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City Council Agenda Page 1 March 5, 2019
NOTICE OF MEETING OF THECITY COUNCIL
OF BUDA, TX
6:00 PM - Tuesday, March 5, 2019****ADDENDUM****
Council Chambers, Room 1097405 E. Loop Street, Building 100
Buda, TX 78610
This notice is posted pursuant to the Texas Open Meetings Act. Notice is hereby given that a Regular City CouncilMeeting of the City of Buda, TX, will be held at which time the following subjects will be discussed and may be actedupon.
A. CALL TO ORDER Please turn off your cell phone when you approach the podium.
B. INVOCATION
C. PLEDGE OF ALLEGIANCE
D. ROLL CALL
E. PROCLAMATION
E.1. Groundwater Awareness Week, March 10 - 16, 2019, to be accepted by Blake Neffendorf, WaterResource Coordinator, Mike Beggs, Public Works Director, and John Nett, City Engineer.
Groundwater_Awareness_Week2019_PROC.docx
Natl_GW_Week_flyer_2019.pdf
F. PUBLIC COMMENTS At this time, comments will be taken from the audience on non-agenda related topics for a length of time not toexceed three minutes per person. To address the City Council, please submit a Citizen’s Comment form to theCity Secretary prior to the start of the meeting. No action may be taken by the City Council during PublicComments.
G. CONSENT AGENDA All matters listed under this item are considered to be routine by the City Council and will be enacted by onemotion. There will not be separate discussion of these items. If discussion is desired by any Council Member onany item, that item will be removed from the consent agenda and will be considered separately.G.1. Approval of the February 13, 2019 and February 19, 2019 City Council Meeting Minutes (City Clerk Alicia
Ramirez)
2019-0213 DRAFT Minutes.pdf
2019-0219 DRAFT Minutes.pdf
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City Council Agenda Page 2 March 5, 2019
G.2. Deliberation and possible action to accept the City's Investment Report for the quarter endingDecember 2018 (Finance Director June Ellis)
December Investment Report - 2018 Qrtly.pdf
G.3. Deliberation and possible action to adopt a Resolution of the City of Buda requesting the members ofthe 86th Legislative Session of the State of Texas to support Legislation that provides stewardship,health and well being, and connectivity for local and state parks (Parks & Recreation Director GregOlmer)
2019-Resolution-86th-Legislative-FINAL-1.docx
H. REGULAR AGENDA
H.1. Deliberation and possible action on a Resolution expressing support for House Bill 1303 of the 86thTexas Legislature which would prohibit off-premise signs on certain highways in Hays County (AssistantCity Manager Micah Grau)
Exhibit A - 86R HB1303 (Zwiener).pdf
Draft 2019 Resolution - City support of HB 1303.pdf
H.2. Deliberation and possible action to award the Invitation for Bid (IFB) 19-007 and to authorize the CityManager to execute a contract with Archer Western Construction, LLC, for the purchase of City of BudaWaste Water Treatment Plant Phase III Expansion and to authorize the City Manager to execute possiblefuture change orders with Archer Western Construction, LLC, not to exceed or reduce the originalcontract value by 4.5% (Finance Director June Ellis; Purchasing Manager Rose Esparza; City of EngineerJohn Nett)
Recommendation Letter + Bid Tab (022619).pdf
IFB 19-007 Bidder References.pdf
Buda WWTP Phase III - WWTP OPCC Final.pdf
Buda WWTP Phase III - Influent Gravity Sewer OPCC Final.pdf
Buda WWTP Phase III - Retaining Wall OPCC Final.pdf
H.3. Deliberation and possible action to authorize the City Manager to execute a lease agreement with Dellfor a computer and equipment lease program through cooperative DIR-TSO-3763 contract (ITAdministrator Jeremy Osborn)
Dell Quote.pdf
H.4. Deliberation and possible action to authorize the City Manager to execute Supplemental WorkAuthorization #8 to Task Order #4 to the professional service agreement with RPS for Bond Proposition 3- Streets; Main Street Improvements Project (City Engineer John Nett; Kevin Hoffman, RPS)
TO 4 Supplement 8 Execution (02272019).pdf
SWA #8 to TO#4 - Main St CPS Proposal.pdf
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City Council Agenda Page 3 March 5, 2019
Proposition 3 Total Program Costs (01092019).pdf
Bond Prop 3 and 4 Contract History.docx
I. EXECUTIVE SESSION
I.1. Council will recess its open session and convene in executive session pursuant to the below statedTexas Government Code chapter and section as follows:1) § 551.071 to deliberate upon and seek legal advice from the City Attorney regarding workplaceinvestigations, Texas Public Information Act and Texas Open Meetings Act compliance, Buda EconomicDevelopment Corporation (BEDC) Board member appointment, removal, and related procedures, BEDCbylaws revision and related procedures; and, development agreement negotiations regarding BudaBusiness Park on Goforth Road and the Kelly’s Retreat Development on Old Black Colony Road; and, 2) § 551.071 and § 551.072 to deliberate upon and seek legal advice from the City Attorney regarding theacquisition of property interests related to right-of-way obligations arising out of the Carpenter HillDevelopment Agreement; and,
****ADDENDUM****3) § 551.071 and § 551.087 to deliberate upon and seek legal advice from the City Attorney regardingEconomic Development Negotiations on an offer of financial or other incentive to a company orcompanies with whom the City or the City of Buda Economic Development Corporation is conductingeconomic development negotiations and which the City of Buda seeks to have, locate, stay, or expand inBuda regarding the Buda Sportsplex Lighting Project; the Hays Consolidated Independent SchoolDistrict’s application for funding infrastructure related to the development of Buda Elementary School,and related utility services to YMCA Camp Moody.
J. RECONVENE INTO REGULAR SESSION AND TAKE ACTION, IF ANY, ON MATTERS DISCUSSED IN EXECUTIVESESSION.
J.1. Discussion and possible action to amend the Fiscal Year 2018-2019 Buda Economic DevelopmentCorporation (EDC) Budget (EDC Director Ann Miller)
J.2. Discussion and possible action to adopt a Resolution of the City Council of the City of Buda, Texas,directing the City Manager to execute all documents necessary to acquire certain real property interestsand authorizing the use of eminent domain proceedings for the acquisition of a 0.594-acre tract of land,more or less, out of the Phillip J. Allen Survey, Abstract No. 1, situated in Hays County, Texas, being apart of that certain 30.00-acre tract of land conveyed to Hays Consolidated Independent School District,by special warranty deed recorded July 12, 1984 in volume 452, page 398, of the real property records ofHays County, Texas, (R.P.R.H.C.Tx.) (City Attorney George Hyde)
K. CITY MANAGER’S REPORT 2014 Bond Program, Capital Improvement Projects, Developments, Drainage Projects, Engineering Department,Finance Department, General/Special Election, Grant Related Projects, Human Resources, Law Enforcement,Legislative Update, Library Projects, Main Street Program, Parks & Recreation Department, PlanningDepartment, Road Projects, Status-Future Agenda Request, Special Projects, Tourism Projects, Transportation,Wastewater Projects, and Water Projects (City Manager Kenneth Williams)
L. CITY COUNCIL’S BOARD AND COMMITTEE REPORTS Texas Main Street Program received their scores on the 10 Criteria Report - received a score of 103.7 out of 107.
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City Council Agenda Page 4 March 5, 2019
M. ITEMS OF COMMUNITY INTEREST
N. CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
O. ADJOURNMENT Requests for accommodations must be made 48 hours prior to the meeting. Please contact the City Clerk at(512) 312-0084, or FAX (512) 312-1889 for information or assistance.
I, the undersigned authority, do hereby certify that the above Notice of Meeting of the Governing Body of theCity of Buda, was posted on the bulletin board in front of Buda City Hall, which is readily accessible to the publicat all times, by 6:00 pm on March 1, 2019. Addendum posted by 2:00 pm on March 2, 2019.
/s/____________________________Alicia RamirezCity Clerk
Meetings scheduled in the Council Chambers are set up to publicly broadcast meetings. You may be audio and video recorded while in this facility.Meetings scheduled in other City Facilities are set up to publicly audio record meetings. You may be audio recorded in the other City Facilities.
In accordance with Article III, Section 3.10, of the Official Code of the City of Buda, the minutes of this meeting consist of the preceding MinuteRecord and the Supplemental Minute Record. Details on Council meetings may be obtained from the City Clerk’s Office, or video of the entiremeeting may be downloaded from the website. (Portions of the Supplemental Minute Record video tape recording may be distorted due toequipment malfunction or other uncontrollable factors.)
The City Council may retire to executive session any time between the meeting’s opening and adjournment for the purpose of consultation withlegal counsel pursuant to Chapter 551.071 of the Texas Government Code; discussion of personnel matters pursuant to Chapter 551.074 of theTexas Government Code; deliberation regarding real property pursuant to Chapter 551.072 of the Texas Government Code; deliberation regardingeconomic development negotiations pursuant to Chapter 551.087 of the Texas Government Code; and/or deliberation regarding the deployment,or specific occasions for implementation of security personnel or devices pursuant to Chapter 551.076 of the Texas Government Code. Action, ifany, will be taken in open session.
This agenda has been reviewed and approved by the City’s legal counsel and the presence of any subject in any Executive Session portion of theagenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutesan opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering availableopinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda withthe intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participantsin reliance on this opinion.
Attendance by Other Elected or Appointed Officials: It is anticipated that members of other governmental bodies, and/or city boards,commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the body, board, commission and/orcommittee. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a possible meeting of the other body, board,commission and/or committee, whose members may be in attendance, if such numbers constitute a quorum. The members of the boards,commissions and/or committees may be permitted to participate in discussions on the same items listed on the agenda, which occur at themeeting, but no action will be taken by such in attendance unless such item and action is specifically provided for on an agenda for that body,board, commission or committee subject to the Texas Open Meetings Act.
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City Council Agenda Item ReportDate: Tuesday, March 5, 2019
Agenda Item No. 2019-127-Contact: Blake Neffendorf
Subject: Groundwater Awareness Week, March 10 - 16, 2019, to be accepted by BlakeNeffendorf, Water Resource Coordinator, Mike Beggs, Public Works Director,and John Nett, City Engineer.
1. Executive Summary
2. Background/History
3. Staff's review and analysis
4. Financial Impact
5. Summary/Conclusion
6. Pros and Cons
7. Alternatives
8. Recommendation
5
Proclamation
WHEREAS, groundwater is a precious resource that needs to be protected and preserved; and
WHEREAS, in Texas, groundwater provides 62% of all freshwater used, which is a source of drinking water for over 11 million Texans; and
WHEREAS, the National Groundwater Association is celebrating the 20th anniversary of the launched National Groundwater Awareness Week to raise awareness of the importance of protecting this natural resource on which we rely; and
WHEREAS, the City of Buda and many individuals locally rely on groundwater which is why we must take action to protect the quality of our groundwater for current and future generations.
NOW, THEREFORE, I, George Haehn, Mayor of the City of Buda and on behalf of the City Council, and by virtue of the authority vested in me, do hereby proclaim March 10-26, 2019, as
National Groundwater Awareness Week
in Buda, Texas
and do hereby call upon the citizens of Buda to educate themselves on the important role groundwater plays in our lives and to protect this resource by using water wisely and limiting the amount of run-off and pollutants from entering our water supplies.
IN TESTIMONY WHEREOF, I have hereunto set my hand and caused to be affixed the Seal of the City of Buda, Texas, this 19th day of February,2019.
___________________________Attest: George Haehn, Mayor
____________________________Alicia Ramirez, City Clerk
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CITY COUNCIL MINUTE RECORD Page 567 The City of Buda, Texas Volume 138 Wednesday, February 13, 2019
CALL TO ORDER
Mayor Haehn called the meeting to order at 6:06 p.m.
ROLL CALL
City Clerk Alicia Ramirez certified a quorum with the following Councilmembers present:
Mayor George Haehn Mayor Pro Tem (SMD C) Wiley Hopkins Councilmember, Position 1 Lee Urbanovsky Councilmember, Position 2 Remy Fallon
Councilmember, Position 3 Ray Bryant Councilmember, SMD A Paul Daugereau
Councilmember, SMD B Evan Ture
City Manager Kenneth Williams
City Staff in attendance: Assistant City Manager/Administration Micah Grau, City Clerk Alicia Ramirez, Chief of Police Bo Kidd, Finance Director June Ellis, City Engineer John Nett, Parks & Recreation Director Greg Olmer, Communications Director David Marino, Human Resources Director Vicki Fuchs, and Tourism Director Lysa Gonzales
Economic Development Corp.
Jose Montoya, President Jim Lewis, Vice President John Hatch, Treasurer Eileen Altmiller, Member Tia Pair, Member Ann Marie Miller, Executive Dir. ABSENT: Joy Hart, Secretary, Member Jeremy De Alcala, Member
Chamber of Commerce
Jay Heinrich, Board Chair John Hatch, Secretary Deborah Pacheco James "Jim" Collins Christy Anderson Carlos Porteny J.R. Gonzales, Executive Director ABSENT: Roland Chankin, Vice-Chair
Main Street Advisory Board
Matthew Wright, Chair Julie Renfro, Vice-Chair Karlyn Ellis Jo Landon Jacqueline Martinez Mathew Putzi Maggie Gillespie, Board Liaison
ABSENT: Tammy Gray Monica Mills
SPECIA AGENDA
OVERVIEW OF THE SPECIAL MEETING PLANNING ACTIVITIES
City Manager Kenneth Williams presented background information.
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Page 568 Minutes Volume 138 February 13, 2019 PRESENTATION, ESTABLISHED PRIORITIES, AND ADOPTION OF THE 2018 BUDA ECONOMIC DEVELOPMENT STRATEGIC PLAN
EDC Executive Director Ann Miller presented background information. A copy of the presentation is part of the supplemental record.
General discussion was held on the recent and previous land designated as flood plans and how such designation may affect economic development. Council suggested staff provide a presentation at a future meeting.
Further discussion was held on the educational opportunities available to develop the workforce based on the communities needs and target industries, particularly the information technology industry, and including educational institution representative’s input in the workforce development training; the growing medical industry community; the transportation improvement impacts to the community, e.g. Mopac connection to FM 1626, FM 1626 at FM 967 intersection; and the lack of commercial and office space, the building height restriction, and proposing amendments to the Unified Development Code, as well as obtaining feedback from the EDC and Chamber so that all partners have input in the code.
Referencing the 2017 Priorities, Mayor Haehn solicited the entities for their priorities:
1. Need for more office and retail space, particularly Class A, multi-story office complex, and traditional office space. a. Consider the location and zoning of the additional office space.
2. Need for a full-service hotel and convention center in the District 1 corridor similar to Gruene Hall along Onion Creek. a. Consider the viability of such and the potential Hotel Occupancy Tax revenue b. Consider the effects on existing hoteliers
3. Need for sit-down restaurants; consider and recruit larger industries in which follow-up industry will develop.
In conclusion, the entity representatives commended staff for the presentation and spoke in support of the plan document.
Motion, by the Economic Development Corporation to adopt the 2019 Economic Strategic Plan and to recommendation the Board present the same to the City Council, as presented, was made by Mr. Hatch and seconded by Ms. Altmiller. Motion carried unanimously.
Motion, by the Chamber of Commerce to adopt the 2019 Economic Strategic Plan and to utilize such as a guide in future development, was made by Ms. Anderson and seconded by Ms. Pacheco. Motion carried unanimously.
Motion, to adopt the 2019 Economic Strategic Plan and to adopt said Plan as a guide and roadmap for the City of Buda’s growth and development, was made by Mayor Haehn and seconded by Councilmember Bryant. Motion carried unanimously.
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Minutes Page 569 February 13, 2019 Volume 138
PRESENTATION AND DISCUSSION ON THE CREATION OF A SMALL BUSINESS DEVELOPMENT CENTER AND INCUBATOR PROGRAM THROUGH A PARTNERSHIP OF THE BUDA CHAMBER OF COMMERCE, BUDA ECONOMIC DEVELOPMENT CORPORATION (EDC), AND CITY OF BUDA TO BE LOCATED IN THE FORMER BUDA CITY HALL
Assistant City Manager Micah Grau presented background information. A copy of the presentation is part of the permanent supplemental record.
General discussion was held on the updated report. Staff noted the entities would receive an updated report.
Further discussion was held on facility uses, including a business incubator, the daily management of the facility, the feasible use space, and the future expansion of the space.
Suggested uses and concerns mentioned:
• Consider the former library as an art gallery space • Establish venue attractions that will draw and encourage people to visit other downtown businesses • Create and consider a type of industry that could be utilized throughout the day to maximize the space • Consider parking • Consider return-on-investment • Consider the impact on existing businesses
Upon consensus, the entity representatives suggested establishing a private/public partnership for the use of the building, and to create a committee with representative from all the groups to help facilitate the development of the buildings.
The following individuals were nominated to serve on the ad-hoc committee to advise on the re-use for the former city hall building:
Assistant City Manager Micah Grau, staff member and ex-officio
City Council: Evan Ture and Ray Bryant
EDC: Jose Montoya and John Hatch
Main Street Advisory Board: Mathew Wright and Jackie Martinez
Chamber of Commerce: JR Gonzales and Jay Heinrich
UPDATE ON THE 2014 BOND PROGRAM
Assistant City Manager Micah Grau, City Engineer John Nett, Main Street Manager Maggie Gillespie, and Parks & Recreation Director Greg Olmer presented background information.
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Page 570 Minutes Volume 138 February 13, 2019 ADJOURNMENT
Motion, to adjourn the meeting, was made by Councilmember Ture and seconded by Councilmember Bryant. Motion carried unanimously.
There being no further business, the meeting was adjourned at 9:04 p.m.
THE CITY OF BUDA, TEXAS ___________________________ George Haehn, Mayor ATTEST: _______________________________ Alicia Ramirez, TRMC DATE City Clerk
In accordance with Article III, Section 3.10, of the Official Code of the City of Buda, the minutes of this meeting consist of the preceding Minute Record and the Supplemental Minute Record. Details on Council meetings may be obtained from the City Clerk’s Office, or audio or video of the entire meeting may be downloaded from the website. (Portions of the Supplemental Minute Record audio or videotape recording may be distorted due to equipment malfunction or other uncontrollable factors.)
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CITY COUNCIL MINUTE RECORD Page 567 The City of Buda, Texas Volume 138 Tuesday, February 19, 2019
CALL TO ORDER
Mayor Haehn called the meeting to order at 6:34 p.m.
ROLL CALL
City Clerk Alicia Ramirez certified a quorum with the following Council Members present:
Mayor George Haehn Mayor Pro Tem (SMD C) Wiley Hopkins Councilmember Position 1 Lee Urbanovsky Councilmember Position 2 Remy Fallon
Councilmember Position 3 Ray Bryant Councilmember SMD B Evan Ture
City Manager Kenneth Williams
Councilmember SMD A Paul Daugereau was absent and excused from the meeting. City Staff in attendance: Assistant City Manager/Administration Micah Grau, City Clerk Alicia Ramirez, Chief of Police Bo Kidd, Finance Director June Ellis, City Engineer John Nett, Parks & Recreation Director Greg Olmer, Communications Director David Marino, and Human Resources Director Vicki Fuchs, Public Works Director Mike Beggs, Project Engineer Angela Kennedy, and Executive Assistant Isabel Fernandez
PROCLAMATION
PRESIDENT GEORGE WASHINGTON DAY, FEBRUARY 22, 2019, WAS ACCEPTED BY STUART HOYT, REGISTRAR AND PROCLAMATION COMMITTEE MEMBER OF THE TEXAS SONS OF THE AMERICAN REVOLUTION, WILLIAM HIGHTOWER CHAPTER 35.
ENGINEERS WEEK, FEBRUARY 17-23, 2019, WAS ACCEPTED BY JOHN NETT, CITY ENGINEER, AND ANGELA KENNEDY, PROJECT ENGINEER.
PUBLIC COMMENTS
Public comment was made by Trista Fugate, Community Engagement Director, regarding the Pedernales Electric Cooperative Community Event on March 6, 2019.
CONSENT AGENDA
APPROVAL OF THE FEBRUARY 5, 2019 CITY COUNCIL MEETING MINUTES
Motion, to approve the Consent Agenda, as presented, was made by Mayor Pro Tem Hopkins and seconded by Councilmember Ture. Motion carried unanimously.
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Page 568 Minutes Volume 138 February 19, 2019 PRESENTATIONS
PRESENTATION AND DISCUSSION ON THE 2018 RACIAL PROFILING STATISTICS REPORT
Police Chief Bo Kidd presented background information. A copy of the presentation is part of the permanent supplemental record.
General discussion was held on demographic percentages regarding residency specific to Buda.
UPDATE ON 2014 BUDA BOND PROPOSITIONS
City Engineer John Nett; Bond Proposition 3 - Streets, Program Manager Allen Crozier, HDR; Bond Proposition 4 - Drainage, Program Manager Cris Parker, HDR; Bond Proposition 5 - Parks, Parks & Recreation Director Greg Olmer presented background information. Copies of the presentations are part of the permanent supplemental record.
General discussion was held on the Cabela’s connector design cost versus installation cost; completion dates for Old Goforth scheduled for the end of August or early September 2019, and Main Street early 2020. City Manager Kenneth Williams informed Council of the updated project timeline document distributed by staff.
Further discussion was held on the drainage projects, the completion dates, the coordination of work with the two entities to complete the projects, and the FEMA Mitigation Grant.
REGULAR AGENDA
UPDATE REPORT AND ACTION ON THE TEXAS 86TH REGULAR LEGISLATIVE SESSION AND THE ISSUES AFFECTING THE CITY OF BUDA
Assistant City Manager Micah Grau and Jeff Heckler, Scott Miller, and Randy Lee of Texas Government Solutions presented background information.
General discussion was held on the following legislative items: Aquifer Storage and Recovery bill filed and whether such may require unfunded mandates, unilateral annexation regarding consent annexation, HB1258 related to credit services organizations, HB1269 related to prohibiting student instruction while school campass is a polling place; HB 1366 relating to method of return a ballot to be voted by mail; HB 1322 relating to the facilitation of voting by incarcerated persons; HB 1336 related to minimum wage; bills related to eminent domain reform and how such will affect local governments; SB396/SJR28 (Senate Joint Resolution) relating to state and regional flood planning; HB 928 relating to establishing the Texas Climate Change Mitigation and Adaptation Commission to study and address the impacts of climate change in this state.
Further discussion was held on HB 1303 related to billboard regulations for the inclusion of FM 1826, RM 150 and RM 967 to Section 391.252 of the Texas Transportation Code. Deliberation was held on whether to support the bill and how the passage of the bill would affect the business industry. By consensus, the Council spoke in support of the bill. City Manager Kenneth Williams announced staff will present a resolution in support of the bill at the next meeting.
