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by
Sheilynda Stewart, DirectorOff ice of Institutional
Research
Using Microsoft Access to Assess Your Office Strategic Goals and Objectives
EAST CENTRAL UNIVERSITY
Project Process Diagram
• Strategic Planning• Ad Hoc Reporting• IPEDS Winter
Survey
January
• External Surveys• Preliminary
Report• Budget Planning
February• IPEDS
Spring Surveys Due
• Fact Book
April
• Faculty Evaluations
• Grade Distribution Report
• Alumni Surveys
May
Integrated Functions of Institutional Research
Student Enrollment Assessment
Ad Hoc Reporting Strategic Planning
File Maintenance and Archiving
Responding to Surveys (College Board, NSSE, Petersons)
Data Integrity In-House Surveys
IPEDS HLC Self-Study
New Technology: “Instant Information” Age
How much time was spent on that project?
The surveys are completed!
ECU IR Mission Statement
The mission of the Off ice of Insti tut ional Research is to provide t imely, rel iable, and user-fr iendly data and research services to al l units at East Central University and external agencies that is integral to the strategic planning of the University.
ECU Institutional Research Project Management
Project Management
Does not align project completion time to goals.
Can track department and resources, but can not track details about the client and their location.
Unable to easily generate a report to show amount of hours spent on specific project that are tied to department and division goals.
Purpose:
Increase efficiency by establishing tracking metrics for success that are linked to measurable milestones.
To assess how well the IR Office is meeting stated goals.
To determine the amount of hours spent on internal/external projects.
Timetracker Project
Academic Affairs Priorities and Goals
AcademicPriority 1.15: Maintain membership in the Voluntary System of Accountability.AcademicPriority 4.3: Disseminate accurate information to prospective
and current students.
Goal 1: Provide decision-support data, research and analysis to facilitate the University’s strategic planning process, accreditation, assessment, and institutional effectiveness [IP1; AAP1.15]
Goal 2: Provide accurate, timely, and user-friendly information. [IP4; SG1; AAP4.3]
IR Research Strategic Goals
Update project information
Reports
Access DB
View Project Information
Add New Projects
Main Menu
ECU Institutional Research Timetracker Process Model
Preview Report
Data Integrity
MS Access DB
Input Data
This isn’t what I had expected!!
Output
Database Entities
Clients Name, Email, Department
Departments Dept Name, Division, Internal/External
Inst i tut ional Research GoalsAcademic Affairs GoalsProjects
Total Hours Worked, Description, Client, Project Notes, Dates: Open/Closed/Due Date
Year Academic Year, Fiscal Year
Entity Relationship Diagram
Aligning Projects with IR and Academic Affairs Goals
Projects are added to the Timetracker database
IR and Academic Affa i rs goals are se lected.
Exis t ing project /c l ient informat ion s can be updated when needed.
Reports are generated to show amount of hours dedicated to complete a project .
Aligning Projects with IR and Academic Affairs Goals
TIMETRACKER PROJECT DEMONSTRATION
Questions and Discussion
CONTACT INFORMATION:
SHEILYNDA STEWARTDirector o f Inst i tut ional Research
East Centra l Univers i ty
5 8 0 - 5 5 9 - 5 6 6 8