C. 5. Policy on Course-Program Approval13

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DETC Accreditation Handbook 2013 C.5. Policy on Course/Program Approval

Accrediting Commission of the Distance Education and Training Council, 1601 18 th Street, NW, Suite 2, Washington, DC 20009

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C.5. Policy on Course/Program Approval

Introduction

As part of its accreditation process the DETC Accrediting Commission conducts evaluations of course/program

materials in accordance with the procedures outlined below. When submitting course/programs, institutions must useE.5. Application for Course/Program Reviews. This policy is divided into six sections, and it covers the following:

1. Initial and re-accreditation program submissions (Section 5.1.)2. Adding a new course or program (Section 5.2.)3. Revising a program (Section 5.3.)4. Changing the method of delivery (Section 5.4.)5. Acquiring courses/programs or contracting with a third party (Section 5.4.)6. Submission requirements for all course/program reviews (Section 5.5.)7. Approval Process (Section 5.6.)

Overview

Curriculum reviews by subject specialists can take a minimum of eight weeks to complete. The total review andapproval process may take up to six months. This includes original review by a subject specialist, review of the

institutions response by subject specialist (follow-up review), and review and approval by the AccreditingCommissions Academic Review Subcommittee. All course/program materials will be expended in the review andwill not be returned to the institution.

Fees will be assessed per subject specialist for course/program reviews (see E.1. Fees). All fees must be paid prior to

Accrediting Commissions consideration. DETC willsend an invoice for each review. Please do not send payment incurricula shipment boxes.

The Academic Review Subcommittee meets four times per year to approve new courses/programs. The dates of these

meetings are not published. They are determined upon at the previous meeting. The Accrediting Commissionreserves the right to request additional information from the institution at the time of its meeting before consideringapproval of a course or program.

Please Note: The Commission will not consider any course/program approvals when an institution is under a

Show Cause or when the Commissions actions have been deferred, unless the proposed submission is

necessary in order for the institution to come into compliance with the specific directive of the Commission.

Courses/programs must be approved before they can be offered. An institution is prohibited from advertising orposting on its website information regarding the course/program before it has received approval. Institutions violating

this requirement may be referred to the Accrediting Commission for action.

Please Note: The term vocational or avocational refer to non-credit bearing courses.

There are templates for all the course and program reports on DETCs website (www.detc.org). Select the Member

Services tab and Templates (sign in using the word guest for both your user name and password).

For institutions adding degree programs, please also see DETC C.9. Policy on Degree Programs.


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C.5. Policy on Course/Program Approval DETC Accreditation Handbook 2013


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Process for submitting courses/programs for review:

1. Submit E.5. Application for Course and Program Reviews.2. Once the institution receives confirmation from DETC Staff, it may proceed with submitting the

courses/program for review (see Submission Options and Requirements C.5. Section 5.)

3. Do not send or e-mail curriculum before receiving confirmation from DETC Staff.4. Once the curriculum is received (either by e-mail or mail), DETC will invoice the institution for the fees

related to the review.

5.1. Institutions Seeking Initial Accreditation

Degree Programs

Once the institution is deemed ready to move ahead in the accreditation process, it must then submit at a minimumone half (50%) of the curriculum (courses) foreach degree program offered. In selecting the curriculum materials to

be submitted to DETC, the representative courses should be:

1. broadly and fairly representative of the curriculum for the entire degree program;2. selected from each level (i.e., 100, 200, 300, or 400) of the degree program; and3. in different subject areas that fairly represent the complete program (i.e., general education, electives, core

courses, etc.).

For each degree program offered, the institution must send aDegree Program Reportand supporting documentation.

Vocational, Avocational, Military, and High School Programs

Once the institution is deemed ready to move ahead in the accreditation process, it must then submit one complete

copy of each program offering.

For each program offered, the institution must send a Vocational/Avocational Program Reportand supporting

documentation.

For high school diploma-awarding institutions,the entire diploma must be submitted with Vocational/AvocationalProgram Reportand supporting documentation.

Institutions Seeking Re-accreditation

Degree Programs

For degree-awarding institutions, if the institution offers:

1. 15 or fewer degree programs, it must submit five of its programs2. Fewer than five degree programs, all programs must be submitted3. More than 15 degree programs, the institution must submit a minimum of one-fourth of its total number of

degree programs offered.


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In selecting the programs to be submitted to DETC, the degree programs should:

1. be broadly representative of all of the institutions offerings2. be in different fields of study

For each degree program submitted, the institution must include a minimum of three completed courses that

specifically cover subject matter directly related to the degree programs primary objectives (i.e. core, specializedcourses) and not general education or orientation courses.