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Minutes Page 569 February 19, 2019 Volume 138
APPROVAL OF CERTAIN DIRECTIVES TO THE ECONOMIC DEVELOPMENT CORPORATATION AND STAFF REGARDING THE BUYBOARD CONTRACT WITH MUSCO LIGHTING, LLC TO PURCHASE LED SPORT FIELD LIGHTS FOR THE BUDA SPORTSPLEX BALLFIELDS
Director of Parks and Recreation Greg Olmer presented background information.
General discussion was held on the discount if lights were installed in the ballfield and soccer field, and obtaining and evaluating the associated cost for the soccer field installation.
City Attorney George Hyde advised that if the item is approved today, although budgeted, the funding must be approved by the Economic Development Corporation (EDC), in which the EDC may consider additional restrictions.
By consensus, Council authorized the approval of the Musco lighting contingent on the EDC’s approval, and if Council wishes to accelerate the soccer fields project, a supplement agreement will be negotiated.
Mayor Haehn noted until a firm commitment is received by the EDC, he suggested postponing the vote until a later date. Councilmember Ture added that staff should obtain an actual quote for both projects, then we can obtain the approval and possible restrictions from the EDC for the entire complex. He suggested staff submit the item at the first meeting in April. City Manager Kenneth Williams informed that staff would have to identify funding for both projects which may prove to be a challenge.
Motion, to approach the EDC to obtain its final funding approval by the second meeting in March for the City Council’s consideration to move forward with the project in April; and for City staff to identify funding for the lighting of the soccer and baseball fields (the entire complex project), was made by Mayor Haehn and seconded Councilmember Ture. Motion carried unanimously.
TABLING THE ACTION TO AUTHORIZE THE CITY MANAGER TO EXECUTE A BUYBOARD CONTRACT WITH AUSTIN ARMATURE WORKS, LP TO INSTALL LED SPORT FIELD LIGHTS FOR THE BUDA SPORTSPLEX BALLFIELDS, SUBJECT TO APPROVAL TO FORM BY THE CITY ATTORNEY
Motion, to table the item until the Musco Lighting approval item (previous item) is considered, Mayor Haehn and Councilmember Urbanovsky. Motion carried unanimously.
ADOPTION OF ORDINANCE #2019-03 ON FIRST AND FINAL READING AMENDING THE FISCAL YEAR 2019 BUDGET
Finance Director June Ellis presented background information.
Motion, to consider the ordinance on first and final reading, was made by Councilmember Ture and seconded by Councilmember Urbanovsky. Motion carried unanimously.
Motion, to adopt the Ordinance, as presented, was made by Mayor Haehn and seconded by Councilmember Bryant. Motion carried unanimously.
ADOPTION OF ORDINANCE #2019-04 ON FIRST AND FINAL READING AMENDING THE PRIMA FACIE SPEED LIMIT ESTABLISHED FOR VEHICLES UNDER THE PROVISIONS OF THE TRANSPORTATION CODE, V.T.C.A. ON THE THOROUGHFARE KNOWN AS FM 2001 WITHIN THE BOUNDARIES OF THE CORPORATE
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Page 570 Minutes Volume 138 February 19, 2019 LIMITS OF THE CITY OF BUDA AND TO ESTABLISH A MAXIMUM SPEED FOR A CONSTRUCTION OR MAINTENANCE WORK ZONE
City Engineer John Nett; City Attorney George Hyde presented background information.
Motion, to consider on first and final reading, was made by Councilmember Urbanovsky and seconded by Mayor Pro Tem Hopkins. Motion carried unanimously.
Motion, to adopt the Ordinance on first and final reading, as presented, was made by Councilmember Ture and seconded by Councilmember Urbanovsky. Motion carried unanimously.
EXECUTIVE SESSION
At 8:53 P.M., Council convened in Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, §551.071 and §551.072 to deliberate upon the acquisition of real property and seek legal advice from the City Attorney regarding the acquisition of property interests related to its ROW obligations arising out of the Carpenter Hill Development Agreement; ADDENDUM: AND, pursuant to Government Code §551.071 Consultations with Attorney, §551.087 Deliberations regarding Economic Development Negotiations to deliberate upon and seek the advice of the city attorney regarding the Hays Consolidated Independent School District’s application filed with the Buda Economic Development Corporation (BEDC) for funding infrastructure related to the development of Buda Elementary School.
At 10:29 P.M., Council reconvened, and the following business was transacted and action taken, if any, on matters discussed in executive session.
No action.
STAFF REPORT
DISCUSSION AND UPDATE ON THE BUDA MAIN STREET PROGRAM
Main Street Manager Maggie Gillespie presented background information.
General discussion was held on the downtown merchants managing their business during construction. Ms. Gillespie stated staff would ensure merchants have resources and support during the construction via co-marketing through various mediums, conducting smaller-scale downtown events during the day and evening, and targeting local citizens to attend the events. The Council commended staff and the Main Street program for a job well done.
CITY MANAGER’S REPORT
• 2014 Bond Program • Capital Improvement projects • Developments • Drainage Projects • Engineering Department
• Finance Department • Grant-related Projects • Law Enforcement • Legislative Update • Library Projects
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Minutes Page 571 February 19, 2019 Volume 138
• Parks & Recreation Department • Planning Department • Road Projects • Special Projects
• Status on Requested Future Items • Tourism Projects • Wastewater Projects • Water Projects
Mayor Haehn and City Manager Kenneth Williams presented Mayor Pro-Tem Hopkins with the appreciation award from the Capital Area Council of Governments (CAPCOG) for serving as a member on the Executive Committee.
City Manager Kenneth Williams provided an update on the following:
• Thanked the Mayor for his presentation on State of the City at the Chamber of Commerce luncheon on February 13, 2019.
• February 27, 2019, Buda Day at the Capitol • Project Status Report will be distributed this week.
CITY COUNCIL’S BOARD AND COMMITTEE REPORTS
None.
ITEMS OF COMMUNITY INTEREST
Traffic alert at Main Street and railroad crossing.
City of Buda Customer Service closed on Thursday, 11:30 to 1:00
CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
None.
ADJOURNMENT
Motion, to adjourn the meeting, was made by Mayor Pro Tem Hopkins and seconded by Councilmember Bryant. Motion carried unanimously.
There being no further business, the meeting was adjourned at 10:56 p.m.
THE CITY OF BUDA, TEXAS ___________________________ George Haehn, Mayor ATTEST: _______________________________ Alicia Ramirez, TRMC DATE City Clerk 16
Page 572 Minutes Volume 138 February 19, 2019 In accordance with Article III, Section 3.10, of the Official Code of the City of Buda, the minutes of this meeting consist of the preceding Minute Record and the Supplemental Minute Record. Details on Council meetings may be obtained from the City Clerk’s Office, or audio or video of the entire meeting may be downloaded from the website. (Portions of the Supplemental Minute Record audio or videotape recording may be distorted due to equipment malfunction or other uncontrollable factors.)
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City Council Agenda Item ReportDate: Tuesday, March 5, 2019
Agenda Item No. 2019-100-Contact: June Ellis
Subject: Deliberation and possible action to accept the City's Investment Report forthe quarter ending December 2018 (Finance Director June Ellis)
1. Executive SummaryThe Public Funds Investment Act (PFIA), Texas Government Code 2256 and the City's InvestmentPolicy require an Investment Report to be prepared and submitted to City Council not less thanquarterly. The report, as presented, incorporates requirements of PFIA including details of securityholdings, changes in value, and earned income. It also includes a market recap for the month ofDecember.
2. Background/HistoryThe quarterly investment report through the period ending December 31, 2018, is attached forreview. The last quarterly investment report through the period ending September 30, 2018, waspresented to City Council at the November 20th City Council meeting. The primary objectives of theinvestment portfolio in order of priority are safety, liquidity, and yield. The City’s investmentportfolio complied with the PFIA and the City’s Investment Policy throughout the period. Allinvestment transactions made during the period were made in compliance with the PFIA and theCity’s Investment Policy.
3. Staff's review and analysisThe City's portfolio for the quarter ending December 2018 totaled $74.4 million, which was a slightdecrease of $922 thousand from September 2018. The decrease is primarily the result of citywideoperating and capital expenditures made throughout the quarter. The portfolio allocation bysecurity type includes: 96% in governmental money market mutual funds; 3% in US Treasury Notes;and 1% in local government investment pools. The portfolio had a weighted average yield of 2.170%as of December 31st, an increase of 17 basis points from 1.995% as of September 30th. Total netincome for the quarter was $392,792.98, compared to $317,841.35 in the previous quarter.
4. Financial ImpactNet income received for the Wells Fargo CO 2017 Governmental Money Market Fund Sweep Accounttotaled $154,782.10, for the quarter ending December 31st. These funds are recorded in the City'sWastewater Capital Improvement Fund and the Water Capital Improvement Fund. The Wells FargoPrimary Sweep Account net income received totaled $70,886.76 for the quarter. The allocation ofthese funds is: General Fund ($28,354.70); Wastewater Fund ($28,354.70); and Water Fund 18
($14,177.36). The Wells Fargo Investment account net income received totaled $24,705.86 for thequarter is recorded in the General Fund. Net income for the CO2016A and GO2016 Sweep accounttotaling $124,662.37 are recorded in the various proposition bond funds. Net income of $5,656.81from the Local Government Investment Pool and $12,099.08 from US Treasury Notes are recorded inthe General Fund.
5. Summary/ConclusionThe City’s Investment Report for the quarter ending December 31, 2018 details the City’s investmentposition, investment transactions during the period, and income earned. The investment portfoliowas in compliance with PFIA and the City’s Investment Policy throughout the period and allinvestment transactions made during the period were in compliance with the PFIA and theInvestment Policy.
6. Pros and ConsN/A
7. AlternativesN/A
8. RecommendationStaff recommends City Council's acceptance of the Investment Report for the quarter endingDecember 31, 2018.
19
City of Buda
Investment Portfolio Summary
December 31, 2018
For the Quarter Ended
Prepared by
FirstSouthwest Asset Management 20
Table of Contents / Market Recap
Report Name
Executive Summary
Benchmark Comparison
Detail of Security Holdings
Change in Value
Earned Income
Investment Transactions
Amortization and Accretion
Projected Fixed Income Cash Flows
Certification Page
MARKET RECAP - DECEMBER 2018:
The stock market collapse was the biggest story in December, and the result would ultimately be a
shocking drop in bond yields, wounded confidence and a reassessment of Fed policy going forward.
But, the month began with a pair of exceptionally strong purchasing managers reports. The ISM
manufacturing index climbed from 57.7 to 59.3, within two points of a 35-year high, while the
non-manufacturing (services sector index) rose from 60.3 to 60.7. To put this number in perspective,
the service sector index has only been above the 60 mark three times in its 30-year history, and
they’ve all occurred in the last three months. A few cracks started to show in the employment report as
non-farm payrolls grew by just +155k in November, while revisions to prior months subtracted -12k
from the total. That brought the monthly average job gain for 2018 down to +206k, but the more recent
three month trend shows a slower pace of growth at +170k. The unemployment rate remained at a
49-year low of 3.7% for the third straight month and the JOLT survey continued to show more job
postings than job seekers.
Mortgage lending rates above 5% and a persistent increase in home prices have combined to keep a
lid on home sales, but until recently, builder optimism was unwavering. This is quickly changing. A
12-point plunge from October through December in the National Association of Home Builders (NAHB)
housing market index was the biggest since 2001, while the NAHB six-month home sales outlook fell
to its lowest level since March 2016. Retail sales rose by just +0.2% in November, a bit of a surprise
given that Amazon claimed “Cyber Monday” was the biggest sales day for the online giant ever. Crude
oil prices continued to fall, bottoming out at $42.53 per barrel on Christmas Eve, down 44% since early
October. Although lower gasoline prices put extra dollars in consumer pockets and played a role in
what was thought to be the best holiday season in six years, energy producers will soon feel some
pain if prices don’t stabilize. While energy companies struggled with falling prices, many multinational
companies experienced huge drops in sales revenue due to a combination of the global slowdown and
the continued trade war.
The uncertain business outlook contributed to the worst December stock market performance since
the Great Depression and marked 2018 as the worst overall year for stocks since 2008. The Fed
wasn’t sympathetic enough to signs of slowing growth and crumbling equities, not only hiking by
another quarter point at the December meeting, but forecasting two increases ahead in 2019.
Compounding market worries was a government shutdown on December 21st as the president and
congress were unable to reach a temporary funding agreement. When the year ended, the
government remained closed and the trade war with China was in full swing. Bond yields took a
nosedive in December along with the economic outlook, with the two-year Treasury-note shedding 41
basis points despite the fact that the Fed actually raised rates. Going forward, the futures market is no
longer signaling any rate increases for 2019. In fact, a year from now, the chances of a rate cut are
almost as likely as a rate increase. The abrupt shift in bond market yields is somewhat shocking, but
the eventual reopening of the government and a favorable trade resolution could spark equities and
rewrite interest rate forecasts in short order. Expect more volatility ahead.
Page 2 of 11
21
22
Executive SummaryAs of 12/31/18
City of Buda
75,352,461.52
75,355,114.70
75,368,401.52
(2,653.18)Unrealized Gain /(Loss)
Par Value
Book Value
Beginning Values as of 09/30/18
Market Value
Market Value % 100.00%
Weighted Avg. YTW
Weighted Avg. YTM 1.995%
1.995%
Account Summary
Ending Values as of 12/31/18
74,430,162.49
74,431,549.75
74,440,862.49
(1,387.26)
100.00%
2.170%
2.170%
Allocation by Security Type
BANK DEP 0%
LGIP 1%
MMF 96%TREASURY 3%
Total: 100%
WF 96%US TREAS 3%TEXSTAR 1%
Total: 100%
Allocation by Issuer
0%
20%
40%
60%
80%
100%
Overnight 6 - 12 Months
97%
3%
Maturity Distribution %
Weighted Average Days to Maturity: 7
AAA 100%
Collateralized 0%
Total: 100%
Credit Quality
Page 1 of 1Print Date: 1/29/2019 Print Time: 2:07 pm
Page 4 of 11
23
As of 12/31/2018
Benchmark ComparisonCity of Buda
0.00%
0.40%
0.80%
1.20%
1.60%
2.00%
2.40%
Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18
1-YR CMT 3-MO CMT 6-MO CMT TEXPOOL City of Buda
Note 2: Benchmark data for TexPool is the monthly average yield.
Note 1: CMT stands for Constant Maturity Treasury. This data is published in Federal Reserve Statistical Release H.15 and represents an average of all actively traded Treasury securities having that time remaining until maturity. This is a
standard industry benchmark for Treasury securities. The CMT benchmarks are moving averages. The 3-month CMT is the daily average for the previous 3 months, the 6-month CMT is the daily average for the previous 6 months, and the
1-year and 2-year CMT's are the daily averages for the previous 12-months.
Page 1 of 1Print Time: 2:07 pmPrint Date: 1/29/2019
Page 5 of 11
24
Mty DateCUSIP Sec. Description CPN Par Value Orig Cost Book Value Market Value
Detail of Security HoldingsAs of 12/31/2018
Sec. Type
Mkt
Price
Days
to Mty
Days
to CallNext Call
City of Buda
YTMSettle
Date YTWCall Type
Purch
Price
Bond Funds
3,348,840.39 3,348,840.39 3,348,840.39 3,348,840.39WFBD16ACS WF CO 2016A Sweep 1MMF 100.000 100.000 2.161 2.161
18,902,387.46 18,902,387.46 18,902,387.46 18,902,387.46WFBD16GS WF GO 2016 Sweep 1MMF 100.000 100.000 2.161 2.161
29,701,015.54 29,701,015.54 29,701,015.54 29,701,015.54WFBUDA17S WF CO 2017 Sweep 1MMF 100.000 100.000 2.161 2.161
51,952,243.39 51,952,243.39 51,952,243.39 51,952,243.39 1Total for Bond Funds 100.000 100.000 2.161 2.161
Operating Funds
1,010,763.02 1,010,763.02 1,010,763.02 1,010,763.02TEXSTAR TexSTAR 1LGIP 100.000 100.000 2.307 2.307
4,740,711.85 4,740,711.85 4,740,711.85 4,740,711.85WFBUDAIAS WF Invest Acct Sweep 1MMF 100.000 100.000 2.161 2.161
4,790.00 4,790.00 4,790.00 4,790.00WFBUDAPOP WF Prim Opr 1BANK DEP 100.000 100.000 0.000 0.000
14,732,354.21 14,732,354.21 14,732,354.21 14,732,354.21WFBUDAPSW WF Prim Opr Sweep 1MMF 100.000 100.000 2.161 2.161
2,000,000.00 1,985,546.88 1,990,687.26 1,989,300.0009/04/18 2.436 2.436U.S. Treasury912828WW6 TREAS NOTE 1.625 07/31/19 99.277 99.465 212
22,488,619.08 22,474,165.96 22,479,306.34 22,477,919.08 20Total for Operating Funds 99.936 99.953 2.191 2.191
74,440,862.47 74,426,409.35 74,431,549.73 74,430,162.47 7Total for City of Buda 99.981 99.986 2.170 2.170 0
Print Date: 1/29/2019 Print Time: 2:08 pm Page 1 of 1
Page 6 of 11
25
CUSIP
Change in ValueFrom 09/30/2018 to 12/31/2018
Amortization /
Accretion
Realized
Gain/(Loss) Book Value
Cost of
Purchases
Market ValueMarket Value
Book Value
Maturities /
Calls / Sales
City of Buda
Change in
Mkt Value
09/30/18 12/31/18 12/31/1809/30/18Security Type Security Description
Bond Funds
WFBD16ACS 0.00 3,348,840.39 3,332,490.46 3,348,840.39 3,332,490.46 16,349.93 0.00 0.00 MMF 16,349.93 WF CO 2016A Sweep
WFBD16GS 0.00 18,902,387.46 21,953,363.37 18,902,387.46 21,953,363.37 68,552.17 0.00 (3,119,528.08)MMF (3,050,975.91)WF GO 2016 Sweep
WFBUDA16A 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 BANK DEP 0.00 WF CO 2016A
WFBUDA16C 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 BANK DEP 0.00 WF CO 2016
WFBUDA16G 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 BANK DEP 0.00 WF GO 2016
WFBUDA17C 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 BANK DEP 0.00 WF CO 2017
WFBUDA17S 0.00 29,701,015.54 29,555,831.22 29,701,015.54 29,555,831.22 145,184.32 0.00 0.00 MMF 145,184.32 WF CO 2017 Sweep
51,952,243.39 0.00 Total for Bond Funds 54,841,685.05 51,952,243.39 54,841,685.05 230,086.42 (3,119,528.08) 0.00 (2,889,441.66)
Operating Funds
TEXSTAR 0.00 1,010,763.04 1,005,106.23 1,010,763.04 1,005,106.23 5,656.81 0.00 0.00 LGIP 5,656.81 TexSTAR
WFBUDAIA 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 BANK DEP 0.00 WF Invest Acct
WFBUDAIAS 0.00 4,740,711.85 4,717,297.58 4,740,711.85 4,717,297.58 23,414.27 0.00 0.00 MMF 23,414.27 WF Invest Acct Sweep
WFBUDAPOP 0.00 4,790.00 19,816.00 4,790.00 19,816.00 144,426.00 0.00 (159,452.00)BANK DEP (15,026.00)WF Prim Opr
WFBUDAPSW 0.00 14,732,354.21 12,784,496.66 14,732,354.21 12,784,496.66 3,221,896.23 0.00 (1,274,038.68)MMF 1,947,857.55 WF Prim Opr Sweep
912828WW6 0.00 1,990,687.26 1,984,060.00 1,989,300.00 1,986,713.18 0.00 3,974.08 0.00 TREAS NOTE 5,240.00 U.S. Treasury 1.625 07/31/19
22,479,306.36 0.00 Total for Operating Funds 20,510,776.47 22,477,919.10 20,513,429.65 3,395,393.31 (1,433,490.68) 3,974.08 1,967,142.63
0.00 74,431,549.75 Total for City of Buda 75,352,461.52 74,430,162.49 75,355,114.70 3,625,479.73 (4,553,018.76) 3,974.08 (922,299.03)
Print Date: 1/29/2019 Print Time: 2:08 pm Page 1 of 1
Page 7 of 11
26
From 09/30/2018 to 12/31/2018
City of Buda
Beg. Accrued Net Income Security DescriptionCUSIP Disc Accr /
Prem Amort
Earned Income
Interest Earned Interest Rec'd /
Sold / MaturedInterest Purchased Ending AccruedSecurity Type
Bond Funds
WFBD16ACS WF CO 2016A Sweep 0.00 17,452.00 5,063.97 6,146.10 17,452.00 16,369.87 MMF 0.00
WFBD16GS WF GO 2016 Sweep 0.00 107,210.37 33,359.61 34,690.85 107,210.37 105,879.13 MMF 0.00
WFBUDA17S WF CO 2017 Sweep 0.00 154,782.10 44,912.29 54,510.07 154,782.10 145,184.32 MMF 0.00
0.00 279,444.47 95,347.02 279,444.47 83,335.87 267,433.32 Total for Bond Funds 0.00
Operating Funds
TEXSTAR TexSTAR 0.00 5,656.81 0.00 0.00 5,656.81 5,656.81 LGIP 0.00
WFBUDAIAS WF Invest Acct Sweep 0.00 24,705.86 7,565.06 8,700.65 24,705.86 23,570.27 MMF 0.00
WFBUDAPSW WF Prim Opr Sweep 0.00 70,886.76 20,130.74 27,489.08 70,886.76 63,528.42 MMF 0.00
912828WW6 U.S. Treasury 1.625 07/31/19 0.00 12,099.08 5,475.54 13,600.54 8,125.00 0.00 TREAS NOTE 3,974.08
0.00 113,348.51 49,790.27 109,374.43 33,171.34 92,755.50 Total for Operating Funds 3,974.08
0.00 392,792.98 116,507.21 145,137.29 388,818.90 360,188.82 Total for City of Buda 3,974.08
Print Time: 2:08 pmPrint Date: 1/29/2019 Page 1 of 1
Page 8 of 11
27
CUSIP
Amortization and AccretionFrom 09/30/2018 to 12/31/2018
Purchase QtySettle DateOrig
Price Original CostAmrt/Accr
for Period
Total Amrt/Accr
Since Purch
Remaining
Disc / Prem Book ValueNext Call Date
City of Buda
Security DescriptionSecurity Type
Operating Funds
912828WW6 1,985,546.88 3,974.08 5,140.38 9,312.74 2,000,000.0009/04/18 99.277 1,990,687.26U.S. Treasury 1.625 07/31/19TREAS NOTE
3,974.08 1,985,546.88Total for Operating Funds 5,140.38 9,312.74 2,000,000.00 1,990,687.26
1,985,546.88 3,974.08 Total for City of Buda 5,140.38 9,312.74 2,000,000.00 1,990,687.26 0.00 0
Print Date: 1/29/2019 Print Time: 2:08 pm Page 1 of 1
Page 9 of 11
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CUSIP Pay Date Interest
City of Buda
Projected Cash Flows
Total AmountSecurity Type
Cash Flows for next 180 days from 12/31/2018
Security Description Principal
Operating Funds
16,250.00 16,250.00912828WW6 TREAS NOTE U.S. Treasury 1.625 07/31/19 01/31/19 0.00
16,250.00Total for Operating Funds 16,250.00 0.00
Page 1 of 2Print Date: 1/29/2019 Print Time: 2:08 pm
Page 10 of 11
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CUSIP Pay Date Interest
City of Buda
Projected Cash Flows
Total AmountSecurity Type
Cash Flows for next 180 days from 12/31/2018
Security Description Principal
16,250.00 16,250.00January 2019 0.00
16,250.00 16,250.00Total Projected Cash Flows for City of Buda 0.00
Total for All Portfolios
Page 2 of 2Print Date: 1/29/2019 Print Time: 2:08 pm
Page 11 of 11
30
City Council Agenda Item ReportDate: Tuesday, March 5, 2019
Agenda Item No. 2019-104-Contact: Greg Olmer
Subject: Deliberation and possible action to adopt a Resolution of the City of Budarequesting the members of the 86th Legislative Session of the State of Texasto support Legislation that provides stewardship, health and well being, andconnectivity for local and state parks (Parks & Recreation Director GregOlmer)
1. Executive SummaryThis Resolution would be in support of renewing and allocating Sporting Goods Tax money collectedin Texas to fund grant programs facilitated through Texas Parks and Wildlife. These grants arecrucial for the acquisition and development of public parkland and open spaces. The City of Budahas been the recipient of these funds in the past for City Park as part of the Land and WaterConservation Fund. The 86th Legislative Session is underway, and SB 256 and HB 1214 are currentlyfiled in support of this measure.
