Business Tools for Career Readiness Project Management: The Basics for Success Module 1 with Rob Stone, M.Ed., PMP Three Definitions Three Definitions What is a project? Three Definitions What is a project? What is a Project Manager? Three Definitions What is a project? What is a Project Manager? What is Project Management? What Is a Project? A project is a temporary, one-time, coordinated undertaking A project has a definable goal A project has a definable goal has interrelated and dependent activities and tasks A project has a definable goal has interrelated and dependent activities and tasks is finite in duration A project has a definable goal has interrelated and dependent activities and tasks is finite in duration provides a unique product, service or information A project has a definable goal has interrelated and dependent activities and tasks is finite in duration provides a unique product, service or information operates under scope, quality, cost and time constraints Projects and Ongoing Work Work Processes Ongoing Project Project Service Information Product Service Information Product S,Q,C,T Targets S,Q,C,T Targets Scope S,Q,C,T Targets Scope Quality S,Q,C,T Targets Scope Quality Cost S,Q,C,T Targets Scope Quality Cost Time Constraints Scope, Quality Constraints Scope, Quality You cannot change one constraint without adjusting another one. S,Q,C,T Targets Scope Quality Cost Time Risk Resources The Relationships Scope Risk Resources Cost Time Quality

Business Tools for Career Readiness Project Management: The Basics for Success Module 1 with Rob Stone, M.Ed., PMP Three Elements of Scope Scope Product Scope Project Scope Total Scope Three Elements of Scope All the THINGS that will be created or delivered Scope Product Scope Project Scope Total Scope Three Elements of Scope All the WORK that will be done during the project All the THINGS that will be created or delivered Scope Product Scope Project Scope Total Scope Three Elements of Scope All the THINGS and all the WORK All the WORK that will be done during the project All the THINGS that will be created or delivered Scope Product Scope Project Scope Total Scope Project A temporary endeavor undertaken to create a unique product, service, or result. 2013 Project Management Institute. A Guide to the Project Management Body of Knowledge, (PMBOK Guide) Fifth Edition What is a Project Manager? The Project Manager The Project Manager Technical Skills The Project Manager Technical Skills Project Management Process Skills The Project Manager Technical Skills Project Management Process Skills Leadership Skills The Various Roles of the PM The Various Roles of the PM Task & Human The Various Roles of the PM Task & Human Integrator vs. Technical Expert The Various Roles of the PM Task & Human Integrator vs. Technical Expert Big Picture & Detail The Various Roles of the PM Task & Human Integrator vs. Technical Expert Big Picture & Detail Politics The Various Roles of the PM Task & Human Integrator vs. Technical Expert Big Picture & Detail Politics Projects vs Functions Project Manager The person assigned by the performing organization to achieve the project objectives. 2013 Project Management Institute. A Guide to the Project Management Body of Knowledge, (PMBOK Guide) Fifth Edition What is Project Management? Planning Scheduling Managing Coordinating Leading Communicating Controlling Project Management The application of knowledge, skills, tools, and techniques to project activities to meet project requirements. Project Management is accomplished through the use of processes such as: initiating, planning, executing, controlling and closing. 2013 Project Management Institute. A Guide to the Project Management Body of Knowledge, (PMBOK Guide) Fifth Edition Process Groups The Project Management Institute defines five process groups for completing a project: Initiate Plan Execute Monitor and Control Close Knowledge Areas 1. Project Integration Management 2. Project Scope Management 3. Project Time Management 4. Project Cost Management 5. Project Quality Management 6. Project Human Resource Management 7. Project Communications Management 8. Project Risk Management 9. Project Procurement Management 10.Project Stakeholder Management 2013 Project Management Institute. A Guide to the Project Management Body of Knowledge, (PMBOK Guide) Fifth Edition

