 0
START/COPY/SET
MODE=ON wv
START/COPY/SET
AUTO DISCONNECT
4 9
SYSTEM SET UP
MENU/
MENU
START/COPY/SET
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Receiving Faxes
Pager call - when your unit receives a fax!
This feature allows your unit to call your pager when your unit receives a fax document.
1
Press .
Display:
2 Press , then .
3 Press .
4Press or to select ON.
q If this feature is not required, select OFF.
5 Press .
6 Enter your pager number.q You can enter a total of 46 digits and/orpauses.
Example:
1 202 555 1234PPP12345678PPP5555#
NO.=
START/COPY/SET
MODE=ON wv
MODE=OFF wv
START/COPY/SET
FAX PAGER CALL
7 0
SYSTEM SET UP
MENU
7
Press .
8 Press .MENUSETUP ITEM [ ]
START/COPY/SET
/
MENU
START/COPY/SET
Note:
q Message programming methods mayvary depending on the pager company.Contact your pager company for details.
Your pagernumber
Pauses
Your pager accesscode, if required.
Message you want displayedon your pager when yourunit receives a fax.
When your unit receivesa fax document, it will callyour pager company.
Your pagercompany willcall your pager.
Pagercompany
5555
Pager
A few minutes later, your pagerwill display the same messageyou entered in step 6.(For example: 5555).
sHow your unit and pager work
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Copying
Fax/Copy
Making a copy!
1
Check that the document stacker is in the
upright position.
2 Adjust the width of the document guides tothe size of the document.
3 Insert the document (up to 10 pages) FACEDOWN until the unit grabs the document anda single beep is heard.
Display:
q Make sure the handset is on the cradle.
4 If necessary, pressrepeatedly to select the desired setting(p. 31).
5 Press .q The unit will start printing.
Note:q If a resolution is not selected, FINE resolution
will automatically be selected.q You can make or receive a voice call while
making copies.q When you copy a multiple page document which
is longer than A4 size paper (approx. 300 mm),we recommend you insert one page at a time.
COPYING
START/COPY/SET
RESOLUTION
STANDARD
Any transmittable document (p. 33) can be copied.
Documentguide(s)
Documentstacker
FACE DOWN
RESOLUTION
START/COPY/SET
STOP
sTo stop copying
Press .
To eject the document, press again.STOP
STOP
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Error Messages
Reports!
If your unit cannot send a fax, check the following.
The number you dialled is correct.
The other partys machine is a facsimile.
If the problem remains, correct it by following the communication message printed on the
sending and journal reports (p. 34, 35).
Communication message
COMMUNICATION ERROR
DOCUMENT JAMMED
ERROR-NOT YOUR UNIT
NO DOCUMENT
OTHER FAX NOT RESPOND
PAPER OUT
PRESSED THE STOP KEY
PRINTER OVERHEATED
OK
4172FF
53, 54,59, 70
q A transmission or reception error occurred. Tryagain or check with the other party.
q The document is jammed. Remove the jammeddocument (p. 62).
q A transmission or reception error occurredbecause of a problem with the other partys faxmachine. Check with the other party.
q The document was not fed into the unit properly.Reinsert the document and try again.
q The other partys fax machine was busy or ran outof recording paper. Try again.
q The document was not fed properly. Reinsert the
document and try again.q The other partys fax machine rings too manytimes. To send a fax manually, dial the number,confirm the fax tone, and press the
button.q The other partys machine is not a facsimile.
Check with the other party.q The number you dialled is not in service.
q The unit ran out of recording paper. Install arecording paper roll (p. 17).
q The cover was opened. Close it and try again.
q The button was pressed and faxcommunication was cancelled.
q The printer overheated. Let the unit cool down.
q Fax communication was successful.
STOP
START/COPY/SET
Errorcode
Cause & Remedy
56
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Error Messages
Help
LCD display!
If the unit detects a problem, one or more of the following messages will appear on the display.
Display message
UNIT OVERHEATED
TRANSMIT ERROR
REMOVE DOCUMENT
REDIAL TIME OUT
POLLING ERROR
OUT OF PAPER
NO RESPONSE
CHECK MEMORY
CHECK DOCUMENT
CHECK COVER
CALL SERVICE 2
CALL SERVICE 1 q There is something wrong with the unit. Contact our servicepersonnel.
q The cover is open. Close it.
q The document is not fed into the unit properly. Reinsert thedocument. If misfeeding occurs frequently, clean the document
feeder rollers and try again (p. 63). If the problem remains, adjustthe feeder pressure (p. 62).
q Attempted to transmit a document longer than 600 mm. Press thebutton to remove the document. Divide the document
into two or more sheets and try again.
q Memory (telephone numbers, parameters, etc.) has been erased.Re-program.
q The other partys fax machine is busy or ran out of recordingpaper. Try again.
q The unit ran out of recording paper. Install a recording paper roll(p. 17).
q The other partys fax machine does not have a polling feature.Check with the other party.
q The other partys fax machine is busy or ran out of recordingpaper. Try again.
q
The document is jammed. Remove the jammed document (p. 62).
q A transmission error occurred. Try again.
q The unit is too hot. Let the unit cool down.