2. Background/HistoryIn 1993, this tax was established by the Texas Legislature in allocating receipts from the sales taxrevenue generated by sporting goods sales tax. Collection of these funds is allocated to the TexasParks and Wildlife Department and the Texas Historical Commission. The 2014-2015 Legislatureprovided a total of $149.1 million to support state and local parks.
3. Staff's review and analysisThe City of Buda applies for funding for land acquisition and park development grant funds on anannual basis and will continue to do so for current and future park development. These funds are acrucial component as the City continues to grow. This Resolution would join 53 other municipalities so far that have passed Resolutions in support of this measure.
4. Financial ImpactPassage of this resolution would not have an immediate financial impact for the City of Buda. Iffunding cuts are made to Texas Parks and Wildlife, it could negatively impact community grants thatBuda could use for park improvements.
5. Summary/ConclusionStaff would recommend joining the other 53 cities in support for allocation of Sporting Goods SalesTax revenue to be allocated for grant funding. The 86th Session has convened and this additionalResolution would be sent to the Texas Recreation and Parks Society, which acts as an advocacy 31
organization, representing all Texas Park and Recreation Professionals for submission to the 86thLegislature. The City of Buda is a member of TRAPS. For additional information, please access thefollowing website: http://supporttexasparks.com/
6. Pros and ConsNot applicable.
7. AlternativesNot applicable.
8. RecommendationStaff recommends passing the Resolution and joining the other 53 cities in support for allocation ofSporting Goods Sales Tax revenue to be allocated for grant funding. The 86th Session has convenedand this additional Resolution would be sent to the Texas Recreation and Parks Society, which actsas a professional organization, representing all Texas Park and Recreation Professionals forsubmission to the 86th Legislature. The City of Buda is a member of TRAPS. For additionalinformation, please access the following website: http://supporttexasparks.com/ andhttp://www.lbb.state.tx.us/Documents/Publications/Presentation/5180_Sporting_Goods_Sales_Tax_2-14-2018.pdf
32
RESOLUTION NO. 2019-R-_____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BUDA, TEXASREQUESTING THE MEMBERS OF THE 86th LEGISLATIVE SESSION OF THE STATE OF TEXAS TO SUPPORT LEGISLATION THAT PROVIDES STEWARDSHIP, HEALTH AND WELL BEING, AND CONNECTIVITY FOR LOCAL AND STATE PARKS.
WHEREAS, the Texas communities, counties, and State protect and enhance the investments in all parks and open spaces providing stewardship; and
WHEREAS, supporting conservation of open space and making public lands accessible for public use by supporting the sporting goods sales tax and the land and water conservation fund; and
WHEREAS, supporting water and natural resources through conservation, presentation and the rights to access nature, the outdoors and recreational amenities; and
WHEREAS, increasing physical activity and improving health and wellness by utilizing parks and recreation amenities and services; and
WHEREAS, political subdivisions throughout the State of Texas depend on funding for services and programs that ensure access for all people to connect to nature and the outdoors; and
WHEREAS, creating a livable, safe, and responsible community by supporting safe recreationalamenities, pathways and trails; and
WHEREAS, supporting the positive economic impacts of connecting our communities to nature and the outdoors from the Parks and Recreation Industry; and
WHEREAS, it is the desire of this City Council that a copy of this resolution with appropriate names affixed be presented to the Governor of Texas and the leadership of the 86th Texas Legislature.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BUDA, HAYS COUNTY:
1. That members of the 86th Legislature of Texas seek support of legislation that provides stewardship, health and well-being, and connectivity for local and state parks.
PASSED AND APPROVED by the City Council of the City of Buda, Texas this 5th day of March 2019.
33
APPROVED:
______________________________George Hahn, Mayor
ATTEST:
______________________________Alicia Ramirez, City Clerk
APPROVED AS TO FORM:
______________________________City Attorney (County Attorney, etc.)
Amended8/2/2018
34
City Council Agenda Item ReportDate: Tuesday, March 5, 2019
Agenda Item No. 2019-88-Contact: Micah Grau
Subject: Deliberation and possible action on a Resolution expressing support forHouse Bill 1303 of the 86th Texas Legislature which would prohibitoff-premise signs on certain highways in Hays County (Assistant City ManagerMicah Grau)
1. Executive SummaryRepresentative Erin Zwiener has requested City of Buda support for House Bill 1303 which would addportions of FM 1826, RM 150, and RM 967 to Section 391.252 of the Texas Transportation Code,prohibiting off-premise or billboard advertising signage.
2. Background/HistoryThe Texas Department of Transportation (TxDOT) has the ability to regulate the location ofoff-premise signage along Texas highways under Chapter 391 of the Texas Transportation Codetitled, "Highway Beautification on Interstate and Primary Systems and Certain Roads."Representative Erin Zwiener has filed legislation to add the portions of road located in Hays Countyincluding FM 1826, RM 150, and RM 967 to the code. Representative Zwiener has requested thesupport of the Hays County Commissioner's Court and the cities of Kyle, Dripping Springs, and Budato support the resolution as the roadways touch our communities.
If the legislation is passed into law, it would prohibit the placement of billboards and otheroff-premise signage used to advertise for a business, person, organization, activity, event, place,service, or product not principally located or primarily manufactured or sold on the premises onwhich the sign is located.
3. Staff's review and analysisThis bill is supported by the Unified Development Code which already prohibits "off-premise" signsunder Section 4.02.04.
4. Financial ImpactThere is no financial impact related to supporting this bill to the City of Buda.
5. Summary/ConclusionPassage of this resolution only lends support to Representative Zwiener on HB 1303. Many actionsare still required before the bill is approved.
6. Pros and Cons 35
Pros - preserves natural views along highways.
Cons - may be viewed as anti-business and individual property owner rights.
7. AlternativesThe City Council may amend the language included in the resolution, table, or take no action on theresolution.
8. RecommendationNot applicable.
36
By:AAZwiener H.B.ANo.A1303
A BILL TO BE ENTITLED
AN ACT
relating to signs along certain roads in Hays County.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS:
SECTIONA1.AASection 391.252(a), Transportation Code, is
amended to read as follows:
(a)AAA person may not erect a commercial sign that is
adjacent to and visible from:
(1)AAU.S. Highway 290 between the western city limits
of the city of Austin and the eastern city limits of the city of
Fredericksburg;
(2)AAState Highway 317 between the northern city limits
of the city of Belton to the southern city limits of the city of
Valley Mills;
(3)AAState Highway 16 between the northern city limits
of the city of Kerrville and Interstate Highway 20;
(4)AAU.S. Highway 77 between State Highway 186 and
State Highway 44;
(5)AAU.S. Highway 281 between:
(A)AAState Highway 186 and Interstate Highway 37,
exclusive of the segment of U.S. Highway 281 located in the city
limits of Three Rivers; and
(B)AAthe southern boundary line of Comal County
and State Highway 306;
(6)AAState Highway 17 between State Highway 118 and
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86R8513 JTS-D 137
U.S. Highway 90;
(7)AAState Highway 67 between U.S. Highway 90 and
Farm-to-Market Road 170;
(8)AAFarm-to-Market Road 170 between State Highway 67
and State Highway 118;
(9)AAState Highway 118 between Farm-to-Market Road 170
and State Highway 17;
(10)AAState Highway 105 between the western city limits
of the city of Sour Lake to the eastern city limits of the city of
Cleveland;
(11)AAState Highway 73 between the eastern city limits
of the city of Winnie to the western city limits of the city of Port
Arthur;
(12)AAState Highway 21 between the southern city limits
of the city of College Station and U.S. Highway 290;
(13)AAa highway located in:
(A)AAthe Sabine National Forest;
(B)AAthe Davy Crockett National Forest; or
(C)AAthe Sam Houston National Forest;
(14)AASegments 1 through 4 of State Highway 130;
(15)AAa highway in Bandera County that is part of the
state highway system;
(16)AAFarm-to-Market Road 3238 beginning at State
Highway 71 and any extension of that road through Hays and Blanco
Counties;
(17)AAFarm-to-Market Road 2978 between Farm-to-Market
Road 1488 and the boundary line between Harris and Montgomery
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H.B.ANo.A1303
238
Counties;
(18)AAU.S. Highway 90 between the western city limits
of the city of San Antonio and the eastern city limits of the city of
Hondo; [or]
(19)AAthe following highways in Austin County:
(A)AAState Highway 159;
(B)AAFarm-to-Market Road 331;
(C)AAFarm-to-Market Road 529;
(D)AAFarm-to-Market Road 1094; and
(E)AAFarm-to-Market Road 2502; or
(20)AAin Hays County:
(A)AARanch-to-Market Road 1826;
(B)AARanch-to-Market Road 150 between the western
city limits of Kyle and Ranch-to-Market Road 12; and
(C)AARanch-to-Market Road 967 between the western
city limits of Buda and Ranch-to-Market Road 1826.
SECTIONA2.AAThis Act takes effect September 1, 2019.
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H.B.ANo.A1303
339
RESOLUTION NO. 2019-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BUDA, TEXAS SUPPORTING THE PROHIBITION OF OFF-PREMISES SIGNS ON CERTAIN HIGHWAYS IN HAYS COUNTY.
WHEREAS, the citizens of the City of Buda, Texas (the “City”) value the scenic highways that provide transportation throughout the City;
WHEREAS, the Texas Department of Transportation (TxDOT) regulates outdoor advertising along all roads within the state highway system;
WHEREAS, Chapter 391 of the Texas Transportation Code titled, “Highway Beautification on Interstate and Primary Systems and Certain Roads,” authorizes TxDOT to enforce the prohibition of certain “off-premise” signage along various state highways;
WHEREAS, “off-premise signage” is defined by statute as an outdoor sign displaying “advertising” that pertains to a business, person, organization, activity, event, place, service, or product not principally located or primarily manufactured or sold on the premises on which the sign is located;
WHEREAS, “advertising” is defined by statute as a message seeking to attract the public or to direct the attention of the public to any goods, services, or merchandise;
WHEREAS, House Bill 1303 has been filed during the 86th Texas Legislative Session, as presented in Exhibit A, which would add FM 1826, RM 150, and RM 967 to Section 391.252 of the Texas Transportation Code, prohibiting off-premise signage;
WHEREAS, exceptions to the prohibition for signs related to elections and other non-commercial uses, existing off-premise signage is allowed to remain with conditions, and on-premise signage is not affected by the statutory prohibitions;
Now, THEREFORE, be it RESOLVED by the City Council of the City of Buda that the City supports:
1. House Bill 1303 and the inclusion of FM 1826, RM 150, and RM 967 in Section 391.252of the Texas Transportation Code, with a recommendation that prohibitions on off-premise signage for RM 150 include only the section of RM 150 between the western city limits of the city of Kyle and the intersection of RM 150 and RM 12 near the city of Dripping Springs and RM 967 include only the section of RM 967 between the western city limits of Buda and RM 1826.
40
2. The Mayor of Buda is hereby authorized to sign this resolution and the City Secretary to attest thereto on behalf of the City.
3. This resolution shall be effective immediately upon adoption.
RESOLVED by the City Council of the City of Buda this ____ day of _________________, 2019.
ATTEST: THE CITY OF BUDA:
_____________________________ By: _____________________
Alicia Ramirez, City Secretary George Haehn, Mayor
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Page - 1 -
86R8513 JTS-D
By: Zwiener H.B. No. 1303
A BILL TO BE ENTITLED
AN ACT
relating to signs along certain roads in Hays County.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS:
SECTION 1. Section 391.252(a), Transportation Code, is
amended to read as follows:
(a) A person may not erect a commercial sign that is adjacent
to and visible from:
(1) U.S. Highway 290 between the western city limits of
the city of Austin and the eastern city limits of the city of
Fredericksburg;
(2) State Highway 317 between the northern city limits
of the city of Belton to the southern city limits of the city of
Valley Mills;
(3) State Highway 16 between the northern city limits of
the city of Kerrville and Interstate Highway 20;
(4) U.S. Highway 77 between State Highway 186 and State
Highway 44;
(5) U.S. Highway 281 between:
(A) State Highway 186 and Interstate Highway 37,
exclusive of the segment of U.S. Highway 281 located in the city
limits of Three Rivers; and
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EXHIBIT A
42
H.B. No. 1303
Page -2 -
(B) the southern boundary line of Comal County and
State Highway 306;
(6) State Highway 17 between State Highway 118 and U.S.
Highway 90;
(7) State Highway 67 between U.S. Highway 90 and Farm-
to-Market Road 170;
(8) Farm-to-Market Road 170 between State Highway 67 and
State Highway 118;
(9) State Highway 118 between Farm-to-Market Road 170
and State Highway 17;
(10) State Highway 105 between the western city limits
of the city of Sour Lake to the eastern city limits of the city of
Cleveland;
(11) State Highway 73 between the eastern city limits of
the city of Winnie to the western city limits of the city of Port
Arthur;
(12) State Highway 21 between the southern city limits
of the city of College Station and U.S. Highway 290;
(13) a highway located in:
(A) the Sabine National Forest;
(B) the Davy Crockett National Forest; or
(C) the Sam Houston National Forest;
(14) Segments 1 through 4 of State Highway 130;
(15) a highway in Bandera County that is part of the
state highway system;
125
43
H.B. No. 1303
Page -3 -
(16) Farm-to-Market Road 3238 beginning at State Highway
71 and any extension of that road through Hays and Blanco Counties;
(17) Farm-to-Market Road 2978 between Farm-to-Market
Road 1488 and the boundary line between Harris and Montgomery
Counties;
(18) U.S. Highway 90 between the western city limits of
the city of San Antonio and the eastern city limits of the city of
Hondo; [or]
(19) the following highways in Austin County:
(A) State Highway 159;
(B) Farm-to-Market Road 331;
(C) Farm-to-Market Road 529;
(D) Farm-to-Market Road 1094; and
(E) Farm-to-Market Road 2502; or
(20) in Hays County:
(A) Ranch-to-Market Road 1826;
(B) Ranch-to-Market Road 150 between the western
city limits of Kyle and Ranch-to-Market Road 12; and
(C) Ranch-to-Market Road 967 between the western
city limits of Buda and Ranch-to-Market Road 1826.
SECTION 2. This Act takes effect September 1, 2019.
126
44
City Council Agenda Item ReportDate: Tuesday, March 5, 2019
Agenda Item No. 2019-128-Contact: Rose Esparza
Subject: Deliberation and possible action to award the Invitation for Bid (IFB) 19-007and to authorize the City Manager to execute a contract with Archer WesternConstruction, LLC, for the purchase of City of Buda Waste Water TreatmentPlant Phase III Expansion and to authorize the City Manager to executepossible future change orders with Archer Western Construction, LLC, not toexceed or reduce the original contract value by 4.5% (Finance Director JuneEllis; Purchasing Manager Rose Esparza; City of Engineer John Nett)
1. Executive SummaryThe City of Buda engaged AECOM Technical Services, Inc., (AECOM) under a Professional ServicesAgreement executed on June 10, 2014, to provide professional services for the planned expansion ofthe City’s Wastewater Treatment Plant (WWTP). AECOM’s project scope has included a majoramendment of the WWTP Texas Pollutant Discharge Elimination System (TPDES) permit, a plantre-rating study, and engineering services for a new offsite effluent force main and new increasedcapacity gravity influent main into the WWTP. Successful acquisition of TCEQ’s approval of theWWTP re-rating study and TCEQ’s issuance of the final amended TPDES permit has allowed theexpansion of wastewater treatment capacity from 1.5 MGD to 3.5 MGD to proceed.
The WWTP Phase III expansion construction project includes site and facility improvements to meetcapacity requirements of the City of Buda through 2040. An Invitation for Bid (IFB) for thisconstruction project was released on December 19, 2018 and closed on February 5, 2019. AECOMand staff have reviewed the proposals submitted and have prepared a recommendation to proceedto awarding a construction contract for the project.
2. Background/HistoryThe City’s approved Capital Improvement Plan includes the expansion of the City’s WWTP to meet theneeds of its rapidly growing Wastewater Utility customer base and to maintain compliance withTPDES permit requirements. The WWTP Phase III expansion project will more than double currentdaily treatment capacity and complete intended full build out of the facility footprint at the currentlocation. The construction project is anticipated to begin in Spring 2019 and is expected to takeapproximately 24 months to complete.
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AECOM has completed the design of the WWTP Phase III improvements, the WWTP to Sunfield MUDeffluent wastewater discharge line, and the up-sizing of the gravity influent wastewater main. AECOM has been engaged in completing the construction plans, negotiating the TPDES permit withTCEQ, and bidding the project for construction. In February 2018, the City also retained WalkerPartners, LLC to assist staff in the successful implementation of final design, pending construction,and future operation of the expanded WWTP.
3. Staff's review and analysisAn Invitation for Bid (IFB) was released on December 19, 2018, and closed on February 5, 2019. TheIFB was issued in conformance with state and local purchasing laws. The IFB was publicized in theHays Free Press, on the City’s website, and through Texas BidNet. The bid solicitation was viewed byat least 38 potential bidders. Nine general contracting firms attended the mandatory pre-bidconference that was held on January 9, 2019.
For the three bids received, qualification reviews were conducted in the areas of previous workperformed within the last 5 years; similar in size and cost; financial statements; safety reports;on-time performance, change orders, responsiveness, quality of work, and overall performance. Thereference check forms completed by AECOM are enclosed with this memorandum.
The Project Engineer directly contacted the past project references provided by the lowest responsivebidder - Archer Western Construction, LLC. All references provided positive feedback and indicatedpast projects had been completed well. Archer Western is characterized as a firm with a reputationfor doing good quality work.
4. Financial ImpactThe lowest responsive bid for all tabulated elements of construction of the IFB was received fromArcher Western Construction, LLC (AWC). The $23,145,000.00 base bid from AWC is 17.84% belowthe Engineer's total project Opinion of Probable Construction Cost of $28,171,800, which includesall material and labor costs; all site civil infrastructure; all plant and facility improvements; and allconstruction contractor administrative costs. The construction project base bid also includes a$800,000 allowance for owner betterment, which represents a 3.53% contingency reserve of AWC'stotal bid. This allowance may be paid at the sole discretion of the City if needed to address changedconditions.
Three deductive alternate bid items were included in the IFB. The Design Engineer has endorsed theCity's desire to pursue all three deductive bid alternates. The resultant total bid for AWC taking allthree deductive alternate bid items and all other tabulated elements of project construction withinthe IFB is $22,660,000.
Funds are available in Wastewater Capital Improvement Fund, which includes $23,739,000 inproceeds from the sale of the 2017 Certificates of Obligation and other funds that have been carriedin the Total Project Cost allocations for the WWTP Phase III improvements construction project.
The proposed construction project was procured through an invitation for bid on a combinationlump sum and unit cost basis. The costs of all required labor and materials are fixed per theproposed contract. Change order increases may result from additional items requested by the Cityor the requirement of extra materials and labor due to unforeseen or unknown conditions notidentified in the plans. Change order decreases are also possible if not all quantities are required tocomplete the construction project. Any proposed change order will be vetted through the ProjectEngineer, the City Engineer, and the City's Resident Project Representative during construction (i.e.,Walker Partners) before recommendation is brought to the City Manager for consideration. Theconstruction contract carries a budget of $800,000 for owner's betterment items. 46
5. Summary/ConclusionApproval of the construction bid will allow the City to further move forward with completion of theWastewater Treatment Plant Phase III Expansion.
6. Pros and ConsThe City of Buda WWTP is running at 84.3% permit capacity as reported by the Guadalupe-BlancoRiver Authority (GBRA) in its most recent Report of Plant Operations. According to GBRA's monthlyreports, average daily treatment volume has risen from 1.082 MGD in Fiscal Year 2018 to 1.208 MGDthus far in Fiscal Year 2019. In accordance with 30 Texas Administrative Code §305.126 related tostandard permit conditions for waste discharge permits, "[w]henever the average daily flow reaches 90 percent of the permitted average daily flow for three consecutive months, thepermittee shall obtain necessary authorization from the Commission to commence construction ofthe necessary additional treatment and/or collection facilities."
7. AlternativesThe City Council may establish a different level of authority for change orders so long as it does notexceed the state maximum. Because time is of the essence for the WWTP Phase III expansion project,staff would request clear direction from the City Council at this time.
8. RecommendationStaff recommends the award of the contract to Archer Western Construction, LLC, for the WastewaterTreatment Plant Phase III Expansion and further state that the City Manager be expressly authorizedto approve any and all change orders or supplemental agreements in an aggregate amountdetermined by the Council, as limited by state law, not to exceed or reduce the original contractvalue by 4.5% or $1,019,700.
