Embed Size (px)
Citation preview
Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Organising and Outlining the Report
Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Organising the Data
• Compare-contrastPurpose:
To identify a suitable hotel for a company function
Conclusion:
Xanadu is more suitable in terms of location, quality of food and costs.
1. Location• Xanadu Hotel• Seasons
2. Quality of food•Xanadu Hotel• Seasons
3. Costs of function•Xanadu Hotel• Seasons
Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Organising the Data• Cause-Effect
Purpose:
To evaluate the impact of overtime work on labour costs and productivity.
Conclusion:
Overtime work has a significant impact on labour costs and productivity.
1. Overtime Work1.1 1.21.3
2. Impact on labour costs and productivity2.12.22.3
3. Ways to reduce overtime work3.13.23.3
Causes
Effects
Possible solutions
Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
• Effect-Cause (Problem-Solving)
Organising the Data
Purpose:
To evaluate the effective use of the common drive by the personnel department.
Conclusion:
Productivity in the personnel department can be affected by the lack of storage space in the common drive …
1. Extent of the problem1.11.21.3
2. Causes of the problem2.12.22.32.4
3. Respondents’ suggestions for improvement3.13.23.33.4
Causes
Effects
Possible solutions
Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
• Functional
• Geographical
• Chronological
Organising the Data
Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Sections of a Report
– Introduction
– Findings
– Conclusions
– Recommendations
Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Introduction
– Background
– Purpose
– Scope
– Limitations
– Research methods and sources
– Report Organisation
Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Findings
The objective presentation of your data
through text, charts and tables
Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Conclusions
The writer’s evaluation of the data
presented in the findings section
(in terms of the purpose of the report)
Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Recommendations
The writer’s ideas for improvement
based on the conclusions
Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Choose a Suitable Numbering System
I FIRST LEVEL
A Second level
1 Third level
a) Fourth level
Decimal:Alpha-numeric:
1 FIRST LEVEL
1.1 Second level
1.1.1 Third level
1.1.1.1 Fourth level
Preparing an Outline
Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Follow the principles of outlining
– Avoid single sub-divisions
– Balance the divisions
– Avoid too many sub-divisions
– Use mechanics to distinguish levels
Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Use appropriate headings
– Topic vs Talking headings
Travel & entertainment
The high cost of travel & entertainment
Impact on profits
Growing impact on the bottom line
Business Writing: Data Collection and Analysis
Business Communication: Organising and Outlining the Report
Use appropriate headings
– Topic vs. Talking
– Broad yet specific
– Concise and clear
– Parallel in structure
