C Dane Contract Management

8/12/2019 C Dane Contract Management

1/19

Contractor Management


2/19

Struggling with Contractor

Management ? ? ?

Getting purchasing on board? Specifically stating environmental compliance in contracts?

Senior leadership needs to commit? Departments and/or division leaders need to be aware of the policy? EMS implementation? ro!ect managers understanding their roles? Do the people actually doing the wor" #sub contractors$ understand

what is e%pected of them? &he list goes on and on''''(


3/19

)hy contractor Management???

*our organi+ation needs to manage its environmental liability

Communicating to contractors/vendors your organi+ations policiesand/or procedures relating to environmental issues and concerns

,ltimately- your organi+ation is responsible for its suppliers andcontractors when wor"ing for or on behalf of your organi+ation

.S 01220 Standard 1(1(3 4c


4/19

5pplication to .S 01220

ISO 14001.2004 section 4.4.6 - C

Establishing- implementing andmaintaining proceduresrelated to

the identified significant

environmental aspectsof goodsand services used by the organi+ation

and communicating applicableprocedures and re6uirements to

suppliers- including contractors(


5/19

Chesterfield County Contractor 7un

7acts

County Wide approximately 3000

Department of General Services - > 500

Divisions have > 00 contractors


6/19

Chesterfield County8s Strategy

Creating a county wide operational control

.mplementing the operational control withall active EMS teams and the purchasing

department hased approach starting with purchasing

and moving through EMS teams

Consistent documentation #2221- 2229-2200$


7/19

urchasing


8/19

Chesterfield County8s urchasing

Departments :ole Grandfather !ene"als "hen an environmental aspect has #een identified

#y the pro$ect manager that is associated "ith aparticular contract%purchase& the solicitation 'i(e(&)*+& !*,& !euest for .uotation/ shall include thefollo"ing documents

1nvironmental Chec2list Copy ',/

1nvironmental Guidelines 'Con/1nvironmental 4ctivity Statement 'Con/

Will develop language and place in the solicitationto

a/ !euire contractors to include in su#mittedpricing any costs associated "ith activities toensure environmental compliance and minimie

environmental impacts per Chesterfield County 1Sreuirements(

#/ !euire all contractors%suppliers to complete theContractor%Supplier 1nvironmental 4ctivityStatement and return "ith )*+%!*,%Written.uotation(


9/19

Contractor


10/19

Contractor Environmental

GuidelinesGeneral 1nvironmental anagement ,rocedures

Waste Disposal

1uipment Decommissioning

Water Dischargesaterial Storage%Spills

Storm Water anagement,C+s

4s#estos

6ead

C*Cs

1nvironmental 4ctivity !evie"


11/19

)ater Discharges

Discharge of materials to 5;* sewersystem- other than sanitary sewage- isprohibited without the prior consent ofthe Chesterfield County ))& lantManager(

Discharges of 5;* material to outside

drains other than storm water areprohibited under the establishedguidelines of the C


12/19

Contractor Environmental

5ctivity Statementsaterials

)hat materials #chemicals- oils- etc($ and/or

e6uipment will you be handling or bringing on

site to perform the contracted wor"?

7raining

*our employees should be trained on theproper handling of materials and e6uipment-

and the proper response to incidents involving

these materials( Describe the training that

your employees receive(

Waste Generation

)ill the activities or wor" you perform result inthe generation of any wastes?

*ES or ;

.f *ES- list the amounts and the types of

wastes e%pected and the proposed disposal

method


13/19

ro!ect Manager


14/19

Environmental Chec"list

Building Maintenance Activities:

Architectural Paint Removal (yes/no)

Architectural Painting (yes/no)

Hydro-blasting (yes/no)

Sandblasting (yes/no)

Surace Pre!aration / "reatments# such as

loors and roo re!air (yes/no)

Purging or re!air o distribution lines such

as those or uel# oil# or solvents (yes/no)

$se o chemicals# solvents# caustics#

acids# oils# etc% (yes/no)

$se o herbicides# !esticides# or insecticides (yes/no)


15/19

ro!ect Managers :ole

Will complete the 1nvironmentalChec2list for all pro$ects%purchasesidentified as having potentialenvironmental impacts(

Will coordinate any activitiesneeded to satisfy concerns relating

to the 1nvironmental Chec2list(

Will revie" and approve the1nvironmental 4ctivity Statementalong "ith the "rittenrecommendation for a"ard andsend to the ,urchasing Department(

Will assume full responsi#ility forcontractor compliance "ithcontracts that do not follo" thepurchasing process


16/19

ro!ect Managers :ole

5spect analysis is not

only for EMS but for

specific pro!ects

5spects should be

analy+ed and your

formal process

followed for large

pro!ects


17/19

Communication


18/19

Communication =ighways

Contractor and

ro!ect Manager

ro!ect Manager and

EMS &eam endors


19/19

Chesterfield County

;e%t Steps EMS education and

awareness for all

contractors wor"ing for or

on behalf of Chesterfield

County

Contractor badges

identifying those that

have been EMS trained

Contractor training video 4lin"ed to chesterfield

environmental guidelines

Documents

C Dane Contract Management