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48
49
Certified Bid Tabulation: City of Buda WWTP Phase III Expansion, IFB 19-007 Bids Received 2:00 pm, February 5, 2019 at Buda City Hall
AECOM Project No. 60323427 Flatiron Constructors Inc. PLW Waterworks LLC Archer Western Construction LLC
Item No. Description of Item Unit Qty Unit Price Amount Bid Unit Price Amount Bid Unit Price Amount Bid
7
All Materials and Labor Required for
Construction and/or Modifications of Headworks,
including Influent Screening Facilities, Grit
Removal Facilities, and Odor Control Covers and
Improvements, Complete in Place
1 LS $2,100,000.00 $2,100,000.00 $1,180,000.00 $1,180,000.00 $1,486,000.00 $1,486,000.00
8
All Materials and Labor Required for
Construction and/or Modifications of Influent Lift
Stations Complete in Place
1 LS $1,000,000.00 $1,000,000.00 $590,000.00 $590,000.00 $440,000.00 $440,000.00
9
All Materials and Labor Required for
Construction and/or Modifications of Influent
Flow Splitter, Complete in Place
1 LS $400,000.00 $400,000.00 $146,000.00 $146,000.00 $180,000.00 $180,000.00
10All Materials and Labor Required for
Construction and/or Modifications of Aeration
Basins, and Blower Facilities, Complete in Place
1 LS $3,400,000.00 $3,400,000.00 $1,620,000.00 $1,620,000.00 $2,216,000.00 $2,216,000.00
11
All Materials and Labor Required for
Construction and/or Modifications of Clarifier
Flow Splitters and Final Clarifiers, Complete in
Place
1 LS $2,500,000.00 $2,500,000.00 $1,760,000.00 $1,760,000.00 $1,450,000.00 $1,450,000.00
12
All Materials and Labor Required for
Construction and/or Modifications of RAS and
RAS/WAS Pumping Systems and Scum
Pumping Systems, Complete in Place
1 LS $1,200,000.00 $1,200,000.00 $370,000.00 $370,000.00 $360,000.00 $360,000.00
13
All Materials and Labor Required for
Construction and/or Modifications of Chlorine
Contact Basins, Complete in Place
1 LS $1,100,000.00 $1,100,000.00 $480,000.00 $480,000.00 $900,000.00 $900,000.00
14
All Materials and Labor Required for
Construction and/or Modifications of Effluent
Filters, Complete in Place
1 LS $1,800,000.00 $1,800,000.00 $1,750,000.00 $1,750,000.00 $1,614,000.00 $1,614,000.00
Page 2 of 5
50
Certified Bid Tabulation: City of Buda WWTP Phase III Expansion, IFB 19-007 Bids Received 2:00 pm, February 5, 2019 at Buda City Hall
AECOM Project No. 60323427 Flatiron Constructors Inc. PLW Waterworks LLC Archer Western Construction LLC
Item No. Description of Item Unit Qty Unit Price Amount Bid Unit Price Amount Bid Unit Price Amount Bid
15
All Materials and Labor Required for
Construction and/or Modifications of Chlorination
Facilities and Sludge Dewatering Facilities,
Complete in Place
1 LS $730,000.00 $730,000.00 $140,000.00 $140,000.00 $100,000.00 $100,000.00
16
All Materials and Labor Required for
Construction and/or Modifications of
Dechlorination Facilities, Complete in Place
1 LS $950,000.00 $950,000.00 $450,000.00 $450,000.00 $302,000.00 $302,000.00
17
All Materials and Labor Required for
Construction and/or Modifications of Alum Feed
Systems, including Flow + Residual Paced
Control Systems Complete in Place
1 LS $350,000.00 $350,000.00 $460,000.00 $460,000.00 $258,000.00 $258,000.00
18
All Materials and Labor Required for
Construction and/or Modifications of Existing
Effluent/Reuse Pump Station, Complete in Place
1 LS $300,000.00 $300,000.00 $985,000.00 $985,000.00 $80,000.00 $80,000.00
19
All Materials and Labor Required for
Construction of Proposed Effluent Pump Station,
Complete in Place
1 LS $1,600,000.00 $1,600,000.00 $720,000.00 $720,000.00 $1,200,000.00 $1,200,000.00
20
All Materials and Labor Required for
Construction and/or Modifications of Plant Drain
Lift Station, Complete in Place
1 LS $240,000.00 $240,000.00 $230,000.00 $230,000.00 $88,000.00 $88,000.00
21
All Materials and Labor Required for
Construction and/or Modifications of Standby
Emergency Generators, Complete in Place
1 LS $1,100,000.00 $1,100,000.00 $900,000.00 $900,000.00 $925,000.00 $925,000.00
22
All Materials and Labor Required for
Construction and/or Modifications of Electrical
Power Systems not included in other Bid Items,
Complete in Place
1 LS $60,000.00 $60,000.00 $4,600,000.00 $4,600,000.00 $3,954,000.00 $3,954,000.00
23
All Materials and Labor Required for
Construction and/or Modifications of
Instrumentation and Control Systems not
included in other Bid Items, Complete in Place
1 LS $60,000.00 $60,000.00 $730,000.00 $730,000.00 $634,000.00 $634,000.00
24
Allowance for possible Changed Site Conditions
to be paid only at sole discretion of OWNER and
only in amounts as approved, Complete in Place
1 LS $800,000.00 $800,000.00 $800,000.00 $800,000.00 $800,000.00 $800,000.00
25
All Remaining Work Shown on the Plans or
Described in Specifications not Included in the
above Items 1 thru 22, Complete in Place
1 LS $10,000.00 $10,000.00 $953,000.00 $953,000.00 $0.00 $0.00
Total of All Base Bid Items – Part A $26,979,000.00 $24,363,000.00 $22,650,000.00
Page 3 of 5
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Certified Bid Tabulation: City of Buda WWTP Phase III Expansion, IFB 19-007 Bids Received 2:00 pm, February 5, 2019 at Buda City Hall
AECOM Project No. 60323427 Flatiron Constructors Inc. PLW Waterworks LLC Archer Western Construction LLC
Item No. Description of Item Unit Qty Unit Price Amount Bid Unit Price Amount Bid Unit Price Amount Bid
BASE BID ITEMS – PART B (Off-Site Influent Gravity Sewer)
B1
Prepare and Furnish Stormwater Pollution
Prevention Plan (SWPPP) and Notices (for off-
site Influent Gravity Sewer construction only)
1 LS $35,000.00 $35,000.00 $2,000.00 $2,000.00 $14,000.00 $14,000.00
B2
All Materials and Labor Required for Temporary
Removal / Replacement of Existing Signs, Park
Landscaping, Fence, and Other Items as
Required for Construction of Gravity Sewer
1 LS $60,000.00 $60,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00
B3A
All Materials and Labor Required for
Construction of Influent Gravity Sewer Including
Pipe (all materials/depths), Manholes, protective
coatings, tie-ins, abandonment of designate
existing lines, leakage testing and deflection
testing, service connections, concrete trench
cap, covers, appurtenances and final adjustment,
Complete in Place per Plans and Specifications
1 LS $350,000.00 $350,000.00 $553,000.00 $553,000.00 $350,000.00 $350,000.00
B3B
All Materials and Labor Required for Cured-In-
Place PVC Liner for Existing VCP Pipe Sewer
from Proposed Gravity Sewer MH A8 to Existing
MH E-A1.9, Complete In Place
1 LS $10,000.00 $10,000.00 $13,000.00 $13,000.00 $28,000.00 $28,000.00
B4
All Materials and Labor Required for 2” HMAC
Pavement Repair for Existing Public Roads and
Driveways, Including Temporary Pavement
Repair Installation and Removal, Flowable
Fill/Flexible Base, and Final Pavement Repair,
Complete In Place
1 LS $8,000.00 $8,000.00 $17,000.00 $17,000.00 $24,000.00 $24,000.00
B5
Temporary Traffic Controls per Texas MUTCD
for Construction of offsite Influent Gravity Sewer,
and CIP Signs Including Design, Installation,
Maintenance, and Removal
1 LS $25,000.00 $25,000.00 $22,000.00 $22,000.00 $5,000.00 $5,000.00
B6
Site Restoration and Revegetation of All
Unpaved Areas within Limits of Construction for
offsite influent Gravity Sewer, Complete in Place.
1 LS $30,000.00 $30,000.00 $8,000.00 $8,000.00 $19,000.00 $19,000.00
Page 4 of 5
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Certified Bid Tabulation: City of Buda WWTP Phase III Expansion, IFB 19-007 Bids Received 2:00 pm, February 5, 2019 at Buda City Hall
AECOM Project No. 60323427 Flatiron Constructors Inc. PLW Waterworks LLC Archer Western Construction LLC
Item No. Description of Item Unit Qty Unit Price Amount Bid Unit Price Amount Bid Unit Price Amount Bid
B7
All Remaining Work Shown on the Plans or
Included in the Technical Specifications OR
required to provide a Complete Functioning
Influent Gravity Sewer System, AND not Included
in the above Bid Items B1 thru B6 Inclusive,
Complete in Place. Describe Below (Use
Attachment if Required):
1 LS $15,000.00 $15,000.00 $1,000.00 $1,000.00 $50,000.00 $50,000.00
Total of All Base Bid Items – Part B $533,000.00 $621,000.00 $495,000.00
TOTAL OF BASE BID ITEMS – PARTS A AND B
Total of Base Bid Items – Part A (WWTP Expansion and General Items) $26,979,000.00 $24,363,000.00 $22,650,000.00
Total of Base Bid Items – Part B (Off-Site Influent Gravity Sewer) $533,000.00 $621,000.00 $495,000.00
TOTAL OF ALL BASE BID ITEMS $27,512,000.00 $24,984,000.00 $23,145,000.00
DEDUCTIVE ALTERNATE BID ITEMS
1
Delete All Materials and Labor Required for Flow
+ Residual Paced Control System Included in
Base Bid Item No. 17, Alum Feed Systems
Facilities. If OWNER accepts this bid item, the
existing Alum PLC shall be relocated to a new
control cabinet, and a Flow Paced Control
System will be furnished for separate control of
alum dosing to the existing and proposed Alum
Dose Points.
1 LS ($150,000.00) ($150,000.00) ($160,000.00) ($160,000.00) ($258,000.00) ($258,000.00)
2
Delete All Materials and Labor Required for
monitoring of motors (run status / run times
and/or amperes/ amps trending) locally and/or
remotely at Operations Building as follows:
• Grit Basins
• Grit Pumps
• Grit Classifier
• Scum Pumps
• Sludge Digester Blowers
All other I&C shown or specified in the Contract
Documents will remain in the Construction
Contract.
1 LS ($5,000.00) ($5,000.00) ($5,000.00) ($5,000.00) ($11,000.00) ($11,000.00)
3
Delete All Materials and Labor Required for FRP
Effluent Launder covers and Stamford Baffles at
Existing and Proposed Clarifiers.
1 LS ($329,000.00) ($329,000.00) ($200,924.00) ($200,924.00) ($216,000.00) ($216,000.00)
Page 5 of 5
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IFB 19-007 Buda WWTP Phase III Expansion
Bidder Reference Check
Bidder: Archer-Western
Project/Owner: Leon Creek WRC Improvements, San Antonio Water System
Completion Date: January 2018
Construction Cost: $11.5M
Project Description/Relevance: WWTP construction; location proximity; included rehabilitation/upgrade work in existing in-service facility.
Project Reference Contact: Angel Morales-Vasquez, SAWS CIP projects manager 210-233-3754
Contact Date/Time/Method: Call 2/11/19 11:33 am
Reference Summary: Time of Completion: Timely – Stated that Archer is schedule-driven due to volume of work performed Change Orders: Clear communication; did not take advantage of change order process; most changes were items requested by Owner Quality of Work: Very good Proposed Staff Skill/Responsiveness: Very professional Other Comments: The project was very complex due to need to maintain an existing facility in service, and required extensive construction sequencing including major electrical and I&C modifications. Archer does an excellent job of scheduling and clear communication of schedule and progress. They have the capacity and know-how to do this type of work and are a go-to contractor for SAWS. They did not take advantage of the change-order process and seem more interested in completing the work on schedule. Mr. Morales-Vasquez provided favorable general reference for multiple SAWS projects in addition to the Leon Creek WRC Improvements. He had not worked directly with the PM or superintendent proposed for the Buda WWTP Expansion.
54
IFB 19-007 Buda WWTP Phase III Expansion
Bidder Reference Check
Bidder: Archer-Western
Project/Owner: Hutto South WWTP; City of Hutto
Completion Date: December 2016
Construction Cost: $15.3M
Project Description/Relevance: WWTP construction; similar capacity (2 MGD ADF / 8 MGD peak); location proximity; included earthwork; proposed PM and proposed Superintendent worked on the project
Project Reference Contact: Anthony Host 512-394-2338; Tom Owen, K. Friese & Associates, 512-338-1704
Contact Date/Time/Method: Called Anthony Host 2/11/19 11:09 am (left message) Called Tom Owen 2/11/19 2:20 pm (left message). Tom Owen returned call 2/11/19 2:29 pm.
Reference Summary: Time of Completion: Not an issue. Got behind early due to groundwater issues and slow mobilization as they completed other projects. Ramped up staffing and worked diligently to complete on time. Change Orders: Not an issue with type or quantity of change order requests. Quality of Work: Very good. Proposed Staff Skill/Responsiveness: Thor Benson was great to work with and primarily handled the Contractor communications. Did not have much interaction with Orlando Gonzalez, but no issues there. Other Comments: Overall very good. Would be happy to have Archer as Contractor on other projects.
Bidder: Archer-Western
Project/Owner: Mansfield WTP Phase 1 – Raw Water Intake/Pump Station and WTP Improvements; Travis County WCID 17
Completion Date: November 2015 (Intake/ Pump Station and January 2016 WTP Improvements)
Construction Cost: $20.5M ($8.2M Intake/PS and $14.3M WTP Improvements)
Project Description/Relevance: Treatment facility construction; similar total project cost; location proximity; same PM and superintendent as proposed for the Buda WWTP project; included shaft excavation, concrete, process-mechanical and electrical and I&C.
Project Reference Contact: Will Pena 512-762-6460
Contact Date/Time/Method: Called 2/11/19 2:40 pm (left msg.). Received return call 2:00 pm.
Reference Summary: Time of Completion: Completed timely. Change Orders: No issue with quantity or type of change orders. Quality of Work: Very good. Proposed Staff Skill/Responsiveness: Thor Benson and Orlando Gonzalez were great to work with Other Comments: They did very well, no issues at all, would be glad to work with them again.
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IFB 19-007 Buda WWTP Phase III Expansion
Bidder Reference Check
Bidder: Archer-Western
Project/Owner: Schertz Parkway Pump Station; San Antonio Water System
Completion Date: October 2014
Construction Cost: $8.8M
Project Description/Relevance: Concrete, civil, process-mechanical and electrical/I&C; location proximity.
Project Reference Contact: Victor Yates 210-663-1391
Contact Date/Time/Method: Called 2/11/19 2:48 pm
Reference Summary: Time of Completion: Timely Change Orders: No exception to quantity or type of change orders Quality of Work: Good Proposed Staff Skill/Responsiveness: Good Other Comments: No issues. Would recommend Archer Western.
Bidder: PLW Waterworks
Project/Owner: Shertz-Seguin LGC WTP No. 2; Schertz-Seguin Local Government Corporation
Completion Date: CLOSED, Contract Date 07/30/2012
Construction Cost: $22M
Project Description/Relevance: Treatment facility construction; similar project cost; location proximity
Project Reference Contact: Alan Cockerell 830-401-2403
Contact Date/Time/Method: Called 2/11/19 2:51 pm (left message requesting return call)
Reference Summary: Time of Completion: Change Orders: Quality of Work: Proposed Staff Skill/Responsiveness: Other Comments:
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IFB 19-007 Buda WWTP Phase III Expansion
Bidder Reference Check
Bidder: PLW Waterworks
Project/Owner: Dos Rios WRC Rerating Headworks Improvements; San Antonio Water System
Completion Date: CLOSED, Contract Date 03/04/2011
Construction Cost: $15.8M
Project Description/Relevance: WWTP construction; headworks and re-rating
Project Reference Contact: Mike Villanueva 210-233-3604
Contact Date/Time/Method: Called 2/11/19 2:54 pm (left msg requesting return call)
Reference Summary: Time of Completion: Change Orders: Quality of Work: Proposed Staff Skill/Responsiveness: Other Comments:
Bidder: PLW Waterworks
Project/Owner: Flintrock WWTP Expansion, Travis County WCID No. 17
Completion Date: 98% Complete; Contract Date 03/21/2016
Construction Cost: $9.5M
Project Description/Relevance: WWTP construction; geographic proximity
Project Reference Contact: Deborah Gernes 512-266-1111
Contact Date/Time/Method: Called 2/11/19 2:59 pm, spoke with receptionist; left msg. for current General Manager (Jason Hullman). Received return call 5:00 pm.
Reference Summary: Time of Completion: Currently 90% complete; two years behind schedule. Delay attributed to contractor inadequate staffing level and inadequate skill set early in project. Owner intervened with PLW upper management to obtain corrective action. Some key staff left. Switched PM 3 times during project. Change Orders: Had change orders, but they were not caused by the contractor. Quality of Work: Varies. Had some issues requiring corrective action - structural steel, concrete cracks, tightening of bolts. Proposed Staff Skill/Responsiveness: Poor for first 1-1/2 years of project. Upper management has been very responsive in taking corrective action, and current project key staff (past 6 months) are very good. Other Comments: It has not been fun. I wish you luck.
57
IFB 19-007 Buda WWTP Phase III Expansion
Bidder Reference Check
Bidder: PLW Waterworks
Project/Owner: Ullrich WTP Raw Water Pump Replacement, City of Austin
Completion Date: 96% Complete, Contract Date 11/16/2015
Construction Cost: $15.3M
Project Description/Relevance: Treatment facility construction; construction sequencing for work in an existing operating treatment plant; geographic proximity
Project Reference Contact: Ioan Chilarescu, PE, AECOM
Contact Date/Time/Method: In-person discussion 2/11/19 1:40 pm
Reference Summary: Time of Completion: Delayed by pump failure at part of project (not fault of contractor) but also by ineffective construction sequencing and inaccurate field measurements. Change Orders: A significant change order request has been rejected by Owner and is not yet resolved. Quality of Work: Measured incorrectly and fabricated part incorrectly which is the source of change order. Proposed Staff Skill/Responsiveness: PLW has changed project managers twice, and fired one project manager. Current project manager is attempting to address the issues but also has generated the CO. Other Comments: The issue which has resulted in the contested change order request could have been resolved early in the project with more effective construction sequencing and field verification.
Bidder: Flatiron Constructors, Inc.
Project/Owner: Redstone Canyon, Larimer County (Ft. Collins) CO
Completion Date: 2017
Construction Cost: $2.4M
Project Description/Relevance: This appears to be the only project in Flatiron’s current/recent references listed under “Water/Wastewater” category. Colorado project location appears to be closest geographic proximity to Buda in Flatiron’s current/recent references.
Project Reference Contact: Larimer County 970-498-5713 – This is an automated reception without an operator or directory lookup. Not a valid reference phone number.
Contact Date/Time/Method: Called 2/11/19 3:00 pm. This is an automated reception without an operator or directory lookup. Not a valid reference phone number.
Reference Summary: Time of Completion: Change Orders: Quality of Work: Proposed Staff Skill/Responsiveness: Other Comments:
58
IFB 19-007 Buda WWTP Phase III Expansion
Bidder Reference Check
Bidder: Flatiron Constructors, Inc.
Project/Owner: DIA Gate Apron Phase 2, Denver International Airport, CO
Completion Date: 2016
Construction Cost: $34.8M
Project Description/Relevance: Comparable/greater cost. Included concrete work and earthwork. Construction sequencing in an existing operating facility (airport). Colorado project location appears to be closest geographic proximity to Buda among Flatiron’s current/recent references.
Project Reference Contact: Amy Kuchno 303-342-2000 – This is the general information number for Denver International Airport.
Contact Date/Time/Method: Call 2/11/19 3:21 pm. This is the general information number for Denver International Airport. DIA employees do not received incoming phone calls. Left a message with Operator requesting a return call from Amy Kuchno.
Reference Summary: Time of Completion: Change Orders: Quality of Work: Proposed Staff Skill/Responsiveness: Other Comments:
59
IFB 19-007 Buda WWTP Phase III Expansion
Bidder Reference Check
Bidder: Flatiron Constructors, Inc.
Project/Owner: Weld County Parkway Project, Weld County (Greely) CO
Completion Date: 2015
Construction Cost: $23M
Project Description/Relevance: Comparable cost. Included concrete work, earthwork and drainage. Colorado project location appears to be closest geographic proximity to Buda in Flatiron’s current/recent references.
Project Reference Contact: Weld County 970-304-6496
Contact Date/Time/Method: Call 2/11/19 3:34 pm This is the general number for Weld County Public Works Department. Was able to reach a receptionist and left a voicemail msg. for Don Dunkel, County Engineer. He returned the call 11:50 am on 2/12/19.
Reference Summary: Time of Completion: Completed timely. Change Orders: Had a claim against Weld County. Quality of Work: Good on the bridge portion of project but not on the remainder. Weld County had to enforce quality through inspection process. Proposed Staff Skill/Responsiveness: Superintendent was good but did not have adequate staff support or equipment. Other Comments: They did not manage subcontractors well and looked to the County to deal directly with subcontractors. Overall not a good experience. He suggested calling Colorado DOT for more information.
60
IFB 19-007 Buda WWTP Phase III Expansion
Bidder Reference Check
Bidder: Flatiron
Project/Owner: Cherry Creek Spillway Concrete Channel Rehabilitation, Aurora, CO
Completion Date: 2014
Construction Cost: $5M
Project Description/Relevance: Included concrete work, earthwork, stormwater, 15” sewer, potential for bypass pumping. Colorado project location appears to be closest geographic proximity to Buda in Flatiron’s current/recent references.
Project Reference Contact: Swirvine Nyirenda 303-739-7100 – This is the general number for the Aurora procurement office. The contact name listed was not known to receptionist. I was able to leave a voicemail with Willie Brown, procurement officer.
Contact Date/Time/Method: Call 2/11/19 3:30 pm. This is the general number for the Aurora procurement office. Contact name listed was not known to receptionist. Left a msg. for Willie Brown, procurement officer, requesting a return call.
