C-Inetpub F1 Tender2

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VAISHAL PATLIPUTRA DUGDH UTPADAK SAHKARI SANGH LTD

PATNA DAIRY PROJECT

Feeder

Balancing

Dairy

Complex,

Phulwarisharif,

Patna

-

801505

Phone 0612-2252553,2252542, 2251622, Fax 2250325

E.mail:[email protected]

TENDER FOR CATTLE FEED PLANT 150 MT ON TRUNKY BASIS


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TENDER FORM

FOR

“DESIGN, SUPPLY, INSTALLATION, TESTING AND

COMMISSIONING OF 150 TPD CATTLE FEED PLANT ON TURNKEY BASIS”

AT

CATTLE FEED PLANT , JAGDEOPATH , PATNA-80014

(Bid to be submitted in Two envelop technical & commercial)


PATNA DAIRY PROJECT

Feeder Balancing Dairy Complex, Phulwarisharif, Patna - 801505

Phone 0612-2252553,2252542, 2251622, Fax 2250325



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PATNA DAIRY PROJECT Feeder Balancing Dairy Complex, Phulwarisharif, Patna - 801505

Phone 0612-2252553,2252542, 2251622, Fax 2250325


TENDER NOTICE Sealed tenders are invited from experienced bonafide manufacturers of Cattle Feed Plant and its

equipments for ―Design, Supply, Installation, Testing and Commissioning of 150 TPD cattle

feed plant on Turnkey Basis‖ at Cattle Feed Plant , Jagdeopath , Patna-800014. Tender form with terms and conditions can be obtained from VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGLTD. by depositing Cash/Demand Draft of Rs.5,000/- only (Rs. 100 extra if desired by post) in favour of VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD., payable at Patna up to 3.00 PM on dated 30.10.2012. Further details can be obtained from our website

Managing Director

4. LAST DATE AND TIME OF

SALE OF TENDER FORM : 30.10.2012 Upto 3.00 PM

5. DATE & TIME OF PRE-BID MEETING : 25.10.2012 AT 11.00 AM AT

VAISHAL PATLIPUTRA DUGDH UTPADA

SAHAKARI SANGH LTD. , PATNA

6. LAST DATE & TIME FOR SUBMISSION

OF DULY FILLED TENDER FORM

(Technical & Financial bid in separate envelopes) : 06.11.2012 Upto 2.30 PM

4. DATE & TIME FOR OPENING OF

THE TENDER (Technical bid only) : 07.11.2012 AT 3.00 PM

5. EMD (to be deposited with the tender in

the technical bid) : Rs. 8,00,000/- (Rs. Eight Lac

only) by Demand draft only in

favour of VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH

LTD. , payable at Patna

The detailed terms and conditions of the tender are contained in the Tender document.

1. Name and full address of the firm

Submitting the tender (In block letters) ___________________________________

___________________________________

___________________________________

Phone No. ……………………. Mobile No. ……………………. Fax No. …………………………


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2. Addressed to : VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD.

FBD Complex Phulwarisharif

Patna 801505 3. Income tax PAN no. : ________________________________

4. Last 3 years Income Tax clearance : Either in original or photocopy or returns certificates duly attested are to be

enclosed.

5. Status of tenderer (tick mark only) : Individual/ HUF/ firm/ company (Specify the details in enclosed section – I)

6. Earlier experience in this field (if any) : Enclose the document/s.

7. Name of the person/s authorized to : An attested photocopy of power of

negotiate and sign the contract attorney issued by all partners/director (Designation / status in the firm) in favor of nominated person to be encl.

8. Before making any change in constitution of the firm will be intimated to the VPMU, Patna for their approval.

9. The tender fee of Rs. 1,000/= ( Rs One Thousand only ) cash / DD has been deposited vide

cash receipt no._________dated___________.

10. I / We agree to abide by all the terms & conditions mentioned in the Tender Notice issued by

the Asst.General Manager (Purchase),VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI

SANGH LTD. Ltd., Patna and the other conditions annexed with the

tender form, all the pages of which have been signed by me / us in token of my / our acceptance of the terms & conditions mentioned therein.

11. The EMD deposited vide demand draft no.______________dated__________ issued by

bank______________________________________of Rs. 8,00,000/= (Rs. Eight

Lac only) in favor of VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD. , payable at Patna to cover earnest money (No interest will be payable on EMD).

12. Details of the Bankers:

13. VALIDITY: The validity of offered rate will be 120 days from the date of opening / final bid (withdrawal of offer with in which by me / us shall to be forfeiture of the EMD).

14. COMPANY PROFILE: The tenderer must enclose their company profile and financial status (Enclose latest balance sheet, current assets / liabilities, working capital) along with tender form. It should also include details like location of production unit, make & capacity of production and service equipments, technical manpower and other facilities available.


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Notes:

1. Please do not change the format/language and cut/add any items otherwise the

tender would be rejected.

2. Proofs and supporting documents of all the points must be enclosed and filled in the checklist.

3. Any clarification w.r.t. tender s terms & conditions can be obtained during office

hours on all working days from this office prior to submission date of tender 4. All rates quoted must be FOR destination. IF RST/CST / excise is/are exempted,

than exemption certificate (s) is/are to be enclosed. 5. Rates in ―Price Bid‖ as per Annexure-1 shall be written both in words and in

figures. There should not be errors and or overwriting. Correction if any, should be made clearly and initialed with dates.

6. Tenderer has to submit the Technical Bid and Price Bid Separately in sealed envelopes super scribing with Technical Bid and Price Bid.

a. EMD and all required enclosures along with duly signed General Terms & Special Terms & Conditions should be submitted along with ―Pre-

Qualification Bid‖.

Managing Director


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(i)

SPECIAL NOTES – Section - I

1. EARNEST MONEY :

The tenderer is required to submit EMD as mentioned in the tender document in a separate envelop only in form of Demand Draft in favour of Vaishal PATLIPUTRA Dugdh Utpadak Sahakari Sangh Ltd., Patna.

2. BIDS IN TWO PARTS :

Bids are required to be submitted in two parts - Part-I & Part-II as described below:

2.1 The first part (Part-I) of the bid shall contain 2 separate sealed envelopes. In one

envelope EMD in form of DD/Bankers cheque as specified shall be placed. This

envelope should be super-scribed as ―Part-I EMD only‖. The second envelope of

the first part shall contain technical bid only. The envelope should be duly sealed and super-scribed as ―Part-I Technical Bid only‖. At the time of the opening of the tender first EMD DD envelope shall be opened and EMD shall be verified in accordance to tender If EMD /DD is not enclosed in a separate envelope and not found in accordance to tender document the tender of such party shall be rejected summarily.

