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Global Leader in Hospitality FF&E and OS&E Purchasing
Boulder Chicago Dallas London
Hong Kong New Delhi São Paulo
“Celebrating 100 Employee Globally”
ABOUT US
• Purchasing Negotiated on Client’s BehalfFiduciary Agent
• Sole Source of CompensationDisclosed Fee
• Best Value/Product SelectionFully Transparent
BENJAMIN WEST B E N J A M I N W E S T A G E N T M O D E L
World’s leading furniture, fixtures and equipment (FF&E) and operating supplies and equipment (OS&E) Company
Grew sixty fold in the last fifteen years
Represent major NYSE Real Estate Investment Trust companies like HOST , OMNI, BLACKSTONE and APPLE etc.
Function as an extension of our clients, thus have no competing agendas or interests other than to ensure that their needs and requirements are defined and delivered, on-time and on-budget – with no excuses, no exceptions.
BENJAMIN WEST W H O W E A R E
A S e l e c ti o n o f B e n j a m i n We st I n t e r n ati o n a l B ra n d s Hilton 180+ projects
Hyatt 30+ projects
InterContinental 45+ projects
La Quinta 300+ projects
Marriott 800+ projects
Starwood 90+ projects
Wyndham 15+ projects
Taj hotels and resorts 2+ Projects
Four Seasons 4+ Projects
• Park Hyatt • Grand Hyatt Hotels • Hyatt Regency Hotels • Hyatt Place • Hyatt Summerfield Suites
• Waldorf Astoria • Conrad • Hilton Hotels • Doubletree • Embassy Suites• Hilton Garden Inn• Hampton Inn and
Hampton • Homewood Suites• Home2Suites
• St. Regis • Luxury Collection • W Hotels • Sheraton • Le Meridien • Westin • Aloft • Four Points by
Sheraton • Element • Wyndham Hotels &
Resorts• Wingate Hotels • Hawthorne Suites • Ramada Hotels
• The Ritz-Carlton • JW Marriott • Renaissance Hotels
and Resorts • Marriott Hotels and
Resorts • Courtyard • Fairfield Inn • Residence Inn • Town Place Suites • Spring Hill Suites
• Inter-Continental Hotels and Resorts
• Crowne Plaza • Holiday Inn • Holiday Inn Express • Indigo • Stay bridge Suites
“Benjamin West is to be recognized by its clients, employees, vendors and all stakeholders as being the worlds leading procurement firm having completed over 5500 projects globally. We focus our energy and talent on creating extraordinary and tangible solutions that maximize the delivery of accuracy, integrity and reliability in all our relationships”
BENJAMIN WEST O U R G L O B A L M I S S I O N S T A T E M E N T
3 Million dollars in FF&E and OS&E average purchasing volume per day to achieve price advantages through strategic leveraging .
Deep Vendor Relationships Allow For Crisis Mitigation and Resolution in a Timely and Cost Effective Manner, handle more than 3000 vendors globally.
Completed over 500 Hotels the last Business year Vs. any large developer would do. we have a huge knowledge which we leverage.
Strategic Offices in Hong Kong, London, and USA to Assist in Global Sourcing and Quality control process.
Design knowledge ability to engage with the stakeholders so as to fully understand the existing building and its possibilities. Work closely with operator and the ID Consultants to deliver the new vision.
Custom Developed and Proprietary Purchasing Software RPM Allows for Full Integration From Spec Entry to Product Delivery.