Reference Summary: Time of Completion: Change Orders: Quality of Work: Proposed Staff Skill/Responsiveness: Other Comments:
61
BUDA WWTP PHASE III EXPANSION
PRELIMINARY CONSTRUCTION COST ESTIMATE
SUMMARY
Project: Buda WWTP Phase III Expansion
AECOM Job No.: 60323427
Date: 1/7/2019
Prepared By: Kit Perkins
Checked/Updated By: Martin Rumbaugh
File Name: Buda PhIII Ex - Construction Estimate R7
Objective:
Summarize the estimated construction costs for the Buda WWTP Phase III Expansion Project.
Estimated quantity takeoff per 100% construction plans.
Subtotal
Mobilization/Demobilization/General Conditions 450,000$
Site Civil and Electrical 7,903,000$
Headworks 1,484,000$
Influent Lift Station 1,025,000$
Influent Flow Splitter 257,000$
Aeration Basins 1,426,000$
Blower Facility 50,000$
Clarifiers Flow Splitter 188,000$
Final Clarifiers and Scum Pump Station 1,028,000$
RAS Pump Station 357,000$
Chlorine Contact Basins 776,000$
Filters 1,596,000$
Dechlorination 254,000$
Effluent Pump Station 2,080,000$
Plant Drain Lift Station 187,000$
NPW System Improvements 121,000$
Stormwater System Improvements 404,000$
Misc. Repairs and Improvements 147,000$
Subtotal: 19,733,000$
Contractor's Overhead & Profit (12%): 2,368,000$
Bonds & Insurance (2%): 395,000$
Subtotal: 22,496,000$
Contingency 15% 3,374,000$
Total Estimated Cost: 25,870,000$
BUDA WWTP PHASE III EXPANSIONTitle
62
Buda WWTP Influent Gravity Sewer
Engineer's Opinion of Proable Construction Cost Final 7/12/2017
Item Description Unit Qty Unit Cost Extension
1Mobilization, Demobilization and
General ConditionsLS 1
$15,000.00 $15,000.00
2Prepare and Furnish SWPPP and
NoticesLS 1
$7,500.00 $7,500.00
3Stabilized Construction Entrances
EA 3$1,500.00 $4,500.00
4Erosion and Sedimentation
Controls and Tree ProtectionLS 1
$10,000.00 $10,000.00
5Temporary Bypass Pumping
SystemsLS 1
$25,000.00 $25,000.00
6Design of Excavation Safety
SystemsLS 1
$7,500.00 $7,500.00
7Excavation Safety Systems Install,
Maintenance, RemovalLF 1,925
$15.00 $28,875.00
830 Inch DI Pipe, Complete -In-
PlaceLF 25
$350.00 $8,750.00
918 Inch DI Pipe, Complete -In-
PlaceLF 25
$250.00 $6,250.00
1021 Inch PVC Pipe, Complete -In-
PlaceLF 695
$210.00 $145,950.00
1115 Inch PVC Pipe, Complete -In-
PlaceLF 1,170
$150.00 $175,500.00
1210 Inch PVC Force Main, w/ DI
Fittings Complete -In-PlaceLF 15
$125.00 $1,875.00
13Cured-In-Placve PVC Liner for
Existing 10" VCP PipeLF 10
$350.00 $3,500.00
146 ft Diameter Standard Pre-Cast
ManholesEA 1
$7,500.00 $7,500.00
154 ft Diameter Standard Pre-Cast
ManholesEA 5
$5,000.00 $25,000.00
164 ft Dia. Pre-Cast Manholes w/
Cast-In-Place BaseEA 3
$5,500.00 $16,500.00
17Interior Corrosion Coatings for
Manholes (All Diameters)VF 80
$125.00 $10,000.00
18Core Drill/Tie-In 30" DI Pipe to
Existing Manhole A1EA 1
$5,000.00 $5,000.00
19Tie-In to Existing 10" Meadows
Force MainEA 1
$5,000.00 $5,000.00
20Tie-In/Plug Existing Gravity
Sewers at MH A8, A9, and B1LS 1
$15,000.00 $15,000.00
21WW Lateral 6" Service
ConnectionsEA 1
$2,500.00 $2,500.00 63
22Reinforced Concrete Trench Cap,
All WidthsLF 50
$150.00 $7,500.00
23Removal and Replacement of
Signs, Fence, LandscapingLS 1
$1,000.00 $1,000.00
242" HMAC Pavement Repair for
Existing Roads and DrivewaysSY 125
$250.00 $31,250.00
25Project CIP Signs
EA 2$500.00 $1,000.00
26Temporary Traffic Controls
LS 1$10,000.00 $10,000.00
27Post-Construction Testing
LS 1$2,500.00 $2,500.00
28Site Restoration and
RevegetationSY 7,846
$10.00 $78,460.00
29All Remaining Work as Shown,
Specified, or RequiredLS 1
$7,500.00 $7,500.00
Subtotal $665,900.00
15% Contingency $99,900.00
Total $765,800.00
64
BUDA WWTP PHASE III EXPANSION
CONSTRUCTION COST ESTIMATE
Project: Buda WWTP Phase III Expansion
AECOM Job No.: 603223427
Date: 1/3/19
Prepared By: Terry Refai, Erin Hynes
File Name: Retaining Wall 010319_EH.xlsx
Checked/Updated By: M. Rumbaugh
Design Stage: 100%
Assumptions:
Total length of wall = 426 LF
Rounded Excavation volume calculated up to nearest 100. Refer to Excavation Calc sheet for calculations.
Item Unit Qty.
No.
2-Sitework Excavation CY 5,100 30$ $ 153,000 0% $ - $ - $ 153,000
Excavation Safety System LF 426 10$ $ 4,260 0% $ - $ - $ 4,260
Fence removal and reinstall LF 426 75$ $ 31,950 0% $ - $ - $ 31,950
Backfill CY 5,100 25$ $ 127,500 0% $ - $ - $ 127,500
Temporary Erosion/Sed Controls LF 426 3$ $ 1,278 0% $ - $ - $ 1,278
Final Grading SY 1,500 10$ $ 15,000 0% $ - $ - $ 15,000
Site Restoration / Revegetation SY 1,500 3$ $ 4,500 0% $ - $ - $ 4,500
Rock Drilling and Setting Piles (Labor) VF 542.5 -$ $ - $0 $ 300 $ 162,750 $ 162,750
Allowance - Drilling Limestone VF 108 -$ $ - $0 $ 800 $ 86,400 $ 86,400
MATERIAL SUBTOTAL: 337,488$ LABOR SUBTOTAL: 249,150$ $ 586,638
3-Concrete Concrete Piers Complete in Place CY 142 $ 700 $ 99,400 0% $ - $ - $ 99,400
Pre-Cast Panels In Place SF 6,816 $ 50 $ 340,800 0% $ - $ - $ 340,800
$ - 0% $ - $ - $ -
$ - 0% $ - $ - $ -
$ - 0% $ - $ - $ -
$ - 0% $ - $ - $ -
$ - 0% $ - $ - $ -
$ - 0% $ - $ - $ -
$ - 0% $ - $ - $ -
MATERIAL SUBTOTAL: 440,200$ LABOR SUBTOTAL: -$ $ 440,200
4-Masonry $ - $ - 0% $ - $ - $ -
MATERIAL SUBTOTAL: -$ LABOR SUBTOTAL: -$ $ -
5-Metals W24*117 Piles/Angles/Coatings LF 1519 120.00$ $ 182,280.00 0% $ - $ - $ 182,280.00
Bent Plate Cap Top if Wall LF 426 $ 50 $ 21,300 0% $ - $ - $ 21,300.00
$ - 0% $ - $ - $ -
$ - 0% $ - $ - $ -
MATERIAL SUBTOTAL: 203,580.00$ LABOR SUBTOTAL: -$ $ 203,580.00
9-Finishes $ - 0% $ - $ - $ -
$ - 0% $ - $ - $ -
MATERIAL SUBTOTAL: -$ LABOR SUBTOTAL: -$ $ -
10-Specialties $ - 0% $ - $ - $ -
MATERIAL SUBTOTAL: -$ LABOR SUBTOTAL: -$
-$
11-Equipment $ - 0% $ - $ - $ - $ - 0% $ - $ - $ - $ - 0% $ - $ - $ - $ - 0% $ - $ - $ - $ - 0% $ - $ - $ - $ - 0% $ - $ - $ - $ - 0% $ - $ - $ - $ - 0% $ - $ - $ -
MATERIAL SUBTOTAL: -$ LABOR SUBTOTAL: -$
-$
15-Mechanical
-$ 0% -$ -$ -$
MATERIAL SUBTOTAL: -$ LABOR SUBTOTAL: -$ $ -
16-Electrical
MATERIAL SUBTOTAL: -$ LABOR SUBTOTAL: -$
SUBTOTAL ELECTRICAL (16000): $ -
MATERIAL TOTAL: 981,268$ LABOR TOTAL: 249,150$
Total Retaining Wall 1,230,000$
Notes: Mobilization/Bonds/Insurance 55,000$
1) Costs for retaining wall materials and labor include Contractor OHP (multiplier applied to related civil costs only) Subtotal 1,285,000$
Contractor OHP 51,000$
Subtotal 1,336,000$
Contingency 200,000$
Total 1,536,000$
SUBTOTAL MECHANICAL (15000):
SUBTOTAL FINISHES (09000):
SUBTOTAL SPECIALTIES (10000):
SUBTOTAL EQUIPMENT (11000):
SUBTOTAL SITEWORK (02000):
SUBTOTAL CONCRETE (03000):
SUBTOTAL MASONRY (04000):
SUBTOTAL METALS (05000):
Buda WWTP - Retaining Wall
Division Description Unit Material
Cost Material Cost Labor Multiplier Unit Labor Cost Labor Cost Subtotal
65
City Council Agenda Item ReportDate: Tuesday, March 5, 2019
Agenda Item No. 2019-130-Contact: Micah Grau
Subject: Deliberation and possible action to authorize the City Manager to execute alease agreement with Dell for a computer and equipment lease programthrough cooperative DIR-TSO-3763 contract (IT Administrator Jeremy Osborn)
1. Executive SummaryThe Fiscal Year 2019 Budget included a proposal to enter into a computer lease for replacement ofcomputers no longer under warranty and to purchase anti-virus and anti-malware software directlyfor the City's IT infrastructure. These items were reviewed with the Council IT Committee during thebudgeting process and subsequently approved in the Fiscal Year 2019 Budget.
This purchase was previously approved by the City Council in December 2018 to SHI GovernmentSolutions, subject to the approval of form by the City Attorney. However, the City was unable toresolve contract language terms related to the lease. After breaking off negotiations with SHI-G, theCity engaged directly with Dell through their DIR-TS0-3763 contract.
2. Background/HistoryThe City last performed a major computer replacement in 2014. Machines purchased in 2014 orolder are no longer under warranty and many are experiencing performance issues. Furthermore,Microsoft will stop supporting the Windows 7 platform in early 2020 making computers runningWindows 7 susceptible to attacks.
In the past, the City of Buda has purchased computers outright. By purchasing through a leaseagreement, the City is able to smooth out the cost of computer purchases, replace equipment on aroutine schedule, and deal with one vendor for warranty needs. The pricing is through the TexasDepartment of Information Resources (DIR) cooperative purchasing contract for Dell DIR-TSO-3763.
3. Staff's review and analysisOne of the IT Department's goals is to standardize and right-size equipment for staff. The standarddesktop purchase is a Dell Optiplex 3060 Micro with an i5 Processor, 16 GB RAM, and 500 GB HD.Employees requiring more workplace flexibility will be issued a Dell Latitude 5490 with an i5Processor and 16 GB RAM along with docking stations. Staff also recommends the purchase of alimited number of Dell Latitude 2-in-1 computers for select staff to consolidate multiple devices into 66
one. These employees currently utilize a desktop, laptop, and tablet. This will enable thoseemployees to consolidate to one device and reduce overall costs. A ruggedized version of this deviceis planned for staff that operate in the field but need access to a computer for reporting inspectionsand for emergency response purposes.
The purchase will replace all desktops with the Windows 7 platform and those machines that areout of warranty. The purchase includes:
-OptiPlex 3060 SFF (42)-Dell Latitude 5290 2-in-1 (2)-Dell Latitude 5490 (9)-Dell Latitude 7212 (3)-Dell Business Docks (11)-Dell Active Stylus for Latitude Tablet (3)-Dell Rugged Tablet Dock (3)-Dell Latitude 2-in-1 Travel Keyboard (2)-Dell Active Pen for Latitude (2)
This item has been approved as to form by the City Attorney's office.
4. Financial Impact$10, 272 was included in the FY19 Budget for Year 1 of the computer lease program for replacing 48outdated computers. $9,563 was also budgeted for new hardware for new employees for a total of$19,835 available. The cost of the lease for the computer costs is a total of $58,845.33 over a threeyear lease or $19,615.11 per year. The lease would allow us to add additional machines to the leaseagreement in the future if needed.
5. Summary/ConclusionApproval of this item will enable staff to proceed with necessary replacement of outdated technologyequipment and will enable more efficient operations by consolidating devices.
6. Pros and ConsHardware Replacement
Pros: Consolidates devices, improves operational efficiency, and spreads the cost of equipment overthe life of the equipment to smooth budget impacts.
Cons: Locks city into a 3-year lease;
7. AlternativesAlternatively, the City could purchase the equipment and software outright. Purchasing theequipment outright was not budgeted. The lease helps smooth out the costs of IT equipmentreplacement so that it is a component of the annual budget instead of having spikes every few yearsfor replacement purchases.
8. RecommendationStaff recommends approval.
67
A quote for your consideration!Based on your business needs, we put the following quote together to help with your
purchase decision. Below is a detailed summary of the quote we’ve created to help you withyour purchase decision.
To proceed with this quote, you may respond to this email, order online through yourPremier page, or, if you do not have Premier, use this Quote to Order.
Quote No.TotalCustomer #Quoted OnExpires by
3000033773984.1$58,845.3318075085Feb. 20, 2019Mar. 22, 2019
Sales RepPhoneEmailBilling To
Chris Stillman(800) 456-3355 , [email protected] PAYABLE CITY OF BUDA PO BOX 1380 BUDA, TX 78610-1380
Message from your Sales Rep
Please contact your Dell sales representative if you have any questions or when you're ready to place an order.Thank you for shopping with Dell!
Regards,Chris Stillman
Shipping Group
Shipping ToJEREMY OSBORN CITY OF BUDA 121 MAIN ST BUDA, TX 78610-3320 (512) 523-1056
Shipping MethodStandard Delivery
.Product Unit Price Qty Subtotal
OptiPlex 3060 SFF $822.30 42 $34,536.60
Dell Latitude 5290 2-in-1 $1,772.36 2 $3,544.72
Dell Latitude 5490 $1,256.60 9 $11,309.40
Dell Latitude 7212 $2,178.21 3 $6,534.63
Dell Business Dock - WD15 with 130W adapter $157.29 11 $1,730.19
Dell Active Stylus for Latitude 12 RuggedTablet $35.09 3 $105.27
Dell Rugged Tablet Dock $270.26 3 $810.78
Page 1
Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
68
Dell Latitude 2-in-1 Travel Keyboard $91.25 2 $182.50
Dell Active Pen for Latitude 5285, 5289, and7285 $45.62 2 $91.24
.
Subtotal:Shipping:
Non-Taxable Amount:Taxable Amount:
Estimated Tax:
Total:
$58,845.33$0.00
$58,845.33$0.00$0.00
$58,845.33
Special lease pricing may be available for qualified customers and offers. Please contact your DFS SalesRepresentative for details.
Page 2
Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
69
Shipping Group Details
.Shipping ToJEREMY OSBORN CITY OF BUDA 121 MAIN ST BUDA, TX 78610-3320 (512) 523-1056
Shipping MethodStandard Delivery
Qty Subtotal
OptiPlex 3060 SFFEstimated delivery if purchased today:Mar. 27, 2019Contract # 99AGZCustomer Agreement # MHEC-07012015
$822.30 42 $34,536.60
Description SKU Unit Price Qty Subtotal
OptiPlex 3060 SFF XCTO 210-AOTT - 42 -
Intel Core i5-8400 (6 Cores/9MB/6T/up to 4.0GHz/65W); supportsWindows 10/Linux
338-BNZS - 42 -
Win 10 Pro 64 English, French, Spanish 619-AHKN - 42 -
No AutoPilot 340-CKSZ - 42 -
Microsoft(R) Office 30 Days Trial 658-BCSB - 42 -
16GB 2X8GB DDR4 2666MHz UDIMM Non-ECC 370-AEBG - 42 -
2.5" 500GB 7200rpm SATA Hard Disk Drive 400-AEFT - 42 -
No Additional Hard Drive 401-AANH - 42 -
Intel Integrated Graphics, Dell OptiPlex 490-BBFG - 42 -
ODD Bezel, Small Form Factor 325-BCXP - 42 -
8x DVD+/-RW 9.5mm Optical Disk Drive 429-ABFH - 42 -
No Media Card Reader 379-BBHM - 42 -
No Wireless LAN Card 555-BBFO - 42 -
No Wireless Driver 340-AFMQ - 42 -
No PCIe add-in card 492-BBFF - 42 -
OptiPlex 3060 Small Form Factor with 200W up to 85% efficient PowerSupply (80Plus Bronze)
329-BDRC - 42 -
Black Dell KB216 Wired Multi-Media Keyboard English 580-ADJC - 42 -
Black Dell MS116 Wired Mouse 275-BBBW - 42 -
No Cable Cover 325-BCZQ - 42 -
No Additional Cable Requested 379-BBCY - 42 -
Not selected in this configuration 817-BBBC - 42 -
No Integrated Stand option 575-BBBI - 42 -
SupportAssist 525-BBCL - 42 -
Dell(TM) Digital Delivery Cirrus Client 640-BBLW - 42 -
Dell Client System Update (Updates latest Dell Recommended BIOS,Drivers, Firmware and Apps)
658-BBMR - 42 -
Page 3
Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
70
Waves Maxx Audio 658-BBRB - 42 -
Dell Developed Recovery Environment 658-BCUV - 42 -
Software for OptiPlex Systems 658-BDVY - 42 -
No Anti-Virus Software 650-AAAM - 42 -
OS-Windows Media Not Included 620-AALW - 42 -
Energy Star 387-BBLW - 42 -
No FGA 817-BBBB - 42 -
Chassis Intrusion Switch SFF 461-AAEE - 42 -
Bracket for 2.5 inch Hard Drive Disk 575-BBRV - 42 -
CMS Essentials DVD no Media 658-BBTV - 42 -
TPM Enabled 329-BBJL - 42 -
System Power Cord (Philipine/TH/US) 450-AAOJ - 42 -
Intel(R) Core(TM) i5 Processor Label 389-CGBB - 42 -
No UPC Label 389-BCGW - 42 -
Safety/Environment and Regulatory Guide (English/French Multi-language)
340-AGIK - 42 -
No Intel Responsive 551-BBBJ - 42 -
No Out-of-Band Systems Management 631-ABSG - 42 -
No CompuTrace 461-AABF - 42 -
US Order 332-1286 - 42 -
SFF: EPA Regulatory LBL for Mexico 389-CMVL - 42 -
Ship Material for OptiPlex Small Form Factor 340-CDWZ - 42 -
Shipping Label for DAO 389-BBUU - 42 -
Documentation, English, Spanish, Dell OptiPlex 3060 340-CDWQ - 42 -
Desktop BTO Standard shipment 800-BBIO - 42 -
No External ODD 429-ABGY - 42 -
No Additional Video Ports 492-BCKH - 42 -
Dell Limited Hardware Warranty Plus Service 803-8583 - 42 -
ProSupport: Next Business Day Onsite, 3 Years 803-8646 - 42 -
ProSupport: 7x24 Technical Support, 3 Years 803-8702 - 42 -
Thank you choosing Dell ProSupport. For tech support, visit//support.dell.com/ProSupport or call 1-866-516-3115
989-3449 - 42 -
Qty Subtotal
Dell Latitude 5290 2-in-1Estimated delivery if purchased today:Mar. 04, 2019Contract # 99AGZCustomer Agreement # MHEC-07012015
$1,772.36 2 $3,544.72
Description SKU Unit Price Qty Subtotal
Dell Latitude 5290 2-in-1 BTX Base 210-ANSO - 2 -
8th Gen Intel Core i7-8650U Processor (Quad Core, 8MB Cache,1.9GHz,15W)
379-BCXG - 2 -
Win 10 Pro 64 English, French, Spanish 619-AHKN - 2 -
Microsoft(R) Office 30 Days Trial 658-BCSB - 2 -
Page 4
Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
71
Intel Core i7-8650U Processor (Quad Core, 8M Cache, 1.9GHz,15W,vPro), Thunderbolt, 16GB Memory
338-BNNY - 2 -
Intel vPro Technology Advanced Management Features 631-ABOF - 2 -
Intel Sensor Solution 631-ABOL - 2 -
16GB LPDDR3 2133MHz 370-AEHM - 2 -
M.2 512GB PCIe NVMe Class 40 Solid State Drive 400-AUNK - 2 -
No Additional Hard Drive 401-AAGM - 2 -
12.3" Touch 3:2 WUXGA+ (1920 x 1280) 391-BDMR - 2 -
Intel Dual-Band Wireless-AC 8265 Driver 555-BDWE - 2 -
WLAN antenna 470-ACHM - 2 -
Intel Dual-Band Wireless-AC 8265 Wireless Card (2x2) with Bluetooth,SAR
555-BDIB - 2 -
WLAN/WIGIG Bracket 575-BBMD - 2 -
No Mobile Broadband Card 362-BBBB - 2 -
Primary 4-cell 42W/HR Battery 451-BBZD - 2 -
65W E5 Type-C Power Adapter 492-BBXR - 2 -
Fixed Hardware Configuration 998-CZZR - 2 -
E5 Power Cord (US) 537-BBBD - 2 -
Safety/Environment and Regulatory Guide (English/French Multi-language)
340-AGIK - 2 -
Placemat, French/English 340-BZEB - 2 -
No Option Included 340-ACQQ - 2 -
US Order 332-1286 - 2 -
No Carrying Case 460-BBEX - 2 -
Energy Star Certified 387-BBIT - 2 -
No Docking Station 452-BBSE - 2 -
Retail Print On Demand Label 389-BIVH - 2 -
System Shipment China Packaging 328-BCNE - 2 -
System Shipment, Latitude (TPM-enabled) 328-BCNG - 2 -
Direct ship Info Mod 340-AAPP - 2 -
No Stand included 575-BBCH - 2 -
Regulatory Label,8265 WL 389-CGNY - 2 -
Intel Core i7 vPRO Label for KBL-R 389-CGNO - 2 -
No Intel Responsive 551-BBBJ - 2 -
Dell Command | Power Manager (DCPM) 525-0131 - 2 -
SupportAssist 525-BBCL - 2 -
Latitude 5290 2-in-1 Software Driver 631-ABOH - 2 -
Dell(TM) Digital Delivery Cirrus Client 640-BBLW - 2 -
Dell Client System Update (Updates latest Dell Recommended BIOS,Drivers, Firmware and Apps)
658-BBMR - 2 -
Dell Developed Recovery Environment 658-BCUV - 2 -
No Media 620-AAOH - 2 -
Smart Selection Shipment (M) 800-BBGQ - 2 -
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Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
72
Integrated HD Webcam 319-BBDX - 2 -No Anti-Virus Software 650-AAAM - 2 -
Dell Limited Hardware Warranty 824-4763 - 2 -
ProSupport: Next Business Day Onsite, 1 Year 824-4794 - 2 -
ProSupport: Next Business Day Onsite, 2 Years Extended 824-4797 - 2 -
ProSupport: 7x24 Technical Support, 3 Years 824-4811 - 2 -
Dell Limited Hardware Warranty Extended Year(s) 975-3461 - 2 -
Thank you choosing Dell ProSupport. For tech support, visit//support.dell.com/ProSupport or call 1-866-516-3115
989-3449 - 2 -
Back cover with Thunderbolt 320-BCLK - 2 -
Qty Subtotal
Dell Latitude 5490Estimated delivery if purchased today:Mar. 14, 2019Contract # 99AGZCustomer Agreement # MHEC-07012015
$1,256.60 9 $11,309.40
Description SKU Unit Price Qty Subtotal
Dell Latitude 5490 XCTO 210-ANMX - 9 -
8th Gen Intel Core i5-8250U Processor (Quad Core, 6MB Cache,1.6GHz,15W)
379-BCXF - 9 -
Win 10 Pro 64 English, French, Spanish 619-AHKN - 9 -
Microsoft(R) Office 30 Days Trial 658-BCSB - 9 -
Intel(R) Core(TM) i5-8250U Processor Base, Integrated UHD Graphics620
338-BNHG - 9 -