Business Tools for Career Readiness Project Management: The Basics for Success Module 1 with Rob Stone, M.Ed., PMP Initiating Initiating Planning Executing Controlling Closing Stakeholder Individuals and organizations that are actively involved in the project or whose interests may be positively or negatively affected as a result of the project execution or project completion. They may also exert influence over the project and its results. 2013 Project Management Institute. A Guide to the Project Management Body of Knowledge, (PMBOK Guide) Fifth Edition Customer One of the overall list of stakeholders. Special subset of stakeholder. Individual or group that receives the deliverables of the project. Project Charter Agreement between all involved parties One location for all overview information Definition of the project Guide for the project activities Example Project Project: Remodel and expand the current sports stadium on a university campus. The project will include: installing new turf putting in all new lighting adding 28% more seats constructing a new parking lot installing a new score board Who might be included in the Stakeholder List? List at least 3 people or groups you think might be interested in, involved with, or affected by this project. Who did you list? Students Faculty University President Athletic Department Home owners near the stadium City departments (streets, utilities, etc) And many others Elements of the Charter and Scope Statements 2013 Project Management Institute. A Guide to the Project Management Body of Knowledge, (PMBOK Guide) Fifth Edition, page 124, table 5.1 Scope Statement 2013 Project Management Institute. A Guide to the Project Management Body of Knowledge, (PMBOK Guide) Fifth Edition The description of the project scope, major deliverables, assumptions, and constraints Example Project Project: Remodel and expand the current sports stadium on a university campus. The project will include: installing new turf putting in all new lighting adding 28% more seats constructing a new parking lot installing a new score board What are the major deliverables for this project? List at least 3 major deliverables for this project. What deliverables did you list? New turf New lighting New scoreboard Additional seating New parking lot

Business Tools for Career Readiness Project Management: The Basics for Success Module 1 with Rob Stone, M.Ed., PMP Stakeholder Analysis A technique of systematically gathering and analyzing quantitative and qualitative information to determine whose interests should be taken into account throughout the project 2013 Project Management Institute. A Guide to the Project Management Body of Knowledge, (PMBOK Guide) Fifth Edition Example Project Project: Remodel and expand the current sports stadium on a university campus. The project will include: installing new turf putting in all new lighting adding 28% more seats constructing a new parking lot installing a new score board Stakeholder Analysis Matrix Based on Chart 10-5, Stakeholder Analysis Matrix 2008 Project Management Institute. A Guide to the Project Management Body of Knowledge, (PMBOK Guide) Fourth Edition Home owners along the street Stakeholder Analysis Matrix Based on Chart 10-5, Stakeholder Analysis Matrix 2008 Project Management Institute. A Guide to the Project Management Body of Knowledge, (PMBOK Guide) Fourth Edition Slower traffic Not be inconvenienced Home owners along the street Stakeholder Analysis Matrix Based on Chart 10-5, Stakeholder Analysis Matrix 2008 Project Management Institute. A Guide to the Project Management Body of Knowledge, (PMBOK Guide) Fourth Edition Slower traffic Not be inconvenienced Home owners X along the street Stakeholder Analysis Matrix Based on Chart 10-5, Stakeholder Analysis Matrix 2008 Project Management Institute. A Guide to the Project Management Body of Knowledge, (PMBOK Guide) Fourth Edition Slower traffic Not be inconvenienced X - Get their input - Address as many of their requests as possible - Regular status updates Home owners along the street Stakeholder Analysis Matrix Based on Chart 10-5, Stakeholder Analysis Matrix 2008 Project Management Institute. A Guide to the Project Management Body of Knowledge, (PMBOK Guide) Fourth Edition Lets add another Stakeholder The University President On a sheet of paper, write down: 1. What do you think the University Presidents interest is in this project? 2. The Presidents level of power and interest (Hi or Lo for each)? 3. How you can effectively work to gain support and reduce obstacles the President might create? Example of Possible Comments Slower traffic Not be inconvenienced X - Get their input - Address as many of their requests as possible - Regular status updates Home owners along the street University President -It is a major part of the university - It can increase alumni donations -Periodic written updates - Personal meetings with the President or their representative X Based on Chart 10-5, Stakeholder Analysis Matrix 2008 Project Management Institute. A Guide to the Project Management Body of Knowledge, (PMBOK Guide) Fourth Edition