For each degree program submitted, the institution must send aDegree Program Reportand supportingdocumentation.

Vocational, Avocational, Military, and High School Programs

An institution undergoing a re-accreditation examination will submit the following number of programs:

For vocational/avocational, military or high school institutions, if the institution offers:

1. Fewer than five programs, all must be submitted2. Offers 10 or fewer programs, it must submit five of its programs3. Offers more than 10 courses, it must submit a minimum of one-fourth of its total number of course offerings.

The programs should be broadly representative of all of the institutions offerings and in different fields of study.

For high school diploma-awarding institutions,the entire diploma must be submitted with a Vocational/AvocationalProgram Reportand supporting documentation.

5.2. Adding New Courses and Programs

Degree

Please Note: All the appropriate program report templates can be found on DETCs website under Member

Services. See Section 5.5 for submission options and requirements for all curriculum submissions.

Adding a New Degree Program (in similar areas): Accredited institutions that already have degree-awardingapproval at the same degree level and/or in similar program areas may request an approval of a new degree program

by submitting:

1) ADegree Program Report;and

2) A minimum of three complete core courses (not general education or orientation courses) that have beenspecifically developed for the proposed degree program


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Adding New Degree Program (in new area): Adding a new degree program that represents a significant departurefrom existing offerings of educational programs from those that were offered when the institution was last evaluated

is considered a substantive change. When adding a new degree program in a new area, the institution must submit:

1) Degree Program Reportand all required documentation, and

2) A minimum of half (50%) of the complete courses within the program.3) The institution must also undergo a follow-up on-site visit by an examining committee within one year of the

first enrollment to verify that the institution meets the requirements stated in C.9. Policy on Degree Programs. Inpreparation for the on-site review the institution must submit a streamlined and updated Self-Evaluation Report,

which addresses the following Standards as they specifically apply to the new degree program(s): InstitutionalProfile; I, II, III, IV, VI, VII, and VIII.

Adding New Degree Program at Different Level: Adding a new degree program at a level above or below theprograms presently being offered is considered a substantive change. The institution must have approval before

students may be enrolled. For example, if an institution currently offers degrees in criminal justice, and now wouldlike to add a degree program in health management or currently offers Masters programs and would like to now

offer Bachelors, or vice versa. The institution must submit:


2) A minimum of half (50%) of the complete courses within the program.

3) The institution must also undergo a follow-up on-site visit by an examining committee within one year of thefirst enrollment to verify that the institution meets the requirements stated in C.9. Policy on Degree Programs. In

preparation for the on-site review the institution must submit a streamlined and updated Self-Evaluation Report,which addresses the following Standards as they specifically apply to the new degree program(s): InstitutionalProfile; I, II, III, IV, VI, VII, and VIII.

Adding a Professional Doctoral Degree: Accredited institutions that already have degree-awarding approval at the

same degree level and/or in similar program areas may request an approval of a new degree program by submitting:


2) A minimum of half (50%) of the complete courses within the program.

3) The institution must also undergo a follow-up on-site visit by an examining committee within one year of thefirst enrollment to verify that the institution meets the requirements stated in C.9. Policy on Degree Programs. In

preparation for the on-site review the institution must submit a streamlined and updated Self-Evaluation Report,

which addresses the following Standards as they specifically apply to the new degree program(s): InstitutionalProfile; I, II, III, IV, VI, VII, and VIII.

Adding a New Concentration, Track, or Emphasis to an Already Approved Degree Program: An institutionproposing to offer a new concentration, track or emphasis to an already approved degree program (i.e., adding aFinanceconcentration to an existing MBA program) must submit:

1) ANew Degree Program Concentration Reportand

2) A minimum of one-half (50%) of the curriculum for the new concentration, track, or emphasis (e.g., plan to offer10 new financecourses, must submit 5 for review).


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Adding a New Degree Course: In this section a course is defined as units of learning activities that result in the

award of academic credit when completed. This would include general education courses, electives, and core coursesin a degree program. The institution must submit items 1 and 2 if a core course is being added. If an additionalgeneral education or elective course is being added, a letter to the Director of Accreditation ([email protected]) must besent and the institution will be notified if the course must be submitted for subject specialist review:

1) ADegree Course Reportand all required documents and

2) the entire course.