2.2 The second part (Part-II) shall be placed in third separate envelope. It shall contain

financial bid/price bid. The envelope should be duly sealed and super-scribed as ―Part-II Price Bid only‖

2.3 After verification of EMD DD deposit Technical bids shall be opened and EMD details & technical details read out to the bidder s representatives. Price bids shall

not be opened immediately. After scrutiny of the technical bids, the clarifications, if any, will be obtained from the bidders during the technical discussions. In case it is

necessary to obtain revised prices from the bidders the same shall be done by asking all the concern bidders to submit the revised price bids in sealed covers, and the earlier price bids will become invalid. In case all the tenderers submit the price

bids on the same day after freezing of technical requirements the bids shall be opened on the same day. In case one or more of the eligible tenderers, consequent to technical discussions and technical details frozen, desire to revise their price bid, they can do so on the same day or at the most the next working day of the technical

discussions and the bids in such event shall be opened on the next day in the presence of such representative of the tenderers who wish to be present. Normally one representative of participating bidder will be allowed.


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3. ELIGIBILITY & QUALIFICATION CRITERION:

The information required for Eligibility & Qualification Criterion should be provided

by the tenderer in the Criterion sheet at Page No. (iii) of Special Note and formats

(ii) prescribed under Section I, Section II (Schedule I and Schedule II), Section III by

enclosing order copies, performance certificates and other relevant documents in support of their version. Incomplete information & documents or information not furnished in the prescribed formats will make the tender liable for rejection without any further reference to the tenderer. It is therefore enjoined upon all tenderers to furnish complete information in the prescribed formats with supporting

documents in the very first instance.

4. The tenderers are advised to depute their authorized representative for the technical

discussions on the date and time as informed by the VAISHAL PATLIPUTRA DUGDH

UTPADAK SAHAKARI SANGH LTD.. The bids of the tenderers, who fail to depute their representative as above shall be liable for rejection.

5. PRE BID CONFERENCE:

Pre bid conference dates as notified in tender document. The tenderers can seek any

clarifications in the Pre-bid conference.


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(iii) COMPARATIVE STATEMENT OF ELIGIBILITY & QUALIFICATIONS

CRITERION SPECIAL NOTES – Section - II

Statement/Check List of important documents to be submitted by each tenderer (Each tenderer is required to fill up the form and enclose the required document failing which

the tender will become liable for no further consideration/evaluation)

Signature of tenderer

Sr. no.

Particulars YES or

NO

If yes please indicate

page no

1 Power of attorney

2 Whether manufacturer (Yes/No)

If no, whether manufacturer s authorization form enclosed as per Section I.

3 Whether experience in past performance on works of similar nature within the past five years submitted as per Schedule-I of Section-II. (Attach copies of

purchase order and performance certificates)

4 Whether details of current work in hand and other contractual commitments

submitted as per Schedule-II of Section-II. (Attach copies of purchase order) 5 Whether P&L statement and balance sheet and auditor s report submitted fo

r

6 Whether information regarding current litigation submitted.

7 Is the bidder in business of the jobs tendered for a minimum period of five

years at the time of bid opening? (Attach copy of registration of the firm.)

8 What is the bidders annual financial turn over during last three years? st

1 recedin ear nd

2 recedin ear rd

3 recedin ear. 9 Has the bidder completed / having in hand, three projects or above of simil

ar capacity

10 Whether a copy of IT clearance/returns submitted for the previous three years.

11 Whether a copy of valid Sales Tax Registration for the tendered item

submitted.

12 Whether a copy of Sales Tax clearance/returns submitted for the previous three

years.

13 Whether Solvency Certificate equal to three months requirement of cash flow

at the peak execution period for the project submitted.

14 Payment terms accepted (Yes/No).

15 Sealed and signed tender document & specifications in original enclosed (Yes/No).

16 EMD Details:

DD No…………………. dated ………………. For Rs. …………….. 17 Correspondence address ________________________________________

___________________________________________________________ _ ____________________________________________________________

Ph. No. ……………… Fax No. …………. Mobile No. …………………


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PATNA DAIRY PROJECT

Feeder Balancing Dairy Complex, Phulwarisharif, Patna - 801505

Phone 0612-2252553,2252542, 2251622, Fax 2250325


INDEX

1. SCHEDULE-I PAGE NO.

1.1 SPECIAL NOTES

1.2 ELIGIBILITY & QUALIFICATIONS CRITERION SHEET

1.3 SYNOPSIS OF TENDER

1.4 GENERAL TERMS & CONDITIONS

1.5 ANNEXURE – I : Form of Tender for quoting rates. Part A

Part B

1.6 ANNEXURE – II : Form of Bank Guarantee for 30%

advance payment.

1.7 ANNEXURE – III : Form of agreement required to be

submitted by the supplier

1.8 ANNEXURE – IV : General terms & conditions which

will form an integral part of

Purchase Order.

1.9 ANNEXURE – V : Performa of Bank Guarantee for

releasing 10% balance payment.

1.10 ANNEXURE – VI : Eligibility & Qualifications Criterion

2. SCHEDULE – II : Detailed technical specification.

Sub Section – I : Project Information

Sub Section – II : Basis of Design and Design Data

Sub Section – III : Process Flow Description Sub Section – IV : Technical Data & Information to be Provided by the Bidder Sub Section – V : Project Management Sub Section – VI : Scope of Work

3. SCHEDULE – III : General Terms and Conditions of

Erection Testing & Commissioning

4. SCHEDULED – IV : Equipment Layout

and Flow Diagram

5. LAST DATE & TIME OF ISSUE OF TENDER As published in


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Website

6. LAST DATE & TIMEOF RECEIVING TENDER: As published in

Website

7. DATE & TIME OF OPENING TENDERS As published in

Website

8 ADDRESS FOR COMMUNICATION : As given above

9. PLACE OF OPENING : VAISHAL PATLIPUTRA DUGDH

UTPADAK SAHAKARI SANGH LTD

FBD Complex , Phulwarisharif ,

Patna 801505

10 TENDER ISSUE TO : M/s.____________________,

________________________,

________________________.


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SYNOPSIS OF THE TENDER

1.0 Purchaser : VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD

FBD Complex , Phulwarisharif , Patna 801505

2.0 Contact : Phone No: 0612-2252542-553, Telefax: 0612-2250325. Website: www.patnadairy.org & www.compfed.co.in

E-mail: [email protected] 3.0 Job : ―Design, Supply, Installation, Testing and Commissioning of 150 MTPD cattle feed plant on Turnkey Basis at Cattle Feed Plant ,

Jagdeopath , Patna 14

4.0 Exclusions : All Civil works, Workshop Tools & Machines, Sanitary Installation, Water Disposal, Fire Extinguishers,

5.0 Eligibility : i. The bidder should have completed/ having in hand at least three projects of similar nature capacity 150 TPD or above cattle feed plants in the last five years.

ii. The bidder s annual financial turnover in the same name and style

during the last three years shall not be less than Rs. 10 crores in each year. iii. The bidder should have in house manufacturing setup for the

Cattle Feed plant & machineries and their spare parts.