STOP
Cause & Remedy
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Operations
When a function does not work, check herebefore requesting help!
General
Fax sending
Problem
I cannot make and receive calls.
I cannot make calls.
The unit does not work.
The unit does not ring.
The other party complains theyonly hear a fax tone and cannottalk.
The buttondoes not function properly.
The receive mode does notfunction as explained on page 40.
During programming, I cannotenter the fax activation code.
REDIAL/PAUSE
q The power cord or telephone line cord is not connected.Check the connections (p. 18).
q The dialling mode setting is wrong. Change to TONE orPULSE (p. 18).
q Disconnect the unit from the telephone line and connectthe line to a known working telephone. If the workingtelephone operates properly, contact our service personnelto have the unit repaired.
If the working telephone does not operate properly,contact your telephone company.
q The ringer volume is set to off. Adjust it to a suitable level(p. 23).
q The FAX ONLY mode is set. Tell them the number is onlyused for faxes or change to another mode (p. 40, 41).
q If this button is pressed during dialling, a pause will beinserted. If pressed immediately after a dial tone isobtained, the last number dialled will be redialled.
q A ring pattern detection is set (p. 46, 47).q The TEL/FAX mode is set (p. 4851).
q All or part of the numbers are the same as the remoteaccess code of your answering machine. Change thenumber (p. 45).
Cause & Remedy
Problem
q The telephone line cord is connected to the EXT jack onthe unit. Connect to the LINE jack (p. 18).
q The other partys fax machine was busy or ran out ofpaper. Try again.
q The other partys machine is not a facsimile. Check withthe other party.
q The other partys fax machine rings too many times. Sendthe fax manually - dial the number, confirm the fax tone,then press the button.
q If your line has special telephone services such as callwaiting, the service may have been activated during faxtransmission. Connect the unit to a line that does not havethese services.
q The extension telephone on the same line is off the hook.Hang up the extension telephone and try again.
START/COPY/SET
Cause & Remedy
I cannot send documents.
The other party complains thatletters on their receiveddocument are distorted.
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Operations
Help
Fax sending (cont.)
Problem
q The glass or rollers are dirty. Clean them (p. 63).
q Use the overseas transmission mode (p. 38).q Add two pauses at the end of the telephone number (p. 26).q Dial the number manually.
Cause & Remedy
The other party complains thatdirty patterns or black linesappear on their received
document.
I cannot make an internationalfax call.
Fax receiving
Problem
q The telephone line cord is connected to the EXT jack onthe unit. Connect to the LINE jack (p. 18).
q The receive mode is set to the TEL mode. Set to the FAXONLY or TEL/FAX mode.
q The time taken to answer the call is too long. Decreasethe number of rings (p. 44, 51).
q The incoming call is not a fax. Change the receive modeto the TEL mode.
q The sender transmitted a faint document. Ask them totransmit a clearer copy of the document.
q The thermal head is dirty. Clean it (p. 63).
q The recording paper roll is installed incorrectly. Make surethat the shiny side of the paper is facing down andre-install the paper (p. 17).
Cause & Remedy
I cannot receive documents.
I cannot receive documentsautomatically.
The display showsCONNECTING..... but faxes arenot received.
The recording image is faint.
The received document is blank.
Receive mode
Problem
q If you want to set the FAX ONLY or TEL/FAX mode: Select the desired mode using feature #77 (p. 50), and Press repeatedly until the desired
mode is displayed.
q If you want to set the TEL mode: Press repeatedly until the TEL
mode is displayed.RECEIVE MODE
RECEIVE MODE
Cause & Remedy
I cannot select the desiredreceive mode.
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Operations
Copying
Problem
q You cannot make a copy during programming. Make thecopy after programming or stop the programming.
q The glass or rollers are dirty. Clean them (p. 63).
q The thermal head is dirty. Clean it (p. 63).
q The recording paper roll is installed incorrectly. Make surethat the shiny side of the paper is facing down andre-install the paper (p. 17).
Cause & Remedy
The unit does not make a copy.
A dirty pattern or a black lineappears on the copied document.
The copied image is distorted.
The copied document is blank.
If a power failure occurs!
q The unit will not function.q Voice and fax calls will be interrupted.q If delayed transmission is programmed and the start time has passed during a power failure,
transmission will be attempted soon after power is restored.