Adding a Degree Certificate Program (containing courses notalready approved): If an accredited institution hasbeen approved by DETC to offer degree programs, it may also request to offer certificate programs. The institutionmust submit:

1) aNew Degree Certificate Report(containing courses notalready approved); and

2) 50% of the curriculum.

Adding a Degree Certificate Program (containing courses already approved): Typically, certificate programscontain a collection of credit-bearing courses configured to equip students with specialized knowledge in a subjectwith content that is less extensive than what is provided in an entire degree program. This section refers to certificate

programs being created with courses that are exactly the same (e.g., require proctored exams, the same assignments,the same exam, etc.) as those offered in an already approved degree program and which students may be allowed to

transfer the credits into the degree program.

The institution must submit aLetter of Notification to the Director of Accreditation ([email protected]) prior tolaunching the certificate.

Certificate Disclaimer: The certificate program must have a disclaimer to prospective students that it is not adegree program, but a certificate program. The program should be restricted to the appropriate degree level, e.g.,

Baccalaureate, Masters, etc. depending on which courses make up the certificate program. Also, as stated in DETCBusiness Standards I.B.2, the word accredited may not be used in conjunction with certificationprograms, which

are different from certificate programs described above.

Adding New Combination Distance-Study Resident Program: Accredited institutions that already have degree-

awarding approval at the same degree level and/or in similar program areas may request an approval of a new degreecombination distance-study resident program by submitting:

1) ADegree Program Report; and

2) A minimum of three complete core courses that have been specifically developed for the proposed degree

program (not general education or orientation courses). In addition, a Training Site Report and on-site visit is

required (see C.7.).


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Vocational, Avocational, Diploma, Certificate (non-degree)

Adding a New Vocational, Avocational, Diploma or Certificate Program (in similar or new area): The termprogram is referring to learning activities that result in the award of a diploma or certificate when completed. Anexample would be a Medical Billing or Real Estate Appraisal program that contains a set number of modules orlessons in which a student earns a certificate or diploma when completing the program. Accredited institutions

developing new programs must submit:

1) a Vocational/Avocational Program Report; and

2) the entire program.

Adding New High School Program/Division (not currently offered): If an institution has not had a high schoolprogram approved by DETC, adding a new high school program to its current offerings is considered a substantive

change. An institution proposing to add a new high school diploma program must list the program separately on itswebsite, catalog, and other promotional literature. The institution must clearly indicate that it is offering a highschool diploma program, and no academic credit is assign.It must submit:

1) New High School Report; and

2) 50% of the curriculum for the high school program (half of the completed courses).

3) The institution must also undergo a follow-up on-site visit by an examining committee within one year of the

first enrollment to verify that the institution meets the requirements. In preparation for the on-site review theinstitution must submit a streamlined and updated Self-Evaluation Report, which addresses the followingStandards as they specifically apply to the new high school program: Institutional Profile; I, II, III, IV, VI, VII,

and VIII. (See Policy C.30.)

Adding New High School Program (currently offered): If an institution already has a high school programapproved by DETC and would like to add another program or track (i.e. career track, academic track) it must submit:

1) New High School Report; and

2) 50% of the curriculum for the high school program (half of the completed courses).

Adding New High School Course: If an institutionalready offers a high school program and would like to add acourse(s), it must submit:

1) New High School Course Report; and

2) The entire course

Disclaimer: DETC institutions may not offer a GED (see Glossary for definition); however they may offer a

preparation course.

Adding New Combination Distance-Study Resident Program: Accredited institutions that already have degree-

awarding approval at the same degree level and/or in similar program areas may request an approval of a new degreecombination distance-study resident program by submitting:


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1) A Vocational/Avocational Program Report; and

2) The entire program. In addition, a Training Site Report and on-site visit is required (see C.7.).

Disclaimer: As stated in DETC Business Standards I.B.2, the word accredited may not be used in conjunction withcertificationprograms, which are different from certificate programs (see glossary).

5.3. Revisions

Non-substantive

Previously approved degree courses undergoing routine revisions or updating need notbe submitted for review.Changing Course/Program Title: If an institution would like to request to change the name/title or course code of adegree course within an alreadyapproved program, the institution must submit a letter to the Director of

Accreditation ([email protected]) outlining the titlechange, the reason for the change and certifying that no otherrevisions to the course or program have been made.

Examples include: Changing a vocational program title from Medical Billing Diploma to Medical Billing & ClaimsDiploma; changing a degree course code from MBA 570 to MGT 570; changing a degree program title from MBA in

Marketing to MBA in Global Marketing.