6.0 Completion : Supply, Erection Testing & Commissioning within Six months

7.0 Automation : Automation scope starts from the dumping of Raw material in Raw material godown and till bagging conveyer

8.0 Payment : For Supply of equipment

30% advance against Bank guarantee 60% after supply of equipment and inspection at site. 10% after completion of job & against performance BG

For Erection & Commissioning

10% advance against Bank guarantee

80 % after erection, commissioning & completion of trial runs 10% after completion of job & against performance BG

9.0 Liquidated damages : 0.5% per week beyond the contract period & maximum upto 5% of the contract value.


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10.0 Bid submission : In Two Parts –

Technical Bid in Envelope No. 1 which shall include

i. Earnest Money deposit

ii. All technical details of equipment to be supplied, literature, job completion certificates, tax clearance / returns filed and

other documents as per the requirements given in the tender iii. All other qualifying documents

Commercial Bid in Envelope No. 2 which shall include

i. Tender Form ( as given on page) giving full details of prices of

supply and erection including all taxes & duties.

ii. Terms and conditions iii. Price break up of all the equipment to be supplied as per Annexure - I.

Both Envelopes to be placed in separate envelope clearly Indicating Technical bid & Price bid

11.0 Bid validity : 120 days from the date of opening of bids


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GENERAL TERMS AND CONDITIONS PREFACE:

VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH , Patna hence forth termed as VPDUSS Ltd.., invites the sealed competitive bids from the technically & financially sound individual / HUF / firm / Company for ―DESIGN, SUPPLY, INSTALLATION, TESTING

AND COMMISSIONING OF 150 TPD CATTLE FEED PLANT ON TURNKEY BASIS‖ AT CATTLE FEED PLANT , JAGDEOPATH , PATNA 14.

The Managing Director, VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH

LTD.reserves the right to reject any or all the tenders in full or part thereof, which in his

opinion justifies such action without further explanation to the tenderers.

SPECIAL TERMS & CONDITIONS OF TENDER AND CONTRACT:

1. SUBMISSION OF TENDER:

The tenders should be sent by Registered post with acknowledgement due so as to reach the

Managing Director, Vaishal PATLIPUTRA Dugdh Utpadak Sahakari Sangh Ltd., FBD Complex,

Phulwarisharif , Patna-14 not later than the time and date mentioned in the NIT published.

Alternatively the tenderers or their agents can also submit their tenders personally at the office of the Managing Director, Vaishal PATLIPUTRA Dugdh Utpadak Sahakari Sangh Ltd., FBD Complex, Phulwarisharif , Patna-14 and obtain the acknowledgement latest by the time and

Date mentioned in the NIT published.

1.1 Technical & Financial bids to be submitted in two separate properly sealed envelopes

marked Technical & Financial as the case may be on the left corner of the envelopes

Tender for ―DESIGN, SUPPLY, INSTALLATION, TESTING AND

COMMISSIONING OF 150 TPD CATTLE FEED PLANT ON TURNKEY BASIS‖

AT CATTLE FEED PLANT , JAGDEOPATH , PATNA-14 .

The technical bids should contain the DD for EMD and photocopies of work

orders executed by tenderers in the past five year, in absence of which tender should be technically disqualified. The financial bids should be given in sealed separate envelope and also marked financial on the envelope. Financial bids shall be opened only after due evaluation of the technical bids.

1.2 No responsibility shall be taken for premature opening of the tender, which is not properly addressed and identified.

1.3 The tenderer whose tender is accepted (hereinafter called the supplier/contractor) will be required to furnish security for the due fulfillment of his contract in the form of a

bank demand draft of 10 % of the contracted value (F.O.R. site). This bank Demand Draft of Nationalized / Scheduled Bank drawn in favour of Managing Director, VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD. Ltd, Patna. is to be submitted

within a period of 10 to 15 days from the date of placement of Purchase Order. The EMD amount shall be adjusted in the aforesaid security. No interest shall be paid for the security money deposit for the period during which it (the security money) lies in deposit with the VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD.


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In case the contractor/ supplier complete it contractual obligations expect for

performance of equipment for which 10% amount is deducted / retained while processing payment against supply or erection. The security deposit can be refund at such point of time as may be decided by the Purchase section at its sole discretion.

All compension or other sums of money payable by the contractor to VAISHAL PATLIPUTRA

DUGDH UTPADAK SAHAKARI SANGH , Patna under the terms of this contract may be deducted from, or paid by the sale of a sufficient part of his security deposit or from

any sums which may be due or may become due to contractor by the VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH , Patna, on any account whatsoever, and in the event of his security deposit being reduced by reason of any such deduction or

sale as aforesaid, the contractor shall within ten days thereafter make good in case

endorsed as aforesaid any sum of sums which may have been deducted from or raised by sale of his security deposit or any part thereof.

1.4 The counter terms & Conditions will not be accepted and as such no additions/

deletions or alternation in the tender form should be done. In such case tender document

may be liable to reject. 1.5 The tenderer shall be deemed to have carefully examined the terms & conditions,

specifications, size, make and drawing etc. In case of any doubts as to the meaning of any portion of these conditions or of the specification, drawing etc. he shall before filling the tender form and signing the contract, refer to the competent authority and get clarifications.

1.6 The tenderer shall, invariably, furnish complete address of the premises of his office, godown and workshop together with full name and complete address, telephone no., FAX no., Mobile no. of the person/s who is to contacted for the purpose. All

Correspondence sent on the given address shall be deemed to be properly served. 1.7 The contractor shall not sublet his contract or any substantial part thereof to any other

agency/ person / firm/ establishment. 1.8 The contractor shall have to submit all related formalities in case of firm/ company like

partnership deed / memorandum and articles of association, registration certificate, bank guarantee, PAN no. etc along with this tender-form. Any change in constitution of the firm shall be intimated to VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH

LTD. ., for approval. 1.9 The tenderer should sign the tender form at each page at the end in token of the

acceptance of all the terms & conditions of the tender.

1.10 The VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH Ltd., reserves the right to accept any tender and reject any tender in whole or part without assigning

any reason thereof. Order can be placed for whole or part of the job to the tenderer

at the absolute discretion of the VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD

1.11 Any discrepancy in filling the tender/ incomplete tender form shall make the tender liable to be rejected.

1.12 General Terms & Conditions for contract are annexed with the tender document which forms as integral part of the contract.


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2.0 GENERAL TERMS AND CONDITIONS

2.1 The tender thus prepared should be put in properly sealed double cover in two separate envelopes marking clearly technical bid and financial bid and super scribed giving the tender reference number and date of opening. The covers should bear address of Vaishal PATLIPUTRA Dugdh Utpadak Sahakari Sangh Ltd., FBD Complex, Phulwarisharif , Patna-14 . Only one tender should be kept in cover. In case more than

one tender is kept in a cover, all the tenders thus kept shall be liable to be ignored.

2.2 The tender must be submitted in the three envelopes method as specified in

special notes.

2.3 The tender thus prepared should be put in properly sealed cover and super- scribed giving the tender reference number and date of opening. The covers

should bear address of Vaishal PATLIPUTRA Dugdh Utpadak Sahakari Sangh Ltd., FBD Complex, Phulwarisharif ,Patna-14 . Only one tender should be kept in one cover. In case more than one tender is kept in a cover, all the tenders thus kept shall be liable to be ignored.