No Out-of-Band Systems Management 631-ABNR - 9 -
16GB, 2x8GB, DDR4 2400MHz Non-ECC 370-ADHX - 9 -
2.5" 500GB 7200 RPM SATA Hard Drive 400-AUNX - 9 -
7mm Hard Drive Bracket 575-BBKR - 9 -
Non-Touch HD LCD Back Cover with WLAN/WWAN antenna 320-BCJV - 9 -
Non-Touch LCD bezel RGB camera+Mic 325-BCTR - 9 -
14.0" HD (1366 x 768) Non-Touch LCD 391-BDKI - 9 -
Single Pointing English non backlit Keyboard 583-BEHV - 9 -
No Mouse 570-AADK - 9 -
Qualcomm QCA61x4A 802.11ac Dual Band(2x2) Wireless Adapter+Bluetooth 4.1 Driver
555-BDUK - 9 -
Qualcomm® QCA61x4A 802.11ac Dual Band (2x2) Wireless Adapter+Bluetooth 4.2
555-BCMW - 9 -
No Mobile Broadband Card 362-BBBB - 9 -
Primary 3-cell 51W/HR Battery 451-BBXU - 9 -
65W AC Adapter, 3-pin 492-BBXF - 9 -
No Smart Card Reader and No Fingerprint Reader Palmrest, SinglePoint
346-BCOH - 9 -
No Anti-Virus Software 650-AAAM - 9 -
Dell Data Protection Threat Defense Subscription, 3 Years 525-0066 - 9 -
ProSupport for Dell Data Protection Threat Defense, 3 Years 810-3486 - 9 -
No Media 620-AAOH - 9 -
Page 6
Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
73
No Docking Station 452-BBSE - 9 -
No FGA 817-BBBB - 9 -
No Removable CD/DVD Drive 429-AATO - 9 -
US Power Cord 450-AAEJ - 9 -
No Option Included 340-ACQQ - 9 -
US Order 332-1286 - 9 -
No Resource DVD / USB 430-XXYG - 9 -
No Carrying Case 460-BBEX - 9 -
Quick Reference Guide DAO 340-BYSS - 9 -
No Energy Star 387-BBCE - 9 -
BTO Standard Shipment (S) 800-BBGT - 9 -
Safety/Environment and Regulatory Guide (English/French Multi-language)
340-AGIK - 9 -
Dell Command | Power Manager (DCPM) 525-0131 - 9 -
SupportAssist 525-BBCL - 9 -
Dell(TM) Digital Delivery Cirrus Client 640-BBLW - 9 -
Dell Client System Update (Updates latest Dell Recommended BIOS,Drivers, Firmware and Apps)
658-BBMR - 9 -
Waves Maxx Audio 658-BBRB - 9 -
Dell Developed Recovery Environment 658-BCUV - 9 -
System Shipment, Latitude 5490 658-BDRV - 9 -
No UPC Label 389-BCGW - 9 -
Regulatory Label included 389-BEYY - 9 -
Intel(R) Core(TM) i5 Processor Label 389-CGBB - 9 -
Direct ship Info Mod 340-AAPP - 9 -
MIX SHIP Config (DAO) 340-BYSM - 9 -
No AutoPilot 340-CKSZ - 9 -
Dell Limited Hardware Warranty Extended Year(s) 975-3461 - 9 -
Thank you choosing Dell ProSupport. For tech support, visit//support.dell.com/ProSupport or call 1-866-516-3115
989-3449 - 9 -
Dell Limited Hardware Warranty 997-8317 - 9 -
ProSupport: 7x24 Technical Support, 3 Years 997-8344 - 9 -
ProSupport: Next Business Day Onsite, 1 Year 997-8349 - 9 -
ProSupport: Next Business Day Onsite, 2 Year Extended 997-8354 - 9 -
Qty Subtotal
Dell Latitude 7212Estimated delivery if purchased today:Mar. 12, 2019Contract # 99AGZCustomer Agreement # MHEC-07012015
$2,178.21 3 $6,534.63
Description SKU Unit Price Qty Subtotal
Dell Latitude 7212 Rugged Extreme, XCTO 210-AMTI - 3 -
7th Generation Intel Core i5-7300U 379-BCWQ - 3 -
Win 10 Pro 64 English, French, Spanish 619-AHKN - 3 -
Page 7
Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
74
No AutoPilot 340-CKSZ - 3 -Microsoft(R) Office 30 Days Trial 658-BCSB - 3 -
Intel Core i5-7300U with u-blox NEO-M8 GPS card and 16GB Memory 338-BMMW - 3 -
No Out-of-Band Systems Management 631-ABLD - 3 -
16GB 1866MHz LPDDR3 Memory 370-ADVR - 3 -
M.2 256GB SATA Class 20 Solid State Drive 400-AOTF - 3 -
No Mouse 570-AADK - 3 -
Qualcomm QCA61x4A 802.11ac Dual Band(2x2) Wireless Adapter+Bluetooth 4.1 Driver
555-BDQQ - 3 -
Qualcomm QCA61x4A 802.11ac Dual Band(2x2) Wireless Adapter+Bluetooth 4.1, SAR
555-BDHZ - 3 -
Bracket for Wireless card 575-BBOR - 3 -
No Mobile Broadband Card 362-BBBB - 3 -
2-cell 34wH) Lithium Ion Primary Battery 451-BCCD - 3 -
45 Watt AC Adapter 450-AEHK - 3 -
No DDP ESS Software 634-BENZ - 3 -
No Secondary Battery 451-BBSG - 3 -
No Removable CD/DVD Drive 429-AATO - 3 -
No FGA 817-BBBB - 3 -
Dell Command | Power Manager (DCPM) 525-0131 - 3 -
SupportAssist 525-BBCL - 3 -
Dell(TM) Digital Delivery Cirrus Client 640-BBLW - 3 -
Dell Client System Update (Updates latest Dell Recommended BIOS,Drivers, Firmware and Apps)
658-BBMR - 3 -
Waves Maxx Audio Royalty 658-BBNF - 3 -
Dell Developed Recovery Environment 658-BCUV - 3 -
System Driver, Dell Rugged 12 658-BDPH - 3 -
System Utilities, ISS3P0 658-BDQY - 3 -
E5 Power Cord (US) 537-BBBD - 3 -
No Setup and Features Guide 340-AASE - 3 -
No Media 620-AAOH - 3 -
Safety/Environment and Regulatory Guide (English/French Multi-language)
340-AGIK - 3 -
US Order 332-1286 - 3 -
System Shipment 340-AAFC - 3 -
Shipping Material, Shuttle 340-AQMD - 3 -
Regulatory Label (WLAN) 389-CGCG - 3 -
No Carrying Case 460-BBEX - 3 -
No Option Included 340-ACQQ - 3 -
No UPC Label 389-BDCE - 3 -
Energy Star Certified 387-BBJZ - 3 -
BTO Standard shipment Air 800-BBGF - 3 -
5MP HD Webcam / 8MP Rear Camera with Flash and Dual Microphone 319-BBEQ - 3 -
Dual Microphones 520-AAMZ - 3 -
Page 8
Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
75
WLAN Chassis 11.6 FHD (1920X1080) Outdoor-Readable Glove-Capable Touchscreen w/Gorilla Glass 321-BCWT
-3 -
System Regulatory Label 389-CFVW - 3 -
Connector for I/O Expansion 750-AAXB - 3 -
Micro Serial Port 470-ACKF - 3 -
No Option Included 340-ACQQ - 3 -
ProSupport: Next Business Day Onsite, 3 Years 804-0500 - 3 -
Thank you choosing Dell ProSupport. For tech support, visit//support.dell.com/ProSupport or call 1-866-516-3115
989-3449 - 3 -
Dell Limited Hardware Warranty Initial Year 997-6988 - 3 -
ProSupport: 7x24 Technical Support, 3 Years 997-6995 - 3 -
No Smart Card Reader 325-BCOH - 3 -
No Fingerprint Reader 325-BCOI - 3 -
Qty Subtotal
Dell Business Dock - WD15 with 130W adapterEstimated delivery if purchased today:Feb. 26, 2019Contract # 99AGZCustomer Agreement # MHEC-07012015
$157.29 11 $1,730.19
Description SKU Unit Price Qty Subtotal
Kit-Dell Dock WD15,US,130W,1.1C,MDP 452-BDDV - 11 -
Qty Subtotal
Dell Active Stylus for Latitude 12 Rugged TabletEstimated delivery if purchased today:Feb. 27, 2019Contract # 99AGZCustomer Agreement # MHEC-07012015
$35.09 3 $105.27
Description SKU Unit Price Qty Subtotal
Active Pen for the Latitude 12 Rugged Tablet 642-BBBD - 3 -
Qty Subtotal
Dell Rugged Tablet DockEstimated delivery if purchased today:Feb. 26, 2019Contract # 99AGZCustomer Agreement # MHEC-07012015
$270.26 3 $810.78
Description SKU Unit Price Qty Subtotal
Dell Rugged Tablet Dock 470-ABNJ - 3 -
Qty Subtotal
Dell Latitude 2-in-1 Travel KeyboardEstimated delivery if purchased today:Feb. 26, 2019Contract # 99AGZCustomer Agreement # MHEC-07012015
$91.25 2 $182.50
Description SKU Unit Price Qty Subtotal
Dell Latitude 2-in-1 Travel Keyboard 580-AGYI - 2 -
Qty Subtotal
Dell Active Pen for Latitude 5285, 5289, and 7285Estimated delivery if purchased today:
$45.62 2 $91.24
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Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
76
Feb. 26, 2019Contract # 99AGZCustomer Agreement # MHEC-07012015Description SKU Unit Price Qty Subtotal
Dell Active Pen for Latitude 5285, 5289, and 7285 750-AATY - 2 -
Subtotal:Shipping:
Estimated Tax:
Total:
$58,845.33$0.00$0.00
$58,845.33
Page 10
Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
77
Terms of Sale
Unless you have a separate written agreement that specifically applies to this order, your order will be subject to and governed by the followingagreements, each of which are incorporated herein by reference and available in hardcopy from Dell at your request: Dell’s Terms of Sale ,which include a binding consumer arbitration provision and incorporate Dell's U.S. Return Policy and Warranty (for Consumer warranties; forCommercial warranties).
If this purchase includes software: in addition to the foregoing applicable terms, your use of the software is subject to the license termsaccompanying the software, and in the absence of such terms, then use of the Dell-branded application software is subject to the Dell EndUser License Agreement - Type A and use of the Dell-branded system software is subject to the Dell End User License Agreement - Type S.
If your purchase is for Mozy, in addition to the foregoing applicable terms, your use of the Mozy service is subject to the terms and conditionslocated at https://mozy.com/about/legal/terms.
If your purchase is for Boomi services or support, your use of the Boomi Services (and related professional service) is subject to the terms andconditions located at https://boomi.com/msa.
If your purchase is for Secureworks services or support, your use of the Secureworks services (and related professional service) is subject tothe terms and conditions located at https://www.secureworks.com/eula/eula-us.
If this purchase is for (a) a storage product identified in the DELL EMC Satisfaction Guarantee Terms and Conditions located at (“SatisfactionGuarantee”) and (ii) three (3) years of a ProSupport Service for such storage product, in addition to the foregoing applicable terms, suchstorage product is subject to the Satisfaction Guarantee.
You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety. Any terms and conditions set forth inyour purchase order or any other correspondence that are in addition to, inconsistent or in conflict with, the foregoing applicable online termswill be of no force or effect unless specifically agreed to in a writing signed by Dell that expressly references such terms.
Pricing, Taxes, and Additional InformationAll product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information availableand may be subject to change. Dell reserves the right to cancel quotes and orders arising from pricing or other errors. Please indicate any tax-exempt status on your PO, and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at 800-433-9023.Please ensure that your tax-exemption certificate reflects the correct Dell entity name: Dell Marketing L.P.
Note: All tax quoted above is an estimate; final taxes will be listed on the invoice.
If you have any questions regarding tax please send an e-mail to [email protected].
For certain products shipped to end-users in California, a State Environmental Fee will be applied to your invoice. Dell encourages customersto dispose of electronic equipment properly.
Page 11
Dell inc. U.S. only. Dell inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
78
City Council Agenda Item ReportDate: Tuesday, March 5, 2019
Agenda Item No. 2019-131-Contact: John Nett
Subject: Deliberation and possible action to authorize the City Manager to executeSupplemental Work Authorization #8 to Task Order #4 to the professionalservice agreement with RPS for Bond Proposition 3 - Streets; Main StreetImprovements Project (City Engineer John Nett; Kevin Hoffman, RPS)
1. Executive SummaryThe City of Buda has engaged RPS to design the Proposition 3 - Streets projects. RPS was selectedthrough a formal request for qualifications (RFQ) process. On August 18, 2015, the City Councilapproved a base professional services agreement with RPS. This contract with RPS is based on a“time and materials” methodology meaning that the City of Buda is only billed for actual hoursworked and direct costs expended. Seven previously approved supplements to the agreement alsoserve as estimates for the time and effort required to complete various phases of approvedadditional work for the Bond Proposition 3 - Street projects. To successfully complete theProposition 3 - Streets, Main Street Improvements Project, RPS has requested authorization ofSupplemental Work Authorizations #8. The proposal is attached to this memorandum.
2. Background/HistoryThe contract between RPS and the City of Buda was established as an overall Master ServicesAgreement with four original Task Orders for the Old Goforth Road Improvements Project, the SanAntonio Street Improvements Project, the RM 967 at Main Street Intersection Improvements Project,and the Main Street Improvements Project. Task Order 5, for the Cabela's Connector Project, wasadded as part of Supplement 2 approved by the City Council on November 7, 2016. Each task orderrepresents a different design project. The original contract and task order for each project waslimited to developing 60% schematic designs upon award.
The Main Street Improvements Project includes roadway widening, reconstruction, drainageimprovements, and a new traffic signal. The project limits of construction extend from RailroadStreet to just east of Bradfield Drive.
City staff gave a presentation to Council in October 2018 that described the contracting schema usedfor the Prop 3 and 4 design. This included breaking the contracts into a series of tasks, thus thereason for the variety of task orders related to each project. A contract history document is attachedto this item that provides an overview of the different task orders and change orders associated with
79
the Prop 3 and 4 projects. During the October 2018 presentation, it was noted that additional taskorders would be developed for construction management services for the Main Street and Main/FM967 projects as these items had not been previously scoped.
3. Staff's review and analysisRPS's attached proposed supplemental amendments address additional construction-phase projectservices requested by the City, or anticipated to be required for completion of the Proposition 3 -Streets, Main Street Improvements Project. Supplemental Work Authorization #8 does not modify thebase contract or prior supplemental amendments except as specifically stated within the proposal.
Proposed Supplemental Work Authorization #8 for the Main Street Improvements Project includescoordination efforts with AECOM (for a portion of the new WWTP-to-Sunfield MUD effluent forcemain) and Union Pacific Corporation (for at-grade rail crossing pavement markings and signage,and permitting) to incorporate plans and/or design into the drawings that weren't otherwiseaddressed in the previous approved project scope of services. This supplement also includesadditional design and bid-phase services. A subcontract to complete Texas Department of Licensingand Registration inspection and certification for Americans with Disabilities Act/Texas AccessibilityStandards compliance is also provided.
4. Financial ImpactFunding for the proposed $99,810 for Supplemental Work Authorization #8 is available in GeneralObligation Bonds, Series 2016 funds designated for the 2014 Bond Proposition 3 – Streets. The TotalProgram Cost Summary the Bond Proposition 3 budget is attached to this memorandum.
5. Summary/ConclusionThe proposed Scope of Work and Fee Estimate for the additional services for the Proposition 3 -Streets, Main Street Improvements Project is attached to this memorandum.
6. Pros and ConsNot applicable
7. AlternativesIf the City Council desires that staff pursue alternate direction related to the proposed scope ofprofessional services, staff could negotiate further with the consultant. Staff would request cleardirection from the City Council at this time.
8. RecommendationStaff recommends that City Council accept the attached scope of work and fee proposal, andauthorize the City Manager to execute Supplemental Work Authorization #8 to Task Order #4 to theprofessional service agreement with RPS for the Bond Proposition 3 - Streets; Main StreetImprovements Project and further, that the City Manager be expressly authorized to approve any andall change orders to these agreements within the limits set by state and local law.
80
1
SUPPLEMENT NO. 8 TO THE
PROFESSIONAL SERVICES AGREEMENT FOR
2014 BOND PROGRAM – PROPOSITION 3 – STREETS
TASK ORDER NO. 4 – MAIN STREET IMPROVEMENTS PROJECT
STATE OF TEXAS §
§
COUNTY OF HAYS §
This is a SUPPLEMENT to TASK ORDER NO. 4 of the PROFESSIONAL
SERVICES AGREEMENT by and between the CITY OF BUDA, Texas (hereinafter
called “CITY”) and RPS INFRASTRUCTURE, INC., dba RPS, previously RPS KLOTZ
ASSOCIATES, INC. (hereinafter called “CONSULTANT”) for professional services
(hereinafter called “AGREEMENT”) on the 2014 Bond Program – Proposition 3 –
Streets, Task Order No. 4 – Main Street Improvements Project (hereinafter called
“PROJECT”).
WHEREAS, the CITY and the CONSULTANT executed an AGREEMENT on
the PROJECT on the 18th day of August, 2015;
WHEREAS, the maximum amount payable for services performed on Task Order
No. 4 of the Professional Services Agreement was set at $889,321.00 by Supplement
Nos. 1, 2, 4, 6 & 7 to the Task Order;
WHEREAS, the Task Order Attachment A – Services to be provided by the
Engineer included design for various tasks to cover the project improvements;
WHEREAS, during final plan development of the project, additional design
coordination and construction phase services were determined necessary;
WHEREAS, the Task Order termination date was set as December 31, 2019 by
Supplement No. 6 to the Task Order;
WHEREAS, it has become necessary to amend the AGREEMENT.
NOW, THEREFORE, premises considered, the CITY and CONSULTANT hereto
do mutually AGREE that said AGREEMENT is amended as follows:
I. The maximum amount payable without modification for services under Task
Order No. 4, PART 5.0, PAYMENTS TO THE ENGINEER of this
AGREEMENT, is hereby increased $99,810.00 from $889,321.00 to
$989,131.00.
II. PART 4.0, PERIODS OF SERVICE is hereby extended from December 31, 2019
to March 31, 2020. 81
82
Our ref: Prop. 3 Main Street SWA #8 to TO #4
Date: February 13, 2019
rpsgroup.com
4801 Southwest Parkway,
Parkway 2, Suite 150
Austin TX 78735
T +1 512 328 5771
Page 1
Mr. John Nett, PE
City of Buda
405 E. Loop Street, Building 100
Buda, TX 78610
Dear Mr. Nett,
RPS is pleased to submit this fee proposal for providing professional engineering services including additional design services, utility & railroad coordination, RAS inspection and construction phase services for the above referenced project. The scope and fee was developed based on previous conversations with City staff and HDR, the City’s General Engineering Consultant.
The project includes roadway widening, reconstruction, drainage improvements and a new signal on Main Street from Railroad Street to just east of Bradfield Drive. The 100% deliverables are being finalized, however additional design items and project coordination efforts have extended beyond the anticipated date of bidding. Additionally, the bid documents will need to be updated to address an additional round of comments received from Binkley Barfield to develop the conformed plans.
SCOPE
The scope of work is divided into the following structure. A detailed scope breakdown can be found in Exhibit A of this proposal.
1. Additional Design Phase Services 2. Construction Phase Services
BASIS OF ESTIMATE
We propose to provide the above services on a Time and Material (T&M) basis for a not to exceed amount shown in the fee summary below.
Additional Design Services $ 18,370.00
Construction Phase - RPS $ 66,070.00
Construction Phase - CobbFendley $ 12,265.00
TAS Review & Inspection $ 2,225.00
Expenses $ 880.00
TOTAL $ 99,810.00
A detailed Fee Schedule can be found in Exhibit B of this proposal. Labor rates associated with the proposed fee are planned through 2019 and may require updating if additional services are requested beyond that timeframe.
83
Our ref: Prop. 3 Main Street SWA #8 to TO #4
rpsgroup.com
RPS Infrastructure, Inc. No.. . Page 2
SCHEDULE
The schedule for completing the work following receipt of Notice to Proceed is as follows:
Design & Bid Phase 4 Weeks
Construction Phase 11 Months
A detailed Project Schedule can be found in Exhibit C of this proposal.
Exclusions to this proposal are listed in Exhibit A – Engineer Scope of Work.