Substantive

Substantive changes would include revisions of curricula such as replacing core courses within a degree program,changing the general education requirements, changing the degree type (e.g., AS to AAS), changing the number ofcredit hours required to complete the program, changing the number of credits assigned to each course, eliminating a

major thesis requirement, significant changes to program proctoring requirements, change in the method of delivery

(see Section 5.4.) and similar revisions.

Examples of substantive changes in an individual degree course are: a variation of the number of credit hoursassigned to each course (i.e., changing from 3 credits to 4 credits), a change in method of delivery (Section 5.4.), a

considerable decrease in the amounts of instructional material, major changes in course objectives.

Examples of substantive changes to a vocational program include changing the program objectives, switching fromclock to credit hours, modification of several lesson/modules within the program, change in method of delivery (seeSection 5.4.).

Revising a Degree Program: If an institution decides to revise or make substantive changes to an already approveddegree program, it must submit the following:

1) aRevisedDegree Program Reportand the required documentation;

2) Three or more complete core courses (to include the new/revised courses but not general education or orientationcourses) that have been specifically developed for the proposed degree program


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Revising a Degree Course: If the institution makes substantive changes to a degree course, it must submit forsubject specialist review:

1) Revised Degree Course Reportand supporting documentation; and

2) The entire course

Revising Vocational, Avocational, Diploma or Certificate Program: If there are substantive changes to a

program, the institution must submit for subject specialist review:

1) Revised Vocational/Avocational Report; and

2) The entire program and supporting documentation

5.4. Other

Changing Method of Delivery: A change in the method of delivery since the institutions last evaluation is

considered a substantive change. When an institution decides to change the format for delivering its courses (i.e.,going from correspondence study to online instruction), it must submit:

1) a Change in Method of Delivery Reportand all the required documentation; and

2) access to a sampling of courses/programs on the new platform. Contact the Director of Accreditation to discuss thesample size.

Acquiring Courses/Programs: An accredited institution may acquire courses/programs from another accreditedinstitution or from a curricula publisher and offer those under its own accredited status. However, any such acquired

courses/programs must follow the same review process as Adding a New Course/Program.

Contracting with a Third Party: An accredited institution may wish to contract with another educational institutionor other organization for the educational delivery of its programs. See C.29. Policy on Contracting on EducationalDelivery.

5.5 Submission Requirements for All Courses and Programs

Prior to sending any curriculum to DETC, all institutions must submit E.5. Application for Course/Program

Reviews for each submission to DETC staff via e-mail at [email protected]. Reviews will not be processed withoutreceipt of the application form. Upon confirmation from DETC Staff, the institution may submit the course/ programmaterials in accordance with the following procedures:

A Course or Program Report is required for all submissions. See Templates on DETCs website (sign in usingthe word guest for both your user name and password) for the appropriate report: Degree Course Report,

Degree Program Report, New Degree Concentration Program Report,New Degree Certificate Program Report,Revised Degree Program Report, Revised Degree Course Program Report, Vocational/Avocational ProgramReport, Revised Vocational/Avocational Program Report, Change in Method of Delivery Report, New High

School Program/Division Report, New High School Course Report.


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Each course and program that is submitted must be accompanied by a completeset of tools, kits, aids, textbooks,etc. that are provided to students as a part of the course/program. These items will be exhausted during the

review process and will not be returned to the institution.

DETC will not accept piecemealed submissions via e-mail or mail. Please wait until all of the appropriateinformation and materials have been gathered before submitting any course or program to DETC for review. For

institutions shipping textbooks for e-mailed submissions, please do not send without prior notification.

Please note that changes cannot be made to a submission once it has been submitted to DETC. Documents andother materials on any online platform should not be removed, added, or altered in any manner after it has beensubmitted for review.

Please ensure that all links and login information are accurate and in working order. Incorrect information willcause a considerable delay in the review process. DETC does not review or edit information prior to sending it tothe Subject Specialists.

E-mail and Flash Drive submissions should contain a document that provides clear, concise instructions on howto open and navigate through embedded links.

For course/program reviews, DETC will not accept dropbox or other file sharing submissions.Curriculum materials may be sent to DETC using one of the following methods:

1. Flash Drive: Include the course or program report and all required supporting documents. Each file should beclearly and descriptively titled (Faculty Resumes, John Doe Resume, Exams & Solutions, Final Exam,

etc.). Each program (degree or vocational) should be contained on a separate flash drive. If multiple flash drivesare being submitted with one course or program, each should be clearly labeled with course or program title.