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Jams
Help
Recording paper jam!
If the unit does not eject any recording paper during reception or copying, the recording paper
has jammed. Remove the jammed paper as shown below.
1Open the cover by pressing the cover open
button and remove the recording paper roll.
4 Pull down the document stacker and tear offthe excess paper by pulling it towards you,then push the stacker to the upright position.
2
Replace the recording paper roll in the
proper direction, and pull the leading edge of
the paper approximately 10 cm (4 inches)
out of the unit.
q Make sure that there is no slack in the
paper roll.
3
Close the cover securely by pushing down
on both ends.
q A message will be printed on the recording
paper.
q If the recording paper is set to the wrong
side, the message will not be printed.
Install the paper correctly.
Cover openbutton
Document stacker
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Jams
Document jam!
If the unit does not release the document during feeding, remove the jammed document as
follows.
1Open the cover by pressing the cover open
button.
2 Remove the jammed document carefully.
3 Close the cover securely by pushing downon both ends.
Cover open button
Note:q Do not pull out the jammed paper forcibly
before opening the cover.
Sending document does not feed, or multi-feeds!
If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.
1 Open the cover by pressing the cover openbutton.
2Shift the position of the lever using an
instrument with a pointed end, such as a
paper clip.
Right: When documents do not feed.
Center: Standard position (pre-selected)
Left: When documents multiple feed.
3 Close the cover securely by pushing downon both ends.
Cover open button
Left Right
Lever
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Cleaning
Help
Document feeder!
If misfeeding occurs frequently or if dirty patterns or black bands appear on a copied or
transmitted document, clean the document feeder.
1Disconnect the power cord and the
telephone line cord.
2 Open the cover by pressing the cover openbutton.
3 Clean the document feeder rollers, sub rollerand rubber flap with a cloth moistened withisopropyl rubbing alcohol, and let all parts
dry thoroughly.
4Clean the white plate and glass with a soft
dry cloth.
5 Close the cover securely by pushing downon both ends.
6 Connect the power cord and the telephoneline cord.Caution:q Do not use paper products, such as paper
towels or tissues, to clean the inside of the
unit.
Power cord
Telephoneline cord
Cover open button
Rubber flap
Sub roller
Documentfeeder rollers
Cover
Glass
Whiteplate
Thermal head!
If dirty patterns or black bands appear on a copied or received document, clean the thermal head.
1 Disconnect the power cord and thetelephone line cord.
2Open the cover by pressing the cover open
button.
3 Clean the thermal head with a clothmoistened with isopropyl rubbing alcohol,and let it dry thoroughly.
4 Close the cover securely by pushing downon both ends.
5 Connect the power cord and the telephoneline cord.Caution:q To prevent a malfunction due to static
electricity, do not use a dry cloth and do nottouch the thermal head directly with yourfingers.
Cover openbutton
Thermal head
Caution:q
Do not push onthe black cover.
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Print Reports
Printing the feature settings, telephone numbers,journal!
You can print out the following documents.
Basic feature list: provides you with the current settings of the basic programming features(p. 69).
Advanced feature list: provides you with the current settings of the advanced programming
features (p. 69, 70).
Telephone number list: provides you with names and telephone numbers which are stored in
the automatic dialling directory. The telephone number codes are as shown below.
P: A pause has been entered.
F: A flash has been entered.
[ ]: A secret telephone number has been entered. (The telephone number is not printed.)
Journal report: keeps records of fax transmissions and receptions. This report will be printedautomatically after every 35 fax communications (p. 35).
MENU STOP
START/COPY/SET
1 Press three times.Display:
2 For the basic feature list, press , then.
For the advanced feature list, press ,
then .
For the telephone number list, press ,
then .
For the journal report, press , then .
3 Press to start printing.
q To stop printing, press .
q After printing, the following will be displayed.
4 Press .MENUPRINT ITEM [ ]
STOP
PRINTING
START/COPY/SET
JOURNAL REPORT
4
TEL NO. LIST
3
ADVANCED LIST
2
BASIC LIST
1
PRINT REPORT
MENU
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Original Mode / Reset
General
Information
/
MENU
START/COPY/SET
Note:
q This feature will return to the normal
mode after transmission or copying is
completed.q These settings are available in the
standard, fine and super fine
resolutions.
1 Press .Display:
2 Press , then .
3 Press .
4 Press or to select the desiredsetting.5 Press .
6Press .MENU
SETUP ITEM [ ]
START/COPY/SET
MODE=NORMAL wv
START/COPY/SET
ORIGINAL
5 8
SYSTEM SET UP
MENU
Setting the original mode!