BENJAMIN WEST B E N E F I T S O F P A R T N E R I N G
SCOPE DEFINIT ION
FF&E Survey, Inventory, & Capital Expenditure Planning
Pre-Project Budgeting
Specification, Preliminary Budget, and Schedule Review
Scope and Budget Tracking
Expediting All Requirements for On Time Delivery
Customized Reports and Project Close Out
Project Accounting Management
Factory Inspection and Quality Control
BENJAMIN WEST S C O P E O F S E R V I C E S
Confirm All Items Delivered/Punch List
Cost Savings Analysis
Flame/Care/Maintenance/ Warranty Certificates
Final Financial Documents
Conduct Lessons Learned Review
Project Closeout
Submit Bids
Bid Comparisons
Project Forecast
Purchase Orders
Proactively Expedite all Approvals & Invoices for On-time Delivery
Submit Item Status, At Risk, & Forecasts
Project Implementation
Specification Package Review
Identify Bidding Suppliers Vendor Due Diligence
Project Establishment
Kick-Off Meeting
Project Specific Requirements
Differentiation Document
Project/Delivery Schedule
Create Lead-Time Analysis
Project Planning
BENJAMIN WEST P R O C U R E M E N T P R O C E S S F L O W
BENJAMIN WEST P R O C U R E M E N T P R O C E S S T I M E L I N E
Receipt of Complete
Specifications & Verified
Quantities
Budgeting Process 5-7 weeks
1-2 Weeks: Project Review & Account Set-Up
1 Week: RFQs
1-2 Weeks: Vendor Review of Requirements
1-2 Weeks: Bid Comparison
1 Week: Budget Generation
Procurement Process3-8 weeks
1-2 Weeks: PO Generation, Approval & Issuance
1-2 Weeks: Expedite Deposit Invoices /Payments
1-4 Weeks: Expedite Submittals/ Approvals
FF&E Production 6-22 weeks
6-14 weeks for finishes from PO Placement/ Approvals /Payment
8-22 weeks for other FF&E from PO Placement/ Approvals /Payment
Shipping & Delivery1-4 weeks
1-2 weeks Domestic Shipments
2-4 weeks International / Ocean Shipments
Installation
Encompasses the entire life cycle of the procurement process
Entry of Specification book
Generates volley of FAQ from specification entered
Refer to the historical data to shortlist the best -fit team / vendors
Issue Request for proposal and analyze the response
Entire accounting and creation of asset-registry
BENJAMIN WEST C L I E N T F O C U S E D S O F T W A R E S Y S T E M
BENJAMIN WEST W E B B A S E D S O F T W A R E S Y S T E M
P R O J E C T I N I T I A T I O N
BENJAMIN WEST R P M - S y s t e m G e n e r a t e d R F Q
Auto Link generated by RPM portal for RFQ after spec entryhttps://vendorportal.benjaminwest.com/Default.aspx?id=2720fb26-174d-4f77-b861-1a0bcbeda4c2
Template for submission of Bid-
BENJAMIN WEST R P M - S y s t e m G e n e r a t e d R F Q
S P E C I F I C A T I O N - S A M P L E
BENJAMIN WEST W E B B A S E D S O F T W A R E S Y S T E M
Instant Contact:Project roster of all team member contact details
Real Time Reporting: Easily view reports of current product and financial status
BENJAMIN WEST C L I E N T P O R T A L
Project Overview: Project financial status in a snap shot
BENJAMIN WEST C L I E N T P O R T A L
Slide “Who we are”
BENJAMIN WEST V E N D O R P R E Q U A L I F I C A T I O N P R O C E S S
BENJAMIN WEST V E N D O R P R E Q U A L I F I C A T I O N P R O C E S S
BENJAMIN WEST V E N D O R P R E Q U A L I F I C A T I O N P R O C E S S
BENJAMIN WEST V E N D O R P R E Q U A L I F I C A T I O N P R O C E S S
BENJAMIN WEST V E N D O R P R E Q U A L I F I C A T I O N P R O C E S S
Owner
Owner’s Project Managers
BWI-Relationship Manager
BWCO-Project Director
BWI- Project Manager FFE
BWI-Project Coordinator
BWCO- Accounting Manager
BWHK-Project Manager
BWI = Benjamin West IndiaBWCO = Benjamin West Colorado (HQ)BWHK = Benjamin West Hong Kong
Core BWI team will be responsible for daily communication and follow-up work with client/vendors Weekly team meeting to reviewProcurement supports will be US and HK based with strong project and product knowledge
BENJAMIN WEST C O M M U N I C A T I O N P R O T O C O L
PROJECTS/GLIMPSEIndia and Sub Continent
ARTICLES
INDIA ARTICLEH O T E L I E R I N D I A
NINES ARTICLEH O S P I T A L I T Y D E S I G N
INDIA ARTICLEE X P R E S S H O S P I T A L I T Y
RECOMMENDATIONS T A R W O O D H O T E L G R O U P
RECOMMENDATIONA X I O S H O S P I T A L I T Y
Thank You!