We appreciate this opportunity and look forward to working with you to complete the work on this project. Should you have any questions, or require additional information, please feel free to contact me or Kevin Hoffman, P.E. at (512) 328-5771.
Yours sincerely, for RPS Infrastructure, Inc
John Friedman, PE
Vice President
+1 512 579 3320
Attachments: Exhibit A – Engineer Scope of Work
Exhibit B – Fee Schedule
Exhibit C – Project Schedule
84
Main Street
February 2019 Page 1 of 4 Attachment A
EXHIBIT A
SUPPLEMENTAL WORK AUTHORIZATION NO. 8 TO TASK ORDER NO. 4
SERVICES TO BE PROVIDED BY THE ENGINEER
MAIN STREET ROAD IMPROVEMENTS
CITY OF BUDA, TEXAS
From: Railroad Street
To: 920ft East of Bradfield Drive
Length: 0.7 miles
County: Hays County, Texas
The services to be provided by the ENGINEER within SWA No. 8 to Task Order No. 4 include additional
project coordination, TDLR Registration and TAS inspection, development of conformed bid documents
and construction phase services for the completion of the Main Street Project. The details of the scope
of services are found below.
The work required is described below according to each task to be performed.
I. ADDITONAL DESIGN PHASE SERVICES
A. Project Coordination – Additional items not included in the original scope of services have been
requested by the City that entail coordination and modification to the bid documents for the
Wastewater Force Main design (prepared by AECOM) and Union Pacific Railroad (UPRR)
crossing. The Force Main construction drawings have been completed by AECOM and will be
reviewed for conformance with the Prop. 3 Main Street improvements. A bid alternative for milling
and HMAC overlay from Ash Street to Railroad Street was developed for bid documents. As part
of this alternative bid, additional signing, pavement striping and traffic control measures were
required to meet the requests of UPRR. The ENGINEER shall review and modify existing
construction documents to include these project improvements and coordinate with the agencies to
confirm / obtain project approval. The ENGINEER will also attend four (4) additional bi-weekly
meetings with City staff and the GEC through the final design and project bidding phases.
B. Utility Coordination –The ENGINEER shall continue coordination with applicable utility
companies (Centerpoint Energy, Frontier, Spectrum, AT&T and PEC) to reconcile utility
relocation designs, agreements and relocation schedules along the corridor through final design and
bidding. Final plans and bid documents will be updated as needed to include any revisions
associated with the utility relocation process.
C. Additional Permit Review Plan Submittal – The ENGINEER will revise the construction
drawings, cost estimate and project manual to accommodate review comments from the City’s
permit reviewing agency, Binkley Barfield, and develop conformed construction documents for the
City. A permit review was not included in the original scope of services. Final plans, estimates and
project manual will be updated and resubmitted to the City and contractor.
85
Main Street
February 2019 Page 2 of 4 Attachment A
D. TAS Inspection and Review – The ENGINEER shall register, review, and inspect the Main Street
Improvements for compliance with Chapter 469 of the Texas Government Code, State of Texas
Architectural Barriers Act, and the Texas Accessibility Standards (TAS). See attached proposal
from Altura Solutions, L.P.
II. CONSTRUCTION ADMINISTRATION SERVICES
A. Pre-Construction Meeting – The ENGINEER will attend a pre-construction meeting with the
Contractor, the City’s project manager, GEC (HDR), and related City staff; at an agreed upon date
and time.
It would be appropriate at this time to include public and private utility companies, UPRR, City
Planning & Engineering and Public Works representatives, and other parties responsible for
oversight and/or approvals that may be directly involved in this project.
This meeting will be to discuss any project related items, including but not limited to questions
related to the construction documents, the construction schedule, scheduled construction status
meetings, pay requests, and communication methods (e-mail, phone, fax, etc.) available to both the
Contractor, the Engineer, and the City. The ENGINEER will document meeting notes and submit
to the GEC (HDR) for inclusion into the meeting minutes.
B. Review of Contractor Submittals – The ENGINEER will review construction submittals and
shop drawings relative to the project specifications and details provided by the Contractor. The
Contractor is responsible for providing shop drawings that have complete project information, are
clearly depicted, and are ready for the ENGINEER’S review.
The Contractor may submit Shop Drawings and/or Construction Submittals noting minor changes
to the Construction Drawings, Specifications, or other information provided by the ENGINEER;
and within the area of expertise of the ENGINEER; then modifications and/or approvals may be
provided by the ENGINEER. A maximum of fifty (50) Construction Submittal reviews are
anticipated.
If the Contractor requests review of shop drawings for items outside of the ENGINEER’S area of
expertise; they may not be approved by the ENGINEER. The Contractor may then choose to have
a Registered Engineer in the State of Texas, with that specific expertise, provide Sealed and Signed
Shop Drawings for review.
C. Monthly Construction Meetings – The ENGINEER will attend monthly construction meetings at
a location determined by the City. The CONTRACTOR will provide an updated construction
schedule, submit any pay requests, and forward any discussions related to potential construction
issues. A maximum of eleven (11) meetings are anticipated.
D. Construction Site Visits – The ENGINEER will perform periodic site visits and observations
during project construction. Based on the construction schedule timeline developed by the
ENGINEER, no more than six (6) visits beyond the monthly construction meetings are anticipated.
It is at the ENGINEER’S discretion as whether to notify the Contractor of a planned or anticipated
visit. The ENGINEER may notify the Contractor prior to a site visit in order to meet the Contractor
in the field and discuss ongoing construction operations. 86
Main Street
February 2019 Page 3 of 4 Attachment A
The ENGINEER may request photographs and/or video be taken of specific items in the field by
the Contractor. The ENGINEER may also take photographs and/or video to document construction
progression, site conditions, or safety issues.
E. Requests for Information – The ENGINEER will respond to written Requests for Information
(RFI’s) during construction. The ENGINEER will accept written Requests for Information
provided by the Contractor. The Contractor is responsible for providing complete and clearly
written documents, ready for the ENGINEER’S review.
The Contractor may submit RFI’s to ask for clarification of the Construction Drawings,
Specifications, or other information provided by the ENGINEER for Bidding Purposes; and within
the area of expertise of the ENGINEER. A maximum of twenty (20) RFI reviews are anticipated.
If the Contractor requests RFI’s for items outside of the ENGINEER’S area of expertise; they may
not be approved by the ENGINEER. The Contractor may then choose to have a Registered
Engineer in the State of Texas, with that specific expertise, provide Sealed Shop Drawings for
review, rather than an RFI,
F. Change Orders - The ENGINEER will provide cost adjustment information and revised
construction documents for change orders provided by the Contractor. Prior to completion of any
change order, the revisions to any bid documents requiring a change in price will be discussed and
approved with the City prior to submitting to the contractor. Additional time for design
modifications relative to new scoping items that aren’t considered omissions or errors of the
ENGINEER will be vetted and approved by the City before modification of the construction
documents. All change orders will be prepared in accordance with City requirements and will be
logged for recordkeeping purposes. Assume three (3) change orders.
G. Final Walk-Through / Punch List – The ENGINEER will accompany the City Representative
and the Contractor on a final walk-through when the Contractor notifies the City that the project is
substantially complete and ready for final inspection.
The ENGINEER may photograph and/or video the completed work, make verbal comments to the
City Representative and to the Contractor during final walk-through; develop a written punch list
of items yet to be completed, to be adjusted, removed and / or replaced; document incomplete or
missing items; and note those items that are complete and accepted.
The ENGINEER, Contractor, and GEC will meet at a designated place and time to discuss the
Final Walk-Through findings and Punch List. It shall be the Contractor’s responsibility to complete
the Punch List to the satisfaction of the City prior to acceptance of the project as being constructed
in accordance with the construction documents.
Following project acceptance, the Final Acceptance Letter will be completed, and the contractor
field notes will be included in as-built drawings as a part of the As-Built Plan deliverables.
H. As-Built Plans – The ENGINEER will prepare and submit final as-built plans that reflect field
changes and change orders based on Contractor field mark-ups for the Main Street project. One 11"
x 17" as-built set along with an electronic copy of the drawings shall be submitted to the City for 87
Main Street
February 2019 Page 4 of 4 Attachment A
their records. Additionally, GIS data files will be developed from the project CADD files and
submitted to the City for review.
I. Project Management – The ENGINEER will attend bi-weekly meetings by phone and coordinate
with the City to comply with terms set forth in their agreement for construction related activities
including contractor’s responsibilities and updates to City Council. The ENGINEER will assist the
City in updating traffic control information for public use as needed through the construction
phasing. The ENGINEER will prepare monthly invoices and progress reports and implement a
QA/QC program throughout the project for all construction record deliverables.
DELIVERABLES
Final Design & Bidding
1. Conformed Construction Plans, Cost Estimate and Project Manual
2. TAS Report
Pre-Construction and During Construction:
3. Pre-Construction Meeting related documents such as:
a. Agenda
b. Meeting Minutes
4. Construction Submittals and Log
5. Construction RFI’s and Log
6. Construction Site Visit Minutes
7. Change Order Requests
8. Construction Punch List
9. Construction Final Acceptance Letter
10. As-Built Plans & GIS files
Exclusions
- Construction Materials Testing services are excluded from this contract. These services will be
performed by Terracon through other contracting measures
- Design services beyond those specifically stated in this scope and any previously approved
scopes
- Additional construction surveying
- Daily or repeated Construction Inspection Services beyond field meetings established in the
scope
88
SCOPE OF SERVICES – Main Street Additional Services – Bid and Construction Phase Services for Relocating Wastewater lines,
Replacing AC Pipe Waterline, Replacing Clay Wastewater Line, add Manholes, and Connect NightHawk Foods WW Service Line to big NightHawk Lift Station
1.0 Utility Design Services
CobbFendley will provide construction phase services for the installation of approximately 1,624 linear feet of 8” waterline to replace 1,575 linear feet of AC waterline, replace 557 linear feet of existing 8” wastewater line, install 932 linear feet of 10” wastewater line, replace 517 linear feet of 8” PVC wastewater line to replace the existing clay wastewater line between the Willie’s Joint cleanout, WWMH-F and Sequoyah Street, install new manhole at Willie’s Joint and install with 40 linear feet of 8” wastewater line to relocate the NightHawk Foods wastewater service line from the small NightHawk Lift Station to the big NightHawk Lift Station. This proposal assumes that the wastewater plans will be included in the PS&E roadway plans and constructed by the roadway Contractor. Below is a detailed scope of services. I. Bid Phase
CobbFendley will assist in the bidding of the project. This proposal assumes that the utility relocations will be bid included in the roadway project and CobbFendley will provide assistance as related to water/wastewater relocations only. This proposal also assumes that the Owner will engage a bidding assistance center for the distribution and management of plans during bid phase. Distribution of plans and maintenance of plan holders list is not included in this proposal. A. Respond to contractor’s questions with respect to utility design elements during bidding
process. Excluded Services. The following items are excluded from this scope of services:
A. Attend pre-bid conference. Meeting agenda and minutes prepared by others. B. Prepare addenda to address contractor questions. C. Review bid tabs. D. Review contractor recommendation.
II. Construction Phase
CobbFendley will provide limited construction administration and observation assistance to City of Buda. This proposal does not include inspection services. This proposal assumes construction duration for the water and wastewater lines of four (4) months. Below is a detailed scope of services. All scopes of services are related to wastewater utility relocations only. A. Review project submittals/shop drawings. CobbFendley will review each submittal up to two
(2) times. If the Contractor requires a third submittal, it will be reviewed as an additional service and at the Contractor’s expense, as will be written in the contract documents. This proposal assumes 10 submittals. If the contractor submits a submittal/shop drawing that is
EXHIBIT A
89
Buda Streets Bond Program – Main Street – Additional Services – Bid and Construction Phase Services for Relocating Wastewater lines, Replacing AC Pipe Waterline, Replacing Clay Wastewater
Line, add Manholes, and Connect NightHawk Foods WW Service Line to big NightHawk Lift Station
Page 2 of 2
505 East Huntland Drive, Suite 100 | Austin, Texas 78752 | 512.834.9798 | fax 512.834.7727 | www.cobbfendley.com
more complex than just verifying it complies with the specifications and will require additional time to properly review and approve, this will be considered to be outside of this scope and will require additional fees to complete. CobbFendley will notify the Client of this situation prior to beginning a detailed review of the submittal.
B. Respond to Requests for Information (RFI). CobbFendley will coordinate with City of Buda and Contractor on RFIs and respond with clarifications as needed. This proposal assumes three (3) RFI. If the contractor submits an RFI that is complex and will require significant review and research to adequately respond to the RFI, this will be considered to be outside of this scope and will require additional fees to complete. CobbFendley will notify the Client of this situation prior to beginning a detailed review of the RFI. If the RFI requires a redesign as a result of unknown conditions that are discovered by the contractor, this redesign will be considered to be outside this scope and require additional fees for any redesign needed to respond to the RFI.
C. Change Orders. CobbFendley will assist City of Buda in negotiation and preparation of change order documents, should they be necessary. This proposal assumes one (1) change order.
D. Record Drawings. CobbFendley will prepare a set of record drawings based on Contractor’s redlines in the field.
Excluded services. The following items are excluded from this scope of services:
A. Attend preconstruction meeting. B. Attend meetings. C. Attend periodic site visits. D. Review of pay estimates. E. Final Walk Through and Punch List. F. Project Close Out. Closing out the contract, reviewing final pay application and affidavits,
and preparing a Concurrence Letter.
EXHIBIT A
90
Goforth Rd Improvements Proposal for RAS Services
Altura Solutions, L.P. Page 1 (512) 410-7059
4111 Medical Parkway #301, Austin, TX 78756 [email protected]
PROJECT SCOPE AND DESCRIPTION
Road and pedestrian improvements including sidewalks, curb ramps and cross walks.
SCOPE OF WORK
Altura Solutions proposes to perform the following services in compliance with the Chapter 469
of the Texas Government Code, State of Texas Architectural Barriers Act to verify compliance
with the Texas Accessibility Standards (TAS):
Register the project with TDLR
Perform plan review of the project construction documents (as provided by client)
Perform the final inspection of the project upon completion
EXCLUSIONS
The proposal excludes services to determine compliance with other federal, state or local
accessibility requirements and accessibility requirements of building and housing codes such as
the International Building Code (IBC).
SCHEDULE
Altura Solutions will perform the project registration within one working day of receiving the
required documents and registration fee.
Altura Solutions will perform the plan review and provide a report of findings within ten
working days after receiving all required documents.
Altura Solutions will perform the final inspection and deliver the Inspection Report within ten
working days of receiving access to the facility.
DELIVERABLES
The following items will be produced and delivered by Altura Solutions as part of this project:
Altura Solutions will provide proof of project registration via the TDLR Proof of
Registration Sheet.
Altura Solutions will provide the Plan Review Report detailing the non-compliant findings of
the facility for the Texas Accessibility Standards (TAS).
Altura Solutions will provide the Inspection Report detailing the findings of the final
inspection of the facility.
EXHIBIT A
Main Street Improvements
91
Goforth Rd Improvements Proposal for RAS Services
Altura Solutions, L.P. Page 2 (512) 410-7059
4111 Medical Parkway #301, Austin, TX 78756 [email protected]
CONSULTING FEE AND INVOICING
The following fees are proposed for the services outlined in this proposal:
Project Registration (reimbursable)…………….…………………….…….$175.00
TAS Plan Review Report …..…………….…………………….…... $600.00
TAS Inspection Report .………………………………….…….… $800.00
The total proposed consulting fee under this agreement is four thousand seven hundred seventy-
five and no cents ($1,575.00).
To initiate services, the following items must be provided:
Signed agreement
Completed TDLR forms
Pdf set of drawings.
A check for $775.00 for the Project Registration and Plan Review fees should be made
out to Altura Solutions, L.P.
The inspection fee may be paid up front or at the time of inspection. The fees listed above are
limited to one final plan review and one hour of technical assistance/consulting, and one final
inspection. Preliminary reviews, plan review revisions, meetings, site visits, re-inspections, and
additional consulting will be considered additional services and will be billed in addition to the
contract amount above. This consulting rate is $175.00/hour.
LIMIT OF LIABILITY
Client agrees that Altura Solutions, L.P.’s limit of liability for any claim against it for services
performed under this contract shall be limited to the total of fees paid to Altura Solutions, L.P.
pursuant to this agreement, but excluding the Texas Department of Licensing and Regulation
(TDLR) required project filing fees.
Altura Solutions, L.P. Client
By: By:
Print Name: Jesus Lardizabal Print Name:
Title: President Title:
Date: Date:
one thousand five hundred seventy-
EXHIBIT A
Main Street Improvements
$1,250.00
($2,225.00).
$800.00
two thousand two hundred twenty-
$975.00
92
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Buda 2014 Bond ProgramProposition 3 - Streets
UPDATED: January 9, 2019
ITEM \ PROJECT
INITIAL BUDGET REVISED BUDGET APPROVED AMT TO-DATE INITIAL BUDGET REVISED BUDGET APPROVED AMT TO-DATE INITIAL BUDGET REVISED BUDGET APPROVED AMT TO-DATE INITIAL BUDGET REVISED BUDGET APPROVED AMT TO-DATE INITIAL BUDGET REVISED BUDGET APPROVED AMT TO-DATEBond Issuance Cost -$ 1,231$ 1,231$ 1,231$ 3,830$ 6,155$ 6,155$ 6,155$ 2,580$ 4,617$ 4,617$ 4,617$ 25,380$ 21,852$ 21,852$ 21,852$ 41,730$ 27,699$ 27,699$ 27,699$ Internal City Costs (Attorney, Advertising, etc.) -$ 1,308$ 1,308$ 1,308$ -$ 6,538$ 6,538$ 6,538$ -$ 4,904$ 4,904$ 4,904$ -$ 23,211$ 23,211$ 23,211$ -$ 29,422$ 29,422$ 29,422$ Program Management -$ 10,252$ 10,251$ 2,913$ 20,500$ 51,260$ 51,253$ 28,451$ 13,800$ 38,445$ 38,440$ 20,248$ 135,800$ 181,973$ 181,949$ 143,743$ 223,200$ 230,670$ 230,640$ 216,848$ Right of Way -$ 100,000$ -$ -$ 100,000$ -$ -$ -$ 50,000$ -$ -$ -$ 125,000$ 104,809$ 104,809$ 104,084$ 150,000$ 298,338$ 298,338$ 298,338$ Utility Relocations -$ -$ -$ -$ 200,000$ 375,400$ 120,203$ -$ 100,000$ -$ -$ -$ 100,000$ 190,000$ 182,156$ -$ 150,000$ 50,000$ 19,159$ -$ Design -$ 120,000$ 119,016$ 86,514$ 315,000$ 350,000$ 267,309$ 257,935$ 185,000$ 270,000$ 271,707$ 245,031$ 464,000$ 450,000$ 437,908$ 366,873$ 800,000$ 920,000$ 889,321$ 708,494$ Construction -$ -$ -$ -$ 900,000$ 346,000$ -$ -$ 370,000$ 500,000$ 540,416$ 495,404$ 2,320,000$ 2,758,713$ 2,649,456$ -$ 4,000,000$ 3,150,000$ -$ -$ Construction Management (Materials Testing Only) -$ -$ -$ -$ 33,000$ -$ -$ -$ 24,000$ 10,742$ 10,742$ 4,037$ 73,000$ 15,000$ 15,135$ -$ 125,000$ 32,000$ -$ -$ Contingencies (10% - 15%) -$ 33,000$ -$ -$ 140,000$ 41,520$ -$ -$ 69,180$ 51,074$ -$ -$ 360,000$ 413,807 397,418$ -$ 630,000$ 477,300$ -$ -$ TOTAL -$ 265,791$ 131,806$ 91,965$ 1,712,330$ 1,176,874$ 451,458$ 299,079$ 814,560$ 879,781$ 870,825$ 774,241$ 3,603,180$ 4,159,364$ 4,013,894$ 659,762$ 6,119,930$ 5,215,430$ 1,494,579$ 1,280,802$
CAMPO FUNDING (1.384M AWARDED) OG_Utility_Costs Eligible for 80% of Construction BASE BUDGET REVISED BUDGET APPROVED AMT TO-DATE
Approved Proposition 3 Budget 12,250,000$ Current Program Costs 12,250,000$ 11,697,240$ 6,962,562$ 3,105,849$
Program Budget vs. Current Program Costs -$ 552,760$ 5,287,438$ 9,144,151$
West Goforth / Cabela's Drive Connector
COST
Main St. @ RM 967 Intersection Improvements San Antonio Street / Garison Road Improvements Old Goforth Road Improvements Main Street Improvements (Segments 1 & 2)
COST COST COST COST
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Revised: 03/01/2019 1
PROPOSITION 3 & 4 CONTRACT EXPENSES
ECMInternational-ProgramManager
In November 2014, Buda citizens approved bond propositions to construct new facilities, repair and expand roadways, construct drainage improvements, and to improve the City’s Park system. Following the approval of all five bond propositions, the City selected ECM International, Inc. to serve as the bond program manager (the agreement was approved on 2/17/2015). As program manager, ECM was hired to oversee the planning, design, and construction of all five bond propositions. They were to administer the bond propositions, assist the City in selecting design
Original Contract
(Approved by Council 2/17/15)
$1,650,000 plus $75,000 in expenses
Amendment 1 (Approved by City Manager 4/17/17)
$5,500
Agreement terminated by the City Council
12/6/17
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Revised: 03/01/2019 2
consultants and help navigate regulatory, environmental, and other hurdles to complete the bond proposition projects. HDR Engineering, Inc. was a sub-consultant to ECM, brought on to provide technical expertise on the infrastructure projects.
Amendment 1 was executed on November 20, 2015, for a total adjustment of $5,500. The services included performing a study on the proposed municipal building site to determine if the site fell within the Federal jurisdiction of The Waterways of the US regulation.
On September 6, 2016, the City Council approved the acceptance of the assignment of the consultant agreement between ECM International and the City of Buda to HDR Engineering for Propositions 3 and 4. On December 6, 2016, the City Council terminated the agreement with ECM International for their work on the remaining propositions. From this point forward, HDR has served as the bond program manager for propositions 3 and 4. A staff Project Manager was hired to oversee Propositions 1 and 2. Proposition 5 has been managed internally by staff with assistance from Design Workshop, the design consultant.
HDR-ProgramManager
HDR Engineering, Inc. was initially a sub-consultant to ECM as the overall bond program manager. On September 6, 2016, an agreement was made between ECM, HDR, and the City of Buda to turn all program management for Propositions 3 and 4 over to HDR.