Use this feature when you need to transmit or copy a document with faint or dark writing.
One of the following choices is available.
NORMAL: Used for documents with normal writing (Pre-selected setting).
LIGHT: Used for documents with faint writing.DARKER: Used for documents with dark writing.
Set this feature before starting transmission or copying.
6 Press againfor confirmation.
7 Press .MENUSETUP ITEM [ ]
RESET COMPLETED
START/COPY/SET
/
MENU
START/COPY/SET
STOP
1 Press .Display:
2Press , then .
3 Press .
4 Press or to select YES.
5 Press .
q If this feature is not required, press .STOP
RESET OK?
START/COPY/SET
RESET=YES wv
RESET=NO wv
START/COPY/SET
SET DEFAULT
8 0
SYSTEM SET UP
MENU
Resetting the advanced features!
Use this feature to return the advanced features (p. 69, 70) to their pre-selected settings.
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Specifications
Technical data about this product!
Applicable Lines: Public Switched Telephone Network
Document Size: Max. 216 mm (812") in width
Max. 600 mm (2358") in length
Effective Scanning Width: 208mm (8316")
Recording Paper Size: 216 mm x max. 30 m (812" x 98') roll
Effective Printing Width: 208 mm (8316")
Transmission Time*: Approx. 15 s/page (Original mode)**
Approx. 30 s/page (G3 Normal mode)
Scanning Density: Horizontal: 8 pels/mm (203 pels/inch)
Vertical: 3.85 lines/mm (98 lines/inch) STANDARD mode
7.7 lines/mm (196 lines/inch) FINE/HALF TONE mode
15.4 lines/mm (392 lines/inch) SUPER FINE mode
Halftone Level: 64-level
Scanner Type: Contact Image Sensor (CIS)
Printer Type: Thermal PrintingData Compression System: Modified Huffman (MH), Modified READ (MR)
Modem Speed: 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback
Operating Environment: 5 C 35 C (41 F 95 F), 45 % 85 % RH (Relative Humidity)
Dimensions (HxWxD): 122 mm x 338 mm x 240 mm (41316" x 13516"x 9716")
Mass (Weight): Approx. 2.5 kg (5.5 lb.)
Power Consumption: Standby: Approx. 5.5 W
Transmission: Approx. 17 W
Reception: Approx. 30 W (When receiving the CCITT No. 1
Test Chart)
Copy: Approx. 30 W (When copying the CCITT No. 1 TestChart)
Maximum: Approx. 120 W (When copying a 100 % black document)
Power Supply: 220240 V AC, 50/60 Hz
* Transmission speed depends upon the contents of the pages,
resolution, telephone line conditions and capability of the
other partys machine.
** The 15 second speed is based upon the CCITT No. 1 TestChart.
Note:q Any details given in these instructions are subject to change without notice.q The pictures and illustrations in these instructions may vary slightly from the actual product.
CCITT No. 1 Test Chart
8/6/2019 c37c370d-6e27-4baf-9e2a-77ab89cfea3d copy
67/7067
Index
General
Information
Index!
A Accessories ....................................... 12
Advanced feature list ........................ 64
Advanced features ...................... 69, 70
(Resetting).................................... 65
Auto disconnection ............................ 53
B Basic feature list ............................... 64
Basic features.................................... 69
C Character table.................................. 21
Cleaning ............................................ 63
Connecting tone ................................ 39
Connections................................... 5, 18
Copy .................................................. 55
COPY button ................................. 9, 55
D Date and time.................................... 19
Delayed transmission ........................ 36
Dialling mode..................................... 18
DIRECTORY button .............. 28, 29, 32
Document feeder cleaning ................ 63
Document jam ................................... 62
Document size............................. 33, 66
Document stacker ......................... 4, 17
Duplex ring service...................... 46, 47
E Electronic telephone directory........... 29
Error messages ........................... 56, 57
Extension telephone.................... 45, 49
F Facsimile telephone number ............. 22
Fax activation code ........................... 45
Fax auto redial................................... 32
FAX ONLY mode................... 40, 43, 44
FAX ONLY ring count ........................ 44
Fax pager .......................................... 54
Features summary...................... 69, 70
Feeder
(Cleaning)..................................... 63
(Jam) ............................................ 62
(Pressure)..................................... 62
FLASH button.................................... 26
Friendly reception.............................. 52
H Handset cord ................................. 5, 18
Handset receiver volume................... 23HELP button ...................................... 13
HYPHEN key............................... 21, 27
I INSERT key................................. 20, 21
J Jams............................................ 61, 62
Journal auto print............................... 35
Journal report .............................. 35, 64
L LCD display (Error messages) .......... 57
List
(Advanced feature) ....................... 64
(Basic featur