2.4 No responsibility shall be taken for the premature opening of the tender which is not properly addressed and identified.

2.5 No telegraphic/telephonic/telex/Fax tenders shall be considered. However, any amendment sent by telegram/telex/Fax to the tender already submitted shall be

considered, provided it is received before the due date and time for opening of the tender and it is confirmed in writing by post.

2.6 LEGAL COMPETENCY OF SIGNING THE TENDER

Individual signing the tender or other documents connected with this tender must specify whether he signs as:

a) ―Sole Proprietor‖ of the firm or constituted attorney of such proprietor.

b) The partner of the firm, if it is a partnership firm in which case, he must have

authority to refer to arbitration disputes pertaining to business of the partnership

either by virtue of the partnership deed or by holding the power of attorney.

c) Constituted attorney of the firm, if it is a Company.

NOTE:

1) In case of (b) above, a copy of the partnership deed or general power of attorney duly attested by a notary public should be furnished or any affidavit on stamp paper of all the

partners admitting execution of the partnership deed or the general power of attorney should be furnished.


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2) In case of partnership firms, where no authority to refer disputes concerning to the business of the partnership has been conferred on any partner, the tender and all other

related documents must be signed by every partner of the firm. 3) A person, signing the tender form or any documents constituting an integral part of the

contract, on behalf of another shall be deemed to warranty that he has authority to bind such other and if, on enquiry it appears that the person so signing has no authority to do so,

the buyer may without prejudice to other civil remedies, terminate the contract and hold the signatory liable for all costs and damages.

2.7 EARNEST MONEY DEPOSIT

2.7.1 Earnest money amounting to Rs. 08,00,000/- (Rupees Eight only) must

accompany the tender. The earnest money shall be required to be paid by a crossed

demand draft in favour of Managing Director, Vaishal PATLIPUTRA Dugdh Utpadak Sahakari Sangh Ltd., drawn on any scheduled or Nationalized bank in India, payable at Patna. The

tenders accompanied by cheques instead of demand draft towards earnest money will

not be considered. Earnest money shall have to be paid according to the items offered by tenderers covering the total quantity required for all the projects.

2.7.2 Any tender which is not accompanied by earnest money deposit will be summarily

rejected. Earnest money of unsuccessful tenderer will be returned within 120 clear days from the date of opening of the tender.

2.7.3 No interest shall be paid for the earnest money deposit for the period during which it

(the earnest money) lies in deposit with the Vaishal PATLIPUTRA Dugdh Utpadak Sahakari

Sangh Ltd.

2.8 The tenderers should state herein the complete address to which the orders, notices and

further correspondence pertaining to the tender and agreements are to be sent. Any

correspondence made by the VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD./milk union at the address given herein shall be deemed to have been delivered

to the party notwithstanding that such correspondence may not in fact have been delivered. Any change in the address thereafter must be notified to the Managing Director, VAISHAL

PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD.Ltd., Patna and the concerned milk unions and a copy in confirmation of VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD./ milk union having recorded change in address be obtained in writing from VAISHAL PATLIPUTRA A

DUGDH UTPADAK SAHAKARI SANGH LTD./milk union. In absence of such confirmation the correspondence made on the address given herein shall be valid once the confirmation is issued by VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD./milk union subsequent correspondence shall be sent to the new notified address.

Address_______________________ Telegraphic Address_________________

_____________________________

Phone No./ _________________________

Mobile no.____________ Fax No.__________ E-mail________________

Name of contact Person:_______________________.


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2.9 The tenders received shall be opened on the date and time given in the N.I.T. at the Office of the Managing Director, VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI

SANGH LTD , Patna . The tenderers or their accredited agents will be allowed to be Present at the time of opening of the tender.

2.10 Negligence on the part of tenderer in preparing the tender confers no right to withdraw

the tender after it has been opened. 2.11 The specifications, conditions, schedules drawing of the tender constitute an integral

part of the tender. 2.12 All tenders in which any of the prescribed conditions are not fulfilled or which have

been vitiated by errors in calculations totaling, or other discrepancies or which contain overwriting in figures or words or corrections not initialed and dated will be rejected.

2.13 In the place of substantial non conformity with the specifications or if it contains any

inadmissible reservations seen or otherwise, in contravention to the sprit and latter of

the tender documents, such tenders shall be summarily rejected.

All compensation or other sums of money payable by the contractor to VPMU Ltd.

under the terms of this contract may be deducted from, or paid by the sale of a sufficient part of his security deposit or from any sums which may be due or may become due to the contractor by the Vaishal PATLIPUTRA Dugdh Utpadak Sahakari Sangh Ltd. on any account whatsoever, and in the event of his security deposit being reduced by reason of any such deduction or sale as aforesaid, the contractor shall within ten days thereafter make good in cash endorsed as aforesaid any sum or sums which may have been deducted from or raised by sale of his security deposit or any part thereof.

2.14 No refund of tender fee is claimable for tenders not accepted or Forms returned or

tenders not submitted.

1.0 SCOPE OF

TENDER.

3.1 Supply :

1. The scope of this tender shall include only the design, fabrication, supply, erection,

testing & commissioning of the cattle feed manufacturing plant required for producing

150 Tons per day balanced cattle feed .The equipment shall include mainly intake conveyors, storage bins, auto batching, grinding, molasses mixing, pelleting,bagging,

aspiration systems, air compressor and LT electrical. The scope of the bidder shall

necessarily include the supply as well as erection and commissioning. Any bid for part job will be summarily rejected.

2. The plant will be installed on the fabricated MS structure and covered with the pre-

coated sheets and fitted with lighting and lightening arrestor by the bidder. 3. All the civil works, foundations, water, steam, molasses and electrical power shall be

provided by the Vaishal Patliputra Dugdh Utpadak Sahakari Sangh Ltd., Patna .

4. The Tenderer shall be responsible for developing the conceptual layout and flow

diagram to ensure automatic operation of the plant with minimum investment. 5. Since this will be Turnkey Job it will be the full responsibility of the Tenderer to carry


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out all minor works necessary to achieve the rated capacity of the plant even though

they might not have been expressly mentioned in the tender document. 6. All the equipment to be supplied will have to be manufactured as per the standard

specifications adopted by the cattle feed industry in the country. 7. This contract will be ―Fixed Rate Contract‖ and the contractor will have to supply the

equipment and complete the erection and commissioning within the agreed contract

value and no escalation of prices will be allowed. 8. It is absolutely essential to complete the job of design, fabrication, supply, erection and

commissioning of cattle feed plant within six months from the date of signing the contract and receipt of advance.

9. The tenderer is advised to visit to site so as to apprise himself of actual site condition and quantum of work involved.

.

3.1.1 Erection, Testing & Commissioning:

The tenders shall erect/install the equipment in accordance with the General terms &

Conditions, special terms and conditions, specifications stipulated in Schedules of the tender.