HDR’s original sub-consultant agreement with ECM to provide support for the entire bond package totaled $488,546. When the bond program management services for Propositions 3 and 4 were transferred solely to HDR, the agreement was renegotiated and an agreement of $315,000
Original Contract(Approved by Council
9/6/16)$315,000
Supplement 1 (Approved by City Manager 4/17/17)
$33,400
Supplement 2 (Approved by City Council 10/16/18)
$181,000
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Revised: 03/01/2019 3
was approved by the City Council. The original agreement with HDR assumed that the projects would be let and completed by 2018 under a single construction project for Proposition 3 and a single construction project for Proposition 4. The original scope of work planned very limited public engagement and interaction with groups such as the Downtown Merchants and the newly formed Main Street Advisory Committee. HDR made initial estimates on the number of meetings and hours that would be required to complete the services included in the scope of work. Due to additional design considerations, longer than anticipated right-of-way acquisition services, and a longer period coordinating with conflicting utilities, HDR has exceeded the time originally estimated to complete these services. The contract with HDR is based on a “time and materials” methodology meaning that the City of Buda will only be billed for actual hours. The amounts listed in the contract and subsequent supplements are intended to serve as estimates for the time and effort required to complete the scope of work.
HDR Supplement 1, approved by the City Manager on April 17, 2017, added $33,400 for the following services:
Compile and coordinate construction schedules for all projects in Propositions 1 – 5. For Proposition 3:
o Coordination with Union Pacific Rail Road (UPRR) for the Main Street and San Antonio Street projects.o Coordination with TxDOT on an Advanced Funding Agreement (AFA) with TxDOT for the Main/967 project.o Coordination of utility conflicts along Old Goforth Road.o Program Management services for the preliminary design of the Cabela’s Connector project.
For Proposition 4:o Coordination with Freese and Nichols Inc. (FNI) on changing the design criteria from the 100-year event to the 500-year event.o Coordination with UPRR for Project Areas 1 and 2.o Coordination with TxDOT on an AFA to upsize the culvert on FM 2770 for Project Area 1. It was originally anticipated that TxDOT
would allow one AFA to be filed for the culvert work on both FM 2770 and FM 967. TxDOT responded that separate AFAs were required, prompting separate applications and oversight by the program manager.
HDR Supplement 2 (Approved by City Council 10/16/18) totals $181,000. HDR submitted an original Supplement 2 request that totaled $275,000 in mid-2018. Staff has negotiated the supplement request down to $181,000 by assuming some of the responsibilities. The proposed supplement would continue HDR’s program management services through 2020, the revised anticipated end of the project. Of the $181,000, $23,900 is for services that have already been rendered for which HDR is now requesting compensation. HDR has informed staff that they did not initially seek additional compensation as they believed that the services could be covered in the initial project budget, but as projects have continued, funding is no longer available from the original scoped amount of $315,000. Many of the services were rendered during a time of transition between City Engineers. The services already provided that HDR is now seeking compensation for include:
Coordination on the Texas Parks and Wildlife Code Chapter 26 public hearings ($4,000);100
Revised: 03/01/2019 4
Coordination to underground utilities at Main and 967 ($3,700); Unplanned meetings with staff and advisory groups to share information and build consensus ($7,100); Additional Council presentations and design alternatives related to the widening of Main Street and conflicting trees ($8,700); Negotiating additional services with FNI to break out drainage projects into multiple bid packages ($3,700); Additional drainage design meetings including 17 in 2017 and 18 (estimated) for 2018 ($12,200); Coordination and information provided for the FEMA HMGP grant ($6,000); and
Supplement 2 also estimates out future anticipated services through the completion of the construction projects (May 2020). Of the items included in Supplement 2, approximately $103,150 is for new items that have come up during the design process; $36,750 for the extension of services including additional meetings, additional coordination, etc.; and $37,500 is for costs incurred for breaking the different street and drainage projects into separate bid packages. Approximately $82,000 is for services related to negotiation and services related to the Advanced Funding Agreement (AFA) with TxDOT for the Main/FM 967 project.
It was originally anticipated that one street project package would be bid and one drainage project package would be bid that encompassed all of the projects in each respective proposition. In an effort to expedite projects that were ready to let, the City has packaged each project individually so that each individual project can begin as soon as it is ready. Doing so has enabled the City to expedite and begin project construction on some of the projects but has required additional time on the part of both the program manager and the design consultants to package, let, and coordinate separate construction projects with multiple contractors.
Proposition3–Streets
Budget Allocation
The total budget allocation for Proposition 3 projects totals $13.63 million including the anticipated proceeds from CAMPO to support the Main/FM 967 project. Programmed costs include $7.78 million estimated for construction, $2.510 million for design and program management, and $1.16 million for right-of-way and utility relocations. Approximately $2.19 million is shown as available contingency which is available for use. Final design, ROW acquisition, and construction of the Cabela’s Loop (Task Order 5) is not factored into these estimates.
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Revised: 03/01/2019 5
Numbers are based on approximations as of May 2018.
RPS Klotz - Bond Prop 3 Engineer
Original Contract (Approved by
Council 8/18/15)$553,526.25
Supplement 1 (Approved by
Council 6/21/16)$411,213.75
Supplement 2 (Approved by
Council 11/7/16)$530,000
Design – RPS Klotz
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Revised: 03/01/2019 6
RPS Klotz was selected to design the Proposition 3 Street projects through a formal request for qualifications (RFQ) process. The City Council approved the original contract with RPS Klotz on August 18, 2015. The contract with RPS Klotz is based on a “time and materials” methodology meaning that the City of Buda will only be billed for actual hours. The amounts listed in the contract and subsequent supplements are intended to serve as estimates for the time and effort required to complete the scope of work.
The contract between RPS Klotz and the City of Buda was established as an overall Master Services Agreement with four (4) original task orders. Task Order 5, the Cabela’s Loop, was added as part of Supplement 2 approved by the City Council on November 7, 2016. Each task order represents a different design project. The original contract and subsequent task order 1 for each project was limited to developing 60% schematic designs. The amounts shown in the Original Contract, Supplement 1, and Supplement 2 are a combination of the amounts listed below in the subsequent Task Orders – please refer to the approval date listed to determine if the task order supplement was part of the overall contract supplement change or an additional amount.
The design contracts for Propositions 3 and 4 were structured into the following phases:
Phase 1 (Original Agreement): Preliminary engineering/schematic design Phase 2 (Supplement 1): Final design; right-of-way and utility coordination Phase 3 (Supplement number different on each project): Construction phase services
The design consultant contract was purposefully broken into phases so that the design engineer could better scope the services required for phases 2 and 3 once the preliminary engineering work was complete. Some of the Task Order Supplements were zero dollar changes that extended the timeframe of each task as the original contracts were set to expire.
Originally, it was anticipated that all roadway projects would be designed and bid as one project. In order to expedite the construction of projects, as they become ready, the City has bid each project individually. This breakout adds effort and costs to the design engineer as they much manage separate construction contracts with potentially different contractors, create different sets of as-built plan sets, and assist staff with separate procurements. Pending supplements below include the addition of construction phase services.
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Revised: 03/01/2019 7
Supplements 2, 3, and 5 were zero dollar changes that extended the term of the design contract.
Supplement 4 extended the term of the contract and added additional costs for extension of project management and design services.
Supplement 6 totals $78,045. It includes $8,560 for extended project management and coordination as the project has extended approximately 16 months beyond what was originally anticipated. Supplement 6 also includes $1,620 for bid phase services.
Task Order 1 (Approved by
Council on 8/18/15)$168,418.75
Supplement 1 (Approved by
Council on 6/21/16)$179,914.61
Supplement 2 (Approved by City Manager 7/21/16)
$0
Supplement 3 (Approved by City Manager 6/5/17)
$0
Supplement 4
(Approved by City Manager 10/26/17)
$11,530
Supplement 5 (Approved by City Manager 6/25/18)
$0
Supplement 6 (Approved by
Council on 10/16/18)
$78,045
Task Order 2 (Approved by
Council 8/18/15)$73,066.50
Supplement 1 (Approved by
Council 6/21/16)$93,866.13
Supplement 2 (Approved by City Manager 7/21/16)
$0
Supplement 3 (Approved by City Manager 6/5/17)
$0
Supplement 4 (Approved by City Council 9/5/17)
$56,308.50
Supplement 5 (Approved by City Council 5/17/18
$48,465.60
Task Order 1 – Old Goforth Rd.
Task Order 2 – San Antonio St.
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Revised: 03/01/2019 8
Supplement 4 ($56,308.50) included final design services and coordination between the San Antonio and Garrison Road improvements with the planned City Park improvements. It also re-aligned the intersection of San Antonio, Garrison, and Main Street to make a safer intersection and crossing at the rail road.
Supplement 5 ($48,465.60) included additional project design management and coordination as the project has extended approximately one year longer than anticipated. It also included coordination with Design Workshop on changes to the City Park design impacting the San Antonio Street design. Construction management services for the San Antonio project were included in this supplement as the decision was made to bid projects as they were ready for construction instead of bidding and managing as one consolidated project.
Supplements 2 - 4 were no dollar change. The purpose was to extend the design contract term.
A future supplement is anticipated for Task Order 3 for services related to the funding the City will receive from CAMPO and the state and federal requirements resulting from the grant. Additional environmental clearance is now required along with modification of the bid package to meet federal procurement requirements.
Task Order 3 (Approved by Council 8/18/15)
$76,376.50
Supplement 1 (Approved by Council
6/21/16)$190,932
Supplement 2 (Approved by City Manager 7/21/16)
$0
Supplement 3 (Approved by City
Manager ____)$0
Supplement 4 (Approved by City Manager 7/3/18)
$0
Task Order 3 – Main & RM 967
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Revised: 03/01/2019 9
Task Order 4, Supplement 1 was to complete a Traffic Impact Analysis and Traffic Signal Warrant Analysis for the intersection of Main Street and Loop/Sequoyah Street. Supplement 2 studied the capacity of Main Street and evaluated alternative ways to increase capacity.
Supplements 3 and 5 were zero dollar changes that extended the contract term.
Supplement 4 authorized the design engineer to proceed to final design. Authority to proceed to final design was delayed on Main Street as alternative designs were evaluated to consider the options for adding capacity and the potential impacts on heritage trees.
Supplement 6 extended the contract term thru December 31, 2019, and added title coordination, appraisal services, negotiation, and closing coordination for the Main Street project.
Supplement 7 totals $141,464. Many of the items requested in Supplement 7 have been added at staff’s request to address needs. Those items include:
Replace 575’ of an inverse grade 8” clay pipe wastewater line; Modify the timing of construction of the Loop St./ Sequoyah Street signal improvements to occur at the beginning of the Main Street
construction. This will require modification of the project timing, sequencing and plan sets. Conduct a Pedestrian Crossing Warrant Analysis and, if warranted, design a Pedestrian Crossing in the area between FM 967 and San
Antonio Street along Main Street; and
Task Order 4 (Approved by
Council 8/18/15)$235,664.50
Supplement 1 (Approved by City Manager
12/7/15)$23,270
Supplement 2 (AKA
Amendment 1) (Approved by
Council 5/3/16)$32,000
Supplement 3 (Approved by City Manager
7/21/16)$0
Supplement 4 (Approved by
Council 11/7/16)$448,062.50
Supplement 5 (Approved by City Manager
12/7/17)$0
Supplement 6 (Approved by City Manager
5/17/18)$8,860
Supplement 7 (Approved by
Council 10/16/18)$141,464
Supplement 8 (PENDING)
$99,810
Task Order 4 – Main St.
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Revised: 03/01/2019 10
Address storm water drainage near the intersection of Main and Ash Street. This project was included in the Drainage Master Plan and is in the City’s FY19 – 23 Capital Improvements Plan. Staff recommends that RPS Klotz design and includes the construction as part of the overall Main Street project.
As part of Supplement 7, RPS Klotz requested approximately $21,190 for additional project management and coordination. Because the Main Street project design has extended longer than anticipated, RPS Klotz is seeking additional funds for the coordination of bi-weekly status meetings, coordination with sub-consultants, and continued negotiations with utility companies.
Supplement 8 (PENDING) totals $99,810 and includes construction phase services for the Main Street project including a pre-construction meeting, construction meetings, coordination with utilities throughout the project duration, coordination with Union Pacific, and the required TAS inspection and review.
Task Order 5 was to develop 60% schematic design for the proposed Cabela’s Loop project. This portion of the work has been completed. A future supplement would be required to advance this project to final design and construction.
Task Order 5
(Approved by Council 3/7/17)
$119,015.91
Task Order 5 – Cabela’s Loop
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Revised: 03/01/2019 11
Cox Commercial – San Antonio Street Construction
On August 21, 2018, the City Council gave authority to the City Manager to execute change orders with Cox Commercial Construction less than $50,000 with a maximum amount up to 25% of the original contract price.
Change Order 4 totals $2,382 and addresses modifications to concrete quantities to for the addition of a driveway cut for the Masonic Lodge located on San Antonio and other minor field revisions.
Change Order 5 totals $62,703.70 and included final quantities related to the project.
The final total contract price was $540,415.60.
Original Contract
(Approved by Council 5/1/18)
$468,558.40
Change Order 1 (Approved by City Manager
7/3/18)
$4,014.10
Change Order 2 (Approved by City Manager
7/22/18)
$7,782
Change Order 3 (Approved by City Manager
9/10/18)
$48,525.60
Change Order 4 (Approved by City Manager
12/19/18)
$2,382)
Change Order 5 (Approved by City Manager
12/19/18)
$62,703.70)
Cox Commercial – San Antonio St.
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Revised: 03/01/2019 12
Smith Contracting – Old Goforth Road
On December 18, 2018, the City Council approved the construction contract to Smith Contracting for $2,679,766.96.
Proposition4–DrainageBudget Allocation
The total budget allocation for Proposition 4 projects totals $8.6 million including the anticipated FEMA Hazard Mitigation Project Grant (HMGP)proceeds for the Project Area 1 diversion channel. Programmed costs include $5.25 million estimated for construction, $1.06 million for design and program management, and $1.16 million for right-of-way and utility relocations. Approximately $1.03 million is shown as available contingency which is available for use.
Original Contract (Approved by Council
12/18/18)$2,679,766.96
Smith Contracting – Old Goforth
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Revised: 03/01/2019 13
Numbers are based on approximations as of May 2018.
Freese & Nichols, Inc. - Bond Prop 4 Engineer
Original Contract (Approved by
Council 8/18/15)$165,313
Supplement 1 (Approved by
Council 10/11/16)$591,930
Supplement 2 (Approved by City Manager 2/27/18)
$7,083
Supplement 3 (Approved by City Manager 2/27/18)
$41,543
Supplement 4 (Approved by
Council 9/18/18)$45,104
Supplement 5 (Approved by
Council 9/18/18)$44,926
Design - FNI
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Revised: 03/01/2019 14
Freese and Nichols, Inc. (FNI) was selected to design the Proposition 4 Drainage projects through a formal request for qualifications (RFQ) process. The City Council approved the original contract with FNI on August 18, 2015. The contract with FNI is based on a “time and materials” methodology meaning that the City of Buda will only be billed for actual hours. The amounts listed in the contract and subsequent supplements are intended to serve as estimates for the time and effort required to complete the scope of work.
Just as the RPS Klotz contract was segmented to only award the project in specific phases, so was the FNI contract. The phases include:
Phase 1 (Original Agreement): Preliminary engineering Phase 2 (Supplement 1): Final design Phase 3 (Supplements 2-5): Surveying; right-of-way services; and construction phase services
The original contract scope was limited to preparation of a Preliminary Engineering Report to identify possible solutions for the four drainage areas including: West Goforth – Bluff Street (Project Area 1), Houston Street (Project Area 2), Oxbow (Project Area 3), and the Lifschutz Headwaters (Project Area 4). The Preliminary Engineering Report was presented to Council in the fall of 2016, and the City Council authorized Supplement 1 to proceed to final design on October 10, 2016. The Preliminary Engineering Report and authorization to proceed to Final Design was delayed as the City Council requested that FNI evaluate changing the design plans for a 100-year storm event to a 500-year storm event based on flooding that occurred in October 2015. This required FNI to run and develop new models for the project areas and to develop new preliminary engineering project scopes.
As projects proceeded towards final design, additional supplements were provided to complete final surveying work for the projects (Supplements 2 – 5).
Supplement 1 authorized FNI to begin design on the identified projects that resulted from the Preliminary Engineering Report.
Supplement 2 authorized FNI to prepare temporary and permanent easements for the Houston Street Drainage Project (Project Area 2).
Supplement 3 authorized FNI to prepare temporary and permanent easements for the Oxbow Drainage Project (Project Area 3).
Supplement 4 (Approved September 18, 2018) authorized FNI to perform bidding and construction phase services for both the Houston Street Drainage and the Oxbow Drainage projects. When FNI was originally placed under contract, the thought was that all projects would be bid as a single project. In an effort to expedite project construction and completion, the projects have been broken into separate construction contracts. FNI included bidding and management of one (1) project in their original scope. Due to the timing, their will now be three separate projects.
Supplement 5 (Approved September 18, 2018) authorized FNI to perform easement document preparation and final survey services for Project Area 1.
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Revised: 03/01/2019 15
Smith Contracting Co. – Houston Street Drainage (Project Area 2)
On August 21, 2018, the City Council gave authority to the City Manager to execute change orders with Smith Contracting less than $50,000 with a maximum amount up to 25% of the original contract price.
Patin Construction – Oxbow Drainage (Project Area 3)
Original Contract
(Approved by Council 4/17/18)
$635,812
Original Contract
(Approved by Council )
$867,010.90
Smith Contracting – Project Area 2
Patin Construction - Oxbow
112
City Council Agenda Item ReportDate: Tuesday, March 5, 2019
Agenda Item No. 2019-133-Contact: Ann Miller
Subject: Discussion and possible action to amend the Fiscal Year 2018-2019 BudaEconomic Development Corporation (EDC) Budget (EDC Director Ann Miller)
1. Executive Summary
2. Background/History
3. Staff's review and analysis
4. Financial Impact
5. Summary/Conclusion
6. Pros and Cons
7. Alternatives
8. Recommendation
113
City Council Agenda Item ReportDate: Tuesday, March 5, 2019
Agenda Item No. 2019-129-Contact: Alicia Ramirez
Subject: Discussion and possible action to adopt a Resolution of the City Council of theCity of Buda, Texas, directing the City Manager to execute all documentsnecessary to acquire certain real property interests and authorizing the use ofeminent domain proceedings for the acquisition of a 0.594-acre tract of land,more or less, out of the Phillip J. Allen Survey, Abstract No. 1, situated inHays County, Texas, being a part of that certain 30.00-acre tract of landconveyed to Hays Consolidated Independent School District, by specialwarranty deed recorded July 12, 1984 in volume 452, page 398, of the realproperty records of Hays County, Texas, (R.P.R.H.C.Tx.) (City Attorney GeorgeHyde)
1. Executive SummaryThe City has entered into a Development Agreement with C-Ray Development Group, LLC (the“Developer”), and its successors, involving a property located on R.M. 967 near its intersection withDodgen Trail and immediately west & north of Southern Hills Church of Christ. In conjunction withthe Development Agreement, the parties identified the need for a public connector right-of-way toprovide greater access to the Hays CISD. More specifically, the Development Agreement sought torequire the Developer to connect the main collector through to Buda Sportsplex Drive throughacquisition of ROW from Dahlstrom Middle School and constructing a full connector street tointersect with Buda Sportsplex Drive to accomplish the following:
a. Establish a useful, safe pedestrian route to the YMCA, Buda Sportsplex & Dahlstrom MiddleSchool, to reduce trip generation; b. Provide the subdivision ultimate access to a signalized intersection (967/Buda Sportsplex Drive); c. Create multiple points of access in the Carpenter Hill Subdivision for health and safety; d. Address an existing heavy and safety concern with Buda Sportsplex being a long dead-end lackingalternative means of access, which is particularly concerning given the large recreation facility andYMCA facility; e. Reduce operational cost of Hays CISD by providing direct access to Carpenter Hill Subdivision,which will have the effect of enabling other vehicle/bus queuing and circulation to reduce the peaktraffic pressure on 967; and f. Improve access to the public school. This conveyance relieves the school district from having topay to build this access to the existing public school.
114
Pending the City’s acceptance, the Developer has already worked with Hays CISD to acquire a deedconveyed to the City for the use of the ROW. The deed, however, is subject to an executory interestwhich reserves a reversionary interest in the grantor and his successors and assigns. The deedmaintains in relevant part: “whenever such a school shall cease to be carried on upon suchpremises, then and thereupon this conveyance shall be null and void and the said land and premisesshall absolutely revert without any necessity for suit or reentry to the grantors herein, their heirsand assigns; and no act or omission on the part of the grantors, their heirs and assigns shall be awaiver of the operation or enforcement of such condition…”. The use of the ROW to connect theCarpenter Hill Subdivision by providing additional access to Hays CISD would not trigger thisreversionary interest, as this use is for a public purpose by the continued use of the property as aschool.
After consideration of the issue, the City should move to initiate condemn proceedings against thisreversionary interest in the property in order for this necessary connector ROW to be completed.This resolution is now required.
2. Background/HistoryThe Developer has performed under the terms of the Development Agreement and the Developer hasbeen unable to obtain an agreement from the reversionary interest holder stating he would bewilling to waive the interest he holds in the property. There has been cooperation with the Hays CISDto dedicate this property to the City to complete this muchneeded public ROW.
3. Staff's review and analysisStaff requests this resolution be passed so that it may continue and complete the connection to BudaSportsplex Drive through acquisition of ROW from Dahlstrom Middle School and finds it necessarydue to the property owners’ refusal to negotiate regarding the project.
4. Financial ImpactLegal and acquisitions costs for the property are determined by the legal processes of eminentdomain.
Based on the terms of the Reimbursement Agreement, which accompanied the DevelopmentAgreement with the Developer is “to reimburse the City in connection for all actual third-partyprofessional, financial, and legal consultants and other expenses incurred by the City relating tocooperative efforts and compliance with the terms of the Agreement."
5. Summary/ConclusionAdopting this Resolution is necessary to obtain the property because the property owner hasexpressed no interest in working with the City related to the project.
6. Pros and ConsThe time and cost of this process may result in third-party professional, financial, and legalexpenses incurred by the City, however, the Developer has agreed to reimburse the City allReimbursable Costs associated with the right-of-way acquisition. Such a proceeding may result inadditional time to complete the project within the current project timeline;however, the final completion, if the proceedings are required to complete the project, maybedelayed to the extent necessary to acquire the property.
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7. AlternativesThe only alternative to obtaining the property is to abandon that part of the project and accept areduction in the expected performance of the connection ROW and accept the lack of connectivitythat would result by not completing the improvements as designed.
8. RecommendationStaff recommends approval and adoption of the Resolution.
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