2. E-mail: Include the course or program report and all required supporting documents organized in a zip-file ande-mailed to DETC Staff (via [email protected]). E-mails with several loose attachments will not be accepted.Documents within the zip-file should be clearly and descriptively titled (Faculty Resumes, John Doe

Resume, Exams & Solutions, Final Exam, etc.). Each program (degree or vocational) should be containedon a separate flash drive. If multiple flash drives are being submitted with one course or program, each should beclearly labeled with course or program title. For institutions submitting more than one program or course at a

time via this method, must send separate e-mails for each course or program submission.

3. Interactive Links: An institution may e-mail the appropriate course/program report that includes interactivelinks to each of the highlighted areas. Links should be embedded into the report so that the subject specialist canclick on it to retrieve the associated information.

4. Paper Copy: The course or program report and all required supporting documents should be organized in atabbed, 3-ring binder (i.e., syllabi, faculty resumes, exams & solutions, etc.).

Shipping Requirements

The institution may need to ship materials to the DETC office to go out to the subject specialist. If this is the case, theinstitution must adhere to the following:

Vocational and avocational offerings should be packaged individually according to program. The outside ofthe shipping carton should be clearly labeled with the name of the institution and title of the program.


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Degree program offerings should be packaged individually according to program. All representative coursespertaining to one degree program may be packaged together so long as the box does not exceed 25pounds.The shipping carton should be clearly labeled with the name of the institution and title of the program. If

more than one box is being sent, please include numbering (i.e., 1of 3, 2 of 3, etc).

Groups of individual degree courses not yet associated with a program that may go to the same SubjectSpecialist in a specialized area (i.e., general education courses, technology elective courses, etc.) may be

shipped in the same box, as long as it meets the weight restriction (no more than 25 pounds). Please conferwith DETC staff prior to creating these groupings. The shipping carton should be clearly labeled with the

name of the institution and title of the courses.

Textbooks should be labeled with the name of the course it corresponds to. Plain (non-descriptive) cartons should be used. The boxes should be secure and durable and in a condition to

be re-shipped to the subject specialist without repackaging.

Some institutions have found it helpful to include a cover letter to the subject specialist with each shipment(see template Cover Letter for an example).

In all cases, each box should not weigh more than 25 pounds. Boxes exceeding 25 pounds may beshipped back to the institution for repackaging at the institutions expense.

If you have any questions, please contact Lissette Hubbard, Accreditation Associate, at 202-234-5100 ext. 105 or

[email protected].

5.6. Approval Process

As stated in the introduction of this policy, courses must be approved before they can be offered. An institution is

prohibited from advertising or posting on its website information regarding the course/program before it has receivedapproval.

The Academic Review Subcommittee meets four times per year to approve new courses/programs. The dates of these

meetings are not published. No staff or interim approval is given.

The Accrediting Commission will not consider any course/program approvals when an institution is under a ShowCause Directive or when the Commissions actions have been deferred.

For initial and reaccreditation applicants: Subject specialists normally perform their evaluation ofcourse/program materials prior to the on-site visit. These subject specialists reports are considered by theAccrediting Commission when it reviews all the reports and documentation when making its decision to accredit

or re-accredit.

As a general rule, subject specialists accompany visiting teams if the course/program includes mandatoryresident training for students, optional resident training, a degree program, or if the institution offers extensive orhighly technical programs. The approval of the courses/program is combined with the accreditation or

reaccreditation of the institutions.


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For new or revised course/programs: When an institution is requesting approval of a new or revisedcourse/program, the appropriate courses/program are sent to a subject specialist for review. Once the DETC staff

receives the subject specialist report, if all of the findings are meets standard, the report is sent to theinstitution with a Pending Approval letter. The course/program will then be added to the agenda of the nextSubcommittee on Academic Review meeting.

If the subject specialist determines that there are areas that partially meets or does not meet DETC standards,

s/he must provide details on what required actions should be implemented to bring the areas into compliancewith DETC standards. The report will be sent to the institution. As stated in D.7. Responding to Course/Program

Reviews, the institution may exercise one of the following options:

Make changes and respond to the not met findings: The institutions response will be sent back to theoriginal subject specialist for a follow-up review. A follow-up review fee will be incurred (see E.1. Fees).

The institution must respond within three months of receipt of the original subject specialist report. If theinstitution misses the deadline and wishes to still have the course/program approved, all curriculum materials

must be re-submitted.