4.0 TURN – KEY CONTRACT

This is a turn - key project. All necessary material which may be required for the successful completion of the project falls in the scope of the work. Cost of installation for any addition or deletion in quantities will be calculated based on the unit prices indicated. If any extra quantities of quoted items are needed then the tenderer shall supply those at the quoted unit price. If any extra item (s), not included in the tender but required for successful completion of the work, the same will be either supplied by the VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD./Milk Union and erected by the tenderer or supplied and erected both by the tenderer at mutually agreed rates considering purchase price, taxes and handling charges etc. Necessary

ESI/PF deductions, wherever applicable shall be borne by the tenderer.

The actual payment shall be reimbursed by VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD./Milk Union against production of original documents.

The tenderers are required to give the price bid for all items section-wise in the same faction as

of Part – A showing the F.O.R. unit rate for supply as well F.O.R. unit rate installation, testing

& commissioning as well the total cost.

In addition to the standers mentioned, all works shall also conform to the requirements of the

following for which necessary certifications of the concerned departments are to be obtained

and submitted to the concerned Milk Union/VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD.:-

a. Indian Electricity Act and rules framed there under.

b. Fire, Insurance and Regulations Act.

c. Regulations laid down by the Chief Electrical Inspector of the State/State Electricity

Board.


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d. Regulations laid down by the Chief Inspector of the Factories & Boilers of the State. e. Regulations laid down under the Explosive Act.

f. Regulations as per Weight and Measure Act. g. Pollution Control Board of Bihar. h. Bureau of Indian Standards

i. Any other regulations laid down by the local authorities.

Applications under various Acts should be moved through MD, Union well in advance so that

operation of the plant could be started as per rules and regulations from the day one after

handing over the plant. However, actual fee and other charges deposited with the government

authorities will be reimbursed to the Contractor after production of receipt.

5.0 BID PRICES

5.1 The price should be quoted on the basis of F.O.R. site inclusive of all taxes. All taxes are to

be built up in the financial bid part as on 25.10.12 and are to be shown separately. Any

addition/deletion/variation in taxation or future taxes leveled by the State or Central Govt.

beyond this date shall be born by VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD./Concerned Unions. It should be absolutely clear that any tax applicable as on 06.11.2012 but not considered by the tenderer while submitting financial bid

shall be deemed to have included in the rate offered by the tenderer.

The bidder shall quote for the total package of Design, Fabrication, Supply, Erection, Testing & Commissioning on the Turn key basis. The prices quoted under different heads should be grouped as under.

Supply - Including packing, forwarding, taxes & duties, freight, loading & unloading at site and insurance etc. Detailed price break and list of equipment as given under Annexure – I should be submitted in Commercial Bid, i.e. Envelope – 2

Erection & commissioning – Labour charges including service tax should be given for all the equipment and the steel structure as per the list given under Annexure – I should be submitted

in Commercial Bid, Envelope - 2

Discount if any should also be indicated separately. The bidders separation of price components

as above will be solely for the purpose of facilitating the comparison of bids by the purchaser and will not in any way limit the purchasers right to contract on any of the terms offered.

5.2 FIXED PRICE:

Prices quoted by the bidder shall be fixed during the bidder,s performance of the contract and not subject to variation on any account .

5.3 PRICE OF SPARE PARTS:

All the bidders are required to submit the list of spares with rates. In case of bought out items a list giving full particulars, including available sources and current prices, of all

spare parts, special tools, etc. which are necessary for the proper and continuing functioning of the plant for a period of two years should be furnished. These prices should be valid, for acceptance by the purchaser and placement of orders, for one year from the

date of bid opening.


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5.4 The prices thus quoted by firm, free from all escalations and valid for a period of 120 clear

days from the closing date of the tender.

5.5 All the tenderers should quote for supply of equipment in fully fabricated and

assembled condition.

5.6 BREAK – UP PRICES All the bidders shall furnish the cost separately for the supply and

installation/commissioning along with detailed cost break-up (item-wise), which will be

applicable for progressive payments. Items and works for which no break-up price is furnished by the bidder will not be paid for by the purchaser when supplied/executed and shall be deemed covered by other break-up prices. Such break up cost should be based on ex-works cost and percentage of ex-works cost should be indicated separately for packing and forwarding, transportation, insurance and other incidental charges, erection and

commissioning on percentage basis for each item.

5.7 Sales Tax/Entry Tax : The Sales Tax, Entry Tax, Surcharge and any other type of taxes prevailing upto date of

submission of the rates must be included in the net rate. This however should be shown separately, so that in the event of any subsequent change in these charges by the Government

(State or Central), the same will be considered for increase/decrease over the net rates. Wherever possible C/D forms shall be issued to avail concessional rates of the Central/State Tax. The Entry Tax, if applicable, should be included where the supplier belongs to outside Bihar and Purchase Order/RAL placed on outside Bihar. The tenderer must also indicate

the details of Sales Tax Registration and the number allotted to them by Sales Tax authorities.

5.8 Octroi : Octroi duty, if applicable at the destination shall be paid extra on all dispatches made from the suppliers works/warehouses to the point of destination.

5.9 Excise Duty :

Excise duty or surcharge prevailing upto the date of submission of the rates must be included in the net rate. This however, should be shown separately, so that in the event of any subsequent change in these charges by the Government (State or Central), the same will be

considered for increase/decrease over the net rates. However, the increased excise duty due to change in slab on higher turnover shall be payable by the tenderer.

5.10 Service Tax: The Service Tax and Surcharge prevailing upto date of submission of the rates must be

included in the net rate. This however should be shown separately, so that in the event of any

subsequent change in these charges by the Government (State or Central), the same will be

considered for increase/decrease over the net rates.

5.11 Unloading charges at site – For supply order the price should exclude unloading charges. However for installation

contract the price must include these charges.

5.12 If the price for reasons of change in statutory taxes and duties by Government taking place

during the period of bid finalisation or during the normal delivery period envisaged in the

Purchase Order/Contract.


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6.0 (a) The material/equipment/machinery offered must be securely packed at the cost of the

suppliers to withstand tough handling enroute by road/rail/air. Packing should be

provided with protective lining to avoid damage to the surface of the packing and the items packed inside.

(b) Marking :

Each package delivered under this tender shall be marked by the suppliers at their own

expenses. Such markings shall be distinct and should bear the following:

(i) Name of the supplier.

(ii) Details of the items in the package.

(iii) Weight gross, net and tare. (iv) Name and address of the consignees as mentioned in the Purchase Order.

Marking shall be carried out with such a material as may be considered necessary as

regards quickness of drying, fastness and indelibility.

7.0 Insurance :-

The supplier shall arrange insurance coverage, according to the dispatch instructions

issued by Vaishal PATLIPUTRA Dugdh Utpadak Sahakari Sangh Ltd., Patna and the supplier

should cover all dispatches. However, to avoid any complications that may arise

at the time of settlement of claims by the underwriters for the transit losses it is proposed that the insurance coverage shall be arranged by the supplier as under :

(a) The insurance coverage shall have to be arranged commencing from their

warehouse/works to the warehouse of the buyer (All Transit risks).

