Verifying SharePoint Governance Settings withRadar for SharePoint Online

CASE STUDY

Company information: More than 10,000 employees Chemical and Pharmacuetical Industry

Business Need

The chemical and pharmaceutical industry is subject to stringent regulations, and as such, the IT infrastructure of these organisations receives regular external audits to ensure that they have the correct Governance and Information Security Management controls in place.

This particular organisation had recently migrated their document management and collaboration infrastructure to SharePoint Online and found that generating manual compliance reports for their auditors was an extremely time consuming exercise.

Solution

Radar for SharePoint Online was selected as a way to allow their compliance department to quickly generate bespoke and correctly formatted audit reports, without the assistance of the SharePoint Administration team.

The Radar for SharePoint Online allowed them to not only generate reports each quarter when they were required by the auditors, but also perform regular spot checks of their SharePoint Site Collections to identify and resolve anything that was deemed non-compliant.

Benefits

Prior to implementing Radar for SharePoint Online, the SharePoint Administration team were required to manually generate all reports for the compliance department. This involved running a series of scripts and manually combining the data together in Microsoft Excel – which would often take several days. If a report had to be slightly modified after it was generated, it had to go back via the SharePoint Admin team adding even greater delay.

Thanks to Radar Reporting, the compliance team now has access to generate their own reports whenever they need them, without relying on any other team. The simple yet powerful web application means that these reports can be customised and modified in a couple of clicks.

The compliance team now has a list of customised reports in their Saved Reports area which are scheduled to be automatically emailed on a quarterly basis, just before the auditors are due to arrive. These reports are named with the exact audit point that they relate to, so they can be easily identified and matched.

This organisation is now saving over two weeks’ worth of work every quarter thanks to the automated nature of Radar Reporting. This extra time is being spent pro-actively working to improve the business processes around SharePoint Online and helping make the organisation more productive and profitable overall.

Additionally, thanks to the regular spot checks that the compliance team performs on the company SharePoint Site Collections, they are also more confident that their systems are compliant, secure and protected outside of the regular audit periods.

SharePoint Online security & compliance made simple.

Explorer Report Settings Reports

Get full visibility of your Office 365 licence types with full breakdown of licence by user and licence by service.

View who has administrative rights to your Office 365 Environment to identify if there are users who have the wrong access.

Storage Report Governance Compliance

Identify inactive mobile devices connecting to your Office 365 environment that may need to be removed.

Understand how your users are engaging using Skype for Business with detailed reporting on sessions by type, conference details, login and activity reports.

Audit OneDrive Reports

Monitor mail traffic usage by identifying top senders and receivers and the size of messages being sent and received in your environment.

Use the Service Status report to identify service incidents or maintenance which may affect your tenant.

Reports available with a Radar for SharePoint Online subscription