Request new reviewer: This requires the institution submit the entire course/program (i.e., textbooks,supporting documentation) in for a second review by a different reviewer. Please note: Degree grantinginstitutions, may be required to submit an additional 50% of the courses. A fee will be incurred for thisreview (see E.1. Fees).

Withdraw course/program: No further action required.The Subject Specialist Report and the institutions Response to the Subject Specialist Report are presented to theAcademic Review Subcommittee for approval. The institution will be notified within 30 days of the review meetingif the course/program received final approval.

The approval by the Commission for an institution to offer new courses/programs as accredited is contingent upon

the institution receiving any required authorizations from the applicable state authorities (or its equivalent for non-U.S. institutions).


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Summary of Course/Program Approvals:

Degree Granting Institutions

*Disclaimer: This chart is a reference only. Please consult the appropriate section in the policy for specific details.

Institution/Courses/Programs For review

Initial Accreditation Minimum of half (50%) of curriculum andDegree Program Report

Re-accreditation Degree Program Report

Less than 5 programs = all must be submitted

Less than 15 programs = must submit 5 programs

More than 15 programs = 1/3 of the total number of programs must be

submitted

Adding a New Degree Program Degree Program Reportand a minimum of 3 complete core courses

Adding a New Degree Program in a New Area Degree Program Report, minimum of 50% of complete courses within

program and follow-up on-site visit within a year (updated SER submission

prior to on-site visit)

Adding New Degree Program at Different Level Degree Program Report, minimum of 50% of complete courses within

program and follow-up on-site visit within a year (updated SER submissionprior to on-site visit)

Adding a Professional Doctoral Degree E.5. Application, one full set of curricula materials (30 semester hours or

), full curricula outline and on-site visit within a year (updated SER

submission prior to on-site visit)

Adding a New Concentration to an Already

Approved Degree Program

Degree Program Reportand minimum of 50% of curriculum in new

concentration

Adding a New Degree Course Degree Course Reportwith documentation (see template online)

Adding New Combination Distance-Study

Resident Program

Degree Program Reportand minimum of 3 complete courses, and Training

Site Report(on-site visit required see C.7)

Adding a Degree Certificate Program (containing

courses already approved)

New Degree Certificate Reportand review completed by a Subject

Specialist

Adding a Degree Certificate Program (containing

courses notalready approved)

New Degree Certificate Reportand 50% of the curriculum

Changing Course/Program Title Submission of a letter to the Director of Accreditation

Revising a Degree Program Revised Degree Program Reportwith documentation (see template online)

and (potentially) 3+ complete core courses

Revising a Degree Course Revised Degree Course Reportand (potentially) the entire course

Changing Method of Delivery Change in Method of Delivery Reportwith documentation (see template

online) and access to a sampling of course/programs

Adding a new High School Program New High School Report, minimum of 50% of complete courses within thehigh school program and follow-up visit within a year (updated SER


Acquiring Courses/Programs See Adding New Degree Course or Adding New Degree Program above


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Non-Degree, Military and/or High School

*Disclaimer: This chart is a reference only. Please consult the appropriate section in the policy for specific details.

Institution/Courses/Programs For review

Initial Accreditation One copy of each program

Re-accreditation Vocational/Avocational Program ReportHigh School Diploma-Awarding Institution: Minimum of 3 complete

programs

Vocational/Avocational Institutions or Military Institutions:

Less than 5 programs = all programs must be submitted

Less than 10 programs = 5 programs must be submitted

More than 10 programs = 1/4 of totally courses must be submitted

Adding a New Vocational, Avocational, Diploma

or Certificate Program (in similar area)

Vocational/Avocational Program Reportwith documentation (see template

online) and the entire program

Adding a New Vocational/Avocational Diploma

or Certificate Program (new area)Vocational/Avocational Program Reportwith documentation (see template

online), entire program, and follow-up site visit within a year (updated SER


Adding a New High School Program New High School Reportwith documentation (see template online), 50% of

curriculum and on-site visit within a year (updated SER submission prior

to on-site visit)

Adding New Combination Distance-Study

Resident Program

Vocational/Avocational Program Reportwith documentation (see template

online). The entire program and on-site visit within a year (updated SER


Revising Vocational, Avocational, Diploma or

Certificate Program

Revised Vocational/Avocational Reportwith documentation (see template

online) and (potentially) complete course

Changing Program Title Submission of a letter to the Director of Accreditation

Changing Method of Delivery Change in Method of Delivery Reportwith documentation (see template

online) and access to a sampling of courses/programs

Acquiring Courses/Programs See Adding a New Vocational, Avocational, Diploma or Certificate

Program above


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