(b) Suppliers are requested to take insurance with any Nationalised Insurance Company.

(c) The cover provided by the insurance shall be in such amount so as to allow

complete replacement for any item lost or damaged.


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8.0 Guarantee :-

The supply of equipment as well as installation, if entrusted shall have to be carried out by the

supplier to the entire satisfaction of the buyer. The supplier shall also guarantee to

repair/replace without any extra cost, the items or parts there of if found defective due to defective design, workmanship or substandard material brought to the attention within 12 calendar months from the date of satisfactory commissioning or within 24 months from the

date of receipt of material at site, whichever is earlier. If it is necessary to send the defective equipment or parts thereof for repair/replacement the cost of loading, unloading, repacking and transportation from the site to works and back to site shall have to be borne by the

supplier. The guarantee however does not cover any damage resulting from normal wear and tear or improper attendance or mishandling of the equipment by the buyer/his authorised representatives.

The contractor shall have to guarantee the complete installation for satisfactory performance

for a minimum period of one year from the date of commissioning of the plant. Any defect

arising out of faulty erection/installation or use of substandard material or workmanship shall

have to be rectified by the contractor at his own cost.

8.1 Warranty :

All the suppliers shall provide a warranty for a minimum period of 12 months from the date

of commissioning of the equipment for the satisfactory performance of the equipment

supplied to the designed/rated/installed capacity or any other norms fixed by the buyer.

Also, they should provide a warranty for the period as stated above to the effect that supplier shall alone be responsible for all the litigations/disputes/claims and other legal complications that may arise in connection with the patent rights design rights and the

rights of ownership of the materials.

8.2 Right to operate & use unsatisfactory material or equipment :

If after delivery, acceptance and installations and within the guarantee period, the operation

of use of materials or equipment proves to be unsatisfactory to the buyer, he shall have the

right to continue to operate or use such materials or equipment until rectifications of defect,

errors or omissions by repair or by partial replacement can be made without interfering with the buyer ‘ s operation.

9.0 Terms of Payment :

Following terms of payment would be applicable to this order subject to supplier/ contractor

having furnished security deposit for 10% of the F.O.R. order value for the due fulfillment of this contract in form of cash/DD in accordance with the Clause No.1.3 of the tender document. In case the contractor/supplier completes its contractual obligations before 12 months the cash/DD deposit can be refunded before 12 months at the sole discretion of VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD. before aforesaid period of 12 months.


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9.1 For supply of material :-

30% of the ex-works order value (basic cost) shall be paid on acceptance of the order subject

to the supplier furnishing a Bank Guarantee valid for 12 calendar months from the date of

guarantee for an equivalent amount from a scheduled or Nationalised Bank in the enclosed proforma given at Annexure-II. The Bank Guarantee can be released by VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD. once the advance is fully recovered/adjusted.

The execution of agreement in the format at Annexure-III is also a precondition for clearing advance.

60% (90% in case of the supplier/contractor who has not taken advance) on safe receipt of

the equipment ordered at site but not later than 45 days from the date of receipt of the

equipment at site.

The 10% of the FOR site value shall be paid within 12 calendar months from the date of

commissioning or 24 months from the date of receipt of the same at site, whichever is

earlier. However the balance 10% will also be released, if so desired by the supplier,

provided the supplier furnishes a Bank Guarantee from a Scheduled or Nationalised Bank

for the 10% value valid for a period of 12 calendar months from the date of issue of Bank Guarantee in the proforma enclosed.

9.2 For Erection :-

90% on submission of progressive bills duly certified by the authorised representatives/Site

Engineer of VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD. and balance

10% within 12 months from satisfactory commissioning of the equipment. However, the balance 10% will also be released, if so desired by the supplier,provided the supplier furnishes a Bank Guarantee from a Scheduled or Nationalised Bank for the 10% value

valid for a period of 12 calendar months from the date of issue of Bank Guarantee in the proforma enclosed.

10.0 DELIVERY SCHEDULE OF ITEMS

(a) Bidders should submit a detailed item wise delivery schedule keeping in view the

completion period of the contract. Such items shall be grouped under monthly

delivery schedule with total value of such items. This will facilitate for ensuring the cash flow requirement for the project.

(b) The delivery time given in the contract is to be adhered to strictly. For this purpose the

supplier has to inform VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD. the

progress made towards fabrication of the items ordered from time to time during the delivery period. The supplier has to maintain good progress of work during the

delivery period so as to deliver the items ordered in time. It is essential that VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD. is informed of the quantified

progress made by the supplier by Registered Post once after 1/3rd of delivery time elapses and again after 2/3rd of delivery time elapses. In case VAISHAL PATLIPUTRA

DUGDH UTPADAK SAHAKARI SANGH LTD. does not receive such progress reports it will presume that the work has not been taken up by the supplier in the right earnest and that VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD. in such a situation will be at

liberty to withdraw the work order and forfeit the earnest money as well as security deposit simultaneously. The supplier is therefore advised strictly to follow this essential fcondition of the contract.


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(c) It may be noted that delay/time taken in release of advance payment whether for reasons of supplier not furnishing the Bank Guarantee exactly in the proforma given in this tender document or any other reasons whatsoever, will not affect the delivery period. Similarly delay in execution of the agreement will also not affect the

delivery period. The tenderer is therefore advised to take note of this important condition. The successful tenderer should therefore take immediate action for execution of agreement and submission of bank guarantee of advance, if desired, within 10 to 15

days of placement of purchase order. It normally takes 30 days to release the advance, subject to submission of B.G. as per our format.

(d) In case of failure by supplier in making deliveries within the time specified, the

Vaishal Patliputra Dugdh Utpadak Sahakari Sangh Ltd. may procure the materials supplies

and services from any other sources and hold the suppliers responsible for any losses occurred thereby. Further the Vaishal Patliputra Dugdh Utpadak Sahakari Sangh Ltd.

reserves the right to terminate the services of such suppliers in such case without assigning any reasons thereof.

(e) In case supplier fails to supply machinery/equipment in delivery period, interest at the

rate of 19% per annum will be charged on the advance amount from the date by which

delivery fails due to the actual date of supply unless an extension in delivery period is

mutually agreed to by the supplier and VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD..

11.0 Completion of work :

The entire job of ―DESIGN, SUPPLY, INSTALLATION, TESTING AND

COMMISSIONING OF 150 TPD CATTLE FEED PLANT ON TURNKEY BASIS‖

AT CATTLE FEED PLANT , JAGDEOPATH , PATNA — 14. is to be completed

within 6 months from the date of issuing the work order.

It may be noted that delay/time taken in release of advance payment whether for

reasons of supplier not furnishing the Bank Guarantee exactly in the proforma given in this tender document or any other reasons whatsoever, will not affect the completion period. Similarly delay in execution of the agreement will also not affect the completion period. The tenderer is therefore advised to take note of this important condition.

The successful tenderer should therefore take immediate action for execution of Agreement and submission of bank guarantee of advance, if desired, within 10 to 15 days of placement of purchase order.

In case of failure by contractor in completing the job within the time specified, the

Vaishal Patliputra Dugdh Utpadak Sahakari Sangh Ltd. Will have liberty to get the job

Completed from any other sources and hold the contractor responsible for any losses

Occurred thereby. Further the Vaishal Patliputra Dugdh Utpadak Sahakari Sangh Ltd. reserves the right to terminate the services of such contractor in such case terminate the services of such contractor in such case without assigning any reasons thereof.


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12.0 Compensation for delay :

Clause 1 : The time allowed for carrying out the work as entered in the tender shall be strictly

observed by t he contractor and shall be reckoned from the 15th day after the date of written order to commence the work as given to the contractor. The work shall throughout the stipulated period of the contract be proceeded with all due diligence,

time being deemed to be the essence of the contract on the part of the contractor and the contractor shall pay as compensation an amount equal to half percent or such smaller

amount as the Managing Director, VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD. (whose decision shall be final) may decide on the tendered amount

for every week that the work remains un-commenced or unfinished after the proper date subject to a maximum of 5% of the net value of the accepted order which remains unexecuted or partially executed.

Clause 2 :- The Managing Director, VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH

LTD. may without prejudice to his right against the contractor in respect of any delay or

inferior workmanship or otherwise or any claims or damage in respect of any breaches of the contract and without prejudice to any rights or remedies under any provisions of

this contract or otherwise and whether the date for completion has or has not elapsed by notice in writing absolutely determine the contract in any of the following cases :-

(i) If the contractor having been given by the Officer-in-charge or authorised representative,

a notice in writing to rectify, reconstruct or replace any defective work or that the work is

being performed in an inefficient or otherwise improper or unworkman like manner shall omit to comply with the requirements of such notice for a period of seven days thereafter or if the contractor shall delay or suspend the execution of the work so that either in the

judgment of the Officer-in-charge or authorised Engineer (which shall be final and binding) he will be unable to secure completion or he has already failed to complete the work by that date.

(ii) If the contractor being a company shall pass a resolution or the court shall make an order

that the company shall be wound up or if a receiver or a manager on behalf of a creditor

shall be appointed or if circumstance shall arise which entitle the court or creditor to

appoint a receiver or a manager or which entitle the court to make a winding up order.

(iii) If the contractor commits breach of any of the terms and conditions of the contract.

(iv) If the contractor commits any acts mentioned in clause 19 hereof.

When the contractor has made himself liable for action under any of the cases aforesaid,

the Managing Director, Vaishal Patliputra Dugdh Utpadak Sahakari Sangh Ltd. shall have powers :-

a. To determine or rescind the contract as aforesaid (of which termination or rescission

notice in writing to the contractor under the hand of the Managing Director, VAISHAL

PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD. shall be conclusive evidence). Upon

Such determination or rescission the full security deposit of the contractor calculated on the tendered amount shall be liable to be forfeited and shall absolutely be at the disposal of Vaishal PATLIPUTRA Dugdh Utpadak Sahakari Sangh Ltd.


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b. To employ labour paid by the VPMU and to supply materials to carry out the work or any part of the work debiting the contractor with the cost of the labour and the price of the

materials (of the amount of which cost and price certified by the Officer-in-charge shall be final and conclusive) and crediting him with the value of the work done in all respects in the same manner and at the same rates as if it has been carried out by the contractor under the terms of his contract. The certificate of the Officer-in-charge as to the value of

work done shall be final and conclusive against the contractor provided always that action under the sub-clause shall only be taken after giving notice in writing to the contractor. Provided also that if the expenses incurred by the VPMU are less than the amount

payable to the contractor at his agreement rates, the difference shall not be payable to the contractor.

c. After giving notice to the contractors on measure up the work of the contractor and to

take such part there of as shall be unexecuted out of his hands and to give it to another contractor to complete in which case any expenses which may be incurred in excess of the sum which would have been paid to the original contractor if the whole work had been executed by him (of the amount of which excess, the certificate in writing of the Officer-

in-charge shall be final and conclusive) shall be borne and paid by the original contractor and may be deducted from any money due to him by Vaishal Patliputra Dugdha Utpadak Sahakari Sangh Ltd under this contract or on any other account whatsoever

or from his security deposit or the proceeds of sales thereof or a sufficient part thereof as the case may be.

In the event of any one or more of the above courses as may be deemed best suited to

the interest of the VPMU being adopted by the Managing Director by Vaishal Patliputra

Dugdha Utpadak Sahakari Sangh Ltd., the contractor shall have no claim to compensation for any loss sustained by him by reason of his having purchased or procured by him by reason

of his having purchased or procured any materials or entered into any engagements, or made

any advances on account of or with a view to execution of the work or the performance of the contract. And in case action is taken under any of the provisions aforesaid, the contractor shall

not be entitled to recover or be paid any sum for any work there for actually performed under

this contract unless and until the Officer-in-charge has certified in writing the performance of such work and the value payable in respect thereof and he shall only be entitled to be paid the value as certified.Contractor remains liable to pay compensation if action not taken under

Clause 3.

Clause 3 :- In any case in which any of the powers conferred by Clause 3 hereof shall have become

exercisable and the same shall have not been exercised, the non-exercise thereof shall not constitute waiver of any of the conditions hereof, and such power shall notwithstanding be exercisable in the event of any future case of default the contractor for which by any clause or

clauses hereof he is declared the contractor for which by any clause or clauses hereof he is declared liable to pay compensation amounting to the whole of his security deposit and the liability of the contractor for past and future compensation shall remain unaffected.


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13.0 Force Majeure Clause :-

The terms and conditions mutually agreed shall be subject to the Force Majeure Clause. Neither

the supplier nor the buyer shall be considered in default in performance of its obligations

hereunder, if such performance is prevented or delayed because of war, hostilities, revolutions, civil commotion, strike, epidemic, accident, fire, wind, flood, earthquake or because of any law, order, proclamation, regulation, or ordinance of any Government or any act of God or any other cause whether of similar or dissimilar nature, beyond the reasonable control of the party

affected should one or both of the parties be prevented from fulfilling his/their contractual obligations by a state of Force Majeure lasting continuously for a period of six months, the two parties should consult with each other regarding the future implementation of the

agreement/purchase order.

14.0 Settlement of disputes :

In the event of any dispute in the interpretation of the terms of this agreement/ Purchase Order

or difference of opinion between the parties on any point in the Purchase Order arising out of, or in connection with the agreement/accepted purchase order or with regard to performance of

any obligations hereunder by the either party, the parties hereto shall use their best efforts to settle such disputes or difference of opinion amicable by mutual negotiations.

In case, no agreement is reached between the two parties in respect of or concerning any of the

provisions herein contained or arising out of this supply order/ tender/ agreement as to the

rights, liabilities or duties of the said parties hereunder or as to the recovery of any amount, the same shall be referred to the Sole Arbitrator M.D., VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD. who in turn may refer the dispute to any officer of VAISHAL PATLIPUTRA DUGDH

UTPADAK SAHAKARI SANGH LTD. for adjudication. The arbitration shall be in accordance to the law of Arbitration & Conciliation Act, 1996. The decision of the Sole Arbitrator shall be final and binding on both the parties.

All the disputes pertaining to the said contract shall vest to the jurisdiction of Courts at Patna.

15.0 Right to Acceptance:

The Vaishal Patliputra Dugdh Utpadak Sahakari Sangh Ltd. Does not pledge itself to accept the

lowest or any tender and reserves to itself the right to accept the whole or any part of the tender

or portion of the quantity offered. The tenderer is at liberty to tender for whole or any portion

or to state in the tender that the rates quoted shall apply only if the entire quantity is taken from them.

16.0 IMPORTANT NOTES :

16.1 TIMELY DELIVERY, OF SPECIFIED QUALITY OF MATERIAL, PLANT & MACHINERY SATISFYING ALL DESIGN AND FUNCTIONAL REQUIREMENTS ORDERED, IS THE ESSENCE OF THE CONTRACT. THEREFORE, FAILURE TO DELIVER IN TIME OR NOT CONFORMING TO PRESCRIBED SPECIFICATIONS & QUALITYWILL MAKE THE SUPPLIER LIABLE FOR BLACKLISTING THE FIRM AND THEREBY DEBARRING THE SUPPLIER FROM PARTICIPATION IN FUTURE TENDERS BY VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD., MILK UNIONS OTHER AFFILIATED UNITS. AS FOR THE PRESENT CONTRACT


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PENALTIES, COMPENSATION AND OTHER PROVISIONS AS GIVEN TENDER DOCUMENT SHALL BE INVOKED ON FAILURE OF THE PARTY.

16.2 VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD. and milk unions shall

have the fullest liberty to notify the defaulting firm to Business/Trade Associations/Public

Sector undertakings/autonomous bodies and the like about the default and breach of contract

committed by a firm giving out names of the partners of the firm. A register is intended

to be maintained for such defaulting firms and their partners.

16.3 VAISHAL PATLIPUTRA DUGDH UTPADAK SAHAKARI SANGH LTD. will not consider the

such firms who has earlier been debarred/censured/black listed or even those

firms who have on their role key employees/ key executives/ proprietors/ partners

of another already debarred/censured/black listed firms in one or the other capacity.

16.4 All the tenderers without fail, should furnish full technical details about tendered

project.

1.1 The quantities mentioned in the tender are tentative and the actual quantities to be procured may vary upward or downward suiting to the actual requirements.

18.0 Supplier will execute agreement on non-judicial stamp paper of Rs.100/- (Rupees

One Hundred only) before 30% advance can be released to him. Format of the

agreement is given at Annexure-III.

19.0 If the Managing Director shall at any time, and for any reasons whatever, think

any portion of the work should not be executed or should be withdrawn from the

contractor he may, by notice in writing to that effect, require the contractor not to

execute the portion of the work specified in the notice or may withdraw from the

contractor the portion of the work so specified and the contractor shall not be

entitled to any compensation by reason of such portion of the work having been

executed by him, and the value (i.e. cost at tendered rates) of the portion of work so

omitted or withdrawn shall in cases where the contractor has for any reason already

received payment for it or in the cases of lump-sum contracts be deducted from any

sum them due or thereafter to become due under the contract or otherwise against

or from the security deposit or the proceeds of sale thereof.

20.0 No term or condition in addition to those mentioned above will be agreed to.


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ANNEXURE-I (Part – A)

CATTLE FEED PLANT , JAGDEOPATH , PATNA-800 014 FORM OF TENDER FOR PRICE FOR

(TO BE SUBMITTED IN FINANCIAL BID ENVELOPE)

Time & Date of opening of Tender :

Description of goods :

*The FOR rates indicated at sr. no. 8, 11 & 12 includes all duties & t axes even if not Explicitly mentioned here but in vogue/applicable at the time furnishing rates.

Note :

1.Tenderer should indicate clearly whether the sales tax mentioned above is against any concessional

form. In case the concessional form is not provided, the rate of tax should be mentioned.

2.Price negotiations shall be discouraged bidders should therefore quote their most competitive

Rates(with conformity to the specifications and commercial stipulations given in the tender) in

the very instance least they run the risk of losing out in absence of negotiations. 3.The rate must be written both in words and figures. There should be no erasures and or over writings, corrections, if any, should be made clearly and initiated with date. In case if there is variation observed in the rates in between words & figures, the lowest rate shall be considered.4.The conditional offer which affect the rate of the quoted item shall be liable for rejection even

the quoted rate is lowest.

(Signed & sealed by the tenderer

in token of acceptance of above)

S.No Particulars Amount (Rs.) Remarks, if any.

1. Design & supply charges for 150 TPD Cattle Feed Plant equipment and utilities as per the

Technical specification & drawings enclosed.

2. Packing & forwarding charges

3. Excise Duty @______

4. Sales Tax (BST/CST/VAT) @______ (see note

no.1given below)

5. Entry Tax if any @________ 6. Transportation including Insurance charges

7. Any other charges (if any)

8. Total FOR site price (1 to 7)

9. Installation, testing & commissioning charges for 150 TPD Cattle Feed Plant equipment and utilities as per the technical specification & drawings enclosed.

10. Service Tax @_____

11. Total FOR Unit Price (9 to 10)

12. Total Net FOR Unit Price for supply, installation &

commissioning (8+11) (in figures and in words)


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CATTLE

FEED

PLANT

,

JAGDEOPATH

,

PATNA-800

014 PART 1. : DESIGN, FABRICATION, SUPPLY OF MAJOR EQUIPMENTS, FOR 150 TPD

CATTLE FEED PLANT ON TURNKEY BASIS.

LIST OF MAJOR EQUIPMENT

SR.

NO DESCRIPTION QTY

1.00

1.1

1.2

1.3

1.4

1.5

1.6

RAW MATERIALS INTAKE EQUIPMENT ;-

DUMPING HOPPER ;-

Fabricated

from

3mm

thk.

M.S.Plate

with

magnetic

grill

1000x1000.

INTAKE CHAIN CONVEYOR :[LENGTH 40MTR]

.

Dust

proof

and

bolted

designed

having

steel

plate

casing,

bottom

6mm

,

side

4mm

,

partition

plate

4mm

,

and

top

cover

from

3mm

plate

,

with

screw

type

chain

tensioning

device

,

conveying

chain

wheel

of

hardened

special

steel,

shaft

supported

on

both

sides

in

pillow

block

bearing

,

exchangeable

wear

rail

or

at

trough

top

&

bottom

for

chain

guide

,raddler

type

conveying

chain

125mm

pitch.

INTAKE CHAIN CROSS CONVEYOR :[LENGTH 33MTR]

.

Dust

proof

and

bolted

designed

having

steel

plate

casing,

bottom

6mm

,

side

4mm

,

partition

plate

4mm

,

and

top

cover

from

3mm

plate

,

with

screw

type

chain

tensioning

device

,

conveying

chain�

Documents

C-Inetpub F1 Tender2